ATTACHMENT_1_SOW_(CHILLERS)_(1).docx

Facilities Management Division (Insert) Building, (Insert) 2016 (Insert CN); Exhibit A; Page 1 of 9

IFB 7760-0000038082

Centrifugal Water Chillers Attachment I

SCOPE OF WORK

The State of California (State), Department of General Services (DGS) manages, maintains and operates state buildings and grounds statewide, pursuant to Government Code Section 14685 (a), which authorizes DGS to establish rules and regulations for the government and maintenance of state buildings and grounds. Real Estate Services Division (RESD) is procuring Centrifugal Water Chillers for a state-owned property on behalf of the California Department of Education as part of a Public Works project.

1. PROJECT SUMMARY

A. The Contractor shall provide:

1) Daikin Manufactured Chillers model WMC060DDSEA/E3012-KB2CR2V/C2612-GB2CL2V (hereafter referred to as “Chillers”) meeting the requirements as defined in Exhibit A, Technical Specifications, and Exhibit B, Mechanical Schedules.

2) Start-Up Services as described in Exhibit A, Technical Specifications.

3) Demonstration and Training Services as described in Exhibit A, Technical Specifications.

NOTE: Contractor is responsible for all permits required for assembling and delivery of Chillers but is not responsible for installation.

B. Contractor shall deliver Chillers no earlier than April 1, 2026, and no later than July 1, 2026.

C. The Chillers will be delivered and must be offloaded at the address below:

California Department of Education Fremont School for the Deaf 39350 Gallaudet Drive Fremont, CA 94538

2. PROJECT REPRESENTATIVES

A. The Contract Representatives during the term of this Agreement will be:

Administrator Contractor’s Contract Administrator

B. The State reserves the right to identify an RESD Designated Representative in the absence of the RESD Contract Administrator.

C. Any changes in Contractor’s Contract Administrator must be immediately reported in writing to the RESD Contract Administrator or RESD Designated Representative.

3. SERVICE DETAILS

A. Work Days, Hours and State Holidays

The State's normal business hours are: Monday through Friday, 8:00 a.m. to 5:00 p.m. (PT), excluding observed State holidays. All scheduled services under this Agreement shall be completed within normal business hours (unless approved in writing and in advance by the RESD Contract Administrator or RESD Designated Representative). Any unapproved hours of work will be considered performed at Contractor's own expense.

B. After the Agreement has been approved, Contractor shall confer with the RESD Contract Administrator or RESD Designated Representative in a start-up meeting.

4. WORK DETAILS

A. Delivery Instructions

Contractor shall deliver chillers as identified in Exhibit A, Technical Specifications.

Delivery is to be completed in full within ninety (90) calendar days After Receipt of Purchase Order (ARO). Delivery time can be extended via a Work Authorization Form if both, the State and Contractor agree.

Note: In accordance with paragraph 15.12 of the General Provisions entitled “Delivery”, the Contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the Contractor to General Provisions 11.4, entitled “Rights and Remedies of the State for Default”.

One (1) week prior to shipping the Chillers, Contractor will contact RESD to make delivery arrangements with one of the following staff:

916-693-3903 (cell) 279-240-6605 (desk), randi.chegwidden@dgs.ca.gov

916-282-8251 marvin.talusik@dgs.ca.gov, If the Contractor requires additional delivery time, they will submit a Work Authorization Form, (Attachment 5) to the RESD Contract Administrator. The approved Work Authorization Form will thereby be incorporated to the contract. A Purchase Order Change or Amendment will not be required.

At the time of Chiller delivery, Contractor shall provide one (1) hard copy and one (1) PDF copy of each of the following:

· Complete operator/instruction manual.

· Service manual specific to the Chiller.

· Operator/instruction manual for each piece of electronics equipment provided.

· The following items as described in Exhibit A, Technical Specifications:

· Product Data

· Shop Drawings

· Manufacturer’s Certificate

· Test Reports

· Manufacturer’s Instructions

· Operation and Maintenance Materials

B. Inspection and Acceptance

1) DGS Project Director will inspect Chillers at the time of delivery

2) Completion of inspection or acceptance by the DGS Project Director/DGS shall in no way release the Contractor from satisfying the requirements of the contract, specifications, and warranty.

3) The Construction Inspection and Management Branch (CIMB) will be reviewing installation.

4) The Contractor shall correct deviations from the specified requirements that are reported by the RESD Contract Administrator in an expeditious manner at no expense to DGS.

C. Start-Up Services

RESD Contract Administrator or RESD Designated Representative, will contact the Contractor and schedule the Start-Up Services identified in Exhibit A, Technical Specifications.

D. Demonstration and Training Services

RESD Contract Administrator or RESD Designated Representative will contact the Contractor and schedule the Demonstration and Training Services identified in Exhibit A, Technical Specifications.

The familiarization training shall cover but not limited to the following subjects.

· Operating instructions, warnings, precautions & safety checks

· Equipment controls & instrumentation, where they are located, what they do and how they work

· Engine operation, including start- up and shut-down procedures

· Proper operation of the steering system, including maneuvering, forward/reverse operation & stopping

· Basic implement operation & limitations

· Machine capacity, stability and operating limitations

· Preventative and routine inspection & maintenance

· Warranty details and procedures

5. OTHER PROVISIONS:

A. Payment Withold

1) Upon delivery and acceptance of the Chillers the Contractor may submit to DGS an invoice for the total cost of the chillers, less than ten percent (10%) withhold.

2) Upon completion of their tasks the Contractor may invoice DGS for the ten percent (10%) withhold.

B. Parking

The State does not provide parking, however, off-loading of equipment and materials may be performed at the building’s loading dock if permission is obtained in advance from the RESD Contract Administrator or RESD Designated Representative and sufficient space is available.