Attachment 2 - Requirements Roadmap - PMI.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Hoods and Ducts Cleaning and Maintenance
- Solicitation number
- FA441820Q0013
About this file
This combined synopsis and solicitation requests quotes for hoods and duct cleaning, maintenance, and repair services. The Air Force is seeking these services for facilities located at Joint Base Charleston to be performed in accordance with the attached performance work statement. Quotes are due no later than July 7, 2020 and should be submitted electronically to the points of contact listed. A non-mandatory virtual site visit will also be held on June 17. This procurement is set aside entirely for small businesses classified under NAICS code 561790 with a size standard of $7.5M. The contract to be awarded will be fixed-price.
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Roadmap Worksheet
| PROJECT NAME: | Hoods & Ducts | ||
| VISION: | Ensure cleaned and well maintained for safe operations for all personnel | ||
| PERFORMANCE WORK STATEMENT | QUALITY ASSURANCE SURVEILLANCE PLAN | ||
| PERFORMANCE OBJECTIVE | |||
| What is the results of each task do you want performed? | PERFORMANCE STANDARD |
What is the standards for each tasks?
1. Quality of Service (QoS)
2. Schedule and Delivery (SD)
3. Business Management (BM)
4. Regulation Compliance (RC)
| 5. Cost Control (CC) | Workload Estimate/Calculation |
| What is the est number of items/people/facilities to be serviced? | Acceptable Quality Level (AQL) |
| What is your tolerance for less than 100% performance? | INCENTIVE or REMEDY |
Would incentivizing this performance element enhance mission results?
What would be the preferred remedy to correct the reported issue
| SOURCE OF DATA | |
| What are you going to inspect? | DATA STORED |
| How will it be provided and stored at? | METHOD OF ASSESSMENT |
| How are you going to inspect? see drop down list | Grading Criteria |
| Result: What is needed in order to meet minimum standards | FREQUENCY |
| How often are you going to inspect? | WHO IS RESPONSIBLE |
Name/Position
| Task 1 - Perform preventative maintenae and cleaning of all hoods and duct system IAW NFPA 96-11, ASTM F2975, and manufacture or commercial standards | |
| SUB ELEMENTS | |
| What are the specific actions or results required to support this objective? | Each System |
Monthly: 22 x 12 = 264 Qrtly: 24 x 4 = 96 Semi: 13 x 2 = 26 Annual: 6 x 1 = 6 Total = 392 392 Each Bldg Monthly: 5 x 12 = 60 Qrtly: 8 x 4 = 32 Semi: 4 x 2 = 8 Annual: 3 x 1 = 3 Total = 103
| 103 | |||||
| QoS - Install and maintain protective devices (i.e. barriers, drop cloths, shields, barricades) to prevent damages to equipment, personnel injuries and food contamination at each facility | 380 | 97% | Notice of Concern/Re-performance > Cure Notice > T4C | Gov't visual inspection against |
A00X – Contractor PMI Checklist A00X – Contractor PMI Parts Log SPM COR Status Report
Random Sampling 0 reported = Exceptional 1 reported = Very Good 2 reported = Satisfactory 3 reported = Marginal
| 4 or more reported = Unsatisfactory | 50% of all scheduled PMI | COR | ||||
| QoS - (2) Sufficient maintenance parts, minor equipment fasteners (e.g. screws, bolts, nuts, pins, etc) and adhesive maintenance schedule labels are available on-hand for all systems | 380 | 100% | Notice of Concern/Re-performance > Cure Notice > T4C | Gov't visual inspection against |
A00X – Contractor PMI Checklist A00X – Contractor PMI Parts Log SPM COR Status Report
Random Sampling 0 reported = Exceptional 1 reported = Very Good 2 reported = Satisfactory 3 reported = Marginal
| 4 or more reported = Unsatisfactory | 50% of all scheduled PMI | COR | ||||
| QoS - Thorough clean-up and restore site back to operational standards for each facility | 380 | 100% | Notice of Concern/Re-performance > Cure Notice > T4C | Gov't visual inspection against |
A00X – Contractor PMI Checklist A00X – Contractor PMI Parts Log SPM COR Status Report
Random Sampling 0 reported = Exceptional 1 reported = Very Good 2 reported = Satisfactory 3 reported = Marginal
| 4 or more reported = Unsatisfactory | 50% of all scheduled PMI | COR | ||||
| QoS - Less than two discrepancies reported per system from government representatives after completion of services | 380 | 100% | Notice of Concern/Re-performance > Cure Notice > T4C | Gov't visual inspection against |
A00X – Contractor PMI Checklist A00X – Contractor PMI Parts Log SPM COR Status Report
Random Sampling 0 reported = Exceptional 1 reported = Very Good 2 reported = Satisfactory 3 reported = Marginal
| 4 or more reported = Unsatisfactory | 50% of all scheduled PMI | COR | |||||
| S&D - Downtime for required schedule maintenance is completed within two hours per system | 380 | 97% | Notice of Concern > Cure Notice > T4C | Visual Inspection and report from of Fac Mng or COR | SPM COR Status Report |
Random Sampling 1 hrs = Exceptional
1.5 hrs = Very Good 2 hrs = Sat
2.5 days = Marginal
| any later = Unsat | 50% of all scheduled PMI | COR | |||||||
| S&D - Submit all deliverables as schedule with no more then two re-works per facility. | 100 | 97% | Notice of Concern/Re-performance > Cure Notice > T4C | A00X – After-Action Repair Report | WAWF Invoice | 100% Inspection | 0 rework = Exceptional |
1 rework = Very Good 2 rework = Satisfactory 3 rework = Marginal
| > 3 rework = Unsatisfactory | Every completed repair | COR | ||||||||
| BM - Performed by qualified, professional, customer friendly contractor personnel per facility | 103 | 0% | Notice of Concern > Cure Notice > T4C | A003 - Training & Certification Records | WAWF Invoice | 100% Inspection | Once per month | COR | ||
| BM - Provide notification and coordination with facility managers and COR for each facility access within seven days of scheduled services | 100/103 | 97% are completed within 7 days | Notice of Concern > Cure Notice > T4C | COR e-mail or MFR of telephone conversation | SPM COR Status Report |
100% Inspection 14 days = Exceptional 10 days = Very Good 7 days = Sat 5 days = Marginal
| anything less = Unsat | All scheduled PMI | COR & Fac Mng | |||||||
| BM - Provide customer surveys to each facility managers upon completion of services for each facility | 103 | 97% are completed within 7 days | Notice of Concern > Cure Notice > T4C | A00X - Customer Survey and Report | WAWF Invoice | 100% Inspection | 14 days = Exceptional |
10 days = Very Good 7 days = Sat 5 days = Marginal
| anything less = Unsat | Once per month | COR | ||||
| RC - Remove and dispose of all HAZMAT generated debris off base into proper state approved disposal site for each facility. | 103 | 94% of all systems are reported with less then 2 discrepancies | Notice of Concern/Re-performance > Cure Notice > T4C | Gov't visual inspection against |
A00X – Contractor PMI Checklist A00X – Contractor PMI Parts Log SPM COR Status Report
Random Sampling 0 reported = Exceptional 1 reported = Very Good 2 reported = Satisfactory 3 reported = Marginal
| 4 or more reported = Unsatisfactory | 50% of all scheduled PMI | COR |
| Task 2 - Perform necessary repairs of all hoods and duct system | ||
| SUB ELEMENTS |
What are the specific actions or results required to support this objective?
| QoS - Restore equipment back to fully functional & safe working conditions | 5 | 100% | Notice of Concern/Re-performance > Cure Notice > T4C | A00X - Written Repair Estimate | |||||||
| A00X - After Action Repair Report | WAWF Invoice | 100% Inspection | 5 | Every completed repair | COR | ||||||
| QoS - Restore critical equipment back to operations or eliminate safety hazards of emergency service calls within 24 hours ional & safe working conditions | |||||||||||
| QoS - Restore critical equipment back to operations or eliminate safety hazards of emergency service calls within 24 hours ional & safe working conditions | |||||||||||
| QoS - Sufficient repair parts are available | 5 | 80% | Notice of Concern/Re-performance > Cure Notice > T4C | A00X – Repair Parts Log | WAWF Invoice | 100% Inspection | 4 | Every completed repair | COR | ||
| QoS - Thorough clean-up of site after completion of all service call | 5 | 80% | Notice of Concern/Re-performance > Cure Notice > T4C | Visual Inspection of Fac Mng or COR | SPM COR Status Report |
| 100% Inspection | 4 | Every completed repair | COR | |||
| S&D - Mean time to repair once materials are received | 5 | 80% are completed within 7 days | Notice of Concern > Cure Notice > T4C | A004 – Contractor Written Repair Estimate | Hand carry, E-mail or PIEE/CCM |
COR/CO signed repair estimate WAWF Invoice 100% Inspection 6 hours = Exceptional 12 hours = Very Good 1 days = Satisfactory 2 days = Marginal
| > 2 days = Unsatisfactory | Every completed repair | COR |
| BM - Mean time to respond to repair Service Calls |
Emergency - 2 hrs Urgent - 8 hrs
| Routine - 24 hrs | 5 | 80% of the time | Notice of Concern > Cure Notice > T4C | Gov't visual inspection against |
| SPM COR Status Report |
100% Inspection Emergency - 2 hrs Urgent - 8 hrs
| Routine - 24 hrs | Every completed repair | COR | ||||
| BM - Mean time to provide repair deliverables | 5 | 80% are completed within 7 days | Notice of Concern > Cure Notice > T4C | A00X - Written Repair Estimate | ||
| A00X - After Action Repair Report | WAWF Invoice | 100% Inspection | 1 day = Exceptional |
3 days = Very Good 7 days = Satisfactory 14 days = Marginal
| > 14 days = Unsatisfactory | Every completed repair | COR | |||||||||
| BM - Performed by qualified, professional, customer friendly contractor personnel | 5 | 80% of the time | Notice of Concern > Cure Notice > T4C | A003 - Training & Certification Records | WAWF Invoice or PIEE/CCM | 100% Inspection | 5 | Once per month | COR | ||
| RC - Provide services and parts of each system IAW NFPA 96-11, ASTM F2975, and manufacture or commercial standards with minimum discrepancies reported. | 5 | 80% of all systems are reported with less then 2 discrepancies | Notice of Concern/Re-performance > Cure Notice > T4C | Gov't visual inspection against |
A00X - Written Repair Estimate A00X - After Action Repair Report SPM COR Status Report
100% Inspection 0 reported = Exceptional 1 reported = Very Good 2 reported = Satisfactory 3 reported = Marginal
| 4 or more reported = Unsatisfactory | Every completed repair | COR | ||||
| RC - Remove and dispose of all HAZMAT generated debris off base into proper state approved disposal site. | 5 | 80% of all systems are reported with less then 2 discrepancies | Notice of Concern/Re-performance > Cure Notice > T4C | Gov't visual inspection against |
A00X - Written Repair Estimate A00X - After Action Repair Report SPM COR Status Report
100% Inspection 0 reported = Exceptional 1 reported = Very Good 2 reported = Satisfactory 3 reported = Marginal
| 4 or more reported = Unsatisfactory | Every completed repair | COR |
| Task 3 - Provide all pre-performance deliverables prior to performance start date. | ||
| SUB ELEMENTS | ||
| What are the specific actions or results required to support this objective? | Monthly: 5 x 12 = 60 |
Qrtly: 9 x 4 = 36 Semi: 3 x 2 = 6 Annual: 3 x 1 = 3
S&D - Submit all Exhibit Deliverables as schedule 9 No more then 2 reworks per year Notice of Concern > Cure Notice > T4C A00X - Safety Data Sheets A00X - AT Level I Training Certificate A00X - Insurance Policy(ies) A00X - Safety/Accident Plan A00X - Service Contract Reporting Requirement A00X - Employment eligibility verification A00X* - Contractor Form 74 and copy of Driver’s license/State ID, SSN Card A00X* - SPAWAR Facility Access Request Form A00X - Quality Control Plan WAWF Invoice or PIEE/CCM
*Except PII info 100% Inspection 0 rework = Exceptional 1 rework = Very Good 2 rework = Satisfactory 3 rework = Marginal > 3 rework = Unsatisfactory Once per year COR
MR Data
| Task | Freq | Native Fire Control, LLC | Air Flo | Kinetix | ||
| Inspt | 20 | Ea | Ea | Ea/Mo | ||
| PM and Cleaning | 94 | Ea | Ea | Ea | ||
| Repairs | 5 | Lot | N/A | LH/Lot | ||
| Routine | 24 hours | N/A | N/A | |||
| Urgent | 8 hours | N/A | 8 hours | |||
| Emergency | 4 hours | N/A | 2 hours | |||
| Repair Time | 1 day | N/A | 2 hours | |||
| PM & C Discrepancies | 94 | 0 | 10 | 5 | 8 | 0.9361702128 |
| Repairs | 5 | 0 | 1 | 1 | 1 | |
| Q: Remedy | N/RP, CN, T4D | N/RP, CN, T4D | N/RP, CN, T4D | |||
| S: Remedy | N, CN, T4D | N, CN, T4D | N, CN, T4D | |||
| R: Remedy | N, CN, T4D | N, CN, T4D | N, CN, T4D | |||
| Professionlism: Remedy | N, CN, T4D | N, CN, T4D | N, CN, T4D |
Lists
| METHODS OF INSPECTION |
| Random Sampling |
| Trend Analysis |
| Customer Feedback |
| 100% Inspection |
| Periodic Inspection |
| Third Party Audits |
File details come from the government source that posted it. Updated .