Attachment 3 - COVID-19 Contractual Reqts 21-3-17.pdf

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Special Contract Requirement: COVID-19 (Construction Only)

PART 1 - GENERAL

1.1 SUMMARY

This supplemental document provides requirements that the contractor must take to reduce the spread and/or exposure of COVID –19 on FAA contracts at Federal Aviation Administration (FAA) facilities.

1.2 COVID-19 SAFETY PLAN

The COVID Safety Plan (CVSP) must include, but is not limited to, the following:

A. COVID-19 Wellness Self-Check (See Appendix A), this is just a sample Wellness

Self-check questioner. Contractor should refer to CDC and local guidance for latest symptoms self-check list.

1. Contractor employees, sub-contractors and visitors must conduct and complete the wellness self-check form prior to reporting to the FAA facility and/or job-site. The contractor superintendent must review each form.

2. The person responsible for completing the Wellness Self-Check review shall have the authority to deny access to the work site anyone who displays any symptoms prior to entering the facility. This person shall also have the authority to remove any person showing symptoms after the beginning of the shift.

3. Wellness Self-Check shall be completed immediately prior to accessing site. Contractor shall note in their COVID-19 Safety Plan the location of where Wellness Self-Check will be completed.

4. Contractor shall take same precautions for any deliveries entering FAA premises regardless of driver exiting truck or not.

5. CVSP shall include how contractor plans to handle delivery of product samples, batch tickets and large project/shop drawings to the FAA.

B. COVID Exposure Reduction Plan:

1. Face Covering Section: Contractor employees, sub-contractors and visitors must wear face masks in all common area, public areas, and shared workspaces while indoor within the facility and while working outdoors if within close proximity of others (within 6 feet), whether or not they have been vaccinated. All face coverings, at a minimum, must adhere to the following:

a. Cover the nose and mouth

b. Fit snugly, but comfortably, against the side of the face

c. Be secured with ties or ear loops

d. Allow for breathing without restrictions

e. Include multiple layers of fabric

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f. Unfiltered exhalation valves on any type of face coverings are not permitted

g. Bandannas of any type are not permitted

2. Contractor must identify in their CVSP, when use of social distancing and/or face covering is not practicable due to thermal stress, and/or confined space requirements, or other reasons; and how they plan to mitigate those circumstances.

3. Personal Hygiene: Contractor employees must practice good hygiene while within the FAA facilities. These practices include, but are not limited to, the following:

a. The use of hand washing and hand sanitizing stations. Hand sanitizer must be FDA approved.

b. Disinfection of frequently used items and surfaces as much as possible. Use EPA List N approved wipes and/or disinfectant supplies.

4. Physical Separation (6’ spacing between workers)/Social Distancing

Controls are to be implemented to the fullest extent possible.

C. Job exposures as defined by OSHA work type.

D. List of COVID Safety Personnel

E. COVID Informational posters/displays (Appendix B)

F. Contractor Communication Plan (if someone test positive or becomes ill at the work site)

G. Proper disposal of COVID PPE

H. Include state, county, and local guidelines specific to job location

I. Engineering controls

J. Use of shared tools

1.3 ADDITIONAL COVID REQUIREMENTS

A. Prior to departing the FAA work site, the contractor must wipe and disinfect all high touch point areas with approved wipes and/or disinfectant. High touch point areas include, but are not limited to, the following:

a. Doors and door hardware

b. Handrails

c. HVAC components (latches, handles, buttons, switches, etc.)

d. Gates

e. Light controls

f. Desks

g. Telephones

h. Chairs

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B. Contractor must provide temporary sanitary toilet dedicated for contractor use.

Temporary toilets must have a handwashing or hand-sanitizing station.

Contractor is not permitted to use FAA facility restrooms. High touch points on/within the temporary toilet (door handles, toilet seat, etc.) must be wiped and disinfected after each use by the individual that used the toilet. Contractor shall supply the required disinfecting wipes.

C. Contractor is not permitted to use FAA cafeteria and dining facilities.

1.4 SITE ACCESS/EGRESS

A. The contractor must meet with the FAA Contracting Officer Representative (COR) and local FAA management prior to the start of the project to establish the contractors’ access, badging, and security requirements.

B. If a contractor employee, sub-contractor or visitor is not feeling well for any reason and COVID-19 symptoms exist, the individual will be denied access to the FAA facility and/or work site. If a contractor, subcontractor, or visitor develops COVID- 19 symptoms while at the FAA facility, the Contractor is required to immediately remove the symptomatic individual from the FAA facility and notify the FAA Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) immediately of the situation. Inform the FAA of any concerns regarding work that was expected to be performed by that person and provide details about all locations where the symptomatic individual visited within the FAA facility.

1.5 FAA NOTIFICATIONS

A. Contractor is required to notify the agency immediately when a suspected or confirmed case of COVID-19 involves an employee, sub-contractor or visitor who has visited the FAA facility and/or job site in last 14 days, been in contact with someone that may have visited a FAA facility, and/or had contact with a FAA employee and/or another agency contractor. Reporting must include the information outlined below to allow the FAA to make a timely and appropriate response. Report any suspected or confirmed cases to 9-AFN-ACQ—EM@faa.gov, with a courtesy copy to the CO and COR. The report must include, for each affected individual:

a. Date of self-quarantine

b. Whether the case is suspected or confirmed.

c. Where the individual visited (building(s)) and with whom they came in contact with and the date of latest contact.

d. To ensure privacy information is protected, do not include specific information about the individual (i.e., name) via email.

e. Once information is received, an FAA official will contact the Contractor directly to obtain additional information regarding the case(s) to coordinate a proper response.

B. Medical documentation by an authorized medical professional stating that the individual no longer poses a transmission risk and is safe to re-enter the FAA work site. Return to work documentation must be provided to the CO and COR.

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1.6 SUBMITTALS

A. The contractor must provide the following for FAA approval:

a. COVID-19 Safety Plan

b. Washing/Sanitizing Station(s)

c. Temporary/Portable Toilet

d. Cleaning/Disinfecting supply Safety Data Sheets (SDSs)

e. Hand Sanitizer SDS’s

f. SDSs for all chemicals brought into the FAA facility

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION

A. Shared use of trailer between FAA and contractor personnel is not allowed.

B. All meetings shall take place virtually where practicable.

C. In an occupied facility, Contractor must track areas visited and personnel encountered on the job site.

D. Use of trailer restroom is highly encouraged, but port-a-potties are acceptable. Trailer restroom must have hand washing station inside it and must be equipped with exhaust fan.

E. FAA is using data from https://usafacts.org/visualizations/coronavirus-covid-19-spread-map/ to stay current with the local COVID-19 situation. If the number of COVID-19 cases increases significantly in the geographical area where work is being performed, the Contracting Officer may issue a Stop Work Notice. FAA highly encourages contractors to monitor the local COVID-19 statistics via either USAFacts.org or other official data that is available.

F. Identify all personnel coming outside of the State/local commuting area at least one week prior coming onto FAA facility.

NOTE: Any breach to COVID-19 safety plan or other requirement listed in this document will result in removal of the person and/or issuance of a Stop Work Notice by Contracting Officer.

CDC Link – What Constructions Workers Need to Know about COVID-19 https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/construction-workers.html

This supplement for the COVID-19 pandemic does not supersede or contradict any memo or directive that the Contracting Officer has already provided your company. While the overall responses can vary by location and may change as more information about the virus becomes available, the intent of this supplement is not to be contradictory. If your company feels that you have already received or will receive future directions that contradicts this supplement or other memos sent by the Contracting Officer, please immediately seek clarification. As a reminder, only the Contracting Officer is authorized to implement changes to the contract and/or approve anything that would result in a schedule or cost change.

END OF SECTION

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Appendix –A: Sample of daily questioner

Symptoms Yes No Fever Shortness of Breath Difficulty in Breathing Chest Pain Chills Body aches Sore Throat Headache Diarrhea Nausea/Vomiting Runny Nose New Loss of Taste/Smell

Appendix B – Example of COVID-19 Safety Poster