Attachment 2 - Instructions to Quoters.docx

FA4528-24-Q-TB03

Attachment 1- Page 1 of 2

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS

A. To assure timely and equitable evaluation of quotes, Quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award. The response must consist of three (3) separate parts, Part I - Technical Capability, Part II - Price, and Part III – Past Performance.

B. The Contracting Officer (CO) has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional price information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, Quoters may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price. The Quoter’s initial quote should contain the Quoter’s best terms from a price and technical standpoint. The Government reserves the right to conduct interchanges if determined by the CO to be necessary. To assure timely and equitable evaluation of the quotes, the Quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including format, terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quote being ineligible for award.

C. This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15. Reference to quotes, proposals, or Quoters in this acquisition will be read as quotations, vendors, Quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 will be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning will be used IAW FAR 1.108(a).

D. GENERAL INFORMATION:

1. Submission of Quotes: Quoters must submit quotes electronically via email in a format readable and usable by Microsoft Office 365 and Adobe Acrobat Pro. If another form of word processing product is used, it may be accepted if it is readable to the Government. Quotes must be submitted NLT 11:00am CDT on 31 July 2024 and to all of these email addresses:

a. timothy.bello@us.af.mil

b. keri.meis.1@us.af.mil

c. nikole.braddy@us.af.mil Only one (1) quote must be submitted, per company, in response to the RFQ. Quoters should allow sufficient time to arrive and submit the quotes to the CO PRIOR to the set closing time. Late quotes will be processed in accordance with the provisions established in FAR 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of quotes”.

2. Although electronic submission of quotes is preferred, a hard/paper copy quote may be completed and submitted to the address indicated on page 1 of the Combo by the RFQ due date and time. It is the sole responsibility of Quoters to ensure their proposal is delivered on or prior to the correct date and time and to the correct location.

3. All questions in response to this RFQ must be emailed to timothy.bello@us.af.mil, keri.meis.1@us.af.mil, and nikole.braddy@us.af.mil no later than 11:00am CDT on 22 July 2024. The Government will not be held responsible for answering any questions after this time.

4. This section provides general guidance for preparing Quotes. Quoters’ quotes must include all data and information requested by this solicitation and must be submitted and conducted in strict accordance with these instructions. Non-conformance with the specific organization, content may result in misevaluation of Quotes, or depending on the magnitude of the non-conformance, the Quotes may be eliminated from further consideration.

5. Notice to Quoters: Funds are not presently available for this effort. However, the quote acceptance period must be valid through 08 December 2024. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a Quoter for any costs.

6. Quote Format: The Quoter’s submission in response to this RFQ must include the following:

Operations & Maintenance (O&M) Plan

Qualifications of Lead Technician, Barrier Technician(s), and Crew

Quality Control Plan

Manpower and Personnel Retention

Customer Service Hotline Phone Number

Mission Essential Service Plan

Quoter’s submitted volumes must be labeled as Part I (Technical Narrative) and Part II (Pricing). Part II (Pricing) must be submitted on the Government-provided Attachment 4 - Pricing Schedule.

7. Expected Documents: The following are expected documents to be included in submissions but are not limited to the following. The CO may request more information, as needed.

a. Cover Letter

b. Part I – Technical Capability Sub Factor 1 - Operations and Maintenance (O&M) Plan Sub Factor 2 - Qualifications of Lead Technician, Barrer Technician(s), and Crew Sub Factor 3 - Quality Control Plan Sub Factor 4 - Manpower and Personnel Retention Sub Factor 5 - Customer Service Hotline Phone Number Sub Factor 6 - Mission Essential Service Plan

c. Part II – Price

i. Attachment 4. Pricing Schedule

d. Part III – Past Performance

i. Relevant past performance

ii. Attachment 7. Past Performance Information Form

e. Attachment 8. Financial Institution Reference Sheet

E. SPECIFIC INSTRUCTIONS

1. COVER LETTER: The Cover Letter must include the Quoter’s company name, points of contact with email address and phone number who are authorized to contractually obligate the company, CAGE Code, UEI Number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein.

2. PART I – TECHNICAL CAPABILITY: The technical narrative should be specific and complete. Legibility, clarity, and coherence are very important. The Technical Capability narrative will be evaluated against the evaluation factors outlined in Attachment 3 - Basis For Award. Based on the items identified in the table above for the Technical Capability Factor, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the work, and address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements for the Technical Factor. All requirements specified in the Performance Work Statement are mandatory. By your quote submission, you are representing that your company will perform all the requirements specified in the solicitation.

3. PART II – PRICE: The Quoter must submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs and resultant Total Evaluated Price (TEP). The pricing information submitted should fully support the PWS requirements for each CLIN. Pricing is to be accomplished using the Government-provided Attachment 4. Pricing Schedule.

4. PART III – PAST PERFORMANCE: Past Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in FAR 9.104. Past performance can be evaluated based upon the CO’s knowledge of and previous experience with the service being acquired, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoters may submit up to three (3) past performance documents, to display quality of work performed. Quoters may use the attached Past Performance Information Form (PPIF) in order to submit past performance information. PPIF documents must be received from the organization whom the Quoter performed service for. Forms submitted directly from the Quoter being evaluated will be thrown out.