Attachment 2- Schedule of Supplies and Services- Price Breakdown_dsrev.pdf

This request for quotation solicits proposals for conference planning and logistical services. Vendors are asked to provide lodging, meeting space, catering, audiovisual equipment and support for a four-day training conference to be held in New Orleans in July 2024 for 600 to 1,000 attendees. Specific requirements include 400 hotel room nights, space for plenary sessions, breakout rooms, and a reception, as well as continental breakfast, boxed lunch, and refreshments daily. Audiovisual needs for the plenary room include projectors, screens, cameras and a sound system. Internet access is required throughout the meeting spaces. Proposals are due by March 6, 2024 and the contract is expected to be awarded by April 24, 2024. Pricing should be provided for each line item and selection will be based on technical capability, past performance and price with technical factors having greater importance.