Attachment_2_Addendum_to_52.212-1_Instructions_to_Offerors.pdf

Attachment_2_Addendum_to_52.212-1_Instructions_to_Offerors

Attachment 2 – Addendum to 52.212-1: Instructions to Offerors – Commercial Items

ADDENDUM TO 52.212-1: INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

(c): Period for acceptance of offers. Changed: "30" to "180".

(e): Multiple offers. Changed to: Multiple offers are not allowed.

(h): Multiple awards. Changed to: Only one (1) firm-fixed-price contract shall be written in response to this solicitation.

The following paragraphs have been added:

(m) Language. All correspondence submitted about this solicitation and any resultant contract shall be submitted in English, or with an English translation provided. If there is a discrepancy between the translation and English version, the English version will prevail.

(n) Currency. Danish/Greenlandic Offerors may submit their offer in Danish Kroner (DKK). All other Offerors shall submit their offer in United States Dollars (USD).

(o) Estimated Quantities. The historical data attachments in the bidders library provide the cargo actuals shipped by the United States Government (USG) since the fiscal year 2012 for planning purposes. Actual requirements are expected to vary. Refer to FAR Clause 52.247-8, Estimated Weights or Quantities Not Guaranteed.

(p) Minimum Cargo Volume. This contract has NO minimum cargo volume restrictions.

(q) Information to Offerors.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The USG reserves the right to cancel this solicitation, either before or after the closing date. In the event the USG cancels this solicitation, the USG has no obligation to reimburse an offeror for any costs.

1. Points of Contact (POC). Upon release of the Request for Proposal (RFP), the sole POC for this acquisition the Contracting Officer (CO), Andrew Lucas. Address any questions or concerns to the CO, via email at andrew.lucas@spaceforce.mil.

2. Discrepancies and Ambiguities. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale not later than 14 calendar days after the RFP release.

3. Revisions and Amendments. The Government reserves the right to revise or amend the specifications or the solicitation at any time. Such revisions or amendments will be communicated by formal amendment (Standard Form

30) to this RFP.

4. Pre-Performance Conference (PPC). A PPC shall be scheduled by and held by the office issuing this RFP per the contract that will be awarded as a result of this solicitation and offer. The contractor or its representative is required to attend the conference.

5. Data Transmission. To facilitate the review and evaluation of proposals submitted in response to this solicitation the USG proposes transmitting data via commercial email. Distributed material will be limited to the appropriate personnel. Should any contractor object to its proprietary information being shared between proposal evaluators and advisors via commercial e-mail, please advise the CO, Andrew Lucas via email at andrew.lucas@spaceforce.mil).

1124659740C Inserted Text ue

6. Bidders’ Library. None of the regulations, manuals, or other publications referenced in the RFP will be issued with the solicitation. See the Pituffik Sealift Access to Bidders’ Library Instructions attachment for access instructions.

a. Access to documents. Bidders’ Library documents will include Export Controlled, Controlled Unclassified Information (CUI), and other sensitive documents. Therefore, in order to access the Bidders’ Library, which includes PWS exhibits, publications not accessible on the internet, property and equipment lists and workload data, offerors are required to submit an Explicit Access Request to the documents on https://www.sam.gov under solicitation number

FA2523-24-R-0002.

7. Initial Proposals. Offerors should submit initial proposals with their most favorable terms, from both a technical and price standpoint. The Government reserves the right to award this effort based on the initial proposal.

8. Questions Concerning the Solicitation. All questions concerning this RFP must be submitted in writing no later than by 1500 GMT, 14 calendar days from solicitation posting. Submit questions via email to the CO, Andrew Lucas via email at andrew.lucas@spaceforce.mil

a. Proposal Point of Contact. The Offeror’s proposal shall identify the name, title, e-mail address, and telephone number of the person(s) authorized to negotiate on the Offeror’s behalf with the USG regarding this solicitation.

An authorized official of the Offeror shall sign the offer and all certifications requiring a signature. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority unless that evidence has been previously furnished to the issuing office.

b. Standard Form 1449, including acknowledgment of amendments, if applicable.

1) CAGE Code in Block 17a of Standard Form 1449

2) FAR Provision 52.212-3 Offeror Representations and Certifications – Commercial Items

3) FAR Provision 52.209-7 Information Regarding Responsibility Matters

4) FAR Provision 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

(r) Proposal Preparation Instructions.

1. General Instructions and Information. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The offeror’s proposal must be submitted in accordance with these instructions.

a. The proposal due date is 1600 CET, 9 December 2024. The offeror shall make a clear statement in the proposal documentation that the proposal is valid for 180 calendar days as specified in FAR 52.212-1, Addendum, paragraph (c) cited above.

b. Offerors will be evaluated using the Factors and Subfactors according to FAR 52-212-2, Evaluation –Commercial Items and Addendums for Award.

c. The USG intends to award per the parameters established within the Military Cargo Preference Act of 1904 and the evaluation procedures per FAR Part 12 and FAR Part 15, as supplemented. The USG intends to award one (1) contract to the Offeror in the highest Voluntary Intermodal Sealift Agreement (VISA) participation priority of the Department of Defense Instruction (DODI) 4500.57, Transportation and Traffic Management, paragraph 6.4 that demonstrates the best value to the USG within these parameters, fully conforms to the solicitation requirements, is technically acceptable, represents a complete, reasonable, not unbalanced price, and has been determined responsible.

d. The offeror’s proposal must include all data and information requested. A proposal that is sufficiently documented to support performance claims in a complete and orderly manner will enable the Government to perform a thorough and complete evaluation. Any offeror who submits an incomplete proposal may be considered nonresponsive, and therefore may not be technically evaluated. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award.

2. Format Instructions. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each copy shall be complete in itself. The proposal shall include all the information requested in this RFP. Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and complete evaluation.

a. Proposal Copies. For ease of evaluation, the required proposal formats and extent of data are described below.

1) Binding. The offer provided shall be binding and may result in a contract award without discussions.

2) Electronic Copies. The electronic (softcopy) proposal shall be Microsoft Office 2010 (MS) compatible or later versions. The proposal will be submitted via DoD SAFE (https://safe.apps.mil/) or by email to the Contracting Officer, Mr. Andrew Lucas. Offerors are responsible to ensure delivery of their electronic documents via DoD SAFE or email. All files must be clearly labeled as indicated below in Table L.1. Each Volume must be submitted as a separate file, with the appropriate Title (see naming convention item 3 below), with both a Word/Excel version and a PDF version. In the event of a discrepancy between the two versions, the PDF version will be considered the official version. Offerors are advised to perform a computer virus check prior to submission.

3) Proposal Organization, Number of Copies, and Page Limitations. Offerors’ proposal shall consist of two

(2) separate Volumes: Volume 1 – Contract Documents and Volume 2 - Pituffik Sealift Self-Scoring Worksheet (MS Excel). Note that Volume 2 requires supporting information to be provided in addition to the Pituffik Sealift Self-Scoring Worksheet. The titles and contents of each Volume shall be defined in this RFP, all of which shall be within the required page limits.

a) Proposals shall be submitted on plain white paper, 8 ½ x 11 paper, in response to Volume 2, Pituffik Sealift Self- Scoring Worksheet, the Offeror's must return the Exhibit (provided with the solicitation) with tab entitled “Offeror Input” completed in accordance with the Instructions tab. This Exhibit requires supporting documentation, which shall be included as Adobe PDF document(s) and shall, in total, be no greater than 25 single-sided pages. The USG will NOT evaluate excess pages.

b) By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

Table L.1 – Proposal Organization https://apps.mil/ https://apps.mil/ https://apps.mil/ https://apps.mil/

VOLUME TITLE PAGE LIMIT

NUMBER OF ELECTRONIC

COPIES

Contract Documents

Unlimited* 1 MS Word or PDF

1 PDF

Pituffik Sealift Self Scoring Worksheet (requires offeror input and supporting documentation addressing criteria identified for Factor 1 – Flag Vessel Designation and Voluntary Intermodal Sealift Agreement Status, Factor 2 – Technical with three Subfactors; Subfactor 1 - Vessel Profile, Subfactor 2 - Polar Code Compliance, Subfactor 3 – Cargo Security and Protection, and Factor 3 – Price).

1 MS Excel

1 PDF

*Volume 1 is allowed unlimited pages

PROPOSAL INSTRUCTIONS

VOLUME 1 – Contract Documents. As part of the proposal submission, include the following:

a. Completed Standard Form 1449 (Solicitation, Offer, and Award). Offeror shall include a completed form digitally signed or with a signed, scanned copy by the Offeror. This completed form constitutes an offer, which the USG may accept.

Standard Form 1449 shall include all information filled in and provided as part of Volume 1, Contract Documents.

(1) CAGE Code in Block 17a of Standard Form 1449

(2) FAR Provision 52.212-3 Offeror Representations and Certifications – Commercial Items. Complete the FAR representations and certifications in the System for Award Management (SAM) website at http://www.sam.gov.

(3) FAR Provision 52.209-7 Information Regarding Responsibility Matters

(4) FAR Provision 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

b. Acknowledgement of all amendments. Each Offeror must complete, sign and return one electronic copy of the Standard Form (SF) 30 by the date specified on the form. This document may be scanned or be a signed PDF copy.

c. Exceptions to Terms and Conditions. Clearly state any exceptions to the terms and conditions of the RFP. If there are no exceptions to the terms and conditions, state so clearly.

d. Authorized Offeror Personnel. Provide the name, title and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and identify by name the individuals authorized to obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

e. Company/Division Street Address. Provide company/division's street address, county and facility code, and size of business (large or small) as it applies to North American Industry Classification System (NAICS) code 483111, Deep Sea Freight Transportation.

http://www.sam.gov/ http://www.sam.gov/

f. Continuance of Performance/Mission Essential Services. Only the successful offeror will be required to submit all information required by DFARS clause 252.237-7024 “Notice of Continuation of Essential Contractor Services (Oct 2010)” no later than 30 days after award.

g. Organizational Conflict of Interest (OCI). There is no known potential organizational conflict of interest (see FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest).

h. Completeness (Contract Documents). All contract documents requested in Volume 1 will be assessed to ensure all documents are submitted and completed in their entirety.

2. VOLUME 2 - Pituffik Sealift Self-Scoring Worksheet. As part of the proposal submission, include the following:

a. Offerors will complete and return the PWS Attachment 4 – Pituffik Sealift Self-Scoring Worksheet (hereafter referred to as PSSSW). The PSSSW is a Microsoft Excel document that contains 5 Tabs, Tab 1 – Instructions, Tab 2

– Offeror Input, Tab 3 – Preliminary Evaluation Summary, Tab 4 – DoDI 4500.57 and Tab 5 – Data (locked). The offerors should read the Instructions Included in the Instruction Tab and provide all inputs in the Offeror Input Tab. The offerors shall not make any changes to the PSSSW except to provide inputs the blue colored cells on the Offeror Input Tab. The information input will be used to evaluate offerors for all evaluation Factors as follows.

(1) Flag Vessel Designation and VISA Participation Commercial Priority Eligibility (Factor 1). In order to ensure compliance with the Military Cargo Preference Act of 1904, Offerors will be evaluated for eligibility in accordance with DoDI 4500.57. Therefore, Offeror eligibility for this acquisition is limited to VISA participants per DoDI 4500.57, Section 6. Offerors will input data in the Offeror Input Tab in cells D5 through D11 with Vessel Name, Vessel’s Unique IMO Number, Vessel’s Owner, Vessel’s Operator, Vessel’s Registry/Flag and Vessel’s VISA participation status and Priority Category (in accordance with DoDI 4500.57).

Note that all information input for this factor is subject to verification with the US Department of Transportation Maritime Administration (MARAD). Information provided by MARAD will be relied upon by the USG in determining final ratings.

Each Offeror shall be grouped by order of precedence of VISA participation priority per DoDI 4500.57, paragraph 6.4:

a. U.S.-flag vessel capacity operated by a VISA participant and U.S.-flag Vessel Sharing Agreement (VSA) capacity of a VISA participant.

b. U.S.-flag vessel capacity operated by a VISA non-participant.

c. Combination of U.S.-flag and foreign-flag vessel capacity operated by a VISA participant and combination U.S. flag and foreign-flag VSA capacity of a VISA participant.

d. Combination of U.S.-flag and foreign-flag vessel capacity operated by a VISA non-participant.

e. U.S.-owned or -operated foreign-flag vessel capacity and VSA capacity of a VISA participant.

f. U.S.-owned or -operated foreign-flag vessel capacity and VSA capacity of a VISA non-participant.

g. Foreign-owned or -operated foreign-flag vessel capacity of a VISA non-participant.

In order to be deemed eligible for Factor 1, the Offeror must meet the requirements of one (1) of the VISA participation Commercial Priorities. The government will utilize a tiered, or gated approach as described in Appendix D of the DoD Source Selection Procedures. All offerors will be evaluated first for Factor 1, Flag Vessel Designation and VISA Participation Commerical Priority. The government will sort all offers by ratings set forth in the DoDI 4500.57, Transportation and Traffic Management, paragraph 6.4, from highest participation commercial priority (priority A) to lowest participation commercial priority (priority G). The government will then evaluate the highest rated offerors for Factor 1 – Flag Vessel Designation and VISA Participation Commercial Priority for Factor 2 – Technical (including subfactors) and Factor 3 – Price. After reviewing all offerors in the most highly rated priority category for Factor 1 – Flag Vessel

Designation and VISA Participation Commercial Priority, if there is an offeror that is rated technically acceptable and found to be reasonably priced, the Government reserves the right to eliminate any offerors with a lower Factor 1 rating from further consideration and notify them in accordance with FAR 15.503(a)(1). The lowest price will receive the highest ranking in each priority. Price will be evaluated in Factor 3.

Preference within Participation Commercial Priority category “g” “Foreign-owned or -operated foreign-flag vessel capacity of a VISA non-participant” will be given to Danish and Greenlandic owned or operated vessels.

The USG reserves the right to request waivers to the Military Cargo Preference Act of 1904 if they cannot determine the Offeror's prices to be complete, reasonable, and not unbalanced. If a waiver or waivers are approved, the government shall select Offerors from the next highest VISA category per the order of precedence.

(2). Technical (Factor 2). Technical may or may not be evaluated for all eligible Offerors (from Factor 1) at the Subfactor level. Refer to Addendum to 52.212-2 Evaluation – Commercial Products and Commercial Services paragraph entitled Tiered Evaluation. For those offerors evaluated for Factor 2 – Technical, each of the three (3) Subfactors will be evaluated on an “Acceptable” or “Unacceptable” basis, as described in Attachment 4, FAR 52.212-2, Evaluation – Commercial Products and Commercial Services and Addendums for Award. An offeror’s proposal must receive an “Acceptable” rating for each subfactor in order to be eligible for award.

Submit your PSSSW inputs for Factor 2 –Technical in the Offeror Input tab in blue colored cells D13 through D24 and E15 through E24 addressing the following:

a. Subfactor 1 – Vessel Profile. Provide inputs on the PSSSW in cells D15 through D18 and E17 through E18 in response to the corresponding questions and for underlined text, submit the requested evidence or supporting documentation as a separate Adobe Acrobat PDF document. Inputs are required to address the following:

1) Indicate that the offeror will promptly advise the Contracting Officer in the event of any changes or updates to the FACTOR 1 nominated vessel profile, ownership and/or control, and certification status that take place within the period of performance. (a) Maintains the same flag registry and (b) maintains active VISA participation.

2) Indicate that the offeror intends to maintain the same flag registry and VISA participation status as indicated in FACTOR 1 for the entire period of performance, and that any changes to either flag registry or VISA participation status will be promptly communicated to the Contracting Officer.

3) Indicate that the vessel nominated in FACTOR 1 is capable of independently onloading and offloading cargo at Pituffik SB for all cargo types described in the Performance Work Statement (PWS) paragraph 6.1.2.; and provide evidence of onboard cranes specifications.

4) Indicate that the vessel nominated in FACTOR 1 is capable of shipping/transporting all cargo types listed in PWS paragraph 6.1.2.; and provide a ship pocket plan or evidence of cargo capacity for the proposed voyages.

b. Subfactor 2 - Polar Code Compliance. Provide inputs on the PSSSW in cells D22 and E22 in response to the corresponding questions and for underlined text, submit the requested evidence or supporting documentation as a separate Adobe Acrobat PDF document. Inputs are required to address the following:

1) Indicate if the vessel nominated in FACTOR 1 is compliant with the Polar Code; and provide evidence of Polar Code certification (reference Marine Environment Protection Committee, 68th Session, 21, Add.1, Annex 10) and provide the applicable Polar Code Certificate for the nominated vessel indicated in Factor 1.

Subfactor 3 - Cargo Security and Protection. Provide inputs on the PSSSW in cells D25 through D26 and E25 through E26 in response to the corresponding questions and for underlined text, submit the requested evidence or supporting documentation as a separate Adobe Acrobat PDF document. Inputs are required to address the following:

1). Indicate that the offeror has an approach to protect and secure cargo from loss, theft, and/or any other damage, and includes adequate cargo protection against inclement or unusually severe weather; and provide a narrative description of the offeror's approach.

2). Indicate that the offeror has an approach to provide security and protection of cargo at the origin storage, port(s) in Denmark; and provide a narrative description of the offeror's approach

(3) Price (Factor 3). The Offeror shall provide a completed SF1449, and any supporting other than cost and pricing data, that documents the pricing for all services in performance of this solicitation. In response to Factor 3, Price, the Offeror's response shall contain a completed SF1449 and proved inputs on the PSSSW Offeror Input Tab in blue colored cells D30 through D41. Prices input will be the Offeror’s proposed firm-fixed prices for each CLIN and should match prices input on the SF1449. The Total Evaluated Price (TEP) will be the sum of cells D28 through D39. Note that for evaluation purposes only, prices in Option II (CLINS 2001-2004) have an evaluation quantity of 2 lots to evaluate prices inclusive of clause 52.217-8 Option to Extend Services. This does not indicate an intent by the government to exercise the option at 52.217-8. The TEP does not necessarily reflect the government’s anticipated contract price. See FAR 37.111 and FAR 52.217-5.