Attachment 2 - Evaluations.pdf

Fire Training Facility Maintenance Evaluations

ADDENDUM TO FAR 52.212-2 – EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Nov 2021)

1. EVALUATION FACTORS FOR AWARD

This acquisition will utilize the best value approach, in which the Government seeks to award to an offeror who provides the greatest confidence that they will meet the Government’s requirements affordably. The Best Value technique for this acquisition will be Lowest Price Technically Acceptable (LPTA). Technical is approximately equal to price. The evaluation factors are described below:

Factor 1: Price

Factor 2: Technical

2. SYNOPSIS OF EVALUATION

The first (1st) step of the evaluation process is to review the cover page and if applicable, any proposed Teaming Arrangement/Joint Venture documentation for completeness. Teaming Arrangements shall conform to all requirements identified in the Addendum to FAR 52.212-1 of this solicitation and include all elements stated in Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. If an offeror is claiming this business approach, failure to submit Teaming Arrangement/Joint Venture documentation will render the offerors quote non-responsive and no further evaluation will be conducted.

The second (2nd) step of the evaluation process is to evaluate prices and order all responsive quotes (total by price from lowest to highest). In order to be deemed responsive, all instructions must be followed per Addendum to 52.212-1. Total by price will be calculated by the base year plus four (4) options and 52- 217-8.

The evaluation team will then proceed to the third (3rd) step. The lowest priced responsive quote shall be evaluated for technical acceptability. In the event that the lowest priced quote does not yield an acceptable technical rating, the evaluation process will continue until one technically acceptable quote is identified or all offers are evaluated.

The Government will proceed to award to the vendor that adheres to the instruction to offerors and has an acceptable rating for the Technical Factor. Award shall be made to that offeror without further consideration of any other offers.

During all stages of the evaluations, the Government reserves the right to engage with one or multiple offerors but is not required to do so. Therefore, offerors should provide their best available pricing in their initial proposal.

3. PRICE EVALUATION

To receive an acceptable rating for the Price Factor, the offeror’s price must 1) adhere to all the requirements of 52.212-1 and accompanying addendum and 2) be determined fair and reasonable.

Total Evaluated Price for Option to Extend Services IAW FAR 52.217-8: Quoters shall not submit pricing for the Option to Extend Services CLINS. The Government will calculate the Total Evaluated Price for Option to Extend Services IAW FAR 52.217-8 by multiplying a quantity of 6 months by the unit prices proposed for CLIN 4001. The prices are evaluated in the Total Evaluated Price for evaluation purposes only. Evaluation of options shall not obligate the government to exercise option(s). The Option to Extend Services is only not considered part of the contract period of performance until the clause is exercised and resultantly these totals will not be included in the contract value until the clause is exercised. Prices will be rounded off to two decimal points. Total price will be evaluated for price reasonableness IAW at least one of the methods indicated in FAR 13.106-3(a).

Price proposals conforming to all requirements of this solicitation will be ranked based on the Total Evaluated Price (TEP). Total Evaluated Price = (Total Evaluated Price for Base Period) + (Total Evaluated Price for Option Period 1) + (Total Evaluated Price for Option Period 2) + (Total Evaluated Price for Option Period 3) + (Total Evaluated Price for Option Period 4) + (Total Evaluated Price for Option to Extend Services IAW FAR 52.217-8): Quantities identified will be multiplied by the unit price to confirm the extended price and then the extended price for all CLINS will be added together for a total for that specific period. Unit prices shall be used in the event that extended prices are calculated incorrectly.

4. TECHNICAL EVALUATION

The lowest priced offer will be evaluated for technical acceptability. If the lowest priced offer is not determined technically acceptable, the technical evaluation will continue until one offer is determined technically acceptable. If necessary, the technical evaluation will continue until all offers are evaluated.

Evaluation of technical factors will consider the quoter's ability to perform the duties as outlined in the PWS. Offerors will be evaluated as either Acceptable or Unacceptable for Technical Factors. Quotes shall not simply rephrase or restate the PWS or contain general statements such the technical portion of the quoter meets solicitation requirements. Offerors shall assume the Government has no prior knowledge of the quoter’s experience. The Government will base its evaluation on the information presented in the quote.

Annual Preventative Maintenance Inspection Schedule (PMI). The offeror shall provide an Annual PMI schedule. The offeror’s annual PMI schedule shall adequately describe the approach you will use to successfully perform maintenance in accordance with the PWS.

Technician Qualifications. The offeror shall provide technicians that demonstrate compliance with the minimum qualifications set forth in paragraph 1.1.3 of the PWS. (Para 1.1.3 states: All persons employed in handling LP-Gases shall be trained in proper handling and operating procedure).

(End of Addendum)