ATTACHMENT_2_ADMIN_(CHILLERS).docx

Facilities Management Division (Insert) Building, (Insert) 2016 (Insert CN); Exhibit A; Page 1 of 9

IFB 7760-0000038082

Centrifugal Water Chillers Attachment 2

ADMINISTRATIVE REQUIREMENTS

The Contractor (hereafter referred to as Contractor) must provide the California Department of General Services (hereafter referred to as DGS or the State) with a total of two (2) Centrifugal Water-Cooled Chillers.

DESCRIPTIVE LITERATURE

The bidder shall submit complete descriptive literature with the bid and is to note their brand name and catalog or model number. Descriptive literature shall be annotated to specify the applicable page(s), brand, model, and item(s).

NOTE: FAILURE TO SUBMIT DESCRIPTIVE LITERATURE MAY RESULT IN BIDDER BEING CONSIDERED NON-RESPONSIVE AND REJECTED.

EQUIPMENT TO BE NEW

All equipment is to be new and the latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

BOOKS AND MANUALS

Contractor shall provide at the time of the chiller delivery, at least one (1) hard copy of complete operator/instruction manual and one (1) hard copy of the service manual specific to this chiller. Contractor shall also provide at least one (1) hard copy of the operator/instruction manual for each piece of electronics equipment provided.

WORKMANSHIP

The equipment and any accessories shall be a product of good workmanship and shall be free from any defects that will affect their appearance or serviceability (performance). This includes, but is not limited to, no scratches on paint, fiberglass, or aluminum, no sharp edges from machining or installation, wiring is securely fastened and free of obstructions, and all hardware is installed correctly. Sharp corners on all material shall be rounded to prevent personnel injury.

PRICES

Prices shall be submitted on the Cost Worksheet. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purpose of this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the Contract. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the Contract. Sales tax shall be included in the bid. The sales tax rate is based on the rate of the area where the product is to be delivered.

INSPECTION AND ACCEPTANCE

Inspection shall be completed by DGS Project Director at the time of delivery and at the final destination. Completion of inspection or acceptance by the DGS Project Director/DGS shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty. The Contractor shall correct deviations from the specified requirements that are detected by the owning agency in an expeditious manner at no expense to the Department of General Services (DGS).

WARRANTY

All products offered must contain, at a minimum, one (1) year warranty from the Original Equipment Manufacturer (OEM) with the option to extend warranty for additional years. The initial warranty period shall commence after start-up of product(s).

During the warranty period, the contractor must:

Honor all manufacturers’ warranties and guarantees on all products offered through the contract. If the manufacturer offers an on-site warranty, those warranty services must be passed on to the users of this contract. Vendor shall bear all material, labor and transportation costs for repair of defects and failures occurring within the warranty period.