Attachment 26 - J and A Final Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval for Other Than Full and Open Competition

1. Contracting Activity:

Department of Veterans Affairs, Program Contracting Activity Central (PCAC) The proposed procurement has specific, brand name material for portions of work in support of the Electronic Health Record Modernization (EHRM) Infrastructure Upgrades, Minor Construction project (512 22 710) at the Loch Raven VAMC.

2. Nature and/or Description of the Action Being Approved:

This justification is to support the EHRM Infrastructure Upgrades project at the Loch Raven VAMC that will be awarded as a firm fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials and installation. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Physical Access Control System

i. Cahoon and Associates

3. Description of Supplies/Services Required to Meet the Agency�s Needs:

This procurement is to construct the EHRM Infrastructure Upgrades project at the Loch Raven VAMC. Thescope includes everything necessary to construct a functional space that meets the requirements ofthe Department of Veterans Affairs. There are three (03) brand name systems listed for which the VA is not able to accept equal or alternate items. The value of VAAR Construction magnitude for the entire project is between $10,000,000.00 and $20,000,000.00. The estimated value of all brand name requirements

a. Physical Access Control System

i. Cahoon and Associates

ii. Value:

iii. Unique Qualifications: This product, the Cahoon and Associates Physical Access

Control System, is a sole source vendor contracted with Police Services to provide all physical security needs for VISN 05 Medical Centers.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302 1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302 3;

( ) (4) International Agreement per FAR 6.302 4 ( ) (5) Authorized or Required by Statute FAR 6.302 5;

( ) (6) National Security per FAR 6.302 6;

( ) (7) Public Interest per FAR 6.302 7;

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Loch Raven VAMC. Installing a different manufacturers� system will create significant duplication in cost for the facility, and in most cases theequipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Physical Access Control System

i. Cahoon and Associates

ii. Impact: Installation of a system that interfaces properly with the existing system will ensure appropriate security access is maintained at the highest level.

Additionally, installation of components that match the existing access control system minimizes maintenance costs and bench stock requirements. No other system will integrate with our existing access control system. It is necessary to match the existing system to ensure there are no interface problems and that system operation and maintenance is maintained to ensure safety.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service Disabled Veteran Owned Small Business (SDVOSB) Set Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated price to the Government for the items requested to be brand name is approximately

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research indicates that there are two hundred and sixteen (216) verified SDVOSBs in nationally, associated with this type of construction. As a result, along with Sources Sought responses, it has been determined that the VA Rule of 2 has been satisfied and a SDVOSB total Set Aside has been selected for solicitation. Competing firms shall deliver fair market prices for systems and items listed. The Contracting Officer and COR are in concurrence with information provided. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the Loch Raven facility as a whole.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing systems being used at the Loch Raven VAMC. Converting one (01) building of the entire campus to another manufacturer�s system would be extremely disruptive to medical center operations and prohibitively expensive.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the Offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.