Attachment 2 - PWS.pdf

FA940125Q0015

8 Apr 25

PERFORMANCE WORK STATEMENT

for

351 Special Warfare Training Squadron

Trailer Maintenance

Date 8 April 2025

(Version Control Number: 3)

Table of Contents Section Page Number

1. DESCRIPTION OF SERVICES

1.1. Background

1.2. Scope

2. GENERAL INFORMATION

2.1. Contractor Identification

2.2. Contractor/Government Communication

2.3. Monthly Status Report

2.4. Place of Performance

2.5. Travel Requirements

2.6. Mission/Emergency Essential

2.7. Duty Hours

2.8. Federal Holidays

2.9. Family/ Down day Closures

2.10. Controlled Unclassified Information (CUI)

3. CONTRACT REQUIREMENTS

3.1. Support Services

3.2. Quotations

3.3. Security Requirements. (For Unclassified Contracts)

3.4. Post-Award and Initial Contract Performance Meeting

4. QUALITY ASSURANCE

4.1. Services Summary (SS)

4.2. Quality Control

5. GOVERNMENT FURNISHED PROPERTY (GFP)

6. DELIVERABLES

Appendix A

ACRONYMS

Appendix B

Equipment List Monthly Breakdown

Appendix C Inspection and Maintenance List Trailer Inspections Generator Inspections Lighting Tires Brakes and Components

PERFORMANCE WORK STATEMENT (PWS)

Trailer Maintenance

1. DESCRIPTION OF SERVICES

1.1. Background.

The 351st Special Warfare Training Squadron (SWTS) owns recreational vehicle (RV), enclosed trailers, Helicopter Simulators (HELO SIM), flatbed trailers, and generator trailers that are used to transport training equipment, provide portable A/C and used as temporary work- spaces when training out in the field. These trailers range from 12’- 34’ long and are frequently on major highways and interstates to get to off station and across state line training sites. The training pipeline consists of trips to locations in New Mexico and Arizona, three to four times a year. It is optimal for the squadron to maintain these trailers as there are critical to ensuring no interruptions in training and ensure safety while transporting.

1.2. Scope.

This is a non-personnel services contract to provide routine semi-annual maintenance on government owned trailers identified below for 351st SWTS. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance on recreational tailers ranging from 28’ to 34’ in length as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

2. GENERAL INFORMATION

2.1. Contractor Identification.

All Contractor/Subcontractor personnel shall identify themselves as Government Contractor personnel during all forms of communications such as business meetings, telephone conversations, electronic mail, attendance sheets, coordination documentations, reports, and the signature blocks utilized in all correspondence.

2.2. Contractor/Government Communication.

2.2.1. The Contractor shall designate a Focal Point and alternate to be the point of contact for all Contractor and Government correspondence. The Focal Point shall provide clear and consistent written and verbal response to Government within 24 to 72 hours of Government initiated communication (e.g., return phone calls, emails or other communication).

2.2.2. The Government team will consist of the Contracting Officer (CO), Contract Specialist, and 351 SWTS personnel: Contracting Officer Representative (COR), Vehicle Operations Section Chief, Director, and Program Manager (PM).

2.2.3. A Government Designated Representative (GDR) will be appointed for pick up/ drop off equipment. The GDR does not have authority to make decisions regarding this contract. Coordination for the GDR will be provided upon receipt of the Monthly Status Report (MSR).

2.3. Monthly Status Report.

The Contractor shall prepare and submit a MSR identifying all maintenance performed, status, issues, and anticipated maintenance due in the next cycle consistent with the PWS.

2.3.1. The Contractor shall provide the MSR in their own format covering: all equipment current inspection status in relation to the contract term year, list of the month’s performance (inspections and maintenance) completions, scheduled appointments completed, unscheduled maintenance completed and forecasts for the following month’s scheduled appointments, scheduled maintenance, appointment length, scheduled equipment pick up time, contractor facility closures, etc.

2.3.2. The MSR shall be submitted to the COR No Later Than (NLT) the last business day of every month.

2.4. Place of Performance.

The work to be performed under this contract will be performed at Contractors place of business.

2.5. Travel Requirements.

No travel requirements under this Contract.

2.6. Mission/Emergency Essential.

The tasks outlined in paragraph 3.1 are designated mission/emergency essential. Failure to obtain these services would imminently threaten the safety of human life or the protection of property. The Contractor shall furnish a plan, in their own format, for completion of emergency essential tasks in the event of an emergency to the CO and COR 15 days after contract award. Should the Government plan to assume or supplement the Contractor– supplied essential services during crisis situations, the Government will make the Contractor aware of such replacement and transitioning plans.

2.7. Duty Hours.

Normal business hours for 351 SWTS are 9:30 am to 4:00 pm Mountain Standard Time (MST), Monday through Friday (excluding Federal Holidays) and Family/Down Days when published.

2.8. Federal Holidays.

Federal offices are closed on federal holidays as established by Federal law (5 U.S.C. 6103) and any other holidays declared by executive order. Holidays are documented by year on the Office of Personnel Management website for Federal employees located at:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

2.9. Family/ Down day Closures.

A family/ down day is a day that the United States Air Force (USAF) leadership designates as a minimal manning/liberal leave day. The Government will notify the Contractor of anticipated closure of the facility that impacts the inspection and maintenance schedule (listed in Appendix B) or any scheduled appointments within five (5) business days of receipt of the corresponding MSR.

In the event of unplanned closure of the facility due to natural disasters, military emergency or severe weather, the Government will notify the Contractor if drop off or pick up is impacted.

2.10. Controlled Unclassified Information (CUI).

2.10.1. CUI is Government created or owned UNCLASSIFIED information that must be safeguarded from unauthorized disclosure.

2.10.2. Information requiring specific security measures indexed under one system across the Federal Government DoD Instruction 5200.48, “Controlled Unclassified Information,” established DoD CUI policy on March 6, 2020.

2.10.3. All information produced as a result of contract performance shall be reviewed prior to dissemination outside of those listed in PWS para 2.2 to determine if CUI is identified, and if so refer to DoDI 5200.48 for additional instructions regarding designation, handling, and decontrolling of CUI (including CUI identification, sharing, marking, safeguarding, storage, dissemination, destruction, and records management).

3. CONTRACT REQUIREMENTS

3.1. Support Services.

Contractor will conduct routine semi-annual inspection and maintenance on government owned trailers identified in Appendix C of this PWS for 351st SWTS. Services include semi-annual multi-point inspection and diagnostics, scheduled maintenance, and unscheduled maintenance on trailers and generators.

3.1.1. Inspection requirements include providing a visual and operational inspection for each trailer and generator listed on Appendix B of this PWS on a semi-annual basis also as listed in Appendix B of this PWS.

3.1.1.1. Specific areas to inspect are listed but not limited to the list on Appendix C of this PWS.

3.1.1.2. The Contractor shall provide results of inspection in their own format for each inspection accomplished with a summary of results, proposed maintenance (if any), and scheduled appointment for scheduled maintenance (if required) in an inspection report at time of equipment pickup or prior to start of maintenance if maintenance is to be performed at subsequently after inspection.

3.1.2. Maintenance requirements include semi-annual schedule and scheduled appointments as required. Additionally, the contractor shall provide unscheduled maintenance outside of the semi-annual schedule listed in Appendix B. Specific maintenance items are listed but not limited to the list on Appendix C of this

PWS

3.1.2.1. Scheduled maintenance is regularly planned and executed maintenance activities to prevent equipment failure, ensure optimal performance, and extend lifespan. For example, regular tire inspections for thread wear.

3.1.2.1.1. The contractor shall schedule maintenance IAW the inspection and maintenance schedule listed in Appendix B. The Government will notify the Contractor of conflicts due to 351st SWTS’ training schedule that impacts the inspection and maintenance schedule (listed in Appendix B) or any scheduled appointments within five (5) business days of receipt of the corresponding MSR.

3.1.2.1.2. All routine and scheduled maintenance shall be completed or delay notification confirmed by the Government within the quoted time schedule stipulated in the MSR.

3.1.2.2. Unscheduled maintenance is activities that arise unexpectedly, often due to sudden equipment failure or other unforeseen issues. To quickly fix problems, restore functionality, and minimize downtime. For example, to replace a blowout on a tire.

3.1.2.2.1. The Contractor shall provide an unscheduled maintenance appointment to the Government within 72 hours of unscheduled maintenance request.

3.1.2.2.2. The Contactor shall provide the Government an inspection report (see PWS para 3.1.1.2) for the proposed unscheduled maintenance, quotation for proposed maintenance, and a proposed timeframe for unscheduled maintenance to be performed.

3.2. Quotations.

3.2.1. Prior to commencement of all maintenance (scheduled and unscheduled) the contractor shall provide a quote of all proposed maintenance to the COR and CO for approval. The quotation shall contain maintenance requirement and a cost breakdown for parts, associated costs, and total price for repair.

3.2.2. Inspection reports are where the Contractor will identify the need for repairs and recommend corrective action. Therefore, Quotations shall correlate with inspection reports for maintenance justification.

3.2.3. All maintenance shall be pre-approved through the inspection report/ quotation submission prior to commencement of work and invoicing. Maintenance performed without permission from the CO will be grounds for invoice rejection.

3.3. Security Requirements. (For Unclassified Contracts)

No security requirements for this contract

3.4. Post-Award and Initial Contract Performance Meeting.

The Contractor shall participate in the post-award meeting scheduled by the Government.

4. QUALITY ASSURANCE

4.1. Services Summary (SS).

The Contractor services requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service for each requirement. These thresholds are critical to mission success.

Services Summary Table

Item

Performance

Objective

PWS

Para:

Performance Standard

AQL/Performance Threshold

(This is the maximum error rate.)

Method of Surveillance

Timeliness of Communication

Contractor shall respond to email, appointment requests, telephone calls, in the manner specified in the PWS

Return equipment or communicate delays within the required time frame stipulated in the

MSR.

2.2 Responses to Government

initiated correspondence within 24 – 72 hours.

No more than 2 discrepancies per month

Periodic Inspection

Monthly Status Report

Contractor shall submit a monthly status report capturing information specified in the PWS

2.3 Timely and accurate

submission of reporting information NLT the last business/ duty day of the month

Exceptional: 100% accurate and on-time

Very Good: 1-2 minor errors or delays per month

Satisfactory: 3-4 minor errors or delays per month

Marginal: 5-6 minor errors or delays per month

Unsatisfactory: >6 minor errors or delays, or any major errors.

100% inspection of deliverable submissions

CUI Review

Should and documentation created under this contract need dissemination outside of individuals listed in PWS para 2.2 shall be submitted for review for

CUI.

2.10.3 100% of documentation created under this contract in need of dissemination outside of individuals listed in PWS para 2.2 shall be submitted for review for CUI.

100% Compliance

Inspection Report

Contractor shall submit an Inspection Report capturing information specified in the PWS for each equipment inspection performed

3.1.1.2 Inspection report delivery

at time of equipment pick up or prior to start of maintenance.

No more than two (2) discrepancies a month

100% inspection of deliverable submissions

Inspection

Contractor shall Inspect and provide maintenance to 351st SWTS equipment (Trailers and Generators)

3.1.1. Inspections performed

shall ensure equipment is in safe and serviceable condition as prescribed in applicable commercial service manuals/bulletins and/or accepted industry standards

No more than One (1) unscheduled maintenance per month due to poor quality workmanship or oversight of inspectable items

Scheduled and Unscheduled Maintenance

Perform all maintenance and/or repair tasks necessary

Mission Essential Designation: All of the contractor services performed under this contract have been identified as essential contractor services in support of mission essential functions.

3.1.2 Ensure equipment is in

safe and serviceable condition as prescribed in applicable commercial service manuals/bulletins and/or accepted industry standards

No more than one (1) repairs per month returned to Contractor for rework due to poor quality workmanship or oversight

AND

Zero (0) repairs returned for rework due to improper or incomplete servicing of safety system components (e.g. brakes, tires, lights, etc.)

100% Inspection

Maintenance Quote

Submit quotation for required repair prior to the commencement of repair

3.2 Quotation submitted and

approved prior to start of maintenance.

No more than 1 discrepancies per six months

100% Inspection

4.2. Quality Control.

Contractor shall provide and maintain a complete quality control program to ensure maintenance services are performed in accordance with the established performance objectives and performance thresholds addressed in the SS. The contractor shall establish and maintain a complete quality control plan (QCP) to ensure the requirements of the contract are provided as specified. The plan shall be in the contractors own format and include: the role and authority of Primary Quality Control Personnel; methods to be used for identifying and preventing defective services before performance becomes unacceptable;

and procedures used to prevent defective services from reoccurring, including what corrective actions will be taken. The QCP shall be provided to the CO and COR within 15 business days after contract award.

4.2.1. Performance Evaluation Meetings. The contractor may be required to meet with the CO, COR, and other Government personnel as deemed necessary. The contractor may request a meeting with the CO when the Contractor believes such a meeting is necessary. If the deems necessary, written minutes of any such meetings shall be recorded in the contract file and signed by the CO. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

4.2.2. Quality Assurance. The Government will evaluate the contractor’s compliance with this contract. COR will record all surveillance observations and will maintain a file of all inspection results. Successive months of unsatisfactory performance for any performance objective (PO) item shall result in appropriate action(s) as determined by the CO. When an observation indicates defective performance, the COR will initiate and provide the contracting officer (CO) a corrective action report (CAR) for issuance to the contractor. The contractor shall respond to the CAR IAW instructions provided and return it to the CO as soon as possible but no later than 10 calendar days of receipt.

5. GOVERNMENT FURNISHED PROPERTY (GFP)

This contract does not have GFP

6. DELIVERABLES

6.1. The Contractor shall submit all deliverables as specified in this PWS.

6.2. All deliverables shall be submitted electronically to the COR(s) unless otherwise directed.

6.3. The Contractor shall provide informal reports by e-mail as requested by the COR.

# Deliverable PWS Para

Delivery Method

Format Frequency Submit To

1 Monthly Report 2.3 Electronically Contractor Digression

Monthly COR

2 Mission/ Emergency Essential Plan

2.6 Electronically Contractor

Digression

15 Days after contract award

COR

3 Inspection Report

3.1.1 Paper and

electronically

Contractor Digression

As Required DGR

CPR

4 Maintenance Quotation

3.2 Electronically Contractor

Digression

Prior to Maintenance

COR

CO

5 Quality Assurance

4.2 Electronically Contractor

Digression

15 days after contract award

COR

CO

Appendix A

ACRONYMS

Acronyms and Definitions

ACRONYM DEFINITIONS

351st SWTS 351st Special Warfare Training Squadron

AF Air Force

AFI Air Force Instruction

CO Contracting Officer

COR Contracting Officer Representative

DoD Department of Defense

DoDI Department of Defense Instructions

GDP Government Designated Personnel

HELO SIM Helicopter Simulators

IAW In Accordance With

NLT No later than

OEM Original Equipment Manufacturer

PM Program Manager

PMO Program Management Office

PMP Project Management Professional

POC Point of Contact

PWS Performance Work Statement

QCP Quality Control Plan

RV Recreational Vehicle

SN Serial Number

VIN Vehicle Identification Number

Appendix B

Equipment List

Number Equipment Type

VIN/SN Description Schedule

1 Block Trailer 5BWUV2821J1000215 WHITE/ENCLOSED

TRL

Mar/ Sep

2 Block Trailer 5BWUV282XJ1000214 WHITE/ENCLOSED

TRL

Mar/ Sep

3 Block Trailer 5BWUV2823J1000216 WHITE/ENCLOSED

TRL

Apr/ Oct

4 Block Trailer 5BWUV3223K1000135 WHITE/ENCLOSED

TRL

Apr/ Oct

5 Toy Hauler 5ZWTMRE25F1009314 WHITE/RV May/ Nov 6 HELO Trailers 1R9BE3029ML948006 GREY/HELO SIM May/ Nov 7 HELO Trailers 1R9BE3020ML948007 GREY/HELO SIM Jun/ Dec 8 HELO Trailers 1R9BE2720ML948010 GREY/HELO SIM Jun/ Dec 9 HELO Trailers 1R9BE3027ML948005 GREY/HELO SIM Jul/ Jan 10 HELO Trailers 1R9BE2724ML948009 GREY/HELO SIM Jul/ Jan 11 HELO Trailers 1R9BE2722ML948008 GREY/HELO SIM Aug/ Feb 12 HELO Trailers 1Z9Z1UA22FG494031 GREY/HELO SIM Aug/ Feb 13 HELO Trailers 1Z9Z1UA24FG494032 GREY/HELO SIM Mar/ Sep 14 Robotics Trailer 1P9BE2523MM489501 CAMO/ENCLOSED

TRL

Apr/ Oct

15 Flatbed Trailers 4J6US14129B113471 BLACK/FLAT TRL May/ Nov 16 Flatbed Trailers 4J6US14109B113470 BLACK/FLAT TRL Jun/ Dec 17 Flatbed Trailer 036OOOO/S/PSH8X14FT/B Twin Axel Flatbed Jun/ Dec 18 Generator

Trailers 5SLBG1223KL026953 WHITE/GEN TRL Jul/Jan

19 Generator Trailers

5SLBG1225KL026954 WHITE/GEN TRL Aug/ Feb

20 Generator Trailers

21490-001 TAN/ GEN TRL Mar/ Sep

21 Generator Trailers

21490-002 TAN/ GEN TRL Apr/ Oct

22 Generator Trailer

CAT00C44PD4D02015 White CAT Gen Trailer May/Nov

Monthly Breakdown

Month Jan Feb Mar April May Jun

Equipment Number

9 11 1 3 5 7 10 12 2 4 6 8 18 19 13 14 15 16 20 21 22 17

Month Jul Aug Sept Oct Nov Dec

Equipment Number

9 11 1 3 5 7 10 12 2 4 6 8 18 19 13 14 15 16 20 21 22 17

Appendix C Inspection and Maintenance List

Trailer Inspections

Placards, Reflective Tape, Reflectors Internal Valves, Bottom Load Valves, Butterfly Valves Sight Glasses, Piping, Connections borne Lids, Overfill Vents and Accessories (Condition and Leakage) Drop Adaptors, Dust Caps (Tightness, Gaskets, Ears, Cable Tied) Ladders and Steps Landing Legs, Drawbar Jack Turn Table (Check for play, Loose Fasteners) Drawbar Eye, Hinges, Bushings Safety Cables (Fraying) Cable Clamps (Proper Direction) King Pin, Pintle Hitch (Inspect for Wear, Loose, Fasteners) Hitch and Coupling Subframe, Cross Members and Structure Spring Hangers and Wear Pads Leaf Springs, U-Bolts and Axle Seats Torque Arms Equalizers Suspension Air Springs and Shocks Air Lines and Connections (Chaffing or Leaking) 7-Way Plugs, Electrical Harness, Junction Boxes and Connections Check U-Bolts (tight) Mud Flaps and Chrome Weights Drain Moisture from Air Tanks Fire Extinguishers Charged & Not Expired

Generator Inspections

Visual Inspection:

Check the generator and its enclosure for cleanliness and dryness Look for any obvious issues that might require attention Safety Equipment:

Test smoke and carbon monoxide detectors to ensure they’re operational Safeguard the environment around the generator Fluid Levels and Pressure:

Check oil, coolant, and fuel levels Confirm that fuel is reaching your generator Ensure oil and coolant levels are correct Battery Check:

Verify that the battery is charged and corrosion-free Consider having a battery backup in case of battery failure

Hose and Connection Inspection:

Inspect hoses, fittings, and connections for leaks or ill-fitting contact points Replace and improve connections wherever needed Electrical Components:

Examine electrical wiring and components for signs of wear, corrosion, or loose connections Transfer Switch:

Inspect the automatic transfer switch Test the generator’s functionality using the transfer switch Alert Response:

Address any unusual noises, vibrations, or alerts while the generator runs

Lighting Taillights Turn Signals & Hazards Stop Lamps Park Lamps Marker & Cluster Lamps ABS Lamps & Operation Work Lights Inspect for Proper Color in Proper Location

Tires Uneven, Irregular or Excessive Wear Tread Depth Tire Inflation System, Air Pressure (Adjust as Needed) Mismatched Tires Tires in Correct Position Missing Lug Nut Covers or Hub Caps

Brakes and Components Grease all Zerk Fittings S-Cams, Bushings, and Slack Adjusters Brakes, Discs or Shoes Brake Drums or Rotors Brake Chambers, Push Rods Air Hoses and Fittings (Leaking, Chafing, Supported)