Attachment 2_FXSB 23-1040S SOW.pdf

FXSB 23-1040S

Repair Hazardous Materials Survey B10435

Statement of Work (SOW)

21 June 2023

1. Project Location: The project is located at building 10435 (B10435) on Joint Base Elmendorf Richardson (JBER), Alaska.

2. Project Description:

a. Contractor shall conduct a complete and whole building hazardous material and hazardous waste survey of the building. The hazardous materials and hazardous waste survey shall include but is not limited to sampling, laboratory testing, identification, analysis, and the creation of a comprehensive report that summarizes the building survey and provides an interpretation of the analytical results. Hazardous materials and hazardous waste that may be present and should be assumed by the Contractor to be present and encountered by the Contractor include lead, lead-based paint (LBP), glycol, light bulbs, ballasts, thermostats, asbestos containing materials (ACM), polychlorinated biphenyls (PCBs), chlorofluorocarbon (CFC)-containing equipment, mercury light ballasts, switches and/or thermostat bulbs, fluorescent lights, and/or radioactive sources such as tritium-containing signage. Other hazardous waste and/or materials may be encountered through the hazardous waste survey, sampling, and/or testing performed by the Contractor. Any other items suspected of being hazardous by the Contractor shall be processed according to Paragraph 5 c-e.

b. The submittal deliverables from this project will be incorporated into future building demolition planning.

3. Site Visit: A site visit will be scheduled prior to the proposal due date. Contractors should attend the site visit prior to submitting a proposal to familiarize themselves with all work related to the project and to verify existing site conditions and other information as noted in the statement of work and drawings, as well as to become familiar with the statement of work. Failure to visit the site does not relieve the Contractor from the responsibility of performing all work required to provide a complete and usable Survey and Analysis Report in accordance with the Contract documents.

4. Working hours:

a. Standard Working Hours shall be as 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Saturdays, Sundays, Federal Holidays, and PACAF Family Days. Non-standard working hours shall be all those not described previously as standard working hours.

b. A Standard Working Day shall be defined as a period of nine consecutive working Standard Working Hours.

5. General Requirements

a. Pre-Construction Conference: The Contractor shall schedule a pre-construction conference prior to issuing a start work notice.

b. Notice of Start of Work:

i. Contractor shall submit in writing to the Government for approval a Start of Work notification request. Approval of the Notice of Start of Work shall be obtained by the Contractor prior to starting any on site work.

c. Site survey:

i. Contractor shall coordinate a site survey with the Government

Project Manager and Inspector after execution of contract.

Contractor shall notify the Project Manager and Inspector in writing by email, ten Standard Working Days in advance of his/her intention to conduct this site visit.

ii. The intent of this site visit is to identify areas that the Contractor believes are possible and/or likely to contain the materials identified in Paragraph 2.a..

iii. Site survey shall be conducted by Contractor personnel with expertise, direct knowledge, and familiarity with the hazardous materials and hazardous wastes described in Paragraph 2.a., including their identification prior to laboratory testing.

d. Sampling:

i. Both destructive and nondestructive sampling is authorized.

However, destructive testing shall not compromise the security or the weathertightness of the building or affect utilities. Additionally, the Contractor shall submit to the Government for review and approval a work plan describing all destructive sampling and measures to be taken to return the facility to a condition that is safe for occupancy. Approval of the work plan shall be obtained by the Contractor prior to any sampling activities.

ii. Contractor is made aware that floors, wall assemblies, ceilings, etc., may contain additional layers that are concealed. This does not relieve the Contractor of the requirement to perform testing on all layers and/or assemblies.

iii. All demolished materials shall be disposed of according to local, state, and federal regulations, as well as Specification Sections 01500 and 01600. All hazardous waste (HW) generated by the Contractor on JBER shall be managed by the Contractor in accordance with the proper regulations applicable to Large Quantity Generators of HW. All universal waste (UW) generated by the Contractor shall be managed by the Contractor in accordance with the proper regulations applicable to Large Quantity Handlers of

UW.

iv. The contractor shall dispose of all project debris off base at an approved facility for each individual waste stream. Contractor is advised to consult the Anchorage Regional Landfill for disposal guidance, including but not limited to acceptable and prohibited materials.

e. Testing

i. The Contractor shall determine the methods of testing to be used for any hazardous materials or hazardous waste and shall submit methods, processes, and controls to the Government for review and approval.

ii. Lead, LBP, and ACM

1. The Contractor shall perform testing and analysis required by Alaska Department of Environmental Conservation and the U.S. Environmental Protection Agency for disposal.

iii. Laboratory accreditation

1. All samples shall be sent to and analyzed by a lab that is

NIST accredited through NLLP.

f. Survey and Analysis Report

i. The Contractor shall submit to the Government for review and acceptance a Survey and Analysis Report in Microsoft Word, v2013 or later, and PDF format. Each page shall have a header which contains at a minimum the project number, contract number, building number, and date of survey and sample. The body shall have the pages individually numbered. The format shall be standard letter size, 8-1/2”x11”, portrait orientation, 1” margin for text / photograph pages, a tabloid, 11”x17”, landscape orientation, 1” margins, may be used for drawings. The contractor shall include as many sub-sections or paragraphs as required to provide a complete, thorough, and accurate report such that an abatement contractor will be capable of understanding and executing required abatement in a thorough and efficient manner. At a minimum, the outlined report shall include the following sections and appendices:

1. General – Explain where the hazardous material is typically found in the building, standards, thresholds for when the material is considered hazardous, etc.

2. Background – Provide information on why survey was conducted, on what type of building, etc.

3. Statement of Work – Provide date of inspection, purpose of inspection, name of inspector, and specific objectives of survey.

4. Description – Describe the materials inspected and specific requirements of the inspection.

5. Investigative Methods – Describe the methods used to inspect and assess suspected materials, surfaces, samples and/or readings taken. Refer to the submitted and approved methods from the master submittal log.

6. Results of Inspection – Explain analytical results and summary of positive HAZMAT. Include in the assessment a narrative explaining the overall situation regarding the

HAZMAT.

7. Recommendations – Provide recommendations in regarding any possible abatement.

8. Cost Estimates – If required by the TO include estimated cost for abatement for use by other contracted means.

9. Appendix A – Laboratory Results and Chain of Custody.

10. Appendix B – Photographs of sample areas and a representative sample of potential PCB and mercury containing devices.

11. Appendix C – XRF results.

12. Appendix D – Building Site Maps and/or diagrams that identify sampling and HAZMAT locations.

6. Unique Requirements:

a. Vacancy

i. B10435 has been vacated, but utilities remain in service. However, building is secured. Contractor personnel shall coordinate with Inspector to gain access to building to perform work on this contract each time access to building is required. Requests for access shall be submitted to the Inspector ten standard working days in advance of the date that the Contractor requires access to the building.

b. Past experience

i. The prime Contractor shall have a minimum of five years’ experience within the last ten years performing commercial building hazardous materials surveys and abatement in Arctic conditions in the United States above the 60th parallel. Subcontractors shall not be considered for the prime Contractor’s past experience requirements.

c. Project summary

i. The Contractor’s proposal shall include a summary of the project and demonstrate the Contractor’s understanding of all major work to be performed on the contract. This summary shall be limited to a maximum of ten pages. The summary shall be in the Contractor’s own words.

7. Worksite

a. The Contactor shall limit the work to the areas indicated by the

Government. The contractor shall make every effort not to disturb or obstruct adjacent occupied facilities.

i. The Contractor shall not use driveways or entrances for parking or storage of materials unless authorized in writing by the Contracting Officer.

ii. The Contractor shall minimize storage of materials and equipment on site.

b. The Contractor shall maintain a clean and debris free site at all times. The contractor shall keep driveways and entrances into and around the work site clear at all times.

c. The Contractor shall coordinate and schedule work with the Government Project Manager and Inspector prior to starting.

8. Damage to Existing Site Conditions

a. The contractor shall take great effort to avoid disturbing adjacent existing buildings, pavement, curb, gutter, turf, etc. If repair, replacement, or other remedial measures are required, the contractor shall be provided specifications by the Government dictating the repair. All areas disturbed by the contractor shall be restored to better than previously existing conditions and to the satisfaction of the Government.

9. Health, Safety, and Environmental:

a. The Contractor shall be responsible for compliance with OSHA and

AFOSH standards.

b. The Contractor shall be responsible for complying with Specification

Sections 01500 and 01600.

c. Proper Personal Protective Equipment shall be worn.

d. Any hazardous materials and/or hazardous waste transported shall be properly and securely contained with no measure of release acceptable.

10. Project Schedule: The Contractor shall prepare and submit for Government review a detailed project schedule. The schedule shall include material submittal dates coordinated with the AF Form 66. Identify requirements with long lead times as well as climatic conditions such as seasonal periods for roof and exterior work.

11. Closeout: A minimum of 10% of the Contractor’s proposal cost shall be held as retainage. This shall be reflected on the Contractor’s AF 3064.