Attachment 2 - SOW for Electrical Upgrade revised v2.pdf

April 15, 2020

STATEMENT OF WORK

Construction

1.0 CONTRACT PROJECT:

a. Project Number: ________________

b. Project Title: Electrical Panel Upgrade Building 1 and 2 at Southern Plains

Agricultural Research Center, College Station, Texas.

c. Asset #: 620230B001; 620230B002

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

Kelly Wright, Contracting Officer

USDA, ARS, PA

1880 Kimball Ave Suite 300, Manhattan, KS 66502 Email: kelly.wright@usda.gov Phone: (785) 712-3226

b. CONTRACTING Specialist (CS):

Joseph Covarubbio, Contracting Specialist

USDA, ARS, PA

2775 F and B Road College Station, TX 77845 Email: joseph.covarrubio@usda.gov Phone: (979) 260-9446

c. RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. G. Wayne Ivie

USDA, ARS, PA

Southern Plains Agricultural Research Center 2881 F&B Road College Station, Texas 77845 Phone: (979) 260-9372 FAX: (979) 260-9377

d. Location Administrative Officer

Rhonda Korger

USDA, ARS, PA

Southern Plains Agricultural Research Center 2881 F&B Road

Phone: (979) 260-9372 FAX: (979) 260-9377

e. Contracting Officer Representative\Location Site Monitor Mark Buxkemper

USDA, ARS, PA

Southern Plains Agricultural Research Center 2881 F&B Road

Phone: (979) 260-9262 FAX: (979) 260-9377

f. Engineering Project Manager Brian Dean

USDA, ARS, PA

Plains Area Office 2150 Centre Ave. Bldg D, Suite 330 Fort Collins, CO 80526 Phone: (970) 492-7026

g. Real Property Officer Lisa Baete

USDA, ARS, PA

Plains Area Office 2150 Centre Ave. Bldg D, Suite 300 Fort Collins, CO 80526 Phone: (970) 492-7071

h. Safety Officer Dwayne Cordray Plains Area Office 2775 F&B Road

Phone: 979) 260-9480

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide Services for the following tasks marked by an

“X”:

[X] Cost to provide and install Electrical Panels and Electrical Transformers in Buildings 1 and 2.

4.0 PROJECT REQUIREMENTS:

a. The Contractor will provide and install new electrical transformers in the areas identified.

b. The Contractor shall provide and replace electrical service panels in the areas identified. The Contractor will verify existing panel is adequate for the existing loading. The project is located at the Southern Plains Agricultural Research Center, 2881 F&B Road, College Station, Texas.

c. The Contractor to the extent possible will utilize biobased, energy efficient products.

d. The Contractor will schedule work to minimize disruption to research.

Work after-hours or on the weekend will likely be required. The Contractor will divide the work to ensure electrical service is available the next business day.

e. The Contractor will adhere to standard logout\tagout procedures.

f. The Contractor’s proposal shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e., UBC, UPC, NFPA, UL, ASTM, ACI, NEC, NEMA, etc.) and health and safety codes, in effect at the time of contract award.

g. The Contractor is responsible for arc flash analysis.

h. The Contractor will ensure all requirements of ARS Manual 230.1 and 240 are followed.

i. Davis Bacon Wage Rates apply to all construction contracts in excess of

$2,000. Employee certified payroll logs for the project will be required to verify wage rates are being adhered to.

j. The Contractor will be required to submit daily reports.

k. Bid, Payment and Performance bonds will be required for projects exceeding $35,000. Obtaining and the cost of these bonds is the responsibility of the Contractor.

l. Contractor is required to be registered in the Government’s System Award Management (SAM) for the bid to be accepted.

m. The Contractor will be required to register in Government’s Invoice Payment Platform (IPP) and submit invoice electronically for payment.

4.1 Base bid:

a. The Contractor will provide a turnkey project satisfying all Local and State requirements.

b. Base bid will involve work in the following areas (see attachment 2 for scope of each area:

1. Bldg. 2: Room 120 (Mechanical room).

2. Bldg. 2: Room 110

3. Bldg. 2: Room113.

4. Bldg. 2: Hallway.

5. Bldg. 1: Room 139.

6. Bldg. 1: Room 161.

7. Bldg. 1: Room 111.

8. Bldg. 1: Room 124.

9. Bldg. 1: Room A103E.

10. Bldg. 1: Room A101 Hallway.

11. Bldg. 1: Room A104 Hallway.

c. The project will replace the main electrical distribution panel for the buildings as well as service panels and transformer replacement.

d. New electrical service panels will include both single and three phase services for 480v and 120/240v panels. Panels will use only copper bus bars with push bars extending to the entire length of the panel. The new panel(s) will be commercial industrial grade with enclosure rated per mounting location. The electrical panel will have a hinged dead-front to provide easy access. The Contractor will provide adequate circuit breakers to re-connect all active circuits and any existing spare breakers.

The electrical panel will be made ready to access future circuit breakers as needs changes (bus bars are free of all tape). Each phase of the bus bar will be setup and ready to accept future circuit breakers.

e. Existing panel schedules are attached. The Contractor will provide at a minimum the same number and size of circuit breakers as the existing panel to include a main circuit breaker for each electrical panel.

f. The Contractor is responsible for determining best arrangement the circuit breakers and for equally dividing loads among phases to the extent possible.

g. An example of a new proposed panel is attached (see attachment 1).

General Electric, Square D, and Eaton are preferred sources, but other manufacturers may be permitted with approval of the Government. The new panels will meet or exceed the specifications for these panels.

h. All new electrical panels will meet or exceed NEMA standards for the panel location.

i. All panels will be properly grounded with an earth ground.

j. No panels will be used as “pass through” connections. The Contractor will re-route any existing pass through connection to be in compliance with existing code.

k. All “hot” wires and neutral wire will originate from the same panel. Any existing circuits with neutral originating from a different panel will be corrected.

l. All new panels will have a main circuit breaker included as part of the panel. Main circuit breaker amperage will not exceed the wiring capacity.

m. All electrical panels will be clearly labeled with proper panel identification and notation of where panel is powered from.

n. New panel will be mounted in same or as close as possible. New panel physical dimensions may not correspond directly to the existing panel.

The Contractor is responsible for enlarging or reducing the size of any recessed opening in the wall and framing around the panel to eliminate any visual damage to the wall.

o. All Conduits to each panel will be re-connected whether being used or not.

p. The Contractor will verify that there are at least two empty conduits for each recessed panel. Additional conduits will be added as necessary to satisfy this requirement.

q. The use of electrical gutters may be required in some areas, but the use will be avoided if possible.

r. No circuits will be doubled lugged. If the Contractor encounters any double lugged breakers, the Contractor will inform the COR\LSM.

s. The Contractor will use EMT or rigid conduit as necessary to lengthen and\or replace any required run. Conduit will be installed to minimize all bends and turns to the extent possible. As appropriate pull boxes will be installed. Conduit will be routed in straight parallel runs to the extent possible.

t. The Contractor is responsible removing cabinetry shelving\walls\support in order to gain access to electrical connections behind the cabinetry.

u. The Contractor is responsible for obtaining approval location of new equipment prior to installation.

v. Wiring will be rated as required to handle electrical. Ground wire will be sized as appropriate for service. All wiring to be copper with appropriate insulation/shielding.

w. The Contractor will balance the load across each phase to the extent possible.

x. All wiring inside panels will be organized neatly and orderly.

y. Splicing of wiring will be kept to the minimum possible. Wiring to circuit breakers may be changed to accommodate wiring length to minimize wiring splicing. Contractor will ensure panel schedule is corrected to reflect the modification. Any required splicing will be performed as per current code and recommended electrical practices.

z. All electrical circuits will be labeled as appropriate in the new panel(s).

aa. The Contractor will conduct all lengthy major power outage afterhours with ample notice provided to the Government (3 days minimum).

bb. For extended power outage (>3 hrs), the contractor will provide a temporary source of power for equipment that would represent a significant loss to the Government. For example, refrigerators, freezers, incubators, etc. Alternate power may be accomplished with temporary use of properly rated extension cords, re-location of equipment, emergency generators, etc.

cc. Properly labelled panel schedules will be provided at the new electrical panel. The Contractor will provide an electronic schedule as well. The Contractor may update the attached panels schedule files (see attachment 3 and 4).

dd. The Contractor will perform arc flash analysis for all new electrical equipment (See attachment 9 for details).

ee. The Contractor will provide and install warning label on the front of each electrical panel. Warning signs will be vinyl with self-adhesive. Signs will be orange with black text measure 5” x 7”. Label will read “Warning electrical Panel Keep Clear up to 36 inches (see example below).

ff. The Contractor may propose alternate repair solution for evaluation by the Government.

gg. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

hh. The Contractor will use biobased products meeting the minimum standard for content as defined in ASTM D6866 (Biobased Content Testing). The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide biobased products. The Contractor shall utilize products and material made from biobased materials (e.g., insulating foam, composite panels, and concrete and asphalt release fluids) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the LSM.

4.2 Add\Alternate #1:

a. None.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards.

Additional procedures and materials may be required than is indicated herein.

If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer for immediate resolution.

5.3 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR/LSM for review. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

Submittals are required for electrical panels and circuit breakers at a minimum.

Submittals will be stamped by the general contractor prior to submission to the Government. Any work\material completed before approval of a submittal is at the contractor’s own risk.

5.4 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR/LSM. Quality control is the exclusive responsibility of the Contractor with all required manufacturer’s inspection requirements being performed.

5.5 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR/LSM.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

c. The Contractor will provide a safety plan for the project.

5.6 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR three working days prior to the need.

5.7 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplier and\or contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/LSM/EPM.

5.8 Cleanup: The construction site shall be kept clean and free of debris at all times. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting fro the work to the satisfaction of the COR.

5.9 Warranty:

a. Provide one-year general contractor’s warranty for areas repaired.

b. Provide material’s warranty if required\available.

5.10 Final Payment/Contract Closeout: The following submittals are REQUIRED

PRIOR TO FINAL PAYMENT:

a. General and Subcontractors one (1) year warranty on work.

b. All warranties from manufacturers covering equipment\material.

c. O&M manuals for all equipment.

d. As-built drawings.

e. Release of liens.

f. Payroll sheets

g. Any other documents as required by the contract.

6.0 PROJECT SCHEDULE: The contract time for thie base project is 200 calendar days from the Contractor’s Notice to Proceed.

Attachment 5: Typical electrical panel (For reference only).

Attachment 6: Panel block diagrams.

Attachment 7: Electrical panel schedules for Bldg. 1

Attachment 8: Electrical panel schedules for Bldg. 2.

Attachment 9: Arc Flash analysis requirements.