Attachment 2_SOW.pdf

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STATEMENT OF WORK (SOW)

FOR THE

KADENA AIR BASE

Post Office Intrusion Detection Systems (IDS) Installation

18th Security Forces Squadron Kadena AB, Japan

7 June 2024

DOCUMENT Post Office Intrusion Detection Systems (IDS) Installation (6 June 2024)

DOCUMENT REVISIONS

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TABLE OF CONTENTS

Section Page

1.0 PURPOSE

1.1 Scope

1.2 Cleaning and Protection

2.0 APPLICABLE DOCUMENTS

2.1 General

2.2 Government Documents

2.2.1 Specifications, Standards, and Handbooks

2.2.2 Other Government Documents, Drawings, and Publications

2.2.3 Order of Precedence

3.0 SUMMARY REQUIREMENTS

3.1 System Requirements

3.1.1 Communications

3.2 Security & Escorts

3.2.1 Base Authorizations/Permits

3.3 Site Support

3.4 Installation Spares

3.5 Government Hazardous Waste/Material

3.6 Marking and Labeling IDS Information Systems

3.7 Packaging, Handling, Storage, and Transportation (PHS&T)

3.8 Test & Evaluation

3.8.1 Contractor Verification Test (CVT) & Test Plan & Procedures

3.9 Warranties & Licenses

3.9.1 Warranties

4.0 SECURITY

4.1 General

4.2 ID Passes, Badges and Vehicle Passes

4.3 Physical Security

4.4 Key/Key Card Control

4.5 Electronic Correspondence (Email)

4.6 Passwords

5.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

5.1 Utilities

5.2 Conservation of Utilities

5.3 Escort…………

6.0 GENERAL INFORMATION

6.1 Hours of Operation

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6.2 Holidays

7.0 CONTRACTOR PERSONNEL REQUIREMENTS

7.1 Contract Manager

7.2 Contractor Personnel

7.3 Smoking

7.4 Employees

Appendix A GOVERNMENT SERVICES Appendix B PROJECTED SENSOR PLACEMENT

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1.0 PURPOSE. The purpose of this acquisition is to upgrade the Intrusion Detection System (IDS) within building 160 by replacing all antiquated sensors, installing new alarm sensors and associated equipment to meet the security criteria requirements outlined in AFI31-101 and FIPS 140-2 for the protection of Protection Level (PL) 2-4 assets at Kadena Air Base.

1.1 Scope. The scope of this effort includes the replacement and installation of 37 alarms (15 passive infrared sensors, 17 balance magnetic switches, 5 wireless duress buttons that are labeled physically and concurrent with the Vindicator map), 1 keypad, 3 field panel devices (sensors will not be wired in sequence, daisy-chained, and must be wired independently to the field panel device. Multi-state resistor packs will be used to reduce the number of inputs required for the field panel device), batteries capable of sustaining the system for a minimum of 4 hours, all required hard wired and optical fiber work, replacement of conduit and field panel housings as required, and concurrent programming of the field devices that correlates to Vindicator schemes and map display. This includes tasks such as: Contractor management; system design; purchase of Commercial Off-the-Shelf (COTS) and ancillary equipment and necessary supporting infrastructure; installation of all Contractor provided equipment and infrastructure; systems integration of Contractor provided equipment/infrastructure with existing system components and infrastructure and Government Furnished Property/Equipment (GFP/GFE), if applicable; support of GFP/GFE, if applicable, and existing equipment and infrastructure; Contractor Verification Testing (CVT);

Contractor production qualification and acceptance testing of non-approved IDS Equipment List (CMD) equipment and support of Government operational testing of non-CMD equipment when such equipment is proposed by the contractor; Contractor training of site personnel;

site support; and Contractor support of Government acceptance testing. Interim Contractor Support (ICS) of the installed and integrated system is also included if ordered by the Government. The contractor will at a minimum install/program/provide all items listed on Section 3.

1.1.2. The contractor shall provide one-year warranty on parts and labor.

1.1.3. The contractor shall provide contact service information and warranty forms.

1.1.4. The contractor shall do a full functional test to ensure all installed equipment communicates properly.

1.2. CLEANING AND PROTECTION

1.2.1. Maintain Walk Through - The contractor must maintain common walk-through areas to allow proper evacuation of the building in the case of emergencies.

1.2.2. Remove Rubbish - The contractor must remove rubbish, wrapping paper, salvages and scrap. The contractor must not leave waste material inside or outside of the facility overnight, or for a prolonged period of time, when work is not done. Remove and dispose of waste materials only at authorized off base locations, daily.

1.2.3. Vacuum Carpets - The contractor will vacuum the government area that they were working at the end of each day.

1.2.4. Final Cleaning - The contractor must remove packing material, boxes, broken items, spots, smears, and other foreign matter.

2.0 APPLICABLE DOCUMENTS

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2.1 General. The following documents are applicable to this SOW to the extent specified herein.

While every effort has been made to ensure the completeness of this list, the Contractor shall meet all specified requirements in this SOW whether or not they are listed in this section. Where not specifically cited below, the Contractor is responsible for compliance with applicable host nation, federal, state, and local laws and base codes and regulations as well as applicable base and industry architectural and construction standards during performance of orders.

2.2 Government Documents

2.2.1 Specifications, Standards, and Handbooks. The following specifications, standards, and handbooks, of the exact revision listed below, form a part of this document to the extent specified herein.

UFC 4-021-02 1 Oct 13 Electronic Security Systems Change 1 11 Sep 19

UFGS Current Unified Facilities Guide

Specifications (UFGS) (Copies of above documents are available at: http://www.wbdg.org)

EIA-649B 1 Apr 11 SAE International Technical Report, Configuration Management Standard (Adopted by DoD 01 Feb 99)

(Copies of above document are available through: http://standards.sae.org/eia649b/)

MIL-STD-130N 16 Nov 12 DoD Standard Practice, Identification w/Change 1 Marking of US Military Property

MIL-STD-461G 11 Dec 15 Requirements for the Control of

Electromagnetic Interference Characteristics of Subsystems and Equipment

(Copies of above documents are available at: http://quicksearch.dla.mil/)

2.2.2 Other Government Documents, Drawings, and Publications. The following other Government documents, drawings, and publications, of the exact revision level shown, form a part of this document to the extent specified herein.

DEPARTMENT OF DEFENSE

DoDI 8510.01 12 Mar 14 Risk Management Framework for

DoD Incorporating Change 2 28 Jul 17 Information Technology

DoDI 8500.01 14 Mar 14 Cybersecurity Incorporating Change 1 7 Oct 19 http://www.wbdg.org/ http://standards.sae.org/eia649b/ http://quicksearch.dla.mil/

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DoDD 8140.01 11 Aug 15 Cyberspace Workforce Management Incorporating Change 1 31 Jul 17

DOD 8570.01-M 19 Dec 05 Information Assurance Workforce Incorporating Change 4 10 Nov 15 Improvement Plan

(Copies of above documents are available at: http://www.dtic.mil/whs/directives/)

CNSSI 1253 27 Mar 14 Security Categorization and Control Selection for National Security Systems

(Copies of above document is available at: https://www.cnss.gov

AIR FORCE

AFI31-101 5 Jul 17 Integrated Defense (AFGM2020-01 dated 22 Jan 20)

AFI31-101, PACAF SUP-O 28 Feb 18 Integrated Defense, Pacific Air Forces Supplement

Non-Nuclear Configuration Management Database (CMD) Equipment Approval Current CMD

(Copies of above document are available from 18 SFS/S5P, NCOIC of Plans upon request with proper authority for release.)

AFH36-2235, VOL 10, 1 Nov 02 Information for Designers of Section A Instructional Systems Application to Education

DoDI5000.83_DAFI63-113 8 Mar 22 Technology and Program Protection to Maintain Technological Advantage

(Copies of above documents are available at: http://www.e-publishing.af.mil)

TO-00-35D-54 1 Sep 15 Technical Manual, USAF Deficiency Reporting, Investigation, and Resolution

(Copies of the above document is available at:

https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-35D- 54.pdf

AF LIFE CYCLE MANAGEMENT CENTER (AFLCMC), HANSCOM AFB

ESE-SIT-0001 21 Feb 18 Standardized Electronic Security Equipment Siting and Design http://www.dtic.mil/whs/directives/ https://www.cnss.gov/ http://www.e-publishing.af.mil/ https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-35D-54.pdf https://www.tinker.af.mil/Portals/106/Documents/Technical%20Orders/AFD-082216-00-35D-54.pdf

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Guidance for Permanent Installations Force Protection Systems

IBDSS/ESE Security 15 Jun 11 Integrated Base Defense Security Classification Guide System /Electronic Security

Equipment (IBDSS/ESE) Security Classification Guide

ESE-TP-0023 Current Master Test and Turnover Plan

Kadena Architectural 29 Aug 11 Kadena AB Architectural Compatibility Standards & Design Guide

(Copies of above document are available from 18 SFS/S5P, NCOIC of Plans upon request with proper authority for release.)

2.2.3 Order of Precedence. In the event of a conflict between this document and the references cited herein, the more stringent requirement shall take precedence, unless directed otherwise by the Contracting Officer. In the event of a conflict between this document and the basic ID/IQ contract and/or Delivery Order, the contract or Delivery order take precedence unless explicitly directed otherwise by the Contracting Officer. Nothing in this document, however, supersedes applicable host nation, federal, state and local codes and regulations unless a specific exemption has been obtained.

3.0 SUMMARY REQUIREMENTS

The Contractor will procure, replace, install, and test all the requested items listed in appendix B. At a minimum the contractor will supply, install, and program 37 alarms (15 passive infrared sensors, 17 balance magnetic switches, 5 wireless duress buttons that are labeled physically and concurrent with the Vindicator map), 1 keypad, 3 field panel devices (sensors will not be wired in sequence, daisy-chained, and must be wired independently to the field panel device. Multi-state resistor packs will be used to reduce the number of inputs required for the field panel device), batteries capable of sustaining the system for a minimum of 4 hours, all required hard wired and optical fiber work, replacement of conduit and field panel housings as required, and concurrent programming of the field devices that correlates to Vindicator schemes and map display. The Contractor will provide all necessary infrastructure and infrastructure upgrades to support system operations and will integrate required existing equipment and infrastructure and approved Government Furnished Property/Equipment (GFP/GFE), as defined in section 3.1. of this Delivery Order, into the system. The Contractor will manage the effort to ensure delivery of an IDS that meets specified requirements. The Contractor will also provide ancillary equipment, materials and/or supplies needed for the installation and associated infrastructure.

The Contractor shall provide all necessary infrastructure and infrastructure upgrades to support system operations and shall integrate required existing equipment and infrastructure and approved Government Furnished Property/Equipment (GFP/GFE), as defined in Section 3, and provide equipment listed in Section 3 that is not installed to 18th Security Forces Squadron Noncommissioned Officer in Charge of Electronic Security Systems. The Contractor shall also provide ancillary equipment, materials and/or supplies needed for the installation and associated infrastructure. The Contractor shall perform Contractor Verification Testing of the system and

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subsystems. The Contractor shall also provide Interim Contractor Support (ICS) if ordered by the Government.

The contractor shall ensure that the system delivered under this contract consists of either already proven (qualified) commercial off-the-shelf (COTS) equipment from the Non-Nuclear Intrusion Detection System (IDS) Equipment List (hereafter referred to as the “CMD”) installed in the approved and tested configuration or non-CMD COTS IDS equipment (if proposed by the contractor) qualified and accepted (approved) by the Government as satisfying system requirements. The Contractor shall provide equipment production qualification test and acceptance testing, support Government operational evaluation for non-CMD equipment and shall provide the necessary support for the spectrum certification and assignment process; (when such equipment is proposed by the contractor) in accordance with SOW requirements. All termination and programming the Integrated Base Defense Security System (IDBSS) network will be completed by US nationals with appropriate clearance and Vindicator certification to install and repair specified equipment.

3.1 System Requirements. The Contractor shall provide all equipment, software, materials, and incidentals required to implement the design to meet the requirements of this SOW, AFI31- 101, and ESE SIT-0001.

3.1.1 Communications. The Contractor shall verify that the existing communications infrastructure and the communications network will support the system installation and operation.

The Contractor may utilize existing communications and infrastructure if found to be available and adequate. The installation of new/additional communications equipment or infrastructure shall include tasks such as, replacement and/or upgrade of ineffective and/or obsolete and end of life communications system equipment (including such items as applicable conduits, handholds, ducts, or vaults) to meet AFI31-101 and ESE-SIT-0001 requirements and local base communication and engineering standards.

3.2 Security & Escorts. The Contractor shall coordinate with Installation Base Security to ensure compliance with base security requirements, installation access and escort requirements.

Unless otherwise prohibited by base requirements, the Contractor shall obtain base access credentials for unaccompanied work within the work area.

3.2.1 Base Authorizations/Permits. Prior to beginning installation, the Contractor shall obtain all requisite on base authorizations/permits necessary to perform system installation. All company/privately own vehicles entering/operating on the installation shall be properly registered and insured. All drivers must have a valid driver’s license.

3.3 Site Support. Using Contractor provided installation spares and parts, the Contractor shall maintain the installed systems equipment including integrated existing equipment/infrastructure, GFP/GFE and Contractor provided infrastructure and equipment through system turnover and ensure that the system equipment, integrated, existing equipment/infrastructure, GFP/GFE, and Contractor provided infrastructure and equipment is restored to operations in time to preclude impact to Contractor testing, Government testing, follow-on regression testing, and system turnover. For Contractor provided equipment and infrastructure, the Contractor shall ensure that system equipment/components and infrastructure are restored to operation as quickly as possible but within a maximum of 24 hours of failure. For existing equipment/infrastructure and GFP/GFE, the Contractor shall restore the system to operation within 24 hours of failure. If existing equipment and GFP/GFE failure will require more than 24 hours for the Contractor to restore operation, the Contractor shall notify the Government electronically by email on the same day the failure occurs and provide schedule for when the existing equipment and GFP/GFE will be restored to operation. The Contractor shall work cooperatively with responsible base organization(s) to facilitate fault isolation across the existing infrastructure and Contractor furnished infrastructure.

The Contractor shall turn over unused installation spares to the Government upon project completion.

3.4 Installation Spares. The contractor shall procure, and turnover items not installed to 18th Security Forces Squadron Noncommissioned Officer in Charge of Electronic Security Systems.

3.5 Government Hazardous Waste/Material. The Contractor shall, at no cost to the Government, be responsible for handling and containment of hazardous materials/waste encountered, disturbed or altered by the installation project. The Contractor shall provide all requisite information/documentation required by the base relative to control of hazardous materials encountered during the project. The Contractor shall control all hazardous waste and contaminated material IAW the instructions outlined DOD 4160.21-M.

3.6 Marking and Labeling IDS Information Systems. The Contractor shall clearly mark/label each component (including each wire/cable) and ensure it is clearly identified and concurrent with the respective Vindicator Command and Control Map.

3.7 Packaging, Handling, Storage, and Transportation (PHS&T). The Contractor shall maintain inventory control at the Contractor’s facility prior to shipping to the base, during site deployment and installation, and while moving equipment and replacement or repair parts between the base and manufacturer facilities. The Contractor shall, IAW best commercial practices, preserve, package, and mark all items to be delivered under the terms of this contract in such a manner that protection is provided against corrosion, deterioration and physical damage during shipment and handling from source of supply to the ultimate destination. The Contractor shall be responsible for delivery of all equipment and materials. The Contractor shall use a transport company with automated freight tracking system for real time tracking and monitoring of equipment during transit. The Contractor shall track all equipment deliveries in transit and shall ensure deliveries are made to proper destinations.

3.8 Test & Evaluation. Test and evaluation complete the installation and integration effort by thoroughly testing installed equipment and verifying that all documentation is in place for the acceptance of the installed equipment by the Government. Contractor will ensure installed intrusion detection systems are in compliance with the current ESE-TP-0023 Master Test and Turnover Plan.

3.8.1 Contractor Verification Test (CVT) & Test Plan & Procedures. The Contractor shall prepare and submit, for Government review and approval, a test plan that identifies all phases of Contractor testing that the Contractor shall perform to verify equipment, subsystem, and system level integration, functionality and performance. Contractor testing shall include, individual equipment inspection/test; subsystem level integration/functionality/ performance testing; and system level integration/functionality/ performance testing to verify that the system meets specified requirements and is ready for Government Acceptance.

3.9 Warranties & Licenses

3.9.1 Warranties. The Contractor shall provide customary commercial warranties IAW the FPS3 contract clause FPS3-H002. The Contractor shall track by item and serial number, manage and enforce open warranties on all failed items. The Contractor shall provide copies of all warranties

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for Contractor furnished equipment and materials delivered under this DO. At system turnover, the Contractor shall pass through/transfer all OEM warranty coverage to the Government.

4.0 SECURITY

4.1 General. The equipment delivered and work performed under this contract shall be treated as “sensitive” but “unclassified.” However, any Privacy Act information shall be handled in accordance with existing Federal laws and regulations. The Contractor shall implement a security program that safeguards program information in accordance with Contractor’s approved internal security processes. The security program shall be consistent with the DoD 5220.22M and the IBDSS/ESE Security Classification Guide. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.2 ID Passes, Badges and Vehicle Passes. The Contractor shall be responsible to obtain such clearances and/or passes as required for his/her employees to enter military installation(s) prior to start of work. The Contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the applicable base office of responsibility. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the Contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.3 Physical Security. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.4 Key/Key Card Control. The Contractor shall establish and implement methods of ensuring that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall immediately report misplaced keys/key cards to the base Security Forces desk and the Contracting Officer.

4.5 Electronic Correspondence (Email). The Contractor shall ensure the ability to accept encrypted electronic correspondence from the Government and shall ensure that Contractor electronic correspondence of a sensitive nature such as that containing CUI, or other sensitive information shall be digitally signed and encrypted prior to submission to the Government. The contractor shall utilize a mail program compatible with Microsoft Outlook.

4.6 Passwords. All account information with associated passwords shall be documented and submitted to the 18th Security Forces Squadron Noncommissioned Officer in Charge of Electronic Security Systems upon turnover.

5.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

5.1. Utilities. The government will provide water and electricity, when available.

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5.2. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions, which prelude the waste of utilities, which shall include:

Lights shall be used only in areas where and when work is being performed.

Water faucets or valves must be turned off after the required usage has been accomplished.

Government telephones shall not be used for personal reasons or for any toll or long-distance calls.

6.0 GENERAL INFORMATION.

6.1. Hours Of Operation. The contractor must perform the on- site services required under this contract during the following hours: 0730 - 1630, Monday through Friday, except on U.S. holidays specified in section 6.2. of this SOW and 18 WG Family days (available at request). No on-site work will be scheduled or performed on holidays unless previously approved or directed by the Contracting Officer and Project Manager. If the contractor desires to work on non-scheduled workdays, he must submit a written request to the POCs for approval.

6.2. Holidays. The contractor is not required to provide service, except as noted on the following days:

Day Holiday First day of January New Year’s Day* Third Monday of January Martin Luther King, Jr. Birthday Third Monday of February President’s Day Last Monday of May Memorial Day 19 June Juneteenth Fourth of July Independence Day First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day Last Thursday of November Thanksgiving Day 25 December Christmas Day

If holiday falls on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, it will be observed on the following Monday.

7.0 CONTRACTOR PERSONNEL REQUIREMENTS.

7.1 Contract Manager. The contractor must provide a contract manager who will be responsible for the performance of the work. The name of this person, and an alternate(s), who will act for the contractor when the contract manager is absent, must be designated in writing to the CO 5 working days prior to start of projects. The contract manager or alternate will have full authority to act for the contractor on all contract matter relating to the daily operation of this contract. The contract manager or alternate will be available during normal duty hours with sixty (60) minutes to meet on the installation with the government personnel (designated by the Contracting Officer) to discuss problem areas. After normal duty hours, the manager or alternate must be available within two (2) hours. The contract manager or alternate(s) must be able to read, write, speak, and understand English.

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7.2 Contractor Personnel. Contractor personnel must present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contains the company and employee name in English. Contractor personnel must use protective clothing whenever they are performing tasks that could cause harm to the employees or damage to property. The contractor must not employ persons to work on this contract if such person is identified to the contractor by the Government as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

7.3 Smoking. Smoking is not permitted in any government building or work area.

7.4 Employees. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

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APPENDIX A

GOVERNMENT SERVICES

1. Government Services. The Government will provide water and electrical power when available to the contractor.

2. The following Kadena Air Base telephone numbers are furnished to the Contractor.

Emergency Number for cell phone dialing

098-934-5911

Emergency Number for base dialing

Fire Protection 634-6011 Security Police 634-1880

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APPENDIX B

PROJECTED SENSOR PLACEMENT

1. Installation of all the sensor equipment must be done by US nationals with appropriate clearance and Vindicator certification.

4.0 SECURITY