Attachment_2_Scope_of_Work.pdf

Solicitation (Request for Quotes) no, 140P8322Q0054

Attachment no. 2 – Scope of Work (6/30/22)

SCOPE OF WORK

RELIEF TOPO MAP MODEL FABRICATION-INSTALLATION

MOUNT RAINIER NATIONAL PARK

At 14,410’ in elevation, Mount Rainier is the tallest volcano in the Cascade Range. This icon of Washington state and can be seen on the horizon for hundreds of miles in any direction. Annually, almost two million people flock to this centerpiece of Mount Rainier

National Park to explore its natural and cultural history.

1. BACKGROUND

Some of the most popular exhibits in Mount Rainier National Park are the relief maps located in several visitor facilities around the park. Visitors get a 3D view of the park and the mountain. They use the maps to follow the trails they hike or are about to hike, find a specific location on the map, and even touch the top of Mount Rainier itself.

While the maps are an excellent learning opportunity, they do not fully meet the needs of all visitors. To that end, a design for an accessible relief map and related components was developed in 2019 as part of the new Ohanapecosh Visitor Center exhibits. It was decided to use this plan to create three additional maps to replace the remainder of the relief maps in the park. These maps are located in the Longmire Wilderness Information

Center, Jackson Visitor Center at Paradise, and the Sunrise Visitor Center. This project does not include the Ohanapecosh Visitor Center relief map.

These buildings are either historic buildings, or as in the case of the Jackson Visitor

Center, a new building built to reflect the National Park Service rustic architecture of the

National Historic Landmark District in which it is located.

2. PURPOSE

The purpose of this project is to fabricate and install three relief map models, three brass models, and supporting content and structures based on the attached plans. Installation is in the Longmire Wilderness Information Center, the Henry M. Jackson Visitor Center at

Paradise, and the Sunrise Visitor Center, all located inside Mount Rainier National Park.

3. SCOPE OF WORK

The Contractor shall provide all services including labor, materials, facilities, and travel, necessary to fabricate, mount, and transport to Mount Rainier National Park all required elements in accordance with the specifications as detailed in the awarded contract and its attachments.

The project shall be the fabrication and installation, including shipping, of three relief map and three brass models depicting the topography of Mount Rainier National Park, and accompanying content and associated stand/tables based on Attachment 3.

The Contractor shall:

A. Produce three duplicate topographical relief map models, three duplicate brass models, associated stand/table, and content based on an existing design.

• that complement NPS Rustic-style architecture

• that meet NPS Accessibility Guidelines and Architectural Barriers Act. See

Attachments 4 & 5

• from plans and designs provided by the park and park GIS data (including

LiDAR based elevation data and DEM)

• with materials able to withstand molding in a humid, enclosed space, and stand up to heavy use and oils from human hands and frequent cleaning

• with no physical attachment to the buildings

• include identical labels and placement on all maps with the exception of the

“You Are Here” labels. See Attachment 3

B. Host, facilitate, conduct and document approximately four meetings according to mutually agreed up schedule, conducted via Outlook Teams or WebEx, or if proximity allows, in person. The project manager and exhibit designer shall attend.

The contractor shall be responsible for purchasing the licenses required to host the online meeting. Meetings shall include:

1. Post-award meeting

2. Pre-production meeting

3. Review 1 – Topography, layers, and labels (this requires in-person viewing by COR to inspect models prior to final review)

4. Review 2 – Final Review

C. Fabricate, transport, and install all required elements, to Longmire, WA 98397 following final approval. Transport and install to/at the 1) Longmire Wilderness

Information Center, 2) Paradise Henry M. Jackson Visitor Center, and 3) Sunrise

Visitor Center.

3. DELIVERABLES

All deliverables and required elements shall be shipped Free On Board (FOB)

Destination with all shipping and transportation costs prepaid. Pre-fabrication deliverables shall be shipped by either registered or certified mail or other trackable transportation such as FedEx or UPS, to ensure that shipments can be traced, if lost.

Deliverables, three relief map models, three brass models, and supporting content and structures shall be sent to the following address, then transported by the contractor and installed at the Longmire Wilderness Information Center, Henry M.

Jackson Visitor Center at Paradise, and Sunrise Visitor Center by the contractor:

Patti Wold

Mount Rainier National Park

L-201 Park Warehouse

Longmire, WA 98397

Deliverables shall include the following

1. Project schedule and exhibit production plan

2. Meeting minutes from each project meeting or conference call

3. Draft and revised layouts (PDF) of content, labeling, and topographical design via email to the Contracting Officer’s Representative (COR) for review and approval.

4. Material, finish, and color samples

5. Graphic proofs and graphic production samples

6. Delivery and installation of final exhibit panels and mounting hardware

7. Completed design file package and high-resolution pdf files including fonts, images, custom elements, and design files.

The COR shall notify the contractor in writing of approval or rejection of the work within

30 days. Any additions or corrections shall be completed within 30 calendar days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date. COR shall submit a request for additional time needed in the performance period with sufficient detail/rationale via email. Contracting Officer may authorize additional time via email and follow up with submitting a bilateral modification. Additional time may only be authorized by the

Contracting Officer.

4. ADDITIONAL WORK

Contractor shall prepare and submit any additional work as a written change order request, including justification of why additional work is needed, details of the work/tasks, any additional time that should be considered to complete the additional work beyond the awarded completion date, and all associated costs. Send the change order request package to the Contracting Officer by email and cc: COR. Only the Contracting Officer has the authority to agree to any additional work. Should a change order request be approved, COR shall be responsible for ensuring funds are provided via a new FBMS purchase request in the agreed upon change order amount. Upon receipt of the approved purchase request, the

Contracting Officer will prepare and route for signature a bilateral modification, per mutual agreement of the parties.

5. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions.

The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government. Contractor shall comply with

Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditioons-

Commercial Products and Commercial Services, in particular, paragraphs

(a) Inspection/Acceptance, (c) Changes, and (o) Warranty. The clause is incorporated into the contract by reference but is available by full text online at https://www.acquisition.gov/far/part-52#FAR_52_212_4 or this link:

Part 52 - Solicitation Provisions and Contract Clauses | Acquisition.GOV

6. TIME FOR COMPLETION

All work shall be completed no later than June 23, 2023.

7. PEPRFORMANCE BASED PAYMENTS PER PROJECT MILESTONES

Contract allows for performance-based payments in accordance with FAR 32.1004

(https://www.acquisition.gov/far/part-32#FAR_32_1003). Contractor shall submit invoices only for actual work performed and accepted by the COR. Invoices shall be prepared with sufficient detail to show phases of the work/tasks per the following established project milestones:

• Submit invoice per COR acceptance of Review 1 – Preliminary Design

(should also include the post-award meeting and pre-production)

• Submit invoice per COR acceptance of Review 2 – Final Review

8. POINT OF CONTACT FOR DELIVERY

At least seven calendar days prior to delivery, the contractor shall contact the COR and advise of exact dates and arrangements made for delivery. COR’s point of contact information will be provided after award. The Contracting Officer will provide a copy of the COR’s Appointment Memo which will outline COR duties as well as contact info.

https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-32#FAR_32_1003