Attachment 2 - Specifications with Drawings and Pictures.pdf

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STATEMENT OF WORK

U.S. DEPARTMENT OF STATE

OBO FACILITIES MANAGEMENT DIVISION

CMR FIREPROOFING GROUND FLOOR

U.S. Embassy Madrid

Spain

December, 2025

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1. INTRODUCTION / SUMMARY OF WORK PROJECT

Inspections identified that various existing rooms, doors and corridor conditions within the CMR do not meet updated fire safety codes or Department of State (DOS) risk mitigation guidelines. The work detailed in this SOW addresses these deficiencies by providing fire-rated assemblies, updated escape hardware, proper smoke and fire seals, and finishing work as required by code.

Address: The site is located at Paseo de La Castellana, 48. Madrid, Spain

For this Project, the contractor shall apply fire-resistant insulation to the ceilings of the bedrooms hall of the ground floor of the residence to isolate the hall for evacuation purposes. The work includes repairing the ceiling affected by the application of the fireproofing and painting the ceiling hall to maintain the aesthetic integrity of the Chief of Mission Residence. Additional scope includes ceiling and walls construction, painting, and sealing penetrations with fire-resistant materials. All modifications are to keep the same look and feel of the existing materials, but bring it up to modern fire, safety, and accessibility standards.

2. SCOPE OF WORK

2.1 PRIOR TO IMPLEMENTATION

Required site visit and survey. The contractor shall be responsible for researching the existing conditions and matters that affect the cost or performance of the services. The Contractor is required to attend a site visit to confirm all measurements and survey existing layout prior to submission of BOM and quotation. Measurements provided are approximate and the US Embassy shall not be held responsible for inaccurate dimensions.

The contractor shall coordinate and obtain any permit required by local authorities for the execution of the project.

DOCUMENT SUBMITTAL PACKAGE. Submit before awarding process, document submittal package that includes:

• Product Data: Manufacturer’s data sheets on each product to be used, including:

• Shop Drawings:

Show typical details of assembly, erection, and anchorage.

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• Design, bill of material to be installed, materials provided by the contractor must be approved before prefabrication and installation.

• Complete finalized Work Plan including Critical Path Method (CPM) schedule.

DOCUMENT SUBMITTAL PACKAGE. Submit to the CO and/or COR within 15 days of Notice to Proceed, document submittal package that includes:

• Activity Hazard Analysis (AHA) with detail specifications of the safety plan to be implemented.

• Selection Sample

• List of personnel to be approved by the Embassy for the access request.

2.2 IMPLEMENTATION

AREA ISOLATION AND ACCESS RESTRICTION

The contractor shall provide a plan for the isolation and restriction of access to the area to be intervened.

Works must only be carried out by staff with technical knowledge to do so and always complying with the security rules.

The contractor shall cover and protect the wallpaper, the floor and carpets in the area using plastic, carpets and cardboard, shall include any necessary replacements and final removal.

The contractor shall take all necessary precautions to protect existing facilities, including but not limited to wallpaper, tiles, and flooring.

The contractor shall remove and relocate furniture as required to protect it from damage during work at each area .The contractor shall remove and reinstall any electrical/data installation that could be affected in the working area.

No construction work shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

APPLICATION OF FIRE-RESISTANT INSULATION

The floor plan attached in Attachment A1-N1 identifies the walls and the ceiling of the evacuation hall that require fire resistance insulation.

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Open access points in the false ceiling of the corridor to facilitate the application of fireproofing materials.

Apply mineral wool mortar and nervometal mesh to the ceiling, and specified walls around the evacuation hall, covering an approximate area of 65m². Total area shall be verified by the contractor during the site visit.

Identify and inspect all existing penetrations in walls surrounding bedrooms and hallways, including openings for pipes, electrical conduits, HVAC ducts, cables, and any other service penetrations.

Remove any non-compliant or degraded sealants and replace them with fire-rated sealants or firestop systems certified for a minimum 1-hour fire resistance rating.

Utilize approved materials such as intumescent sealants, mineral wool insulation, firestop collars, firestop mortar, or polyurethane fire-resistant foam, depending on penetration type and size.

Firestop all penetrations in accordance with EN 1366-3, NFPA 101 Life Safety Code, and local Código Técnico de la Edificación (CTE) standards.

WALL UP TO THE CEILING FIREPROOF

The contractor shall construct fireproof walls extending from the actual top part of the wall to the underside of the structural slab ceiling. The walls shall be built using either fire-rated brick masonry or fire-rated gypsum board (drywall) systems. All materials and installation methods must comply with applicable building codes and fire safety regulations.

The fireproof walls must provide a continuous fire barrier with no gaps or voids, ensuring full separation as required by code. All penetrations for services (such as electrical, plumbing, or HVAC) must be properly sealed with approved firestop systems to maintain the integrity of the fire barrier.

See drawing A1- N1. Ground floor area to be intervened. Green LINE AREA

CEILING REPAIR AND FIREPROOFING:

Repair and restore the false ceiling access points after the fireproofing application.

Paint the ceiling of the hall to match the existing ceiling finish.

Reuse existing lighting fixtures and fire detection system cables that could be affected, coordinate with electrical subcontractors for final connections.

Seal all gaps or joints with fire-resistant materials to maintain compartmentalization.

All the material required shall be provided by the contractor.

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DISPOSE AND CLEAN INTERVENED AREA(S)

Handling and disposing of all debris; daily.

The contractor will rectify any damage to any areas affected on completion of the works.

Contractor shall do a final cleaning of the work, releasing mortars adhered to floors, sweeping and removing debris at the foot of the load, load, and transporting to the landfill.

All this item must include collection and treatment of all the materials from dust on container. Management and transport of inert waste, with container, to specific landfill.

AFTER IMPLEMENTATION

When all site work is complete, the Contractor's site superintendent shall review all activities and walk the project area with the COR to ensure that the Embassy staff is satisfied, and all work items are acceptable. If any items are not completed, they shall be noted and provided to the Contractor to be addressed and completed immediately.

The Contractor shall ensure that, upon demobilization, the site is left in a clean and orderly appearance, equal to or better than prior to start of work.

The contractor shall allow for testing and commissioning of the entire system.

3. COMPLIANCE WITH SAFETY LAWS AND BUILDING CODES:

3.1 EN 1366-3: Fire resistance of service installations – Penetration seals.

3.2 NFPA 101: Life Safety Code – Fire protection and compartmentalization.

3.3 Código Técnico de la Edificación (CTE): Spanish Building Technical Code – Fire safety requirements.

3.4 Fire rating and sealing materials must have third-party certification and comply with UL or equivalent standards.

3.5 US Army Corps of Engineers (ACOE) Safety and Health Requirements Manual (EM 385-1-1) for contractor safety.

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4. SAFETY PROGRAM (Abridged)

Contractor must submit with the bid, an Activity Hazard Analysis (AHA).

The Contractor must review the work and write a summary of any hazards expected (AHA).

The AHA must address what the Contractor will do to mitigate those hazards.

This may be task items such as “Use lock-out, tag-out for electrical circuits”, “Use Personal Protective Equipment (PPE) when pouring concrete”, etc.

General. The contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; avoid interruptions of Government operations and delays in project completion dates; and control costs in the performance of this contract. For these purposes, the contractor shall:

Provide appropriate safety barricades, signs and signal lights.

Comply with the standards issued by US government over occupational health and safety issues;

and, Ensure that any additional measures the contracting officer determines to be reasonably necessary for this purpose are taken.

Additional requirements regarding safety are applicable and referenced from the Corp of Engineers Safety Manual EM 385-1-1, available on the internet, if the work involves and required:

• Scaffolding;

• Work at heights above two (2) meters;

• Trenching or other excavation greater than one (1) meter in depth;

• Earth moving equipment;

• Temporary wiring, use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

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• Work in confined spaces (limited exits, potential for oxygen less than 19.5 percent or combustible atmosphere, potential for solid or liquid engulfment, or other hazards considered to be immediately dangerous to life or health such as water tanks, transformer vaults, sewers, cisterns, etc.);

• Hazardous materials—a material with a physical or health hazard including but not limited to, flammable, explosive, corrosive, toxic, reactive or unstable, or any operations which creates any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.; or

• Hazardous noise levels.

Records. The contractor shall maintain an accurate record of exposure data on all accident incidents to work performed under this contract resulting in death, traumatic injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment. The contractor shall report this data in the manner prescribed by the contracting officer.

Subcontracts. The contractor shall be responsible for its subcontractors' compliance with this clause.

Written safety program. Before commencing work, the contractor shall:

• Submit a written plan to the contracting officer’s representative for implementing this clause. The plan shall include specific management or technical procedures for effectively controlling hazards associated with the project; and,

• Meet with the contracting officer’s representative to discuss and develop a mutual understanding relative to administration of the overall safety program.

Procedure in case of injury or emergency events.

• Notification. The contracting officer’s representative shall notify the contractor of any non-compliance with these requirements and the corrective actions required. This notice, when delivered to the contractor or the contractor's representative on site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the contractor shall immediately take corrective action. If the contractor fails or refuses to promptly take corrective action, the contracting officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The contractor shall not be entitled to any equitable adjustment of the contract

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• The contractor must use wet methods were possible to reduce airborne dust and debris.

5. PERIOD OF PERFORMANCE

The project shall start within five (5) calendar days after the date the Contractor receives the Notice-to-Proceed (NTP) issued by the CO. The contractor shall sustain a Kick-off meeting to review the SOW, detailed schedule, execution, and safety plan.

Timetable of Deliverables

Complete the entire work no later than FIFTEEN (15) calendar days after the Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

Throughout the Project: Weekly Progress reports if it lasts longer than a week.

Project Close-out and Final Completion.

END OF SECTION

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ATTACHMENT 1: DRAWINGS

A1- N1. Ground floor area to be intervened.

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ATTACHMENT 2: PICTURES

A2- N1. Some areas to be intervened at the ground floor ceiling.

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A2- N2. Ground floor ceiling