Attachment 3 - Basis for Award.docx

FA4528-24-Q-TB03

Attachment 2 - Page 1 of 2

ADDENDUM TO 52.212-2

BASIS FOR CONTRACT AWARD

A. The Government intends to award this competitive best value acquisition, to the responsible Quoter whose quote, conforming to the Request for Quote (RFQ), will be the most advantageous to the Government considering price and other factors (technical capability and past performance). The Government intends to award to the Small Business Quoter with the best overall value to the Government. This acquisition is conducted in accordance with (IAW) FAR Part 12 (Acquisition of Commercial Products and Commercial Services) and FAR Part 13 (Simplified Acquisition Procedures). The Government intends to award a firm-fixed price contract to the Quoter who is deemed responsible IAW FAR 9.1.

B. The Contracting Officer (CO) has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, Quoters may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price. Quoters must clearly identify any exception to the RFQ terms and conditions and provide complete rationale. The Government reserves the right to award a contract without interchanges or quote revisions. Quotes should be submitted initially on the most accurate and favorable terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the CO to be necessary. The Government reserves the right to reject any or all offers if such action is in the Government's best interest.

C. If, during the evaluation process, it is determined to be in the best interest of the Government to hold interchanges, Quoters responses and/or any revision(s) to a quote will be considered in making the award decision.

D. Quoters are required to meet all RFQ requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the RFQ may result in the Quoter being ineligible for award.

EVALUATION PROCESS

A. FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

a. The Government intends to award a Firm-Fixed Price contract resulting from this solicitation to the responsible Quoter whose quote provides the best value to the Government, in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation. The following factors will be used to evaluate quotes: Technical Capability, Price, and Past Performance.

B. For a quote to be eligible for award, the Quoter must have a current registration in the System for Award Management (SAM): https://www.sam.gov/SAM, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the Quoter's status before any evaluation is conducted.

C. The Government intends to evaluate quotes and issue a contract based on the initial quotes received. Therefore, the Quoter’s initial quote should contain the Quoter's best terms from a pricing standpoint. The Government reserves the right to request revised quotes from, or discuss final terms with, one or more Quoters if later determined by the Contracting Officer to be necessary.

FACTOR 1: TECHNICAL CAPABILITY

A quote must be rated as “Acceptable” to be eligible for award. Evaluators will assign an “Acceptable” or “Unacceptable” technical rating as outlined below. To be deemed “Acceptable”, the following criteria must be met:

Technical Acceptable/Unacceptable Ratings

The Quoter’s Technical Capability submission will consist of a written narrative describing the Quoter’s technical and managerial approach for meeting the requirements of the PWS. The Technical Capability narrative should demonstrate the Quoter’s ability to perform the technical requirements. To receive an “Acceptable” rating, the Technical Capability narrative must consist, at a minimum, of the following:

Description: The Quoter must develop an O&M Plan for each individual Access Control Point (ACP). Each ACP O&M Plan will include, at a minimum, the following:

a. Preventative Maintenance (PM) Checklist tailored specifically for each ACP based on site-specific equipment and the manufacturer’s service manual. (For an example of items that are expected to be on the PM Checklist, see Appendix E).

b. Specific ACP test procedures for barrier operations and safety system. (For an example of items that are expected to be on the testing procedure checklist, see Appendix E).

c. Reports to be prepared and submitted, and records to be maintained

d. Recommended list of long lead time parts for consideration for storage on base

Sub-Factor 3 – Quality Control Plan

Description: The Quoter must submit a Quality Control Plan (QCP) that addresses all requirements of the Performance Work Statement (PWS). The plan must include identification of commercial practices and procedures to be used for the services listed in the PWS. The plan shall specifically address the Quoter’s strategy to provide quality workmanship, continual process improvement, and for correcting any deficiencies.

Sub-Factor 4 – Manpower and Personnel Retention

Description: Quoters must provide a management staffing approach that adequately provides personnel qualified to perform the services as required by the PWS. This should include retention of personnel, organization structure, and related commercial and/or Government experience supporting Barrier Maintenance Services. The Quoter must submit a realistic manpower schedule that adequately depicts personnel by labor/skills to include a hiring and retention objective enabling contract performance at Minot AFB, ND. Quoters must include a description or reference to the minimum acceptable qualifications; include experience and training required for assigned employees by skilled classifications. Quoters must also define the required training for site-specific systems and how assigned personnel will be replaced on short notice due to extended absences of any kind.

Sub-Factor 5 - Customer Service Hotline phone number (IAW PWS Section 1.3.1.3.)

Sub-Factor 6 - Mission Essential Service Plan

Description: The Quoter must provide a written plan describing how it will continue to perform the essential contractor services listed in the PWS Section 1, paragraphs 1.1 through 1.3, including all subparagraphs, during periods of crisis. The written plan must:

a. Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed.

b. Address at a minimum:

waves.

iii. The component, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home.

iv. Any established alert and notification procedures for mobilizing identified “essential” contractor service personnel.

v. The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

FACTOR 2: PRICE

Total Evaluated Price: Only the total evaluated price (TEP) submitted in the quote will be evaluated; this includes the total contract line item number (CLIN) pricing for the base year and all option years listed in Attachment 4. Pricing Schedule.

Options - The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). In accordance with FAR 52.217-8, the Government may require continued performance of services within the limits and rates specified in the contract. The rates will be determined to be the unit price of each applicable CLIN, as stated in Schedule of the award of the CLIN, which corresponds with the most recently entered period of performance. The increased amount will be based on the most recent exercised option year pricing, prorated for the period of extension. Evaluation of proposed CLIN prices constitutes evaluation of the rates used for options exercised under this clause.

The solicitation and resulting contract, if awarded, is principally for Active Vehicle Barrier Maintenance and Repair services. The Service Contract Act (SCA) applies to all work under the resulting contract for applicable service employee labor, and the wage determinations as attached to the RFQ and must be adhered to throughout the life of the contract.

1. CLIN X001 is for Preventative Maintenance (PM), to include all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to provide PM on Vehicle Barriers IAW PWS Section 1.3.1.

2. CLIN X002 is for Routine Service Calls IAW PWS Sections 8.1, 8.1.1., 8.1.3.

3. CLIN X003 is for Emergency Service Calls IAW PWS Sections 8.1, 8.1.1, 8.1.2.

4. CLIN X004 is for Additional In-Scope Work performed IAW PWS Sections 1.3.2., 8.2., and 8.3.

5. CLIN X005 is for Preventative Maintenance performed during extended/weekend hours IAW PWS Section 1.3.1. and 9.2.

6. CLIN X006 is for Barrier System Controls Schematic IAW PWS Section 1.3.3. – double check what CLIN the final PWS references

FACTOR 3: PAST PERFORMANCE

Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in FAR 9.104. Past performance can be evaluated based upon the Contracting Officer’s knowledge of and previous experience with the service being acquired, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoters may submit up to three past performance documents to display quality of work performed. Quoters may use the Attachment 7. Past Performance Information Form (PPIF) in order to submit past performance information.

The Government may use a combination of the following methods to evaluate past performance:

1. PPIF Submissions

2. Relevant past performance submitted by the Quoter

3. Any other reasonable basis not otherwise noted