Attachment 2 - Auto Hobby Lifts SOW 20 May 26.pdf

STATEMENT OF WORK

Auto Hobby Vehicle Lifts

Minot AFB ND 58704

20 May 2026

Auto Hobby Vehicle Lifts, Minot AFB, ND

SOW (20 May 2026)

1.0. Overview and Objective

Minot AFB is home to two major Air Force units: the 5th Bomb Wing and the 91st Missile Wing. Located approximately 13 miles north of Minot, North Dakota, the base experiences pleasant, warm to moderately hot summers and bitterly cold winters, with extreme winds occasionally exceeding forty miles per hour. Minot AFB operates in the Central Time Zone (CST/CDT).

2.0. Background

The 5th Force Support Squadron (5 FSS) oversees the base Auto Hobby Shop.

This facility provides authorized personnel and guests with a safe, equipped environment to perform automotive maintenance, repairs, and projects at a lower cost than off-base shops. The current lifts are inoperable, failed safety inspections, and replacement parts are unavailable. New lifts are required to allow customers to safely perform routine maintenance, including oil changes, tire balancing, four-wheel realignments, and undercarriage care.

(Note: Web links such as https://www.minot.af.mil/, https://minotnd.gov/, and https://visitminot.org/ are for informational purposes only and do not constitute contractual guidance.)

3.0. General Requirement

The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform all work in accordance with these specifications.

The Contractor must remove and dispose of the existing car lifts and supply, deliver, and install new car lifts and wheel balancers as specified in this Statement of Work (SOW).

3.1. Period of Performance

The Contractor is responsible for ordering all materials in a timely manner to meet the 90-day Period of Performance for the Base Period (Installation). If any required items have a long lead time that could delay or otherwise negatively impact the installation schedule, the Contractor must identify that item and its lead time in their quote for Government consideration.

Maintenance and inspections will be handled in separate option periods. The maximum duration of the contract, including all option periods, will not exceed five years and six months.

Table 3.2: Deliverables

CONTRACTOR REQUIREMENTS (Phases):

Item Description Timeline/Criteria Equipment Removal (Phase I)

Removal and off-base disposal of current lifts, debris, and associated fluids.

Prior to installation (Phase II).

New Equipment Delivery/Installation (Phase II)

Delivery and installation of

(2) 2-post lifts, (1) 4-post lift, and (2) wheel balancers.

Within the initial 90-day installation Period of Performance.

Documentation (Phase II) Comprehensive user manuals and maintenance documentation for all items.

Prior to invoice acceptance payment.

Training (Phase II) On-site operational training for designated personnel and signed completion.

and payment.

Clean-Up and Final Inspection (Phase III)

Restoration of area to clean, operational condition. The Contractor shall conduct full operational testing at rated capacity .

and payment.

Warranty, ASI-Certified Inspection, and Lifecycle Maintenance (Phase IV)

The Contractor shall provide the Original Equipment Manufacturer’s (OEM) standard commercial warranty for all parts and labor

Valid from the date of Government acceptance.

3.3. Equipment Specifications

The Contractor must be certified or otherwise authorized by the OEM manufacturer for installation. The Contractor shall deliver and install the following:

Table 3.4. Brand Name or Equal Specifications

Equipment Type Quantity Minimum Specifications 2-Post Asymmetric Lift

2 Forward Lift Model DP10A (or equal): heavy duty, minimum 10,000-pounds capacity

4-Post Lift 1 Forward Lift Model CR14 (or equal): minimum 14,000-pounds capacity

Wheel Balancers 2 Bosch (or equal). One (1) model with a 32.5-inch maximum tire diameter capacity, and one (1) heavy-duty model with a 47.25-inch maximum tire diameter capacity. Both balancers must include digital calibration capability and standard adapters.

3.5. Environmental and Safety Compliance

All contractor-generated hazardous waste will be removed from the base the same day it is generated and disposed of off-base. The Contractor is responsible for all hazardous waste characterization and proper disposal conforming to the State of ND Health and Sanitation Codes. In no manner will the Government be responsible for disposals. No hazardous waste or excess materials will be left behind on Air Force property after the conclusion of the project.

3.5.1. The Contractor shall comply with all applicable Federal, State, and local regulations regarding environmental protection. The Contractor is solely responsible for compliance with EM 385-1-1 Safety & Health Requirements Manual, OSHA standards, and UFC 1- 200-01 DoD Building Code. The Facility Manager shall ensure specific safety requirements in Air Force Occupational Safety and Health (AFOSH) standards are met.

4.0. Detailed Tasks

4.1. Phase I: Site Preparation and Removal of Lifts

The Contractor shall carefully remove and dispose of all existing lifts identified for replacement, including all associated debris and fluids. All materials shall be disposed of off base in accordance with federal, state, and local environmental regulations. Prior to installation, the Contractor shall conduct a pre-installation site inspection to verify the area is prepared for new equipment. Any deficiencies, including but not limited to damaged concrete or insufficient electrical capacity, shall be identified and reported to the Government before installation begins.

4.2. Phase II: Installation

The Contractor shall verify concrete integrity prior to installation, ensuring a minimum thickness of 4 to 6 inches and a minimum compressive strength of 3,000 PSI. All lifts shall be installed, anchored, leveled, and aligned in accordance with manufacturer specifications and applicable industry standards. The Contractor shall complete all required electrical and hydraulic connections and calibrate the wheel balancer. All safety systems must be fully functional and tested prior to acceptance and final payment. A report on the safety test must be provided to the Government prior to final payment.

4.3. Phase III: Clean-Up and Final Inspection

Upon completion, the Contractor shall remove all debris and restore the area to a clean, operational condition. The Contractor shall conduct full operational testing at rated capacity. A final inspection walkthrough shall be conducted with Government representatives to verify all work meets contract requirements. The test report must be provided to the Government prior to final payment.

4.4. Phase IV: Lifecycle Maintenance: Annual Equipment Inspection, Calibration, and Preventative Maintenance

4.4.1. Lift Inspections: must strictly adhere to the most current ANSI/ALI ALOIM standard and be executed by an ALI-Certified inspector.

4.4.2. Wheel Balancer Calibration: must be performed according to OEM specifications.

4.4.3. The Contractor must furnish all required certifications and passing reports and labels to the Government/Facility Manager within the specified timeframe following the annual service.

Table 4.4.5. Phase IV Deliverables

Deliverable Description Delivery Timeline ALI Certification Labels

Affixing of an official current-year ALI Annual Lift Inspection Label to each automotive lift that successfully passes inspection

Applied immediately upon passing inspection

Inspection Reports A comprehensive written report detailing the condition of each lift pass/fail status of all inspected components and any noted deficiencies

Within five (5) Calendar days of inspection completion

Calibration Certificate

A formal certificate or maintenance log verifying the successful digital calibration of the wheel balancer

Within five (5) Calendar days of calibration completion including the variance readings before and after calibration

5.0. Unscheduled Service Repairs

Unscheduled repairs shall be executed using a structured process to ensure rapid return to service for minor issues and proper funding authorization for major repairs.

5.1. Initial Service Call (Pre-Priced, Firm-Fixed-Price CLIN): In the event of an equipment failure, the Government will initiate an unscheduled service call. The Contractor shall be compensated via a firm-fixed-price (FFP) Service Call Contract Line Item Number (CLIN). This FFP initial service call shall include all travel, tools, supplies, equipment, diagnostics, labor, and up to $100.00 in parts.

5.1.1. Response Time: The Contractor shall acknowledge the service request within 24 hours and have a qualified technician arrive on-site within 72 hours of notification.

5.1.2. Diagnosis and Minor Repair: The Contractor shall perform all necessary troubleshooting. If the repair can be completed using parts that total $100.00 or less, the Contractor shall complete the repair on the spot. The cost of these minor parts and the associated labor are fully covered under the pre-priced Service Call

CLIN.

5.2. Service Orders / Quoted Repairs (Not Separately-Priced, Separately-Funded

CLIN):

If the diagnosis determines that the repair requires parts exceeding the $100.00 threshold built into the Service Call, the Contractor shall stop work and transition to a quoted Service Order.

5.2.1. Repair Quotes: The Contractor shall provide the Contracting Officer and Facility Manager with a detailed, written quote for the required repairs. The firm-fixed-price (FFP) quote must include an itemized list of all required parts, labor hours, total estimated cost, and estimated completion date.

5.2.2. Authorization to Proceed with Quoted Repairs: No repair work beyond the initial service call shall begin, and no required parts shall be ordered, until the Contractor receives explicit, written authorization from the Contracting Officer via the issuance of a formal contract modification.

5.2.3. Return to Service: Upon receipt of written authorization, the Contractor shall complete the repair and return the equipment to a safe, fully operational condition. A detailed service ticket itemizing the corrective action and parts replaced shall be provided to the Facility Manager within three (3) calendar days of repair.

6.0 Government Furnished Utilities, Storage, and Damage Reporting:

Service / Property Terms Utilities All reasonable quantities of utilities shall be made available at no cost to the

Contractor.

Storage

Material and equipment storage must be approved by the Government and placed neatly to allow safe facilities to use.

Damage Reporting The Contractor shall immediately notify the Government of any damage to government property. Damage caused by the Contractor shall be repaired/replaced at the Contractor’s expense

7.0 Additional Requirements

7.1. Working Hours

Normal work hours are 7:30 AM to 4:00 PM CST/CDT, Monday through Friday, excluding Federal Holidays. Requests to work outside normal hours must be submitted in writing at least (3) days in advance for approval by the Contracting Officer. The Government reserves the right to deny work outside normal hours. Approved changes requested by the Contractor are at no added cost to the Government.

7.2. Base Access and Security

The Contractor is responsible for obtaining necessary passes. The Contractor shall request passes through the Contracting Officer by providing the name, social security number, date of birth, phone numbers, and driver’s license information. Personnel must adhere to the REAL ID Act of 2005. Denial of access due to improper passes, failed background checks, or gate closures is not an excusable delay. Upon termination of employment or contract completion, all identification must be surrendered to the 5th Security Forces Squadron Visitor Control Center. Contactor must request base access NLT (5) Calendar days.

7.3. Physical Security

Weapons: The Government strictly prohibits contractor employees from possessing weapons, firearms, or ammunition on their person or in vehicles while on Minot AFB.

Traffic Laws: Hand-held cellular telephones, GPS, and other portable electronics are prohibited while driving on Minot AFB properties.

7.4. Tobacco Use

Tobacco use (including cigarettes, cigars, e-cigarettes, pipes, and smokeless products) is prohibited except in designated tobacco areas, which will be identified following contract award.

7.5. Delivery or Place of Performance

Auto Hobby Bldg. 583 583 Tanker Trail Minot AFB, ND 58704

Project Manager Point of Contact Renatta Molioo (808) 225-1020

7.6. Emergency Contacts and Reporting

Fire and Emergency Reporting. Call (701) 723-2461 or (701) 727-1911 from a cellular phone.

7.7. Records Management

All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the Statement of Work, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program and the Air Force Records Disposition Schedule which can be provided by the Chief of Records upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 BW/IPR), 723-7917, will aid and train the contractor to ensure compliance with Federal record keeping requirements.

6. APPENDIX: Current Lift Photos