Attachment 2 - Statement of Work.pdf

Renovation of LSS Suite and Rm 211

U.S. Dairy Forage Research Center (DFRC)

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

U.S. Dairy Forage Research Center (DFRC) USDA-ARS

Madison, WI

DATE: November 12, 2024

Table of Contents

Scope of Work Description

General Project Information

Contract Scope

General Notes and Requirements

Contract Performance

Documentation

Safety

Attachments

Photographs

Drawings

Forms

Scope of Work Description

General Project Information

Project Location

USDA-ARS-DFRC

1925 Linden Dr.

Madison, WI, 53705.

USDA Project Team

Location Point of Contact

Engineering Project Manager EPM

Safety and Occupational Health Specialist

Contracting Officer CO

Contracting Officer Representative COR

Proposal Information

Location Support Staff LSS Suite:

Remove and dispose of furniture and wall partitions, provide utilities in specified locations, move a fire extinguisher cabinet, replace existing carpet with carpet tile install cove base and transitions, patch and paint the entire office suite. Replace ceiling tiles and grid sections at the removed partitions.

Rm 211:

Remove and dispose of furniture. Install new duct and air supply, Install carpet tile, patch and paint the 15’3” x 24’6” room.

Contract Scope

The project shall be in accordance with this Statement of Work and the FAR Solicitation and Contract clauses that are identified in the complete Solicitation package. This Statement of Work (SOW) shall consist of this “Scope of Work Description”, Attachments, General Notes and Standard Requirements, Photographs of Existing Conditions, and Project Specifications.

A. The repairs shall be performed in a neat, workmanlike manner to provide code-compliant, complete, properly functioning installation, to include measures such as dust abatement and preservation of neighboring research fields.

B. Contractor shall be responsible for all project waste including hauling away, directing waste to recycle, and legally disposing of remaining waste. See Project Specifications for additional information on requirements for directing waste to recycle.

C. Contractor shall provide all materials and components needed for the indicated repairs.

Contractor shall provide a material approval submittal of product data as indicated in the Project Specifications and Schedule of Material Submittals (see Attachments).

D. After project award, the Contractor shall inspect / confirm all existing conditions and dimensions prior to proceeding with any project activities and identify all existing conditions that may impact the work and alert the CO and EPM immediately if conditions are discovered that differ from the SOW. Contractor shall point out discrepancies between work identified in this SOW and actual field-verified conditions--if they exist, prior to performing work. Items not identified in SOW may be treated as unforeseen conditions and priced in accordance with standard FAR contract clauses. Coordinate with location for laydown and staging areas.

Period of Performance

The work shall commence within 30 days from the receipt of the Notice to Proceed, proceed diligently, and be completed no later than 60 days from the Notice to Proceed. The Contractor will coordinate with the Government for the estimated start date to ensure minimal disturbance to the residents. Work shall be performed Monday through Friday between the hours of 7:00 AM to 5:00 PM and no work shall be done on weekends or Government holidays unless otherwise approved by the COR. All submittals to include safety and product submittals shall be submitted, reviewed, and accepted within 30 days of Notice to Proceed.

Technical Requirements

General

A. The furnishing and installation of all improvements indicated shall be complete in every respect, properly operating and ready for use. All work shall be coordinated and scheduled to avoid disrupting and jeopardizing ongoing research. Coordinate access to space with COR.

B. The performance of renovations and improvements shall be coordinated and scheduled to avoid disrupting and jeopardizing ongoing research.

1. Contractor shall coordinate with COR or Location Monitor designated by CO any orderly shutdown of scientific equipment, machines and computer equipment as needed for the performance of the contracted work.

2. Contractor shall coordinate with COR or Location Monitor designated by CO any moving of scientific equipment, machines and computer equipment as needed for the performance of the contracted work.

3. Contractor shall coordinate with COR any orderly closing or rerouting of roads or access paths as needed for the performance of the contracted work.

C. When renovations and improvements are performed within an Owner-occupied space; adequate protection of sensitive equipment, machines and computers shall be implemented.

D. Contractor shall utilize appropriate personal protection equipment (PPE) during the performance of the Work.

E. New and renovated installations shall be labeled in accordance with ANSI standards.

F. Contractor shall provide final cleaning of project area, see specifications for additional information. Final cleaning shall be to a “broom swept” quality.

Materials

Basis of design:

• Fire extinguisher cabinet: ULINE Fire Extinguisher Cabinet - Surface Mount, 10 lb. Model # H-4872

• Carpet tile:24”x24” Brand name or equal to-Posture BT407 by Mohawk, Color: 968 Smoky Martini

• Vinyl cove base: Brand name or equal to-ROPPE Fawn 4 in. x 1/8 in. Vinyl Wall Cove Base

• Door transitions: Brand name or equal to-ROPPE reducer to match carpet dominant color.

• Brand name or equal to-125D Paint: match existing.

• Paint for all other rooms: Brand name or equal to-Sherwin Williams SW7008 Alabaster, interior latex paint. Satin sheen.

A. Basis-of-design products are indicated in this SOW to convey a specified standard of quality and salient characteristics desired but are not to be considered a single- source specification. Contractor-proposed equals will be considered.

• The Contractor must compare and validate that quality and salient characteristics are equal and approve the proposed equal products prior to submission for Government review and approval. Additional work required to incorporate Contractor-proposed equals shall be at the Contractor’s expense.

• Owner will review all Contractor-proposed equal equipment, materials, manufacturers, or installation. It shall be the Contractor’s burden to furnish all documentation and / or samples to show equality with specified items. Owner’s decision on equality is final. Manufacturers / products that are submitted as “Approved Equal” are reviewed during the shop drawing process, not during proposal.

B. Submittals / product data / shop drawings shall be submitted as indicated in the Project Specifications.

Submittals shall be reviewed by USDA for general conformance with the Contract Documents. Markings for comments and approval of the submittals by USDA shall not be construed as releasing the Contractor from compliance with the specified requirements.

• Use ARS submittal/transmittal form included with this SOW for each submittal.

• All submittals shall be distributed to and reviewed by the Government prior to commencing work at the site. Purchase of materials prior to submittal approvals are at the Contractor’s risk.

• See Project Specifications for requirements on documenting Contractor’s effort in diverting waste to recycle.

All products shall be new, unused and to the satisfaction of the COR. In addition, construction material shall be produced domestically or manufactured domestically in accordance with the Buy American Act.

THE CONTRACTOR SHALL SUPPLY ALL OTHER NECESSARY MATERIALS TO PROPERLY

EXECUTE THE CONTRACT REQUIREMENTS.

ALL MATERIAL SHALL BE INSTALLED ACCORDING TO MANUFACTURER RECOMMENDATIONS

Execution

A. The Contractor shall furnish all labor, materials, equipment, supplies, transportation, utilities, supervision, *safety equipment, and incidentals for all elements of the work to provide a complete and properly functioning installation in accordance with this Statement of Work. The installation shall be ready for use by Final Completion date.

* Note: Contractor is solely responsible for safety measures and conformance to applicable requirements in accordance with FAR clauses referenced in Solicitation package.

Contractor shall provide all means and methods to protect the facility and its installations from all project activities, including protecting the facility from environmental elements as the improvements are completed.

The Contractor shall submit a detailed plan for dust mitigation and containment to the Government for review prior to starting any on-site project activities. See Project Specifications for additional information on requirements for submittals.

B. The Contractor shall coordinate all work activities with the COR prior to beginning any work. All work shall be scheduled in a manner such that minimal disturbance is experienced by the residents. and facility’s ongoing day-to day operations are not affected negatively, including air quality.

• Project site shall be left clean at the end of each workday.

• Contractor shall coordinate access to all areas with the designated USDA staff.

• During pre-construction meeting, Contractor shall verify all parking, security, and health requirements with the USDA staff.

• Coordinate with location for laydown and staging areas.

Demolition

The contractor shall remove and legally dispose of the existing material and equipment in accordance with all federal, state, and local laws and regulations.

LSS Suite:

• Remove and dispose all existing furniture in the suite and in room 125A, except for 2 desks which will be labeled as such.

• Remove and dispose of existing 15’ long floor cabinets along the 4 ft wall.

• Remove the recessed fire extinguisher cabinet, and first aid kit as shown on the floor plan, patch and paint. The cabinet shall be returned to the government, and the first aid kit shall be reinstalled in the location shown in the drawings.

• Drywall: The contractor shall selectively demolish, haul and legally dispose of the wall partitions as shown on the floor plans, this includes all wall plates, wiring or data cables. Contractor must take care to produce minimal dust and noise disturbance, all while protecting the remaining nearby areas.

• Remove existing wall base from walls and columns throughout 125 suite, and offices125 A through E.

• Electrical and data: the contractor shall make safe, disconnect and dismantle 5 data & electrical infeed of existing workstations, and safely disconnect all receptacles prior to demolition.

• Ceiling tiles and ceiling grid: The contractor shall selectively demolish, haul and legally dispose of the ceiling tiles above the full-size wall partitions. The contractor shall take care to protect the rest of the ceiling grid and tiles.

• Carpet and cove base: The contractor shall remove and dispose of existing carpet and cove base throughout 125 suite, and offices125 A through E without disturbing the flooring underneath, (including closet).

NOTE: the existing carpet is glued onto VCT tile which is set with asbestos containing glue.

The contractor shall take precautions to preserve the existing VCT tile as to not unsettle ACM adhesive.

Room 211:

• Move office furniture to patch and paint and move back to exact locations.

Disposal: The contractor is responsible for providing a dumpster at the worksite prior to starting work and removing it after completion.

Note:

1. When demolished material is accumulated during the performance of renovations and improvements;

demolished material shall be removed and legally disposed.

2. Where existing installation becomes abandoned during the performance of a renovation and/or improvement and this existing installation is readily accessible (i.e. exposed installation or above accessible suspended ceiling); the existing installation shall be removed.

3. Removal of existing installation(s) shall include the removal of associated mounting hardware and patching holes from hardware removal.

Construction

The contractor shall install all materials and equipment in accordance with the applicable codes, the manufacturer’s specifications and in a manner that is consistent with the industry standards for each applicable trade.

Where new penetration or opening of a wall, ceiling or floor occurs during the performance of renovation and/or improvement; the penetration/opening shall be closed and sealed using material and in manner to restore originally intended fire rating (i.e. opening shall be fire caulked).

Location Support Staff LSS Suite:

Demolish, haul and legally dispose of the wall partitions as shown in drawings, vinyl cove base and carpet tile (see Demolition notes).

Refer to the table below for approximate measurements for proposal purposes. Contractor must field verify all measurements:

Perimeter (Lft)

Wall Surface (sqft)

Floor Area (sqft)

125 a 56 448 130 125 b 42 336 110 125 c 65 520 198 125 d 52 416 167 125 e 51 408 164 125 suite 127 1016 830

211 84 672 366

Total 477 3816 1965

Electrical:

• Furnish and install a power and data infeed along the column to connect 4 workstations located at the center of the suite.

• Furnish and install a convenience 125V, 3 wire grounding double duplex receptacles. On the north wall of the column at counter level.

• Furnish and install a power and data infeed to connect 3 workstations along the east wall of the suite.

• Furnish and install a power and data infeed to connect 1 workstation along the east wall of the suite and

(2 x) 20A, 125V, 3 wire grounding double duplex receptacles.

• Use the following circuits in Panel LP2: CB# 4, 6,8 and 11 and reuse existing circuit components as possible.

• Reuse data cables as much as possible and supply new to feed each workstation.

Floor and Paint:

• Restore the column wall partition after the demolition of the 4ft wall.

• Furnish and install a new fire extinguisher cabinet as shown in the drawings.

• Furnish and install new carpet tile, rubber cove base, and door transitions east and west doors to the hallway.

• The contractor is responsible for preparing the subfloor and insuring it is even, clear of debris, and adequate for adhesive application per manufacturer recommendation.

• Furnish and install compatible ceiling grid components, and ceiling tiles to achieve a seamless grid after the wall demolition. Ceiling tiles must match existing in style, size, texture and color.

• Patch and paint the suite, and room 125A and 125A closet, B, C, D and E, match finish and use specified colors.

• Paint door trims to match existing trims in color and sheen.

• Contractor shall submit physical samples of carpet, floor transitions, and cove base for government approval prior to ordering.

Furniture:

• Move furniture in rooms 125B, C, D and E to install tile, cove base and patch and paint the walls, return furniture to exact location.

• Remove and dispose all existing furniture in the suite and in room 125A. except 2 desks which shall be labeled as such.

• Furnish and install and connect 4 ceiling infeed for the center workstations and 6 base infeed for the perimeter stations. Each circuit must be individually protected with a 120-volt, 20-amp circuit breaker device which will provide disconnect and overload protection.

Rm 211:

Mechanical:

• Add an 18x6 duct to 34x30 main duct to serve the new six-person office and split the 18x6 duct into two 12x6 branches with a supply grill for each branch. (see drawings)

• Insulate duct work.

• All firewall penetrations must be patched and sealed with appropriate fire rated materials.

Floor and Paint

• Patch and paint the room.

• Furnish and install new carpet tile, rubber cove base, and 1 door transition to the hallway.

• The contractor is responsible for preparing the subfloor and insuring it is even, clear of debris, and adequate for adhesive application per manufacturer recommendation.

The contractor shall be responsible for measuring and verifying the area and perimeter of all spaces receiving carpet, cove base and door transitions.

General Notes and Requirements

Contract Performance

Receiving, Storing and Staging of Materials

The contractor is responsible for protecting any stored material until it is placed in service. The contractor is responsible for receiving and unloading of delivered goods. Government employees will not receive materials or supplies for the contractor and will not be responsible for damage to the contractor’s equipment or materials.

Permits

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

Security

The contractor will comply with all established security policies at the U.S. Dairy Forage Research Center (DFRC) in Madison, WI. the Government reserves the right to close any property or portion of property and reschedule and/or cancel any subsequent service. The Contractor shall be given at least 24-hours’ notice of any such closure.

Buildings and Asset Protection

Any involved building or structure, and all of its contents shall be protected from the elements during the duration of this contract. The contractor shall keep on site the means to quickly cover and protect all unforeseen weather-related event that could cause damage to the building and or any of its contents during all phases of this contract.

The contractor shall be responsible for restoring all Government facilities or structures damaged as a result of the contractor’s operation. The contractor shall also be responsible for any damage to private property or injury to any person as a result of the contractor’s operation. The contractor shall notify the COR immediately of damage to Government and private property and injury to any person resulting from the contractor’s operation, or any damage to Government facilities due to vandalism or other causes on the day such damage is first noticed. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. The Contractor shall also restore landscape features (shrubs, flowers, grasses, etc.), which are damaged or destroyed by the contractor’s operation. Damaged or destroyed grass areas shall be re-planted as directed by the Technical Point of Contact, and shrubs and flowers which are damaged or destroyed shall be replaced from nursery stock of like size and kind.

Parking

Parking on the USDFRC lot is not permitted. All contractor personnel must park in the University of Wisconsin paid parking spaces or use street parking outside of the university campus. The closest lot the center is lot 67. For more information about parking on UW-Madison campus obtaining a visitor/ temporary permit please visit the link: https://transportation.wisc.edu/parking-lots/

The contractor is responsible to provide parking for their personnel and to propose accordingly.

Any parking violation tickets issued to the contractor on UW premise shall be the contractor's responsibility and shall not be invoiced to the government.

Scheduled Outages

All outages that will affect areas outside of the scope must be scheduled in advance. The contractor must notify the COR 1 week (5 business days) in advance, to have a minimal impact on research and center operation.

Noise Control

The Contractor must conform to state and local laws, ordinances, and regulations affecting noise control. The Government may require work that generates excessive noise be scheduled at other than standard work hours. The Contractor must protect the building occupants from sudden or severe sounds generated by the work.

Contractors’ Personnel

• Minimum Personnel Requirements - The Contractor shall provide an adequate number of fully qualified personnel to perform the specified service properly and efficiently within the time limits specified. The Contractor shall provide a list of the names and contact phone numbers for all employees prior to them working on Government Property.

• Employee Conduct - The Contractor shall be responsible for seeing that the firm’s employees strictly comply with the Code of Federal Regulations Title 36, Chapter III, Part 327, and all federal, state, and municipal laws. Any personnel activity, which, in the opinion of the Government, is deemed detrimental to the performance of the contract may result in the removal of Contractor employee/employees.

Examples of unbecoming actions or conduct include but are not limited to the following:

1) Cursing, harassment, or discrimination of and/or unwarranted physical contact with visitors, ARS or UW personnel, or other contractors

2) Recurring written and/or verbal complaints from visitors, ARS or UW personnel, or other contractors.

3) Unsafe operation of vehicles while on ARS property.

• Removal of Contractor’s Employees - The COR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the COR, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform assigned work. Notification to the

Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

Quality Assurance

The contractor is responsible for the quality control of the contract work. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirements. The government has the right to inspect and test all items called for by the contract, to the extent practicable at all times and at all places during the term of the contract.

Omissions

This contract may not cover all specified activities, steps, and procedures required to supply the contract product. In case of omission, the normal industry, state, or federal standards, practices, specifications, and/or guides shall prevail. In no instance shall an omission be reason to produce less than an acceptable product.

Documentation

See Project Specifications for requirements on construction progress documentation including, but not limited to daily reports, construction schedule(s), etc.

• Contractor shall prepare and submit to the Owner a combined construction schedule for the entire project. The schedule be comprehensive, integrated, and fully developed. Contractor shall secure time commitments for performing construction activities from his subcontractors and suppliers prior to submitting the construction schedule. Contractor shall revise the construction schedule based on actual progress. Contractor shall submit to the Owner an updated the construction schedule at least monthly and upon request by Owner.

• Contractor shall prepare a daily construction report recording events at Project site. An electronic copy (pdf format) of the daily report shall be submitted daily to the Contracting Office Representative (COR) / Engineering Project Manager (EPM) / Location Monitor (LM). A copy of the daily report shall be sent weekly to the Contracting Officer (CO) along with certified payrolls (coordinate submission requirements with CO). The daily construction report must be dated and signed and should include the following :

A. List of subcontractors.

B. High and low temperatures and general weather conditions.

C. Accidents D. Stoppage, delays, and losses E. Orders and requests of authorities having jurisdiction.

Safety

All work shall be conducted in accordance with the Research, Education, and Economics (REE’s) Safety, Health, and Environmental Management Program (Policies and Procedures P&P 160.0 v1, most recent edition), and all applicable Occupational Safety and Health Administration (OSHA), federal, state, and local safety and health requirements. A copy of P&P (160.0 v1) can be access upon request from the COR or by visiting the Agricultural Research Service ARS Facilities Division website using the following link:

https://www.ars.usda.gov/ARSUserFiles/FD/SHEMB/P%20and%20P%20160/P%20and%20P%20 160%20Safety,%20Health%20and%20Environmental%20Program.pdf

USDA Project Team reserves the right to cease work at any time should the safety of employees, Contractors, and/or the public become jeopardized.

Activity Hazard Analysis (AHA)

An AHA shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The analysis shall define all activities to be performed, identify the sequence of work, the specific hazards anticipated, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level. The AHA shall be continuously reviewed and revised to address changing site conditions as appropriate.

Accident Prevention Plan

The Contractor shall prepare an Accident Prevention Plan (APP) specific to the activities being performed. It shall include Activity Hazard Analyses (AHAs) as described below.

A preparatory meeting shall be conducted by the prime contractor to discuss the APP contents with all effected onsite employees. The Prime Contractor is responsible for informing their subcontractors of the safety provisions under the terms of the contract.

• Competent Person (CP): The person designated in writing by the employer to be responsible for immediate supervising, implementing, and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards. The CP shall:

1) Be onsite at all times while work at height is being performed;

2) Be trained in accordance with EM 385-1-1, Section 21.C.04, to include a minimum of 24 hour CP in fall protection training made up of classroom and practical hands-on components.

3) Prepare, update, review and approve fall protection and prevention plans;

4) Review procedures as workplace activities change to determine if additional practices, procedures, or training need to be implemented; Supervise the selection, installation, use and inspection of non-certified anchorages;

5) Verify End Users who work at heights are trained and authorized to do so;

6) Inspect fall protection equipment at the frequency required by the manufacturer.

• Qualified Person (QP): A person with a recognized degree, or professional certificate, with extensive knowledge, training and experience in the fall protection and rescue field who is capable of designing, analyzing, evaluating and specifying fall protection and rescue systems. The QP shall:

1) Be trained to the applicable level;

2) Provide technical support for the fall protection program;

3) Have advanced understanding and knowledge of the requirements, equipment, systems, physical sciences, and engineering principles that affect fall protection and rescue systems;

4) Supervise the design, selection, installation and inspection of certified anchorages and horizontal lifelines;

5) Be qualified to select proper fall protection and rescue equipment;

Emergency Response

Emergency procedures shall be documented in the Accident Prevention Plan and will include a map with directions to the nearest hospital, emergency contact numbers, and onsite First Aid/CPR responders.

Accident Reporting

All accidents and near misses shall be investigated by the Contractor. All work-related recordable injuries, illnesses and property damage accidents (excluding on-the-road vehicle accidents), in which the property damage exceeds $5,000.00, shall be verbally reported to the COR within four

(4) hours of the incident (by phone or in person). Accident Investigation Form shall be completed and submitted to the COR within five (5) working days of the incident (see Attachments).

Required Personnel

The Contractor shall employ a minimum of one Competent Person (CP) at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be present at the project site and report to the contractor’s upper management. The SSHO is required to have related construction experience and have at a minimum completed a 10 Hour OSHA training.

In addition, when emergency medical services are not accessible within five (5) minutes of the work location and there are two (2) or more workers onsite, at least two (2) employees shall have (in-person) training in First Aid and CPR.

Personal Protective Equipment

It is the contractor’s responsibility to furnish and supply personnel with the proper personal protective equipment necessary for performing the work.

Clean Up and Waste

The contractor shall practice good housekeeping to maintain a safe job site. The contractor shall keep the work area, including any designated storage areas free from accumulation of waste materials. Upon completing work in an area, the contractor shall remove any tools, equipment, and materials that are not the property of the Government. Any and all disturbed areas resulting from contractor activities shall be restored by the contractor to the satisfaction of the COR. All waste material will be disposed of offsite in accordance with all Federal, State, and Local regulations.

Environment Protection

Containers for excess and/ or waste materials, rubbish, etc. shall be provided by the contractor at the site, and the site will be inspected/ cleaned on a daily basis. No burning is permissible. Water, air, and land resources shall not be adversely impacted during the course of the work. Contractor will take necessary steps to ensure all federal, state, and local environmental regulatory requirements are met.

Attachments

Photographs

Rm.877.North.View.

Rm.877.West.View

Rm.877.South.View.

Rm.877.East.View.

Rm.78❶.North.View.

Rm.78❶.Northeast.View.

Rm.78❶.East.View..7

Rm.78❶.East.View..8

Rm.78❶.South.View.

Rm.78❶.Southwest.View.

Rm.78❶.Northwest.View.

Rm.78❶.Northeast.View.of.the.column

Rm.78❶.Northeast.View.of.the.column.

Rm.78❶.Northeast.View.of.the.column.

Drawings

Forms

The following Forms are attached in this order:

Material Approval Submittal form Accident Investigation Form