Attachment 2_Addendum 52.212-1 (Instructions).pdf

ADDENDUM TO CLAUSE 52.212-1 Instructions

1. Submission of Offers. Offeror shall submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror from further consideration. An electronic copy will be accepted at the address identified below. Only a signed offer submitted on the SF 1449 will be accepted. An emailed proposal will only be accepted to the below addresses:

Contract Specialist (KS):

Polk, Tesia L CIV USARMY ACC MICC (USA) tesia.l.polk.civ@army.mil

Contracting Officer (KO):

Fronden, Jason M CIV USARMY ACC MICC (USA) jason.m.fronden.civ@army.mil

a. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted.

b. All inquiries during the solicitation phase should be directed to the Contract Specialist Tesia Polk at tesia.l.polk.civ@army.mil and courtesy copy (cc :) the Procuring Contracting Officer (PCO) Jason Fronden at jason.m.fronden.civ@army.mil . Offeror is requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: Solicitation Number W9124C-26-Q-A018, Questions and/or Comments Remagen Range DUD Clearance. All questions must be submitted no later than 10:00 AM on 8 June 2026, to allow a reasonable time for the Government to respond. All questions submitted after that date and time may not be answered.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content.

Offeror should include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

b. The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the PWS. Proposals that are overly verbose or include marketing material may distract from the evaluators. ability to ascertain compliance with the solicitation.

3. Proposal Preparation Instructions. Offeror’s proposal will consist of three (3) separate volumes:

General, Technical Proposal, Price.

Proposal Format. All pages of the offer must be appropriately numbered and identified with Solicitation Number: W9124C-26-Q-A018 in the header and/or footer of each page. If RFQ page limits are exceeded, the pages in excess of the limit will be removed and not evaluated. Font shall be Arial, 12pt or larger, charts and tables may be no less than 10pt font.

mailto:tesia.l.polk.civ@army.mil mailto:jason.m.fronden.civ@army.mil mailto:tesia.l.polk.civ@army.mil mailto:jason.m.fronden.civ@army.mil

Page limitations are indicated in the chart below:

Volume Title Format Number of Copies

Maximum Page Limit

Volume I General MS Word 1 Electronic Copy

None

Volume II Technical Proposal

MS Word 1 Electronic Copy

25 pages

Volume III Price MS Excel 1 Unlocked Electronic Copy

None

Proposal Limitation: Proposals shall not exceed the limits stated in the table above. If the page limits are exceeded, the pages in excess of the limit shall be removed and will not be considered for evaluations. The Government will not accept any changes to the Offeror’s proposal after the closing date of the solicitation.

Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

unless specifically excluded in the proposal instructions.

Page Limit Does Not Include: Title page, Table of Contents, lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Tabs, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and/or job qualifications. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

What Counts as a Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Fold-outs will be counted as the appropriate number of pages based on an8 ½ X 11” sheet of paper, for example an 11 x 17 fold-out will count as two pages (8 ½ x 11 times 2); if printed on both front and back, it will be counted as four pages. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Offeror shall number each page to eliminate any confusion. In the event Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. Pages that exceed the required page limitations will be removed, or redacted in their entirety, and will not be evaluated by the Government.

Electronic Copies.

a. Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each. No pricing information is to be presented in any part of the proposal outside of the Volume III.

Change Pages After Initial Quote Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changes from the original proposal will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for Ens responses in the letters forwarding the ENs to the offeror.

4. Proposal Content. All information shall be confined to the appropriate file, The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. Proposal volumes shall include:

1. Volume I, General:

General. The contractor shall submit the following documents in sequential order:

a. Acknowledgement of Solicitation Amendments. The offeror must submit a statement to acknowledge solicitation amendments, if applicable.

b. Representations and Certifications. The offeror must complete and submit the required representations and certifications.

c. Executive Summary: Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support; identification of the proposal’s point of contact (the personnel authorized to negotiate on behalf of their company), e-mail address, and phone number;

a list of the proposal package contents.

d. Exceptions or Assumptions. The contractor shall provide identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the proposal, if applicable. If there are no exceptions/assumptions, the contractor shall state such.

e. Contact Information. The contractor shall provide point of contact information for all contract communications.

2. Volume II, Technical Proposal: The Technical Proposal shall consist of the offeror’s response to meet the requirements outlined in the Performance Work Statement (PWS) as described below.

Offeror should assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal.

The Offeror shall provide a detailed technical approach narrative demonstrating a complete understanding of, and capability to perform, the entire scope of work defined in the PWS. This narrative shall address the following specific elements at a minimum. It is the Offeror’s responsibility to examine the PWS in its entirety and ensure all solicitation requirements are comprehensively addressed. The Government will evaluate the quote to determine if the quoter possesses the necessary equipment, understanding of safety protocols, and mandatory personnel certifications to perform the PWS requirements safely and effectively.

3. Volume III, Price Proposal:

SF 1449. The offeror must use SF 1449 to submit an offer. The offeror must include all applicable information and must submit a signed and dated SF 1449.

EXAMPLE BASE YEAR:

QUANTITY UNIT UNIT PRICE AMOUNT

1 Remagen Range DUD Clearance 15 Jobs $XXXX $ XXXXXX

The Price Proposal(s) shall be organized as follows and contain the identified information.

a. Exceptions/Assumptions. The contractor shall identify and explain any exceptions or deviations. Additionally, any assumptions used in the Proposal preparation must be identified.

b. The proposal shall address all costs:

The total cost including all applicable fees and charges

c. Completed Direct Labor Table

NOTE: Contractor shall comply with the standards set forth in FAR 52.219-14 Limitations on subcontracting.