Questions and Answers_EXCEL Conference_EEOC RFQ 45310024Q0006_revised 02232024.pdf

Question And Answer- EXCEL RFQ # 45310023Q0007

Question Solicitation Section

Questions Answers

1 Is this an open for hotels to bid directly? Yes

2 Also are 3rd parties aloud to bid or no? No, only hotels are allowed to provide quotes at this time. NOTE: Third Parties (event planners, entities representing the hotels or venues) must be cleared that the privity of contract for any supplementary agreement for this contract will be between the Government/EEOC and the awardee entity’s name associated with the entity's SAM.gov Unique Entity Identifier.

3 In regards to Solicitation 45310024Q0006, I would like to confirm that this is not a small business set aside and any of our hotels within the brand can bid directly.

Correct, it is not set aside to Small Business, and any brand can provide a quote.

4 What if our hotels in the requested location do not have availability during the preferred date options.

Can the hotels still offer what they can accommodate?

You can provide bid to this soliciation.

Our date requirements for this event is between July 14, 2024 and August 22, 2024. In addition, we must have space available starting on Sunday thru Thursday.

5 CLIN 0001- Lodging Requirement

From this I understand that 400 room nights will be paid for on the master bill and 1,700 room nights will be paid on own. What I would like clarifaction on is the number of rooms per night needed.

We will paid 400 room nights on the master bills and we need available a total of 1,700 room nights between Sunday thru Thursday. See attachment "2024 Sample of Lodging Nights".

Here is an estimate room night breakdown:

Saturday - 50 room nights Sunday - 100 room nights Monday - 500 room nights Tuesday - 500 room nights Wednesday - 500 room nights Thursday - 50 room nights

6 CLIN 0001- Lodging Requirement

Can you please provide clarification of your lodging needs. You provided lump sum numbers of 400 and 1700 without outlining exactly how those rooms will be allocated over the dates of the conference. In addition, you mentioned that you would need a pre-function room that is available Friday – Friday.

Will you also need rooms for staff on those days?

Please see question #5. For the second part of the question, the staff room will not be required on Friday. We shall have a few staff members on Friday prior to the conference to provide assistance. The pre-function room should be completed by Friday morning after the conference.

7 We had a question about who the past incumbent was for this contract?

The 2023 EXCEL Training Conference was held in Washington DC with Marriott

EXCEL RFQ Q&A