Attachment 2_Instructions to Offerors.docx

W9124G25XLYSTER

INSTRUCTIONS TO OFFERORS

1. General: This firm fixed-priced (FFP) contract is being competed as full and open under NAICS Code 561621 with a size standard of $25 million. Offers from small and large business concerns will be accepted. Proposals must be complete, self-sufficient, and respond directly to the requirements of the Request for Proposal (RFP). Failure to meet a requirement may result in an offer being ineligible for award.

Offerors shall submit only one proposal for Lyster Army Health Clinic Security Services as the Government will review only one proposal per Offeror. Proposals must be received no later than 12:00 PM Central Daylight Time (CDT) on Friday, 19 September 2025.

2. Acceptance Period: The Government requires a minimum acceptance period of 90 calendar days from the date specified for receipt of offers; however, Offerors may specify an acceptance period exceeding the Government’s minimum requirement.

3. Communications: All discourse concerning this solicitation and its requirements shall be directed to the Fort Rucker Contracting Office. Any remarks, explanations or answers provided by any other Government representative shall not change or qualify any of the terms or conditions of the solicitation. The solicitation shall only be changed by a written amendment issued by the Fort Rucker Contracting Office. Solicitation information and amendments will be posted to the SAM website at https://www.sam.gov/. It must be emphasized that telephone inquiries will not be accepted.

Offerors may email written questions pertaining to this RFP to the email addresses below. The Government will answer questions received no later than 2:00 PM Central Daylight Time (CDT) on Friday, 05 September 2025. All questions regarding this solicitation shall be submitted in writing via email to jolene.a.granger.civ@army.mil and erin.s.duncan2.civ@army.mil.

Questions received after this date may not be answered. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number for all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

4. Site Visit: There will not be a site visit. A products list of current equipment has been posted in this solicitation as attachment “Lyster Products List of Equipment”

5. Specific Instructions: Proposals shall be submitted to the Government in one volume as set forth below:

Volume Page Limit # of Copies Description

* Past performance will not be evaluated

(a) Offerors shall submit proposals by the date and time specified in the solicitation to the following address:

Emailed, please submit to:

Jolene A. Granger at jolene.a.granger.civ@army.mil and cc: Erin S. Duncan at erin.s.duncan2.civ@army.mil The only acceptable means of proposal submission is by email.

Proposals shall be submitted in a format readable by Microsoft Office which includes software programs such as Word, Excel, and PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, Offerors shall include those pages electronically using Adobe Acrobat portable document files (pdf) format.

Each proposal submitted shall be labeled with the following:

Copy number Title Request for proposal/solicitation number Offeror’s name Proposals shall be marked “SOURCE SELECTION SENSITIVE”

6. Format and Specific Content:

6.1. VOLUME I - FACTOR 1 - TECHNICAL PROPOSAL.

(a) General. The written Technical Volume shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal shall not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the Offeror’s technical proposal.

(b) The technical volume shall not exceed 40 pages (all documents). A page is defined as one face of a sheet of paper containing information. Pages shall be numbered consecutively. Offerors are cautioned that any pages that exceed the page limitations shall not be read and shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the Offeror. Font shall not be less than 12 pitch, with the exception for charts, tables, and diagrams, which shall be no smaller than 10 pitch.

(c) Volume Organization.

1. Table of Contents

2. Glossary

3. Summary Page(s). To aid the Government’s understanding, provide a summary of the Offeror’s proposed technical approach and how the approach will efficiently and effectively meet the requirement. The summary page(s) shall not exceed two (2) pages.

4. Factor 1: Technical Approach

6.2. VOLUME II - FACTOR 2 - PRICE PROPOSAL.

(a) The Price Volume shall include costs associated with the SAM SCA wage approved rates. Attachment 4_Volume Pricing Sheet shall be used for the pricing proposal.

(b) Price Reasonableness. The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit additional data other than certified cost or pricing data for the Contracting Officer to determine price reasonableness. A contract will not be awarded to a contractor whose price is not determined to be fair and reasonable.

7. Contract Award: The Government intends to evaluate offers and award as Lowest Price Technically Acceptable without discussion with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

8. Discrepancies: If an Offeror believes these instructions contain errors, omissions or are unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error.