Attachment 2 JOFOC.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

OVERSEAS CONTRACTING ACTIVITIES

1. Identification of the agency and the contracting activity:

I recommend that the Regional Procurement Support Office at the U.S. Consulate General Frankfurt, Germany use other than full and open competition for acquisition of one pickup truck on behalf of the General Services Officer, U.S. Consulate General Karachi, Pakistan. The total estimated cost is $61,500.00.

2. Nature and/or description of the action being approved.

Supply & delivery of one double cabin Toyota Hilux pickup truck.

Only Toyota trucks will meet agency’s requirement.

GSO requires one Toyota Pick-up truck for use by the ICASS motorpool, U.S. Consulate General Karachi, Pakistan.

3. A description of the supplies or services required to meet the Department’s needs.

The requirement is to provide one right-hand drive Toyota Hilux pickup truck with a minimum passenger capacity of five people in a double cabin, four-door style.

Vehicle brands need to be integrated in existing infrastructure to be serviced and maintained by authorized representative in Pakistan and for which parts are readily available within Pakistan.

4. An identification of the statutory authority permitting other than full and open competition. This acquisition is conducted under the authority of 41 U.S.C. 3304 (a) (1), as implemented by FAR 6.3 and substantiated by the following:

FAR 13.106-1(b)(1) Brand Name

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the action require use of the authority cited.

Toyota brand vehicles are widely used in the consular district and the only suitable manufacturer with certified local dealerships in Karachi that provide genuine parts and quality repair services. This vehicle shall be used to move Locally Employed Staff and Consulate property between locations in Karachi, as well as occasional trips thru the consular district of Sindh and Balochistan provinces. Ease of maintenance through locally available parts and service technicians is essential to mission operations.

6. A description of efforts to ensure that offers were solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies.

The requirement will be competed between Toyota dealers. The quote with the lowest price technically acceptable will be awarded.

7. A determination by the ordering activity Contracting Officer that the anticipated cost to the Government is fair and reasonable.

The Contracting Office determines that the anticipated price(s) will be fair and reasonable based on competition of various Toyota dealers and a review of previous purchases. By signing the justification, the Contracting Officer makes a determination that the cost/price to the Government are expected to be fair and reasonable.

8. A description of the market survey conducted (see Part 10) and the results or a statement of the reasons a market survey was not conducted.

Historical knowledge of post specific operations has given every consideration to vehicles manufactured by other companies, but Toyota is the only make of appropriately sized vehicles for which parts and service are regularly available in Karachi. The vast majority of the Consulate’s fleet is made up of Toyota brand vehicles and Consulate mechanics are familiar with its requirements. Toyota brand vehicles are more suitable to servicing by qualified local vendors and their purchase achieves mission goals by offering cost savings and more efficient fleet operations thru standardization.

9. Any other facts supporting the use of this justification.

Consulate Karachi’s desk officer from Overseas Fleet approved this offshore vehicle purchase via Ariba on July 21, 2023.

10. A listing of any sources that expressed a written interest in the acquisition.

The requirement will be posted on SAM.gov .

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

The General Services Office will consider full and open competition for each project on a case-to-case basis. However, future competition will also have to depend on the mission and maintainability of the vehicles used in the areas of the operations.

CERTIFICATIONS

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR 6.303-2(b)) I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

SIGNATURE:

Jack D. Swetland Date

A/GSO

U.S. Consulate General Karachi, Pakistan

RPSO Signatures and Contracting Officer Certification:

Thomas A. Petersen Date Procurement Agent Regional Procurement Support Office Frankfurt

CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12)) I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Michelle R. Braunstein Date Contracting Officer Regional Procurement Support Office, Frankfurt

Jack D Swetland

Digitally signed by Jack D Swetland Date: 2023.08.10 11:28:50 +05'00'

8/10/2023