Attachment 2_Instructions to Offerors.docx

W9124G25XBARRACKS

INSTRUCTIONS TO OFFERORS

1. General: This firm fixed-priced (FFP) contract is set aside 100% for small business concerns under NAICS Code 561621 with a size standard of $25 million. There is no specific small business category specified. Only offers from small business concerns will be accepted. Proposals must be complete, self-sufficient, and respond directly to the requirements of the Request for Proposal (RFP). Failure to meet a requirement may result in an offer being ineligible for award.

Offerors shall submit only one proposal for Barracks Security Cameras as the Government will review only one proposal per Offeror. Proposals must be received no later than 12:00 PM Central Daylight Time (CDT) on Friday, 15 August 2025.

2. Acceptance Period: The Government requires a minimum acceptance period of 90 calendar days from the date specified for receipt of offers; however, Offerors may specify an acceptance period exceeding the Government’s minimum requirement.

3. Communications: All discourse concerning this solicitation and its requirements shall be directed to the Fort Rucker Contracting Office. Any remarks, explanations or answers provided by any other Government representative shall not change or qualify any of the terms or conditions of the solicitation.

The solicitation shall only be changed by a written amendment issued by the Fort Rucker Contracting Office. Solicitation information and amendments will be posted to the SAM website at https://sam.gov/.

It must be emphasized that telephone inquiries will not be accepted.

Offerors may email written questions pertaining to this RFP to the addresses below. The Government will answer questions received no later than 12:00 PM Central Daylight Time (CDT) on Friday, 25 July 2025. All questions regarding this solicitation shall be submitted in writing via email to jolene.a.granger.civ@army.mil. Questions received after this date may not be answered. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number for all questions. The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

4. Site Visit: A current products list located within the performance work statement and drawings listed as an attachment to the solicitation have been provided in lieu of a site visit.

5. Specific Instructions: Proposals shall be submitted to the Government in four (4) separate volumes as set forth below:

The only acceptable means of proposal submission is by email. Submission of proposal packages via facsimile (fax) will not be accepted.

Offerors shall submit proposals by the date and time specified in the solicitation to the following email addresses: Jolene A. Granger at jolene.a.granger.civ@army.mil cc: Erin S. Duncan, Contracting Officer, at erin.s.duncan2.civ@army.mil.

Proposals submitted by email may be sent as separate attachments in order to meet email size requirements. The proposal shall be submitted in a format readable by Microsoft Office which includes software programs such as Word, Excel, and PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, Offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format.

Each proposal submitted shall be labeled with the following:

(a) Copy number

(b) Title

(c) Request for proposal/solicitation number

(d) Offeror’s name

(e) Proposals shall be marked “SOURCE SELECTION SENSITIVE”

6. FORMAT AND SPECIFIC CONTENT:

6.1. VOLUME I – SUMMARY AND MISCELLANEOUS DATA.

Volume I shall be organized according to the following general outline:

1. Table of Contents

2. Submitted fully the following:

(a) Name and Address of Offeror (include DUNS number, CAGE Code, Tax-ID number, and Address); Telephone No. (Include area code).

(b) Signature of Offeror/Contractor (must contain an original signature)

(c) Printed name and title of signer

(d) Offer Date

3. The contractor shall acknowledge any amendments to the RFP.

4. Authorization Letter. The Offeror shall provide a letter signed by an officer of the company, on company Letterhead, which identifies the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

5. Representation, Certifications, and Other Statements of Offerors. The Offeror shall ensure that Reps and Certs are submitted thoroughly and completed with all blocks in each certification/representation completed truthfully and completely.

6. Joint Venture Agreement, if applicable. When proposing as a joint venture, all members of the joint venture shall sign a Corporate Certificate unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, the Offeror shall submit a copy of the joint venture agreement with the proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration.

Note: JOINT VENTURE AGREEMENTS

- Joint Ventures are allowable, however, the SBA must receive the joint venture agreement prior to proposal due date and approved before award of any resulting contract.

6.2. VOLUME II – FACTOR 1 - TECHNICAL PROPOSAL.

(a) General. The written Technical Volume shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal shall not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the Offeror’s technical proposal.

(b) The technical volume shall not exceed 40 pages (all documents). A page is defined as one face of a sheet of paper containing information. Pages shall be numbered consecutively. Offerors are cautioned that any pages that exceed the page limitations shall not be read and shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the Offeror. Font shall not be less than 12 pitch, with the exception for charts, tables, and diagrams, which shall be no smaller than 10 pitch.

(c) Volume Organization.

1. Table of Contents

2. Glossary

3. Summary Page(s). To aid the Government’s understanding, provide a summary of the Offeror’s proposed technical approach and how the approach will efficiently and effectively meet the requirement. The summary page(s) shall not exceed two (2) pages.

6.3. VOLUME II – FACTOR 2 – PAST PERFORMANCE PROPOSAL.

(a) Volume Organization. The Past Performance Volume shall be organized according to the following general outline:

1. Table of Contents

2. Summary Page

3. Past Performance Information (PPI)

4. Teaming Agreement, if applicable

5. Subcontractor Letters of Consent

(b) The part performance volume shall not exceed 25 pages (all documents). A page is defined as one face of a sheet of paper containing information. Pages shall be numbered consecutively. Offerors are cautioned that any pages that exceed the page limitations shall not be read and shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the Offeror. Font shall not be less than 12 pitch, with the exception for charts, tables, and diagrams, which shall be no smaller than 10 pitch.

(c) Summary Page. Past Performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 25% of the proposed effort based on the total proposed price. If applicable, describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the Offeror is required to provide Past Performance Information Sheets.

(d) Quality and Satisfaction Rating of Contracts completed in the Past Three (3) Years: Offeror may provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc.

(e) Past Performance Information (PPI): Utilizing the PPI Sheet, see Attachment 4_Past Performance Contract Reference Sheet (PPI), submit information of no more than three (3) recent contracts the Offeror considers most relevant in demonstrating the ability to perform the proposed effort. One (1) of the past performance references may be for a subcontractor, teaming partner, and/or joint venture partner that will perform major or critical aspects of the requirement (i.e., 25% or more of the work). Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years from the issuance date of the solicitation, to include at least twelve (12) months of documented performance during the three (3) year period. Include rationale supporting your assertion of relevance and identifying aspects of the contracts deemed relevant and how they relate to the proposed effort. Offerors are cautioned that any past performance that exceeds the specified time frame and specified number of contracts shall not be read and shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the Offeror

(f) The minimum standard shall clearly reflect that the Offeror has at least three (3) years’ experience in the type of service with the same or similar scope, size and complexity as required by the Performance Work Statement, attachments, and technical exhibits.

(g) Past Performance Questionnaire: Past Performance Questionnaires (PPQs) are not required for this solicitation. However, past performance criteria as otherwise specified are required.

(h) If an Offeror has no past performance history of relevance, the Offeror must affirmatively state it possesses no past performance history of relevance. Offerors with no past performance history will receive a neutral confidence rating. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

(i) Teaming Arrangement. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past contracts of relevance.

(j) Consent Letters. Utilizing the Consent Letter Sheet, see Attachment 5_Past Performance Consent Letter, Offeror shall provide a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information.

6.4. VOLUME IV – FACTOR 3 - PRICE PROPOSAL.

(a) The Price Volume shall include costs associated with the SCA Wage Determination approved rates available for Dale County, Alabama on the SAM website at https://sam.gov/.

(b) Price Reasonableness. The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit additional data other than certified cost or pricing data for the Contracting Officer to determine price reasonableness. A contract will not be awarded to a contractor whose price is not determined to be fair and reasonable.

7. Contract Award: The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

8. Discrepancies: If an Offeror believes these instructions contain errors, omissions or are unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error.

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