Attachment 3 - Contractor Plan for Continuation of Essential Contractor Services.docx
DOCX document 27 KB Posted
- Attached to
- S&RTS - Ports of Virginia
- Solicitation number
- HTC711-25-R-E128
About this file
This document is an Attachment to a Request for Proposal (RFP) for Stevedoring and Related Terminal Services (S&RTS) at the Ports of Virginia, requiring contractors to submit a detailed plan for continuing essential services during crisis periods. The attachment specifically demands a written plan addressing critical operational continuity elements, including personnel and resource acquisition, challenges during extended events like pandemics, personnel identification and training for relocation or remote work, alert procedures for mobilizing essential personnel, and communication strategies for employee roles during crises.
The underlying federal contract opportunity involves providing comprehensive stevedoring services for Defense Transportation System cargo at Virginia ports (Newport News, Hampton Roads, Norfolk), encompassing vessel, truck, and rail loading/discharging, cargo management, intra-port transfers, documentation, and warehousing. The solicitation is issued by the Department of Defense United States Transportation Command, with the solicitation number HTC711-25-R-E128, focusing on managing military cargo including containers, vehicles, breakbulk, and aircraft through designated east coast seaports.
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Text version
Source Selection Information – See FAR 2.101 and 3.104 (When Filled-in, this Document becomes CUI//SP-SSEL)
Attachment 3: Contractor Plan for Continuation of Essential Contractor Services
Request for Proposal: HTC71125RE128
In accordance with DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services, the offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in Attachment 1 (Performance Work Statement), during periods of crisis. The plan, at a minimum*, shall address all elements as detailed below:
Please describe how your company will continue performance of essential contractor services listed in the PWS during periods of crisis.
(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;
Click here to enter text.
(2) Address in the plan, at a minimum—
(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves; Click here to enter text.
(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site; Click here to enter text.
(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home; Click here to enter text.
(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and Click here to enter text.
(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis. Click here to enter text.
*NOTE: The items addressed above are the minimum elements required. Please be specific in your plan describing how you will support the particular port(s) for this requirement to ensure continuity of operations during periods of crisis.
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