Attachment 1 - ComboSolicitation for addendums FAR 52.212-1 and FAR 52.212-2 (ITO_EC).pdf

DEPARTMENT OF THE AIR FORCE

377TH AIR BASE WING (AFGSC)

377 MSG/CONTRACTING DIVISION – KIRTLAND AFB, NEW MEXICO

A. COMBINED SYNOPSIS/SOLICITATION NOTICE

Requirement Title: Box Trailer Maintenance Solicitation Number: FA940125Q0015 Response Deadline: 26 May 2025, 2:00 PM (MDT/MST) Contract Specialist: monique.mclaughlin.2@us.af.mil, 505-853-1769 Contracting Officer: elizabeth.ongstad@us.af.mil, 505-846-5725 Quote Validity: Quotes shall be valid through 26 July 2025 Question Deadline: 06 June 2025

B. GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only quotes are being requested and a written solicitation will not be issued.

2. This solicitation is issued as a Request for Quotation (RFQ).

3. This requirement is a 100% Small Business set aside.

4. In accordance with FAR 19.502-2, a Total Small Business Set-Aside. North American Industry Classification System (NAICS) code for this solicitation is 811111 – Automotive repair and replacement shops, general with a size standard of $9M.

C. REQUIREMENT INFORMATION

1. Description of requirement: See Attachment 2 – Performance Work Statement (PWS) “Performance Work Statement for Trailer Maintenance” dated 8 April 2025.

2. Schedule of Services:

a. The Schedule of Services is identified in Annex 1, Pricing.

b. Acceptance/ FOB Point for all CLINS is: DESTINATION

c. New Mexico Gross Receipts Tax (NMGRT) may be applicable to the proposed effort.

For assistance in determining the extent to which NMGRT may apply and applicable rates, contact the New Mexico Taxation and Revenue Department, 5301 Central Ave., NE, PO Box 8485, Albuquerque NM 87198, (505)841- 6200, http://www.tax.newmexico.gov/Businesses/gross-receipts.aspx.

3. Attachments and Annexes to the Solicitation:

a. Attachment 2 – “Performance Work Statement for Trailer Maintenance” dated 8 April 2025.

b. Attachment 3 – “Wage Determination_2015-5443 Rev. 24” dated 23 December

c. Annex 1 – Pricing

D. INSTRUCTIONS TO OFFERORS:

FAR 52.212-1 Instructions to Offerors - Commercial Items Addendum

1. Submission of Offers. Quotes shall be submitted via email to the Contract Specialist and

Contracting Officer identified in Section A, combined synopsis/solicitation notice.

a. Electronic documents shall be submitted in .pdf, .doc, or .xls and less than 30MB.

b. Communication containing documents in any other format may be blocked or stripped by the Government’s server and may not be received by this office.

c. Files in .zip format may not be received by this office.

2. General: To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein.

a. The quote shall be clear, concise and include sufficient detail for effective evaluation.

Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation and the corresponding Performance Work Statement.

b. The quotes shall not contain any extraneous information such as advertisements, or marketing information.

c. Offerors must clearly identify any exception(s) taken to the solicitation terms and conditions and provide complete accompanying rationale.

d. Submissions that do not adhere to format and content requirements may be considered non-compliant.

e. The Government reserves the right to eliminate any such quotes from consideration for award.

3. Quotation Factors:

a. Factor 1: Technical - The offeror shall submit a technical plan demonstrating their approach and understanding of the required services, Government timelines listed in Attachment 2 “PWS – Trailer Maintenance” dated 8 April 2025, Government timelines listed in the PWS, and the quotation requirement for the use of Over and Above clause.

i. The technical plan shall not exceed 3 pages.

http://www.tax.newmexico.gov/Businesses/gross-receipts.aspx

ii. 12 pt, Times New Roman font.

b. Factor 2: Price - Offerors shall insert the unit and total price of each CLIN listed in

Annex 1 Pricing.

i. The proposed price shall include the unit price for trailer inspection and maintenance and;

ii. Total extended price for each CLIN. The extended amount must equal the whole dollar unit price multiplied by the number of units. All dollar amounts provided shall be rounded to the nearest dollar.

iii. FAR 52.217-8 Option to Extend Services clause will not be separately priced.

The price for the use of FAR 52.217-8 clause will be the exact price of the previous option year for the duration of the option up to six (6) months.

(End of Provision)

FAR 52.212-2 Evaluation Criteria

1. The Government’s intent is to award a contract resulting from this solicitation to the proposer responsible whose quotation represents the best value in accordance with the factors of this solicitation.

2. Basis for Award. Award will be based on the following:

a. The offerors acknowledgement and agreement to the terms and conditions incorporated in the solicitation;

b. The offerors technical plan is determined to be technically acceptable; and

c. The price proposed is found to be fair and reasonable in accordance with FAR 13.106-3

3. Offerors will be ranked in order from Top Ranked (lowest price) to bottom ranked (highest price). The top four (4) ranked priced quotations (lowest four (4) proposals in terms of total evaluated price) will be evaluated in accordance with the evaluation criteria for price and technical.

4. Award will be made if one of the top three ranked proposals is evaluated as having a reasonable price and an acceptable technical plan. If award cannot be made, the 5th ranked offer’s proposal will be evaluated. This process will continue, proceeding down the ranking of offerors one by one, until an offer is evaluated as having a reasonable price and technical plan.

5. The following factors shall be used to evaluate offers:

a. Factor 1: Technical - The Government will evaluate Technical by assigning a rating of Acceptable or Unacceptable. In order for an offeror to be considered

Technically Acceptable they must be able to provide a technical plan demonstrating an understanding of:

i. Box trailer support services,

ii. Government timelines listed in the PWS, and

iii. Quotation requirement for the use of Over and Above clause.

b. Factor 2: Price - The offerors Total Evaluated Price (TEP), for award purposes, will be based upon the total price proposed for each Contract Line Item Number (CLIN) including all options as calculated from Annex 1. The TEP will be evaluated against the locally developed Independent Government Estimate and other means necessary found in FAR 13.106-3.

6. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

7. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Annex 1- Pricing

Information to be provided by the Offeror

1. Complete the following Information:

Company Name:

Address:

CAGE Code:

Discount Terms:

Point of Contact (Name, Telephone and Email):

2. Schedule of Services, fill in the price:

CLIN Description QTY Unit of Measure

Period of Performance

Unit Price Total Amount

0001 Inspections, Preventative Maintenance, and Repairs;

IAW the PWS for each trailer and generator listed on Appendix B of the PWS on a semi-annual basis also as listed in Appendix B of the PWS.

44 EA 6 June 2025 through 5 June 2026

Leave this column blank. To be completed by contractor

Leave this column blank.

To be completed by contractor

1001 Inspections, Preventative Maintenance, and Repairs; IAW the PWS for each trailer and generator listed on Appendix B of the PWS on a semi-annual basis also as listed in Appendix B of the PWS.

44 EA 6 June 2026 through 5 June 2027

2001 Inspections, Preventative Maintenance, and Repairs; IAW the PWS for each trailer and generator listed on Appendix B of the PWS on a semi-annual basis also as listed in Appendix B of the PWS.

44 EA 6 June 2027

June 2028

3001 Inspections, Maintenance, and Repairs; IAW the PWS for each trailer and generator listed on Appendix B of the PWS on a semi-annual basis also as

44 EA 6 June 2028

June 2029

4001 Inspections, Maintenance, and Repairs; IAW the PWS for each trailer and generator listed on Appendix B of the PWS on a semi-annual basis also as

44 EA 6 June 2029

June 2030

3. Supporting Documentation: Provide all information as required in FAR 52.212-1 Instructions to Offerors – Commercial Items (June 2020) Addendum