Attachment 1 - Instructions to Offerors.pdf

Fire Training Facility Maintenance Instructions to Offers

Addendum to 52.212-1-INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Sep 2023)

***THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD. ***

Addendum to 52.212-1(a), NAICS code and small business size standard. The NAICS code is 811310 and the size standard is $12.5M for this requirement.

Addendum to 52.212-1 (b), Submission of Offers. Submit signed and dated offers in accordance with block 8 of the SF 1449 and include any SF 30 amendments.

Addendum to 52.212-1(c), Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

General Instructions.

A. To assure timely and equitable evaluation of the offer, the offeror must follow the instruction contained herein. Offerors are required to meet all solicitation requirements, including 1. Terms and conditions 2.

Representation and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The offer shall include two separate parts: 1) Part I – Price and 2) Part II – Technical

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. For information contained in SAM, quoters may elect to reference this information instead of submitting copies of the provisions and clauses with their quote.

All other clauses and provisions not contained in SAM must be submitted with the quote.

D. Points of Contact: All communications shall be submitted via e-mail to all the following personnel and e-mail addresses: 1st Lt Rowan Thom at rowan.thom.1@us.af.mil (she/her) AND SrA Peyton Cole (he/him) at peyton.cole@us.af.mil

E. Questions must be submitted via e-mail to the personnel noted above. All questions are due no later than 2:00PM (CST) 9 April 2025. All questions and answers will be posted to SAM.gov.

F. Offer Submission Instructions: Offers must be submitted electronically via e-mail. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. Due to the number of attachments required, offers shall use the following subject line to account for submissions with multiple emails:

“FA441725Q0059 – Fire Training Facility Maintenance - [company name] - 1 of [total number of emails sent]"

G. Offer Submission Instructions: Offers must be submitted electronically via e-mail to the personnel noted above. All documents submitted must be saved in .pdf format and shall follow the instructions in FAR 52.212-1. All quotations are due 18 April 2025 before 2:00 PM CST.

Late offers will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

mailto:rowan.thom.1@us.af.mil

Offers shall be in 8 1/2” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Offers shall use at least 1-inch margins on the top and bottom and 1 inch side margins. Evaluators will only read up to the maximum number of pages specified for the Price and Technical submissions. If the page limit is exceeded, the excess pages will not be evaluated.

Additionally, offerors shall submit Attachment 4 – Cover Sheet. The Cover Sheet shall be submitted as its own separate, single page document.

H. Specific Instructions:

Teaming Arrangement/Joint Venture Documentation (if applicable): Failure to submit this documentation, if offeror is claiming this in their business approach, will render the offeror’s offer non-responsive and no further evaluation of the offeror’s offer will be conducted.

Teaming Arrangements/Joint Venture Documentation (if applicable): If Teaming Arrangements are contemplated, they must comply with the appropriate Federal Regulations (13 C.F.R. Part 121 (Size Regulations), Part 124 (8(a) & SDB) and Part 125 (Government Contracting Programs))

All Joint Ventures must be in compliance with the SBA guidelines. NO CORRECTONS AND/OR

CHANGES IN PROPOSED TEAMING ARRANGEMENTS OR JOINT VENTURES ARE ALLOWED

AFTER TIME OF SUBMISSION OF OFFERS.

Teaming Arrangements as a Prime and Subcontractor relationship (if applicable): Offerors must provide the following information not later than the date and time offers are due:

1. Include size of each concern required at 13 CFR 121.103(h) (l) (2) (ii) and 124.513 (b) (1)

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, offers, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance questionnaire to the prime contractor, only if it is being used as part of the past performance evaluation.

4. Identify each member’s share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should by identified and assurance that the team members are not teaming with another firm for the same procurement.

6. Include a statement of acknowledgment that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and it subcontractors.

Joint Ventures (if applicable): Offerors must provide the following information not later than the date and time offers are due:

1. Include all requirements at 13 C.F.R. Part 1214.513, including size concern information.

2. Include a statement confirming that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern IAW FAR 52.219-14(c)(1); and

3. Joint Venture registration in SAM, identifying the Joint Venture as a small business concern under NAICS code 811310 in their representations and certifications. No corrections and/or changes in proposed teaming arrangement or joint ventures will be accepted after the solicitation closing date and time.

Part I – Price Submission: No page limit.

1. Complete blocks 12, 17a, and 30a, b and c of the Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

2. Insert proposed unit and extended prices in the Pricing Schedule for all Line Items (CLINS 0001- 40003) in the pricing on the SF1449. The extended amount must equal the whole dollar unit price multiplied by the number of units. The offer(s) must be submitted for a base period plus four (4) Option Years (1 June 2025 – 31 May 2026 is the base period) and a total price including all option years must be included. The Total Evaluated Price (TEP) will be calculated by totaling all CLINs inclusive of all option years and the option to extend services IAW FAR 52.217-8.

3. FAR 52.217-8 will be included in the price evaluation by adding 50% of the value of the CLINS in option year four (CLIN 4003) to the total price. This amount is for evaluation purposes only and will not be included in the awarded contract value. Prices will be rounded off to two decimal points.

Total price will be evaluated for price reasonableness. Quoters shall round to the nearest cent (for example 1.02 not $1.0231). Quoters rejecting the terms and conditions may be excluded from consideration. Total price will be evaluated for price reasonableness IAW at least one of the methods indicated in FAR 13.106-3(a).

4. Complete the necessary fill-ins and certifications in the Contract Clauses section. If the quoter has completed all representations and certifications contained in this solicitation in their SAM registration, the quoter shall state so.

5. Include Teaming Arrangement/Joint Venture (if applicable) as a part of Part I.

Part II – Technical Submission: Limited to no more than 20 pages for total Part II. The Technical Part shall be comprised of two (2) parts.

(1) Annual Preventative Maintenance Inspection Schedule (PMI).

(2) Technician Qualifications.

1. Your responses will be evaluated against the Technical Factor as defined in Addendum 52.212-2.

Proposals shall not simply rephrase or restate the Performance Work Statement (PWS) or contain general statements such the technical portion of the offer meets solicitation requirements. Offerors shall assume the Government has no prior knowledge of the offeror’s experience. The Government will base its evaluation on the information presented in the offer.

2. Annual Preventative Maintenance Inspection Schedule (PMI). The offeror shall provide an Annual PMI schedule. The offeror’s annual PMI schedule shall adequately describe the approach you will use to successfully perform maintenance in accordance with the PWS.

3. Technician Qualifications. The offeror shall provide technicians that demonstrate compliance with the minimum qualifications set forth in paragraph 1.1.3 of the PWS. (Para 1.1.3 states: All persons employed in handling LP-Gases shall be trained in proper handling and operating procedure.

(End of Addendum)