Attachment 20 Section L.pdf

Attachment 20 Section L - Instructions, Conditions, and Notices to Offerors

1. PROGRAM STRUCTURE AND OBJECTIVES

1.1. The purpose of this solicitation is to select one approved manufacturer to supply Rocket Assist Take Off (RATO) motors and initiators. However, the Government reserves the right to award no contract if the Source Selection Authority (SSA) determines it is in the Government's best interest.

The SSA will consider the Government's expected volume of work, available funding, adequate competition, and the availability of best value proposals. The Government reserves the right to award contracts with or without discussions.

1.2. This Source Selection will be conducted and awarded using Lowest Price Technically Acceptable (LPTA). The Government anticipates issuing a firm-fix-price, five-year Indefinite- Delivery-Indefinite-Quantity (IDIQ) contract. The projected ordering period for delivery orders to be issued will be five years.

1.3. The Government anticipates awarding a delivery order concurrent with the award of the basic

IDIQ.

1.4. Budget/funding information – Funding will be obligated on each delivery order awarded under the basic contract.

2. GENERAL INSTRUCTIONS

2.1. This section provides general guidance for preparing proposals as well as specific instructions on format and content. The offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive and eliminated from the competition. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements Lists (CDRLs), and Model Contract. Non-conformance with these instructions may result in an unfavorable proposal evaluation.

2.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the proposal.

2.3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.4. The proposal acceptance period is specified in Block B of Section A (front page) of the model contract/solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be considered non-responsive and may be eliminated.

2.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

2.6. Point of Contact – The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Email requests for clarification may be sent to the CO at the following email address below:

AFLCMC/Ammunition Division Attn: Jesse Whinham 6072 Fir Ave BLDG 1233 Hill AFB, UT 84056 Jesse.Whinham@us.af.mil

2.7. Pre-Award Debriefings - The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

2.8. Post Award Debriefings - The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.9. Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

2.10. Electronic Reference Documents – All referenced documents for this solicitation are available at beta.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.11. Oral Presentation – Oral presentations will not be allowed.

2.12. Amendments to Solicitation – If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged and in full force. Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each.

2.13. Submission, Modification, Revision, and Withdrawal of Proposals

2.13.1. Proposals and modifications to proposals shall be submitted in electronic media to the address located in paragraph 2.6 of this document, showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Late proposals will only be considered IAW FAR 15.208.

Acceptable evidence to establish the time of receipt at the Government Installation includes the time/date of email received by the PCO.

2.14. Organization/Number of Copies/Page Limits

2.14.1.1. The title page of each volume must show:

2.14.1.1.1. Solicitation Number

2.14.1.1.2. Company name, address, cage code and DUNS

2.14.1.1.3. Primary point of contact name, telephone number and email

Address

2.14.1.1.4. Volume number and name (e.g. Volume I, Price) and copy Number (i.e. Original, copy 1, copy 2, etc.)

2.14.1.2. The offeror shall prepare the proposal as set forth in the Proposal Organization table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified.

Table 1 – Proposal Organization

Volume Title Copies Page Limit I Price 1 30 II Technical 1 50 III Contract

Documentation 1 100

IV Small Business Sub-Contracting Plan*

1 20

*In accordance with FAR 19.000(b) the Small Business Sub-Contracting Plan shall be provided for work done within the United States. Any work completed outside the United States is not required to submit a Small Business Sub-Contracting Plan.

2.15. Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and Cross Reference Matrix.

2.16. Pricing Information – All pricing information shall be addressed ONLY in the Price Volume.

2.17. Cross Referencing -- Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

The offeror shall fill out a cross reference matrix in the format below, indicating the proposal reference information as it relates to the Section L – Instructions to Offerors, and Section M -

Evaluation Factors for Award. This shall be included in the Contract Documentation Volume (Volume II). The offeror shall fill in each section independently labeled with the appropriate paragraph number or page number from their proposal that addresses the requirement or sub-factor.

Table 2 – Sample Cross Reference Matrix Section L Section M Proposal Para. X.x. Para. X.x. Para. X.x.

2.18. Indexing -- Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Include an indexed list of Tables and Figures. Tables and Figures do not count against the page limitations for their respective volumes.

2.19. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.20. Page Size and Format -- A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, not including foldouts, and printed on both sides.

Except for the reproduced sections of the solicitation document, the text shall be Times New Roman and font size shall be no less than 12 points and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top, bottom, and sides. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs if applicable. These limitations shall apply to electronic proposals.

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to electronic proposals.

2.20. Markings -- Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.21. Electronic Offerors

All proposals will be submitted electronic via DoD Safe; the offeror will request access to DoD Safe. To get access to DoD Safe the offeror will contact Jesse Whinham and Ryan Mitchell via email. Use separate files for each volume to permit rapid location of all portions, including sub-factor required plans, exhibits, annexes, and attachments, if any. The contractor, at the time of submission of their proposal to DoD Safe, will also send an email notify the PCO to Jesse Whinham and Elizabeth Dykes.

2.22. Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the Contracting Officer.

3. Volume I -- Price

3.1. General Instructions

The price evaluation criteria of completeness, reasonableness, balance, and Total Evaluated Price (TEP) as defined in Section M of the RFP will be assessed from the information provided in this volume. Offerors should review Section M criteria to ensure the minimum requirements are met.

3.1.1. Total Evaluated Price -- Offerors shall input fixed composite rates for all categories and years identified in the "Pricing Table" found in Section J, Attachments. Composite rates shall include all direct rates, indirect rates (overhead, general and administrative, etc.) and profit necessary for the performance of the entire requirement. Proposed rates are Firm Fixed Price (FFP) and contractually binding.

3.1.1.1 Shipping Costs --

3.1.2. Price Reasonableness -- This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror's proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

3.1.3. Price Data -- Data beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

3.1.4. Cost or Pricing Data Requirements -- In accordance with FAR 15.403-1(b) and 15.403- 3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposal(s), the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

3.1.5. Rounding -- All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

WHINHAM, JESSE J CIV USAF AFMC AFLCMC/EBHKB

Are shipping costs included in evaluated price, or will shipping be separate?

4. Volume II -- Technical Capability

4.1. General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence is very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology your company would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the offeror is representing that the company will perform all the requirements specified in the solicitation. It is not necessary or desirable for the offeror to specify so in the proposal.

Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2. Format and Specific Content

The volume should represent the offeror's complete methodology that will be used to meet all the requirements of the program.

4.3. Technical

In the technical volume, address your technical solution for meeting the Government's minimum performance or capability requirements of each technical subfactor.

5. Volume III – Contract Documentation

5.1 Solicitation/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of a completely filled out solicitation and ALL amendments, and Sections A through K.

5.1.1 Section A - Solicitation/Contract Form Complete all required blocks, signature, and date.

Signature by the offeror on the solicitation front page constitutes an offer, which the Government may accept.

5.1.2 Section B - Supplies or Services and Prices Completed pricing information in Section B of the model contract.

5.1.3 Section F - Deliveries or Performance Delivery will be four (4) months after the date a contracting officer signs a delivery order.

5.1.4 Section G - Contract Administrative Data The basic IDIQ will have no funding information or funding. Each delivery order shall have funding prior to award.

5.1.5 Section I - Contract Clauses The offeror shall fill out ALL required clauses.

5.1.6 Section K - Representations, Certifications, and other Statements of Offerors Representations, certifications, and other statement of offerors: Complete representations, certifications, acknowledgements, and statements. Offeror must have filled out an online provision 52.204-08 Annual Representations and Certifications in System for Award Management, www.sam.gov. Completed representations, certifications, acknowledgments, and statements.

5.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 6.2.