Attachment 2 Access-Scholarship-Technical-Proposal-Template.xlsx

XLSX spreadsheet 429 KB Posted Apr 26, 2024

Attached to: English Access Scholarship Program
Opportunity number: STI40024CA0001
Issued by: Department of State US Embassy Dushanbe

About this file

Written by GovTribe AI · Apr 26, 2024

This document is a technical proposal template related to a federal grant opportunity for the English Access Microscholarship Program, a two-year global scholarship program sponsored by the U.S. Department of State.

The key details are:

The program aims to provide a foundation of English language skills, U.S. culture and democratic values, personal development, and community service to bright, economically-disadvantaged youth aged 13-25.
The program consists of 360 hours of after-school instruction, enhancement activities, and optional intensive sessions. Instruction focuses on media literacy and civic engagement themes.
Applicants must be non-governmental organizations that can implement the program in accordance with detailed requirements, including class size, gender balance, reporting, evaluation, and graduation criteria.
The funding opportunity is a cooperative agreement, with the U.S. Embassy providing substantial involvement in student/staff selection, curriculum development, site visits, and oversight.
The funding range is $24,000 to $50,000 per award, with approximately $1,000 per student. Projects can include up to 50 students.
The program is funded through the AEECA/ESF PD Programs (CFDA 19.900) administered by the U.S. Department of State.

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Printing Printing the Workbook Version 03-18-2021

The proposal is formatted to be printer-friendly. In order to print a hardcopy for reference, open print options and select print entire workbook (pictured below). This will print every step of the proposal as one file.

Cover Sheet Version: April 9, 2021

The English Access Microscholarship Program
	The English Access Microscholarship Program is sponsored by the U.S. Department of State with funding provided by the U.S. Government.

TECHNICAL PROPOSAL INSTRUCTIONS

Applicant Organization

Step 1. Complete Access Requirements

Step 2. Complete Applicant Organization Information

Step 3. Complete Program Timeline

Step 4. Complete Program Staff

Step 5. Complete After School Instruction

Step 6. Complete Enhancement Activities

Step 7. Complete Intensive Sessions

Step 8. Complete Summary Budget

Step 9. Review the Checklist for Completion Status Status of the Applicant Organization's proposal is: Incomplete

U.S. Embassy/Consulate

Step 10. An American Officer reviews the technical proposal and completes Step 1. and Step 2 on the U.S. Embassy-Consulate RELO tab.

RELO

Step 11. RELO reviews the technical proposal and completes Step 3. on the U.S. Embassy-Consulate RELO tab.

1. Access Requirements

Click Here to Return to Cover Sheet
		0
	THE ENGLISH ACCESS MICROSHOLARSHIP PROGRAM (ACCESS)

REQUIREMENTS

	By completing and submitting this proposal, the Applicant understands and agrees to each of the mandatory requirements below.
If selected, this proposal document will be incorporated in the Agreement.				Yes
	Instructions:	Read each mandatory requirement statement below and choose "Yes" or "No" from the drop down menu to signify that the Applicant organization understands and agrees to the terms below.
Any statements answered as "No" require further explanation in the textbox below (cell B69).			No

	Definition			Checklist
	Access Goals
Access students will 1) be given a foundation of English language skills, 2) gain an appreciation for U.S. culture and democratic values, 3) participate in Personal Development activities (e.g. self-confidence, critical thinking, etc.), and 4) take part in Community Service activities.		Blank = 1	Not = 0

Access Handbook Review
	The applicant organization has received and reviewed a copy of the Official Access Handbook.	1

English Language Instruction
	Participants will receive the proposed hours (at least 360) of instruction over the course of the program.	1

U.S. Culture and Values Enhancement Activities
	U.S. Culture and Values Enhancement Activities occur at least once a quarter throughout the program and include the following elements:	1

Course topics relating to U.S. Culture and Values (Minimum of 3 required per group)

Personal Development (Minimum of 2 required per group)

Community Service (Minimum 2 required per group)

Program Participants
	All students will be bright, economically-disadvantaged youth.	1

Students will not be younger than 13 years old on the first day of class. 1

Students will not be older than 25 years old on the first day of class. 1

Students will be grouped age appropriately. The maximum age difference between students in one group will not exceed over two years. 1

Successful participants will receive a Certificate of Completion. 1

Class Size and Gender-Balance
	Groups will have between 12 and 25 students.	1

Groups will be gender-balanced with 50% girls and 50% boys. 1

Reporting
	The applicant organization will use Microsoft Excel 2010 or a more recent version for all reporting. (The cost of purchasing this software may be included in the administration section of the proposal budget, if needed).	1

	The applicant organization must officially report all of their expenses and will only be reimbursed for expenses incurred from the Agreement start date
to the Agreement end date as indicated in the Agreement.		1

The applicant organization will submit program and financial reports to the respective U.S. Embassy/Consulate as outlined in the reporting schedule in the Agreement. These reports will be sent by the U.S. Embassy/Consulate to the Office of English Language Programs in Washington D.C. When reports are not submitted according to the agreed upon schedule, payments will be delayed. 1

The applicant organization will file completed Access Photo and Video Release forms for all students (pending parent/guardian approval) and teachers at the start of the program. 1

Evaluation Overview
	In accordance with Access Program goals, the applicant organization will establish a system for monitoring and evaluating the progress of Access students.	1

	The students will be given the same language proficiency test that was used at the beginning of the program (initial test) at the end of the
program (exit test) to accurately track student progress. Results will be shared with the U.S. Embassy/Consulate via program reports.		1

Graduation Requirements
	Successful participants will receive a Certificate of Completion signed by U.S. Ambassador or other U.S. Embassy/Consulate Officer.	1

The applicant organization will send up-to-date contact information of all successful participants to the U.S. Embassy/Consulate Officer. 1

	The applicant organization acknowledges that the minimum passing grade and minimum passing attendance for Access students is 70%.	1
		Not Complete	Total blank
Provide an explanation if any of the above mandatory quality control requirements were answered "No".

	# of "No's"
	0
	Not Applicable
not selected
6 months
1 year
18 months
2 years

Access Requirements Page &P

2. Applicant Organization Click Here to Return to Cover Sheet

APPLICANT ORGANIZATION

CONTACT INFORMATION & CAPACITY

Drop down choices

Mr.

CONTACT INFORMATION

Mrs.

Ms.

Instructions:

Enter the applicant organization's information in the cells highlighted in yellow below.

Past Access Provider (Provider's Access Programs are all closed.)

Miss

Checklist

Incomplete = 1

Complete = 0

Current Access Provider (Provider currently has an Active Access Program.)

Dr.

Applicant Organization's Legal (Registered Trade) Name:

Applicant Organization's Access Program Status:

Determines Last Question

New Access Provider (Provider has not had an Access Program before.)

Prof.

Rev.

Name

Note: All official paperwork signed for this program will be issued to this organization's name, listed above. The beneficiary name listed on the bank account for payments for this program should match the organization's Legal (Registered Trade) Name.

Yes

Sister

Status

Applicant Organization's In-Country Address

(DO NOT include a PO Box or BP Address)

Applicant Organization's Signatory Contact

(Individual who will sign the Agreement for the Access Program)

In-Country Address

Address Line 1*: Salutation*: Job Title: Provider Signatory 1

Address Line 2: First Name*: Last Name/Family Name*: Program Director 1

City*: Province/State: Phone Number: Email*: Finance Manager 1

Country*: Website: Contact Info: Not Complete

	Applicant Organization's Headquarter Address
(if applicable)		Applicant Organization's In-Country Program Director

(Individual responsible for implementation of the Access Program)

Address Line 1*: Same as Above* If "No", complete the In-Country Program Director's contact info.

Address Line 2: Salutation*: Job Title:

City*: Province/State: First Name*: Last Name/Family Name*:

Country*: Website: Phone Number: Email*:

	Applicant Organization's Headquarter Contact
(if applicable)		Applicant Organization's Finance Manager/Accountant

(Individual responsible for financial management of the Access Program)

Salutation*: Job Title: Salutation*: Job Title:

First Name*: Last Name/ Family Name*: First Name*: Last Name/Family Name*:

Phone Number: Email*: Phone Number: Email*:

*Required Contact Information

ORGANIZATIONAL CAPACITY

Instructions: In the cells highlighted in yellow, answer questions about the applicant organization's background, experience, and plans for program monitoring and reporting.

Organization Background			Drop down choices	Drop down choices	Checklist	Incomplete = 1	Complete = 0
					Q1 A	1
	1. Using the drop down menus below, choose the option that best describes the applicant organization.		Government run Public School or University	Non-Governmental Organization	Q1 B	1
		The organization is a …	Public Boarding School	Governmental Organization	Q1 C	0
			Private Educational Institution		Q1D	1
		The organization is a/an …	Teachers Association	Not For Profit Organization	Q2 A	1
			National/Local NGO	For Profit Organization	Q2 B	0		1
		Describe Other Type of Organization:	International NGO		Q3 A	1
			Other Type of Organization		Q3 C	0
		The organization is a …	Public Boarding School		Q3 B	0
			Private Educational Institution

2. Is the applicant organization incorporated, registered, and licensed as a legal entity in the country where the proposed Access program will be implemented? If "Yes", complete the information below. Q4 1

Country of incorporation or registration:	0
Incorporation or Registration date:
Registration Number:

3a. Will any partner organization(s) implement the proposed Access Program?

3b. Are any of these partner organizations considered "for-profit" organizations?
3c. If there will be partner organizations, please name the organization(s), describe their role on the Access Program (which part of the program will they be involved in), their capacity and how they were selected.	Provider Background	Not Complete

4. Describe the applicant organization's experience managing English language educational programs.

Include:

- All English language program(s) managed in the past.

- The English language program(s) the Provider is currently managing.

- Size of these programs (Include the number of students, number of teachers, and city locations.)

Yes

Financial Management Checklist Incomplete = 1 Complete = 0

1. Which accounting system or software will be used to manage the program's finances? Q1 1

	2. Is the accounting system able to track expenses by budget category, as reflected in the proposed budget?				Yes	Q2 A	1
					No
	If "No", please explain how expenses for different budget categories will be allocated, tracked, and reported.				Not Applicable
(Not managing multiple programs.)		Q2 B	0
						Q3 A	1
					Yes	Q3 B	0
	3. Is the accounting system able to track payments received and expenses incurred separately for multiple programs (including multiple Access programs)?				No	Q4 A1	1
					Not Applicable
	If "No", please explain how payments received and expenses incurred for different programs will be tracked and reported.					Q4 B	0
						Q5	1
						Q6	1
	4a. Does the organization currently have a bank account that can receive international wire payments (if the bank account is outside of the U.S.) or ACH payment (if the bank account is in the U.S.) for the proposed Access program?			If "No", will the organization be able to open a bank account to receive payments before the proposed Access program begins?		Q7 A	1
						Q4 A2	0
	4b. Please answer the following questions about the bank account that will be used to receive payments for the proposed Access program.

- Is the bank account in U.S. dollar or local currency?

- Will the bank account be used to receive funds for any purpose other than the proposed Access program?

- If the bank account will receive funds for other purposes, please describe what measures are in place to ensure payments received for the proposed Access program are used and properly documented only for the proposed Access program. (This question includes funds received for other Access programs running at the same time.)	Q7 B	0
			Financial Management	Not Complete

5. Explain how staff members will have different financial duties, to prevent one individual from controlling all aspects of financial transactions.

6. If the applicant organization has staff working on multiple active Access Programs, describe how the staff time will be tracked and allocated correctly to each program.
		Biannual
		Annual
7. Using the drop down menu, describe the frequency that audits are conducted.		Other
		Never
	Describe "Other":

Alumni Question for Past or Current Access Providers Alumni Not Applicable

1. As a Past or Current Access Provider, describe how Access graduates/alumni contact information is maintained.

&A Page &P

3. Program Timeline Click Here to Return to Cover Sheet

PROPOSED PROGRAM TIMELINE

Proposed Access Sessions only Intensive Sessions

	Instructions:	Use the drop down menu, in the cell highlighted in yellow, to clarify the type of proposed sessions.
45200
	1. The Proposed Access Program

will include:

Proposed Start and End Dates Checklist Incomplete = 1 Complete = 0

Instructions:	Enter the proposed Agreement and Instruction start and end dates in the cells highlighted in yellow.			Agreement Start	0
				Instruction Start	1
			Notes on Program Dates	Instruction End	1
Proposed Agreement Start Date:		October 1, 2023	Agreement Start Date is the first day any work on the program begins. The Agreement Start Date should be at least 45 days from today's date. There should also be sufficient time between the Agreement Start Date and the Instruction Start Date for pre-instruction activities such as, planning, advertising, student and teacher recruitment, etc. This usually takes between 2 to 3 months.

Agreement End Date is the last day all work is completed, including but not limited to, closing ceremonies, wrap-up activities, etc. This usually takes approximately 1 month.

Proposed Agreement dates are not final until a fully signed Agreement is issued. A Provider MAY NOT incur costs before the start date of a fully signed Agreement nor after the Agreement end date. Opening and Closing Ceremonies must occur within the Agreement Dates.		Agreement End	1
				Proposed Dates	Not Complete
	Estimated Start Date of

Program Instruction:

Estimated End Date of Program Instruction:

Proposed Agreement End Date:

*Total Agreement Duration:

*Total Instruction Duration:

*Auto calculated based on proposed dates.

Proposed Program Timeline Checklist Incomplete = 1 Complete = 0

Instructions: In the cells highlighted in yellow, provide an estimated timeline of implementation activities and proposed instruction schedule below.

Note: Access activities should not interfere with students’ regular school classes, exams, or academic events.					Start-up	1
										Opening Ceremony	1
	1. In chronological order, enter an estimated timeline below with general dates of program implementation activities.									Initial Test	1
	Implementation Activity		Estimated Date(s) and/or Date Range(s)							Intensive Sessions	1
	Agreement Start Date*
(No program activities or expenses may occur before the Agreement Start Date.)		October 1, 2023					Exit Test	1
	Program Start-up
(Examples: Program planning, advertising, student/teacher recruitment, etc.)							Closing Ceremony	1
	Opening Ceremony								once a week.	Close out activities	1
	Administer Initial Test								twice a week.	Q2 A	1
	Instruction Start Date*									Q2 B	0
	Intensive Session(s)
(List dates for all sessions. If there are no proposed sessions, enter "not applicable".)					three times a week.		Timeline	Not Complete
	Instruction End Date*
	Administer Exit Test								four times a week
	Closing Ceremony								five times a week.
	Activities in preparation for Program Close out
(All program activities and expenses must occur before the Agreement End Date.)					six times a week.
	Agreement End Date*								everyday.
				*Dates auto populate based on "Proposed Start and End Dates".

2. Are there any planned breaks during the program when there will be no After School language instruction?	Yes
	No
If "Yes", please describe when (month and year) and why these breaks will occur.

&A Page &P

4. Program Staff

PROPOSED ACCESS TEACHERS AND PROGRAM STAFF

Instructions: In the cells highlighted in yellow, provide information on students, teachers, and other Access staff.

Access Teachers and Instructional Staff Checklist Incomplete = 1 Complete = 0

1. Describe the process for selecting and recruiting teachers for the Access Program. How will the U.S. Embassy/Consulate be involved?	Q1	1
	Q2	1
	Q3	1
2. Describe the minimum required qualifications for teachers of the Access Program.

Include:

- Level English (reading, writing, and speaking)

- Years of experience teaching English Q4 1

			1
3. Describe what procedures are in place to ensure that all teachers have adequate levels of English and pedagogical experience to teach in the proposed Access program.			1
	Access Teachers	Not Complete

4. Describe the types of professional development that will be offered to the proposed Access Teachers.

Administration Staff Drop down Checklist Incomplete = 1 Complete = 0

				1. Will the Access Administrator(s) or Coordinator(s) have sufficient English skills to complete Access reporting documents?	Total Number of Administration Staff Work Hours:	Yes	Q1	1
						No
							Q2	1
				2. Enter the number of Administration Staff for all sites and complete the table below.	0.00
								Job title	"Other" Column	number of work hours	describe
				Job Title
(use the drop down menu)		Other Job Title	Average Number of Hours of Administrative Work
Per Staff, Per Week	Estimated Number

of Weeks of Administrative Work (Duration of the program) Total Number of Work Hours (All Administration Staff,

All Sites)	Briefly Describe Job Responsibilities		Accountant		Q2.1	0	0	0	0
		1		0						Administrative Assistant	Q2.2	0	0	0	0
		2		0						Finance Manager	Q2.3	0	0	0	0
		3		0						Program Coordinator	Q2.4	0	0	0	0
		4		0						Program Director	Q2.5	0	0	0	0
		5		0						Office Manager	Q2.6	0	0	0	0
		6		0						Other	Q2.7	0	0	0	0
		7		0							Q2.8	0	0	0	0
		8		0							Q2.9	0	0	0	0
		9		0							Q2.10	0	0	0	0
		10		0							Q2.11	0	0	0	0
		11		0							Q2.12	0	0	0	0
		12		0							Q2.13	0	0	0	0
		13		0							Q2.14	0	0	0	0
		14		0							Q2.15	0	0	0	0
		15		0							Q2.16	0	0	0	0
		16		0							Q2.17	0	0	0	0
		17		0							Q2.18	0	0	0	0
		18		0							Q2.19	0	0	0	0
		19		0							Q2.20	0	0	0	0
		20		0							Q2.21	0	0	0	0
		21		0							Q2.22	0	0	0	0
		22		0							Q2.23	0	0	0	0
		23		0							Q2.24	0	0	0	0
		24		0							Q2.10	0	0	0	0
		25		0							Q2.11	0	0	0	0
		26		0							Q2.12	0	0	0	0
		27		0							Q2.13	0	0	0	0
		28		0							Q2.14	0	0	0	0
		29		0							Q2.15	0	0	0	0
		30		0							Q2.16	0	0	0	0
		31		0							Q2.17	0	0	0	0
		32		0							Q2.18	0	0	0	0
		33		0							Q2.19	0	0	0	0
		34		0							Q2.20	0	0	0	0
		35		0							Q2.15	0	0	0	0
		36		0							Q2.16	0	0	0	0
		37		0							Q2.17	0	0	0	0
		38		0							Q2.18	0	0	0	0
		39		0							Q2.19	0	0	0	0
		40		0							Q2.20	0	0	0	0
		41		0							Q2.21	0	0	0	0
		42		0							Q2.22	0	0	0	0
		43		0							Q2.23	0	0	0	0
		44		0							Q2.24	0	0	0	0
		45		0							Q2.10	0	0	0	0
		46		0							Q2.11	0	0	0	0
		47		0							Q2.12	0	0	0	0
		48		0							Q2.20	0	0	0	0
		49		0							Q2.21	0	0	0	0
		50		0							Q2.22	0	0	0	0
		51		0							Q2.23	0	0	0	0
		52		0							Q2.24	0	0	0	0
		53		0							Q2.10	0	0	0	0
		54		0							Q2.11	0	0	0	0
		55		0							Q2.12	0	0	0	0
		56		0							Q2.13	0	0	0	0
		57		0							Q2.14	0	0	0	0
		58		0							Q2.15	0	0	0	0
		59		0							Q2.16	0	0	0	0
		60		0							Q2.17	0	0	0	0
		61		0							Q2.18	0	0	0	0
		62		0							Q2.19	0	0	0	0
		63		0							Q2.20	0	0	0	0
		64		0							Q2.25	0	0	0	0
		65		0							Proposed Access Program Staff	Not Complete

&A Page &P

5. After School Instruction Click Here to Return to Cover Sheet

AFTER SCHOOL PROGRAM DETAILS

AND

SITE INFORMATION

Instructions: In the cells highlighted in yellow, provide details about After School Instruction.

After School Instruction Checklist Incomplete = 1 Complete = 0

	Definition					Q1	1
	After School Program
After School Instruction can occur before school, after school, or on weekends and generally takes place 1 to 5 days a week with each session typically lasting 1-3 hours per day.		once a week.		Q2	1
			twice a week.			Q3	1
	1. For the duration of the program, how many total After School language instruction hours will each student receive? (Do not include hours for Enhancement Activities or Intensive Sessions.)		three times a week.			Q4	1
			four times a week			Q5	1
	2. For the duration of the program, how many weeks of After School language instruction will students receive?		everyday.			Q6	1
						Q7	1
	3. Describe a typical After School Program schedule.
- Include what days After School Instruction will take place and the estimated time [e.g. 2:00 to 4:00pm] of instruction per day.)				Q8	1
			once a week.			After School Instruction	Not Complete
			twice a week.
	4. Describe the pedagogical approach that will be used to teach Access students.
			once a week.
			twice a week.
	5. Describe, in detail, the process for selecting and recruiting students.

- Include plans for involving the U.S. Embassy/Consulate in the process, in order to ensure students are appropriate Access candidates.

- Explain how replacement students will be quickly and efficiently added to the program.

once a week.

6. Describe how students of different ages and language levels will be organized in the program.
	once a week.

7. Describe how students will be motivated and encouraged to attend all Access sessions.

(Examples may include developing new social relationships, cultivating a sense of accomplishment from improving their English, potentially having access to technology resources for learning, etc.)

once a week.

8. Describe how parents/community will be informed and involved in the Access program.
	once a week.

9. Describe how Access classes will be monitored and observed for quality assurance.

- Include how often classes will be observed, the pedagogical and TESOL qualifications of the observers, and how feedback will be shared with teachers and instructional staff.

once a week.

After School Instruction Materials Checklist Incomplete = 1 Complete = 0

1. Complete the sentence below using the drop down menu in the cell highlighted in yellow. Q1 1

The proposed program curriculum…				is developed specifically for the Access Program.	Q2.1	1
				was previously designed for non-Access students.	Q2.2	0
2. Enter the title and edition of the American English textbook(s) that will be used during the proposed Access Program.					Q2.3	0
#	Textbook Title and Edition (just the title and edition only)	Explain why this textbook was chosen.			Q2.4	0
1*					Q2.5	0
2					Q3	1
3					Q4 A	1
4					Q4 B	0
5					Instruction Materials	Not Complete
			*At least one textbook title is required.

3. Where will the textbooks be purchased? Confirm that all proposed textbooks will be original curriculum or purchased from a vendor and will not be distributed to students as photocopied editions of textbooks. (Photocopied textbooks are not allowed in Access Programs.)

4. Will additional supplementary materials be purchased or used for the After School language instruction program?	Yes
	No
If "Yes", please list the types of supplementary materials below.

Assessment Tools Checklist Incomplete = 1 Complete = 0

1. Access Programs are required to have a pre-test (initial) and post-test (exit). The same test should be used in both instances in order to measure progress achieved during the program. Enter the name of the test that will be used for the proposed Access Program.	Q1	1
	Q2	1
	Q3	1
2. Describe the structure and content of the text and explain why this test was chosen for the proposed Access Program.	Q4	1
	Assessment Tools	Not Complete

3. Describe how students will be assessed during the Access Program. The use of a variety of assessment methods is encouraged, such as student portfolios, presentations and other oral assessment, graded classroom participation, and written assessment.

Include:

- The type of assessment tool(s) that will be used.

- The frequency that students will be assessed.

4. Describe the method(s) that will be used for tracking and recording students' scores/marks over time. Examples may include a gradebook, an online platform, spreadsheets, etc.

After School Site Location Table

Instructions:

Complete the table below for all After School Sites. DO NOT include Intensive Session or Enhancement Activity locations.

SUMMARY TABLE*

					Total Number
of Students:	0	Total Number of
After School Sites:	0		Total Number of Groups:	0	Total Number of Staff:	0	Yes	Applicant Organization
				*The Summary Table will auto populate based on information entered below. For Staffing, if a staff member works at more than one site, include them in the count for both sites.					No	Partner Organization
										To Be Determined
				After School Program
City/Town			After School Program

Facility/School

Enter only the name of the facility or school. "To Be Determined" may be entered.	Number of Teachers per Site	Number of Teacher Assistants per Site	Number of Other Instructional Staff per Site	Number of Students
per Site	Number of student groups per Site	Average per group (between 12-25)	Will the program at this Site be implemented by the Applicant Organization or a Partner Organization?
				e.g.	New York City	Delta High School	2	2	2	30	2	15	Applicant Organization			Checklist	Incomplete = 1	Complete = 0
				1												Q1	1
				2												Q2	0
				3												Q3	0
				4												Q4	0
				5												Q5	0
				6												Q6	0
				7												Q7	0
				8												Q8	0
				9												Q9	0
				10												Q10	0
				11												Q11	0
				12												Q12	0
				13												Q13	0
				14												Q14	0
				15												Q15	0
				16												Q16	0
				17												Q17	0
				18												Q18	0
				19												Q19	0
				20												Q20	0
				21												Q21	0
				22												Q22	0
				23												Q23	0
				24												Q24	0
				25												Q25	0
				26												Q26	0
				27												Q27	0
				28												Q28	0
				29												Q29	0
				30												Q30	0
				31												Q31	0
				32												Q32	0
				33												Q33	0
				34												Q34	0
				35												Q35	0
				36												Q36	0
				37												Q37	0
				38												Q38	0
				39												Q39	0
				40												Q40	0
														After School Site Info	Not Complete

&A Page &P

6. Enhancement Activities Click Here to Return to Cover Sheet

PROPOSED ENHANCEMENT ACTIVITIES

Instructions: In the cells highlighted in yellow, describe the proposed Enhancement Activities.

Enhancement Activities

	Definitions
	Enhancement Activities
Enhancement Activities are in addition to regular After School classroom instruction. These activities are opportunities for students to practice their English and learn new skills. Enhancement Activities include Opening and Closing Ceremonies, Computer or Technology instruction, experiential learning activities that focus on U.S. Culture and Values, Professional Development, or Community Service.		Checklist	Incomplete = 1	Complete = 0

1. For the duration of the program, how many total hours of Enhancement Activities will each student receive? Q1 1

2. For Opening and Closing Ceremonies, does the applicant organization plan to coordinate the events with the U.S. Embassy/Consulate?	Yes	Q2.1	1
	No

If "No", please describe how the Opening and Closing Ceremonies will be organized.	Q2.2	0
	Q3	1

3. Describe who will be invited to the Opening and Closing Ceremonies, besides American representatives from the U.S. Embassy/Consulate. If any government officials will be in attendance, please confirm that no compensation will be issued to these individuals.	Q4	1
	Q5.1	1
	Q5.2	1
4. Access Programs should invite Americans to come and speak with Access students. Describe the plan for including American speakers into the proposed Access Program.

Include:

- The type of Americans who will be invited. (Example: U.S. Embassy/Consulate representatives, English Language Fellows, Peace Corps Volunteers, etc.)

- The frequency of visits to the program by an American.		Q5.3	1
				Q5.4	1
				Q6	1
	5. Describe the proposed learning topics, skills, and types of activities per category and how the proposed activities contribute to Access Goals, as defined in the Access Requirements tab.			Q7	0

Computer/Technology Instruction Q8 0

U.S. Culture & Values Q9 0

Personal Development Q10.1 0

Service-Learning (Community Service)	Q10.2	0
	Q11	0

6. Will any of the proposed activities be field trips that require travel away from the After School Site location?	Q12	0
If "Yes", please answer the questions below.	Enhancement Activities	Not Complete

7. Enter the estimated number of field trips for all students.

8. Enter the estimated number of field trips for all students that will require an overnight stay?

9. If there are field trips that require an overnight stay, please describe the type of accommodation that will be provided for the students and teachers.

10. Will any of the field trips be outside of the city or town where the regular After School Instruction program is located?

If "Yes", describe the travel/medical insurance plans for all field trips/excursions outside of the city or town where the regular After School site is located. Coverage may include national insurance, Provider-held insurance that covers student travel, or insurance policies to be purchased for specific trips.

11. Describe how the applicant organization will address travel and medical emergencies.

NOTE: ECA's priority is the safety and security of participants. It is recommended to have a basic plan for addressing travel and medical emergencies for any off-site or overnight trips. This could include a nearby hospital, a chaperone trained in first aid or emergency medical treatment, services provided by camp or other accommodation venue, etc.

12. Describe the adults who will accompany each group of students.

Include:

- The type of adult(s). (Example: Teacher, Parent/Guardian, etc.)

- The number of adult(s) who will accompany each group of students.

NOTE: ECA requires a minimum of 1 adult per 10 students.

&A Page &P

7. Intensive Sessions Click Here to Return to Cover Sheet

PROPOSED INTENSIVE SESSION PROGRAM INFORMATION

Instructions: In the cells highlighted in yellow, complete the table below with information about the proposed Intensive Session(s).

Intensive Sessions

Definition
Intensive Session
Intensive Sessions should be held at times when students are not normally in school, such as a winter or summer break, and are often 1-4 week long events. In Intensive Sessions, students attend the program between 3 to 8 hours per day, for multiple consecutive days. Additionally, Intensive Sessions may be held in the same location as the After School program, in a different location other than the After School program, or a combination of both locations.		Checklist	Incomplete = 1	Complete = 0
	Yes	Q1	1
1. Does the proposed Access Program include planned Intensive Sessions?	No	Q2	0
If "Yes", please answer the questions and table listed below.		Q3	0
		Q4	0
2. For the duration of the program, how many total hours of Intensive Session Instruction will each student receive?		Q5	0

	3. Describe the intensive session(s) that will be conducted during the program.
- Include information about the language goals, how you will prepare students linguistically for the activity, and what are the follow-up activities to cement new knowledge.		Q6	0
				Q7	0

4. Explain how these Intensive Sessions will contribute to Access Goals, as defined on the Access Requirements tab (Cell B8).	Q8	0
	Q9	0

5. Describe the adults who will accompany each group of students for the proposed Intensive Sessions.

Include:

-The type of adult(s). (Example: Teacher, Parent/Guardian, etc.)

-The number of adult(s) who will accompany each group of students.

NOTE: ECA requires a minimum of 1 adult per 10 students.		Q10.1	0
				Q10.2	0
				Q11	0
	6. Will any of the proposed Intensive Sessions require travel?			Intensive Session Questions	Not Applicable
	If "Yes", please answer the questions below.

7. Enter the estimated number of Intensive Sessions that will require travel?

8. Enter the estimated number of Intensive Sessions that will require an overnight stay?

9. Please describe the type of accommodation that will be provided for the students and teachers.

10. Will any of the travel for the Intensives Sessions be outside of the city or town where the regular After School Instruction program is located?

If "Yes", describe the travel/medical insurance plans for all travel/excursions outside of the city or town where the regular After School site is located. Coverage may include national insurance, Provider-held insurance that covers student travel, or insurance policies to be purchased for specific trips.

11. Describe how the applicant organization will address travel and medical emergencies.

ECA's priority is the safety and security of participants. It is recommended to have a basic plan for addressing travel and medical emergencies for any off-site or overnight trips. This could include a nearby hospital, a chaperone trained in first aid or emergency medical treatment, services provided by camp or other accommodation venue, etc.

Intensive Sessions Table

		SUMMARY TABLE
		Number of Intensive Sessions:	0
		Number of Days of Intensive Sessions:	0
		Total Intensive Session Hours:
(Sum of Total Intensive Instruction Per Session)	0.0
		The Summary Table will update based on information entered below.

				Intensive Session Dates
(include month and year)	Which After School Site will participate in this Intensive Session	Location				Number of Days of Session	Number of Hours per Day
(Max: 8 hours)	Total Intensive Instruction Per Session
						What is the primary or base location of the Intensive Session
(Choose from the drop down menu)		City/Town	Facility, Institution, Recreation Center
			e.g.	May 2020 - June 2020	After School Site 1	Held at an After School Site		Miami	Clear Lake Center	2	8	16.0	Held at an After School Site	Checklist	Incomplete = 1	Complete = 0
			1										Held at a different location	Q1	0
			2										Held at both an After School Site and a differ	Q2	0
			3											Q3	0
			4											Q4	0
			5											Q5	0
			6											Q6	0
			7											Q7	0
			8											Q8	0
			9											Q9	0
			10											Q10	0
			11											Q11	0
			12											Q12	0
			13											Q13	0
			14											Q14	0
			15											Q15	0
			16											Q16	0
			17											Q17	0
			18											Q18	0
			19											Q19	0
			20											Q20	0
			21											Q21	0
			22											Q22	0
			23											Q23	0
			24											Q24	0
			25											Q25	0
			26											Q26	0
			27											Q27	0
			28											Q28	0
			29											Q29	0
			30											Q30	0
			31											Q31	0
			32											Q32	0
			33											Q33	0
			34											Q34	0
			35											Q35	0
			36											Q36	0
			37											Q37	0
			38											Q38	0
			39											Q39	0
			40											Q40	0
													Intensive Session Table	Not Applicable

&A Page &P

8. Summary Click Here to Return to Cover Sheet

ACCESS PROGRAM PROPOSAL NARRATIVE SUMMARY

Program information will populate automatically with the information entered throughout the proposal application.

	Applicant Organization:
	Country:
			Summary	Not Complete
	Enter the total award amount,
as shown in the Cost Proposal Budget:		USD

Cost per Student: USD

Program Dates			Total Hours Per Student
	Agreement Start Date:	October 1, 2023		After School Instruction Hours:	0.0
	Instruction Start Date:			Enhancement Activities Hours:	0.0
	Instruction End Date:			Intensive Session Hours:	0.0
	Agreement End Date:			Total Hours to be Received per Student:	0.0
	Agreement Duration:

Program Totals Total Program Hours to be Delivered (Hours Per Student x Total Number of After School Groups)

Number of Approved Students:	0	After School Instruction Hours:	0.0
Number of After School Sites:	0	Enhancement Activities Hours:	0.0
Number of After School Groups:	0	Intensive Session Hours:	0.0
Number of Intensive Sessions:	0	Total Program Hours to be Delivered:	0.0

&A &P

U.S. Embassy_Consulate & RELO Click Here to Return to Cover Sheet

FOR U.S. EMBASSY/CONSULATE

AND REGIONAL ENGLISH LANGUAGE OFFICER (RELO)

INSTRUCTIONS: U.S. Embassy/Consulate: Complete the questions designated for Post and the Proposal Authorization before submitting the document to the designated RELO.

RELO: Review the proposal document and complete the Proposal Authorization before submitting the document to FHI 360 and ECA.

		Step 1: Questions for U.S. Embassy/Consulate Only				Checklist	Incomplete = 1	Complete = 0
						Q1	1
			Selection Process			Q2	1
						Q3	1
				1. Using the drop down menu, describe how Post selected this Provider for an Access Program.	Full and Open Competition
(announced publicly through a call for proposals and selected by a panel)	Q4	1
					Limited Competition
(with number of Post-identified providers submitted proposals and selected by panel)	Q4 Other	0
				2. Was the current Public Affairs Officer/Cultural Affairs Officer actively involved in the selection of this applicant organization?	Sole-sourced
(specific Access providers selected by Post)	Questions for Post Only	Not Complete

	3. Did Post consult with the RELO before they selected this applicant organization for an Access Program?
		Yes
U.S. Embassy/Consulate Goals		No
	4. What are Post's primary goals for this Access Program? Mark "X" to all that apply.

Reach Key Populations Youth Empowerment/Youth Leadership X

Reach Key Regions Female Empowerment

Foster Positive U.S. Relations Socio-Economic Development

Link to U.S. Exchange Opportunities Teacher Development

Promote U.S. Culture and Values Economic Development

Promote Democratic Values Workforce Development

Promote Racial and/or Religions Tolerance Counter Violent Extremism

Other

If "Other", list goal.

	Proposal Authorizations from U.S. Embassy/Consulate and RELO						Checklist	Incomplete = 1	Complete = 0
							Post Approval	1	Not Complete
		Step 2:
U.S. Embassy/Consulate's Proposal Authorization				Step 3:
RELO's Proposal Authorization					Post Approval "Other"	N/A
							RELO Approval	Not Complete
			Mandatory Requirements for Post		RELO Comments

(Optional)

1. Collect, review, and approve proposals, reports, and alumni data for all Access programming for this provider.

2. Approve the selection of participants for this program.

3. Ensure Post participation in at least one enhancement activity.

4. Monitor and oversee this local Access Program.

5. Conduct at least one site visit to this program each year and submit completed site visit checklist or other evaluation documents to RELO and ECA.

6. Provide certificates signed by the U.S. Ambassador or other U.S. Embassy/Consulate Officer to the students at the beginning and end of the Access Program.

	I confirm that the U.S. Embassy/Consulate listed below commits to fulfill
the Mandatory Requirements for Post.		I confirm that this proposal is complete and

the outlined program has been reviewed and approved.

U.S. Embassy/Consulate RELO Region

"Other" U.S. Embassy/Consulate

	Post Representative Authorized to Approve this Proposal
(American Officer's Name)		Name of RELO Approving this Proposal

Job Title: Job Title: Regional English Langue Officer

"Other" Job Title: Approved

Proposal Approval: Proposal Approval:

Date of Approval:		Date of Approval:
	MM/DD/YYYY	MM/DD/YYYY

Other	Other	Other
Acting Cultural Affairs Officer (A/CAO)	Acting Cultural Affairs Officer (A/CAO)	Acting Cultural Affairs Officer (A/CAO)
Acting Public Affairs Officer (A/PAO)	Acting Public Affairs Officer (A/PAO)	Acting Public Affairs Officer (A/PAO)
Assistant Cultural Affairs Officer (ACAO)	Cultural Affairs Officer	Assistant Cultural Affairs Officer (ACAO)
Assistant Public Affairs Officer	Deputy Chief of Mission	Assistant Public Affairs Officer
Consul General	Deputy Cultural Affairs Officer	Consul General
Consular Chief	Public Affairs Officer	Consular Chief
Cultural Affairs Assistant	Public Diplomacy Officer	Cultural Affairs Officer
Cultural Affairs Officer		Deputy Chief of Mission
Deputy Chief of Mission		Deputy Cultural Affairs Officer
Deputy Cultural Affairs Officer		Information Officer
Information Officer		Public Affairs Counselor
Public Affairs Counselor		Public Affairs Officer
Public Affairs Officer		Public Diplomacy Officer
Public Diplomacy Associate		Regional English Language Officer
Public Diplomacy Officer
Regional English Language Officer
Regional English Language Officer Assistant

City	Country	Other
Abidjan	Côte d’Ivoire	Abidjan, Côte d’Ivoire
Abu Dhabi	United Arab Emirates	Abu Dhabi, United Arab Emirates
Abuja	Nigeria	Abuja, Nigeria
Accra	Ghana	Accra, Ghana
Addis Ababa	Ethiopia	Addis Ababa, Ethiopia
Algiers	Algeria	Algiers, Algeria
Almaty	Kazakhstan	Almaty, Kazakhstan
Amman	Jordan	Amman, Jordan
Ankara	Turkey	Ankara, Turkey
Antananarivo	Comoros	Antananarivo, Comoros
Antananarivo	Madagascar	Antananarivo, Madagascar
Apia	Samoa	Apia, Samoa
Ashgabat	Turkmenistan	Ashgabat, Turkmenistan
Asmara	Eritrea	Asmara, Eritrea
Astana	Kazakhstan	Astana, Kazakhstan
Asunción	Paraguay	Asunción, Paraguay
Baghdad	Iraq	Baghdad, Iraq
Baku	Azerbaijan	Baku, Azerbaijan
Bamako	Mali	Bamako, Mali
Bangkok	Thailand	Bangkok, Thailand
Bangui	Central African Republic	Bangui, Central African Republic
Banjul	The Gambia	Banjul, The Gambia
Beijing	China	Beijing, China
Beirut	Lebanon	Beirut, Lebanon
Belgrade	Serbia	Belgrade, Serbia
Belmopan	Belize	Belmopan, Belize
Belo Horizonte	Brazil	Belo Horizonte, Brazil
Berlin	Germany	Berlin, Germany
Bishkek	Kyrgyzstan	Bishkek, Kyrgyzstan
Bogotá	Colombia	Bogotá, Colombia
Brasilia	Brazil	Brasilia, Brazil
Brazzaville	Republic Of Congo	Brazzaville, Republic Of Congo
Brussels	Belgium	Brussels, Belgium
Bucharest	Romania	Bucharest, Romania
Budapest	Hungary	Budapest, Hungary
Buenos Aires	Argentina	Buenos Aires, Argentina
Bujumbura	Burundi	Bujumbura, Burundi
Cairo	Egypt	Cairo, Egypt
Caracas	Venezuela	Caracas, Venezuela
Chengdu	China	Chengdu, China
Chennai	India	Chennai, India
Chisinau	Moldova	Chisinau, Moldova
Ciudad Juárez	Mexico	Ciudad Juárez, Mexico
Colombo	Sri Lanka	Colombo, Sri Lanka
Conakry	Guinea	Conakry, Guinea
Cotonou	Benin	Cotonou, Benin
Dakar	Guinea-Bissau	Dakar, Guinea-Bissau
Dakar	Senegal	Dakar, Senegal
Damascus	Syria	Damascus, Syria
Dar es Salaam	Tanzania	Dar es Salaam, Tanzania
Dhaka	Bangladesh	Dhaka, Bangladesh
Dili	Timor-Leste	Dili, Timor-Leste
Djibouti	Djibouti	Djibouti, Djibouti
Doha	Qatar	Doha, Qatar
Dushanbe	Tajikistan	Dushanbe, Tajikistan
Freetown	Sierra-Leone	Freetown, Sierra-Leone
Gaborone	Botswana	Gaborone, Botswana
Guadalajara	Mexico	Guadalajara, Mexico
Guangzhou	China	Guangzhou, China
Guatemala City	Guatemala	Guatemala City, Guatemala
Hanoi	Vietnam	Hanoi, Vietnam
Harare	Zimbabwe	Harare, Zimbabwe
Havana	Cuba	Havana, Cuba
Hermosillo	Mexico	Hermosillo, Mexico
Ho Chi Minh City	Vietnam	Ho Chi Minh City, Vietnam
Hyderabad	India	Hyderabad, India
Islamabad	Pakistan	Islamabad, Pakistan
Jakarta	Indonesia	Jakarta, Indonesia
Jerusalem	West Bank And Gaza	Jerusalem, West Bank And Gaza
Jerusalem	Israel	Jerusalem, Israel
Juba	South Sudan	Juba, South Sudan
Kabul	Afghanistan	Kabul, Afghanistan
Kampala	Uganda	Kampala, Uganda
Karachi	Pakistan	Karachi, Pakistan
Kathmandu	Nepal	Kathmandu, Nepal
Khartoum	Sudan	Khartoum, Sudan
Kigali	Rwanda	Kigali, Rwanda
Kinshasa	Democratic Republic Of Congo	Kinshasa, Democratic Republic Of Congo
Kolkata	India	Kolkata, India
Kuala Lumpur	Malaysia	Kuala Lumpur, Malaysia
Kuwait City	Kuwait	Kuwait City, Kuwait
Kyiv	Ukraine	Kyiv, Ukraine
La Paz	Bolivia	La Paz, Bolivia
Lahore	Pakistan	Lahore, Pakistan
Libreville	Sao Tome & Principe	Libreville, Sao Tome & Principe
Libreville	Gabon	Libreville, Gabon
Lilongwe	Malawi	Lilongwe, Malawi
Lima	Peru	Lima, Peru
Lomé	Togo	Lomé, Togo
Luanda	Angola	Luanda, Angola
Lusaka	Zambia	Lusaka, Zambia
Madrid	Spain	Madrid, Spain
Malabo	Equatorial Guinea	Malabo, Equatorial Guinea
Managua	Nicaragua	Managua, Nicaragua
Manama	Bahrain	Manama, Bahrain
Manila	Philippines	Manila, Philippines
Maputo	Mozambique	Maputo, Mozambique
Maseru	Lesotho	Maseru, Lesotho
Matamoros	Mexico	Matamoros, Mexico
Mbabane	Swaziland	Mbabane, Swaziland
Merida	Mexico	Merida, Mexico
Mexico City	Mexico	Mexico City, Mexico
Minsk	Belarus	Minsk, Belarus
Monrovia	Liberia	Monrovia, Liberia
Monterrey	Mexico	Monterrey, Mexico
Montevideo	Uruguay	Montevideo, Uruguay
Moscow	Russia	Moscow, Russia
Mumbai	India	Mumbai, India
Muscat	Oman	Muscat, Oman
Nairobi	Somalia	Nairobi, Somalia
Nairobi	Kenya	Nairobi, Kenya
Ndjamena	Chad	Ndjamena, Chad
New Delhi	India	New Delhi, India
Niamey	Niger	Niamey, Niger
Nicosia	Cyprus	Nicosia, Cyprus
Nouakchott	Mauritania	Nouakchott, Mauritania
Ouagadougou	Burkina Faso	Ouagadougou, Burkina Faso
Panama City	Panama	Panama City, Panama
Paramaribo	Suriname	Paramaribo, Suriname
Paris	France	Paris, France
Peshawar	Pakistan	Peshawar, Pakistan
Phnom Penh	Cambodia	Phnom Penh, Cambodia
Podgorica	Montenegro	Podgorica, Montenegro
Port Louis	Seychelles	Port Louis, Seychelles
Port Louis	Mauritius	Port Louis, Mauritius
Port-au-Prince	Haiti	Port-au-Prince, Haiti
Porto Alegre	Brazil	Porto Alegre, Brazil
Praia	Cape Verde	Praia, Cape Verde
Pretoria	South Africa	Pretoria, South Africa
Pristina	Kosovo	Pristina, Kosovo
Quito	Ecuador	Quito, Ecuador
Rabat	Morocco	Rabat, Morocco
Rangoon	Burma	Rangoon, Burma
Recife	Mexico	Recife, Mexico
Recife	Brazil	Recife, Brazil
Rio de Janeiro	Brazil	Rio de Janeiro, Brazil
Riyadh	Saudi Arabia	Riyadh, Saudi Arabia
San José	Costa Rica	San José, Costa Rica
San Salvador	El Salvador	San Salvador, El Salvador
Sana'a	Yemen	Sana'a, Yemen
Santiago	Chile	Santiago, Chile
Santo Domingo	Dominican Republic	Santo Domingo, Dominican Republic
São Paulo	Brazil	São Paulo, Brazil
Sarajevo	Bosnia and Herzegovina	Sarajevo, Bosnia and Herzegovina
Seoul	South Korea	Seoul, South Korea
Shanghai	China	Shanghai, China
Shenyang	China	Shenyang, China
Skopje	Macedonia	Skopje, Macedonia
Sri Lanka	Maldives	Sri Lanka, Maldives
Suva	Fiji	Suva, Fiji
Tallinn	Estonia	Tallinn, Estonia
Tashkent	Uzbekistan	Tashkent, Uzbekistan
Tbilisi	Georgia	Tbilisi, Georgia
Tegucigalpa	Honduras	Tegucigalpa, Honduras
Tijuana	Mexico	Tijuana, Mexico
Tirana	Albania	Tirana, Albania
Tirana	Iran	Tirana, Iran
Tripoli	Libya	Tripoli, Libya
Tunis	Tunisia	Tunis, Tunisia
Ulaanbaatar	Mongolia	Ulaanbaatar, Mongolia
Vientiane	Laos	Vientiane, Laos
Windhoek	Namibia	Windhoek, Namibia
Wuhan	China	Wuhan, China
Yaoundé	Cameroon	Yaoundé, Cameroon
Yerevan	Armenia	Yerevan, Armenia

&A &P

Proposal Checklist Click Here to Return to Cover Sheet

NARRATIVE PROPOSAL CHECKLIST

Proposal Section Section Completed? Link to Proposal Section

1. Access Requirements
Quality Control Questions	Not Complete	Click here to complete.	Yes	1
Explanation for Exceptions	Not Applicable	Click here to complete.	No	0
2. Applicant Organization

Contact Information & Capacity

Contact Information	Not Complete	Click here to complete.		1
Background	Not Complete	Click here to complete.		1
Financial Management	Not Complete	Click here to complete.		1
Alumni Question	Not Applicable	Click here to complete.		0
3. Program Timeline
Proposed Start and End Dates	Not Complete	Click here to complete.		1
Proposed Program Timeline	Not Complete	Click here to complete.		1
4. Proposed Program Staff
Access Teachers	Not Complete	Click here to complete.		1
Administration Staff	Not Complete	Click here to complete.		1
5. After School Program Information
After School Instruction	Not Complete	Click here to complete.		1
After School Instruction Materials	Not Complete	Click here to complete.		1
Assessment Tools	Not Complete	Click here to complete.		1
After School Site Location Table	Not Complete	Click here to complete.		1
6. Proposed Enhancement Activities
Enhancement Activities	Not Complete	Click here to complete.		1
7. Proposed Intensive Session Program Information
Intensive Sessions	Not Applicable	Click here to complete.		0
Intensive Sessions Table	Not Applicable	Click here to complete.		0
8. Summary
Total Award Amount	Not Complete	Click here to complete.		1
For U.S. Embassy/Consulate and RELO			Total applicant	14
Questions for Post Only	Not Complete	Click here to complete.		Incomplete
Post Approval	Not Complete	Click here to complete.
RELO Approval	Not Complete	Click here to complete.

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File details come from the government source that posted it. Updated Apr 26, 2024.