Attachment 1 Access-Scholarship-Cost-Proposal-Template.xlsx
XLSX spreadsheet 312 KB Posted
- Attached to
- English Access Scholarship Program
- Opportunity number
- STI40024CA0001
- Issued by
-
Department of State US Embassy Dushanbe
About this file
This document is a Request for Application (RFA) for the English Access Scholarship Program, a U.S. Department of State-funded, two-year English language training and civic engagement program for underprivileged Tajik youth. The RFA seeks proposals from legally recognized non-governmental organizations to administer the program, which aims to improve English proficiency, develop critical thinking and media literacy skills, and expose participants to U.S. culture and democratic values. Proposals should include a detailed cost proposal and technical proposal outlining the applicant's approach to program design, student recruitment, teacher training, and monitoring and evaluation. The anticipated award amount is $24,000 to $50,000 per grantee, with an estimated cost of $1,000 per student. The program is funded through the Assistance for Europe, Eurasia, and Central Asia (AEECA) account under the Foreign Assistance Act and will be implemented in close collaboration with the U.S. Embassy in Dushanbe, Tajikistan.
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| Attachment 2 Access-Scholarship-Technical-Proposal-Template.xlsx | XLSX spreadsheet |
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Text version
Printing Instructions Version 14 July 12, 2018
Printing the Workbook Version 01-03-20
The proposal is formatted to be printer-friendly. In order to print a hardcopy for reference, open print options and select print entire workbook (pictured below). This will print every step of the proposal as one file.
1. Currency and Instructions
| The English Access Microscholarship Program | |
| The English Access Microscholarship Program is sponsored by the U.S. Department of State with funding provided by the U.S. Government. |
COST PROPOSAL INSTRUCTIONS
| Applicant Organization | |
| Important Information: | |
| This Cost Proposal template is designed for many different kinds of programs. There may be sections and cost categories in this template that do not apply to your program. When creating your budget, use only the sections and the number of rows in each section necessary for your program's budget. The budget in this cost proposal should be prepared in local currency (non-U.S. Dollar). The estimated costs in each section will be automatically converted to U.S. Dollar based on the exchange rate entered below. | |
| Step 1. | Complete the information in the highlighted cells below. |
Applicant Organization's Name:
Country: Proposed Number of Students:
Proposed Number of After School Sites:
| Name of Local Currency: | Exchange Rate Date: |
| (MM,DD,YYYY) | |
| Exchange Rate (local currency for $1 U.S. Dollar): | Source of Exchange Rate: |
Step 2. Complete each section of the budget (After School Instruction, Enhancement Activities, Intensive Sessions, and Administration).
Step 3. Ensure the information in the budget matches the information entered in the technical proposal.
Step 4. Complete the information for the Total Budget Detail.
Step 5. Submit Technical and Cost Proposal to the U.S. Embassy/Consulate.
U.S. Embassy/Consulate
Step 6. An American Officer reviews cost proposal and completes Step 1. and Step 2 on the U.S. Embassy-Consulate RELO tab.
RELO
Step 7. RELO reviews cost proposal and completes Step 3. on the U.S. Embassy-Consulate RELO tab.
&A &P
2. After School Instruction
| AFTER SCHOOL INSTRUCTION BUDGET | |||
| Instructions: Complete the highlighted cells in each section. Cells in white will auto populate. Include only costs for After School Instruction. Summary budget appears below on the bottom of this sheet. | |||
| exchange rate | |||
| I. | SALARIES AND WAGES | 0.00 |
| Salaries and Wages - Budget Instructions: Select an After School staff position from the dropdown menu. Enter the number of staff members for that position. Enter the number of hours the people in the position will work (number of hours per person) for the duration of the entire After School program. If staff members in the same positions, for example two teachers, will teach different number of hours, then use a separate row for each. Enter the hourly pay rate in local currency (non-U.S. dollars) the position will earn. If there are staff members in the same position earning different pay rates, use a separate row for each group. Total cost will automatically calculate. | ||||||||||
| Staff Position | ||||||||||
| (Select from dropdown) | Number of Staff | Number of Hours | ||||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | Teachers | |||||||
| Hourly Pay | ||||||||||
| (per Person) | Total Cost | Hourly Pay | ||||||||
| (per Person) | Total Cost | total hours | Teacher Assistants | |||||||
| - 0 | 0.00 | Other Instructional Staff | ||||||||
| - 0 | 0.00 | |||||||||
| - 0 | 0.00 | |||||||||
| - 0 | 0.00 | |||||||||
| - 0 | 0.00 | |||||||||
| - 0 | 0.00 | |||||||||
| - 0 | 0.00 | |||||||||
| - 0 | 0.00 | |||||||||
| - 0 | 0.00 | |||||||||
| TOTAL SALARIES AND WAGES | - 0 | $ - 0 | - 0 | Total hours | ||||||
| Salaries and Wages - Narrative Instructions: In the box below, explain how the number of hours per person is calculated for each staff position; describe how frequently staff will be paid; and explain how the hourly pay for each staff position was determined. |
| II. | BENEFITS | ||||||
| Benefits - Budget Instructions: Select a Benefit Type using the dropdown menu. Enter the number of After School staff who will receive each benefit. Enter the total cost of this benefit in local currency (non-U.S. Dollar). Use separate rows for each benefit. | |||||||
| Benefit Type | |||||||
| (Select from dropdown) | Number of Staff Receiving Benefit | (Local Currency) | (U.S. Dollar) | ||||
| Total Cost | Total Cost | Pension/Retirement | |||||
| Insurance | |||||||
| Leave (Annual, Holiday, Sick, Other) | |||||||
| Employer-paid taxes | |||||||
| Other |
| TOTAL BENEFITS | - 0 | $ - 0 |
| Benefits - Narrative Instructions: In the box below, provide information about the benefits received by staff and which staff positions receive each benefit. If the benefit type is 'Other', describe the benefit. Explain how the total amount for each benefit is calculated. |
| III. | Books and Instructional Materials | |||||||||
| Books and Instructional Materials - Budget Instructions: Books and Instructional Materials for After School Instruction includes three sections: A) Books for Teachers, B) Books for Students and C) Other Instructional Materials. In each section, enter the details of each book or item, the number of books or items to be purchased, and the cost per book or item in local currency (non-U.S. Dollar). Total cost will automatically calculate. Do not include shipping costs in the cost per book. Shipping costs should be listed in section VI for Other Costs. | ||||||||||
| A. | Books for Teachers | (Local Currency) | (U.S. Dollar) | |||||||
| Title of Book | ||||||||||
| (Include full book title and edition/version) | Number of Books | Cost per Book | Total Cost | Cost per Book | Total Cost | |||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Books for Teachers | - 0 | $ - 0 | ||||||||
| B. | Books for Students | (Local Currency) | (U.S. Dollar) | |||||||
| Title of Books | ||||||||||
| (Include full book title and edition/version) | Number of Books | Cost per Book | Total Cost | Cost per Book | Total Cost | |||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Books for Students | - 0 | $ - 0 | ||||||||
| C. | Other Instructional Materials | (Local Currency) | (U.S. Dollar) | |||||||
| Other Instructional Materials | ||||||||||
| (include detailed description) | Number of Items | Cost per Item | Total Cost | Cost per Item | Total Cost | |||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Other Instructional Materials | - 0 | $ - 0 | ||||||||
| TOTAL BOOKS AND INSTRUCTIONAL MATERIALS | - 0 | $ - 0 | ||||||||
| Books and Instruction Materials - Narrative Instructions: In the box below, provide details about where books and instructional materials listed will be purchased (name of vendors) and the source of the cost per book (where does the price of each book come from). |
| IV. | TRAVEL | |||||||||
| Travel - Budget Instructions: Budget for transportation costs of teachers and students traveling to and from their After School facility, if necessary. Section A is for Teachers and Section B is for Students. Select the type of transportation from the dropdown menu. For each type of transportation, enter the number of people traveling, the number of trips planned for each person, and the cost per person per trip in local currency (non-U.S. Dollar). Total Cost will automatically calculate. If there are multiple planned trips using the same type of transportation, but with different costs per trip, use a separate row for each trip. | ||||||||||
| A. | Transportation For Teachers | (Local Currency) | (U.S. Dollar) | |||||||
| Type of Transportation | ||||||||||
| (Select from dropdown) | Number of People | Number of Trips | ||||||||
| (per Person) | Cost per Trip | |||||||||
| (per Person) | Total Cost | Cost per Trip | ||||||||
| (per Person) | Total Cost | |||||||||
| - 0 | Bus | |||||||||
| - 0 | Taxi | |||||||||
| - 0 | Train | |||||||||
| - 0 | Vehicle Rental | |||||||||
| - 0 | Other | |||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Teacher Transportation | - 0 | $ - 0 | ||||||||
| B. | Transportation For Students | (Local Currency) | (U.S. Dollar) | |||||||
| Type of Transportation | ||||||||||
| (Select from dropdown) | Number of People | Number of Trips | ||||||||
| (per Person) | Cost per Trip | |||||||||
| (per Person) | Total Cost | Cost per Trip | ||||||||
| (per Person) | Total Cost | |||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Student Transportation | - 0 | $ - 0 | ||||||||
| TOTAL TRAVEL | - 0 | $ - 0 | ||||||||
| Travel - Narrative Instructions: In the box below, explain the number of trips and the cost per trip per person used in the After School Instruction budget. If the type of transportation is 'Other', describe the transportation to be used. Provide justification for including the cost of transportation for teachers and/or students in the After School Instruction budget. |
| V. | FOOD AND BEVERAGES |
| Food and Beverages - Budget Instructions: Budget for the cost of food and beverages for After School Instruction using Method 1 and/or Method 2 for estimating costs. |
Method 1- Budget based on the estimated cost of food and beverage for a day for each person or the cost of food and beverage for a meal for each person. Select either per day per person or per meal per person cost type from the dropdown menu. Enter the number of people, the number of days/meals per person, and the cost of per day/ per meal per person in local currency (non-U.S. Dollar). Total Cost will automatically calculate.
Method 2- Budget based on the estimate cost for food and beverage items (cost per item). Describe each item (for example, one sandwich), and enter the number of items, and the cost per item in local currency (non- U.S. Dollar) to be purchased. Total cost will automatically calculate.
| A. | Food and Beverages (Method 1) | (Local Currency) | (U.S. Dollar) | ||||||||
| Cost Type | |||||||||||
| (Select from dropdown) | Number of People | Number of Days/Meals | |||||||||
| (per Person) | Cost per Day/Meal | ||||||||||
| (per Person) | Total Cost | Cost per Day/Meal | |||||||||
| (per Person) | Total Cost | ||||||||||
| - 0 | Per Day Per Person | ||||||||||
| - 0 | Per Meal Per Person | ||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| Subtotal Food and Beverages (Method 1) | - 0 | $ - 0 | |||||||||
| B. | Food and Beverages (Method 2) | (Local Currency) | (U.S. Dollar) | ||||||||
| Description of Food and Beverage Items | Number of Items | Cost per Item | Total Cost | Cost per Item | Total Cost | ||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| Subtotal Food and Beverages (Method 2) | - 0 | $ - 0 | |||||||||
| TOTAL FOOD AND BEVERAGES | - 0 | $ - 0 | |||||||||
| Food and Beverages - Narrative Instructions: |
Method 1- In the box below, explain how the number of days/meals per person and the cost per day/meal per person are calculated. Provide justification for including food and beverage items in the After School Instruction budget.
Method 2- In the box below, explain how the number of items and cost per item is calculated. Provide justification for including food and beverage items in the After School Instruction budget.
| VI. | OTHER COSTS |
| Other Costs - Budget Instructions: If there are other After School Instruction costs that do not fit in any of the cost categories above, they may be included here. Other costs are divided into two sections A) Miscellaneous Costs and B) Classroom Technology. |
A) Miscellaneous Costs- Enter a description of the item, the number of items, and the cost per item in local currency (non-U.S. Dollar). Total cost will automatically calculate. Examples of miscellaneous costs for the After School Instruction budget might be 1) classroom supplies; 2) classroom rental; 3) shipping for books and instructional materials.
B) Classroom Technology- Enter a description of the item (with the make and model, when available) and select from the dropdown menu to indicate if the item will be purchased or leased. Enter the number of items, and the cost per item in local currency (non-U.S. dollar). Total cost will automatically calculate. If shipping of classroom technology is necessary, include the per item shipping cost in the cost per item. Budget only classroom technology related to After School Instruction.
| A. | Miscellaneous Costs | (Local Currency) | (U.S. Dollar) | |||
| Description of Cost Item | Number of Items | Cost per Item | Total Cost | Cost per Item | Total Cost | |
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| Subtotal Miscellaneous Costs | - 0 | $ - 0 | ||||
| Miscellaneous Costs - Narrative Instructions: In the box below, explain how the number of items and cost per item was calculated. |
| B. | Classroom Technology | (Local Currency) | (U.S. Dollar) | ||||||||
| Description of Item | |||||||||||
| (include make and model, when available) | Purchase or Lease | ||||||||||
| (Select from dropdown) | Number of Items | Cost per Item | Total Cost | Cost per Item | Total Cost | ||||||
| - 0 | Purchase | ||||||||||
| - 0 | Lease | ||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| Subtotal Classroom Technology | - 0 | $ - 0 | |||||||||
| Classroom Technology - Narrative Instructions: In the box below, provide details about how each item will be purchased (name of vendors). Explain the calculation for the number of items and cost per item. Provide justification for each item and how it will be used to support After School Instruction. Confirm the items will be used only for Access classes. |
TOTAL OTHER COSTS - 0 $ - 0
| BUDGET SUMMARY: AFTER SCHOOL INSTRUCTION | ||||
| Cost Category | Total Costs | |||
| Local Currency | U.S. Dollars | |||
| I. | Salaries and Wages | - 0 | $ - 0 | |
| II. | Benefits | - 0 | $ - 0 | |
| III. | Books and Instructional Materials | |||
| A. | Books (Teachers) | - 0 | $ - 0 | |
| B. | Books (Students) | - 0 | $ - 0 | |
| C. | Other Instructional Materials | - 0 | $ - 0 | |
| Total Books and Instructional Materials | - 0 | $ - 0 | ||
| IV. | Travel | |||
| A. | Teacher Transportation | - 0 | $ - 0 | |
| B. | Student Transportation | - 0 | $ - 0 | |
| Total Travel | - 0 | $ - 0 | ||
| V. | Food and Beverages | - 0 | $ - 0 | |
| VI. | Other Costs | |||
| A. | Miscellaneous Costs | - 0 | $ - 0 | |
| B. | Classroom Technology | - 0 | $ - 0 | |
| Total Other Costs | - 0 | $ - 0 | ||
| TOTAL AFTER SCHOOL INSTRUCTION BUDGET | - 0 | $ - 0 |
3. Enhancement Activities
| ENHANCEMENT ACTIVITIES BUDGET | |||
| Instructions: Complete the highlighted cells in each section. Cells in white will auto populate. Include only costs for Enhancement Activities. Enhancement Activities include Opening and Closing Ceremonies, and Other Enhancement Activities (community service, professional development, experiential learning activities focused on U.S. Culture and Values, and computer or technology instruction). Summary budget appears below at the bottom of this sheet. | |||
| exchange rate | |||
| l. | OPENING CEREMONY | 0.00 | |
| Opening Ceremony - Budget Instructions: Budget all costs for the Opening Ceremony in this section. Possible costs include A) Transportation, B) Accommodations, C) Food and Beverages, and D) Other Costs. Do not include costs for administration staff attending the opening ceremony in this budget. All costs for administration staff are entered in the Administration Budget. |
| A. | OPENING CEREMONY: TRANSPORTATION | ||||||||
| Transportation - Budget Instructions: Select the type of transportation from the dropdown menu. For each type of transportation, enter the number of people traveling, the number of trips planned for each person (number of trips per person) and the cost per person per trip in local currency (non-U.S. Dollar). Total Cost will automatically calculate. If different groups are using the same type of transportation, but with different costs per trip, use a separate row for each trip. | |||||||||
| Type of Transportation | |||||||||
| (Select from dropdown) | Number of People | Number of Trips | |||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | Plane | ||||||
| Cost per Trip | |||||||||
| (per Person) | Total Cost | Cost per Trip | |||||||
| (per Person) | Total Cost | Bus | |||||||
| - 0 | Taxi | ||||||||
| - 0 | Train | ||||||||
| - 0 | Vehicle Rental | ||||||||
| - 0 | Other | ||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| Subtotal Transportation | - 0 | $ - 0 | |||||||
| Transportation - Narrative Instructions: In the box below, explain the transportation costs for the opening ceremony. Provide details on the number of people (for example, 20 students, 2 teachers, 1 guest speaker), where they will be traveling from and the planned location of the opening ceremony. If the type of transportation is 'Other', describe the transportation to be used. |
| B. | OPENING CEREMONY: ACCOMMODATIONS | ||||||||
| Accommodations - Budget Instructions: Select the type of accommodation from the dropdown menu. Enter the number of people, the number of nights per person, and the cost of the accommodations per night per person in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are multiple groups of people using the same type of accommodation, but have different cost per night, or different number of nights, use a separate row for each groups' accommodations. | |||||||||
| Type of Accommodation | |||||||||
| (Select from dropdown) | Number of People | Number of Nights | |||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | |||||||
| Cost per Night | |||||||||
| (per Person) | Total Cost | Cost per Trip | |||||||
| (per Person) | Total Cost | ||||||||
| - 0 | Hotel | ||||||||
| - 0 | Other | ||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| Subtotal Accommodations | - 0 | $ - 0 | |||||||
| Accommodations - Narrative Instructions: In the box below, explain accommodations costs for the opening ceremony. Provide details on the number of people (for example, 20 students, 2 teachers, 1 guest speaker), where they will stay, and the reason they will need accommodations for the number of nights in the budget. |
| C. | OPENING CEREMONY: FOOD AND BEVERAGES | |||||
| Food and Beverages - Budget Instructions: Enter the food or beverage items, the number of items, and the cost per item in local currency (non-U.S. Dollar) to be purchased for the opening ceremony. Total cost will automatically calculate. | ||||||
| Description of Food and Beverage Items | Number of Items | (Local Currency) | (U.S. Dollar) | |||
| Cost per Item | Total Cost | Cost per Item | Total Cost | |||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| Subtotal Food and Beverages | - 0 | $ - 0 | ||||
| Food and Beverages- Narrative Instructions: In the box below, explain the total number people attending the opening ceremony and the number of food and beverage items to be purchased for the opening ceremony. |
| D. | OPENING CEREMONY: OTHER COSTS | |||||
| Other Costs - Budget Instructions: Enter a description of items, the number of items, and the cost per item in local currency (non-U.S. Dollar) to be purchased for the opening ceremony. Total cost will automatically calculate. Examples of other costs for the opening ceremony budget might be 1) supplies; 2) short-term travel insurance (may cover medical, evacuation) for staff and students traveling to the Opening Ceremony; 3) facility and equipment rental; 4) honorarium for guest speakers. | ||||||
| Description of Items | Number of Items | (Local Currency) | (U.S. Dollar) | |||
| Cost per Item | Total Cost | Cost per Item | Total Cost | |||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| Subtotal Other Costs | - 0 | $ - 0 | ||||
| Other Costs - Narrative Instructions: In the box below, provide an explanation for the number of each item and cost per item used in the opening ceremony budget. |
TOTAL OPENING CEREMONY - 0 $ - 0
| ll. | CLOSING CEREMONY |
| Closing Ceremony - Budget Instructions: Budget all costs for the Closing Ceremony in this section. Possible costs include A) Transportation, B) Accommodations, C) Food and Beverages, and D) Other Costs. Do not include costs for administration staff attending the closing ceremony in this budget. All costs for administration staff are entered in the Administration Budget. |
| A. | CLOSING CEREMONY: TRANSPORTATION | ||||||||
| Transportation Budget Instructions: Select the type of transportation from the dropdown menu. For each type of transportation, enter the number of people traveling, the number of trips planned for each person, and the cost per person per trip in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are multiple groups, using the same type of transportation but with different costs per trip, use a separate row for each trip. | |||||||||
| Type of Transportation | |||||||||
| (Select from dropdown) | Number of People | Number of Trips | |||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | Plane | ||||||
| Cost per Trip | |||||||||
| (per Person) | Total Cost | Cost per Trip | |||||||
| (per Person) | Total Cost | Bus | |||||||
| - 0 | Taxi | ||||||||
| - 0 | Train | ||||||||
| - 0 | Vehicle Rental | ||||||||
| - 0 | Other | ||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| Subtotal Transportation | - 0 | $ - 0 | |||||||
| Transportation - Narrative Instructions: In the box below, explain the transportation costs for the closing ceremony. Provide details on the number of people (for example, 20 students, 2 teachers, 1 guest speaker), where they will be traveling from and the planned location of the closing ceremony. If the type of transportation is 'Other', describe the transportation to be used. |
| B. | CLOSING CEREMONY: ACCOMMODATIONS | ||||||||
| Accommodations - Budget Instructions: Select the type of accommodation using the dropdown menu. Enter the number of people, the number of nights per person, and the cost of the accommodations per night per person in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are multiple groups of people using the same type of accommodation, but have different cost per night or are staying a different number of nights, use a separate row for each groups' accommodations. | |||||||||
| Type of Accommodation | |||||||||
| (Select from dropdown) | Number of People | Number of Nights | |||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | |||||||
| Cost per Night | |||||||||
| (per Person) | Total Cost | Cost per Trip | |||||||
| (per Person) | Total Cost | ||||||||
| - 0 | Hotel | ||||||||
| - 0 | Other | ||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| Subtotal Accommodations | - 0 | $ - 0 | |||||||
| Accommodations - Narrative Instructions: In the box below, explain accommodations costs for the closing ceremony. Provide details on the number of people (for example, 20 students, 2 teachers, 1 guest speaker), where they will stay and the reason they will need accommodations for the number of nights in the budget. |
| C. | CLOSING CEREMONY: FOOD AND BEVERAGES | |||||
| Food and Beverages - Budget Instructions: Enter the food or beverage items, the number of items, and the cost per item in local currency (non-U.S. Dollar) to be purchased for the closing ceremony. Total cost will automatically calculate. | ||||||
| Description of Food and Beverage Items | Number of Items | (Local Currency) | (U.S. Dollar) | |||
| Cost per Item | Total Cost | Cost per Item | Total Cost | |||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| Subtotal Food and Beverages | - 0 | $ - 0 | ||||
| Food and Beverages - Narrative Instructions: In the box below, explain the total number people attending the closing ceremony and the number of food and beverage items to be purchased for the closing ceremony. |
| D. | CLOSING CEREMONY: OTHER COSTS | |||||
| Other Costs- Budget Instructions: Enter a description of items, the number of items, and the cost per item in local currency (non-U.S. Dollar) to be purchased for the closing ceremony. Total Cost will automatically calculate. Examples of other costs for the closing ceremony might be 1) supplies; 2) short-term travel insurance (may cover medical, evacuation) for Enhancement Activities staff and students; 3) facility and equipment rental; 4) honorarium for guest speakers. | ||||||
| Description of Items | Number of Items | (Local Currency) | (U.S. Dollar) | |||
| Cost per Item | Total Cost | Cost per Item | Total Cost | |||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| Subtotal Other Costs | - 0 | $ - 0 | ||||
| Other Costs - Narrative Instructions: In the box below, provide an explanation for the number of each item and cost per item used in the closing ceremony budget. |
TOTAL CLOSING CEREMONY - 0 $ - 0
| lll. | OTHER ENHANCEMENT ACTIVITIES | ||||||||
| Enhancement Activities- Budget Instructions: Budget all costs for the Enhancement Activities in this section. Possible costs include A) Transportation, B) Accommodations, C) Food and Beverages, and D) Other Costs. | |||||||||
| A. | OTHER ENHANCEMENT ACTIVITIES: TRANSPORTATION | ||||||||
| Transportation - Budget Instructions: Select the type of transportation from the dropdown menu. For each type of transportation, enter the number of people traveling, the number of trips planned for each person (number of trips per person) and the cost per person per trip in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are multiple planned trips using the same type of transportation, but with different costs per trip, use a separate row for each trip. | |||||||||
| Type of Transportation | |||||||||
| (Select from dropdown) | Number of People | Number of Trips | |||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | Plane | ||||||
| Cost per Trip | |||||||||
| (per Person) | Total Cost | Cost per Trip | |||||||
| (per Person) | Total Cost | Bus | |||||||
| - 0 | Taxi | ||||||||
| - 0 | Train | ||||||||
| - 0 | Vehicle Rental | ||||||||
| - 0 | Other | ||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| Subtotal Transportation | - 0 | $ - 0 | |||||||
| Travel - Narrative Instructions: In the box below, explain how the number of trips and the cost per trip per person were calculated. Provide details on the number of people (for example 20 students and 2 teachers) and destinations for each trip. If the type of transportation is 'Other', describe the transportation to be used. |
| B. | OTHER ENHANCMENT ACTIVITIES: ACCOMMODATIONS | ||||||||
| Accommodations - Budget Instructions: Select the type of accommodation from the dropdown menu. Enter the number of people, the number of nights per person, and the cost of the accommodations per night per person in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are multiple groups of people or multiple trips using the same type of accommodation, use a separate row for each place. | |||||||||
| Type of Accommodation | |||||||||
| (Select from dropdown) | Number of People | Number of Nights | |||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | |||||||
| Cost per Night | |||||||||
| (per Person) | Total Cost | Cost per Trip | |||||||
| (per Person) | Total Cost | ||||||||
| - 0 | Hotel | ||||||||
| - 0 | Other | ||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| - 0 | |||||||||
| Subtotal Accommodations | - 0 | $ - 0 | |||||||
| Accommodations - Narrative Instructions: In the box below, explain accommodations costs for enhancement activities. Provide details on the number of people (for example, 20 students, 2 teachers, 1 guest speaker), where they will stay and the reason they will need accommodations for the number of nights in the budget. |
| C. | OTHER ENHANCEMENT ACTIVITIES: FOOD AND BEVERAGES |
| Food and Beverages - Budget Instructions: Budget for the cost of food and beverages for Other Enhancement Activities using Method 1 and/or Method 2 for estimating costs. |
Method 1- Budget based on the estimated cost of food and beverage for a day for each person or the cost of food and beverage for a meal for each person. Select either per day per person or per meal per person cost type from the dropdown menu. Enter the number of people, the number of days/meals per person, and the cost of per day/ per meal per person in local currency (non-U.S. Dollar). Total cost will automatically calculate.
Method 2- Budget based on the estimate cost for food and beverage items (cost per item). Describe each item (for example, one sandwich), and enter the number of items, and the cost per item in local currency (non- U.S. Dollar) to be purchased. Total cost will automatically calculate.
| 1. | Food and Beverages (Method 1) | (Local Currency) | (U.S. Dollar) | ||||||||
| Cost Type | |||||||||||
| (Select from dropdown) | Number of People | Number of Days/Meals | |||||||||
| (per Person) | Cost per Day/Meal | ||||||||||
| (per Person) | Total Cost | Cost per Day/Meal | |||||||||
| (per Person) | Total Cost | ||||||||||
| - 0 | Per Day Per Person | ||||||||||
| - 0 | Per Meal Per Person | ||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| Subtotal Food and Beverages (Method 1) | - 0 | $ - 0 | |||||||||
| 2. | Food and Beverages (Method 2) | (Local Currency) | (U.S. Dollar) | ||||||||
| Description of Food and Beverage Items | Number of Items | Cost per Item | Total Cost | Cost per Item | Total Cost | ||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| Subtotal Food and Beverages (Method 2) | - 0 | $ - 0 | |||||||||
| TOTAL FOOD AND BEVERAGES | - 0 | $ - 0 | |||||||||
| Food and Beverages - Narrative Instructions: |
Method 1- In the box below, explain how the number of days/meals per person and the cost per day/meal per person are calculated. Provide justification for including food and beverage items in the Other Enhancement Activities budget.
Method 2- In the box below, explain how the number of items and cost per item is calculated. Provide justification for including food and beverage items in the Other Enhancement Activities budget.
| D. | OTHER COSTS | |||||
| Other Costs - Budget Instructions: Enter a description of the item, the number of items, and the cost per item in local currency (non-U.S. Dollar) needed for Enhancement Activities. Total cost will automatically calculate. Examples of other costs for other enhancement activities are 1) supplies; 2) short-term travel insurance (may cover medical, evacuation) for Enhancement Activities staff and students; 3) equipment rental; 4) entrance fees. | ||||||
| Description of Items | Number of Items | (Local Currency) | (U.S. Dollar) | |||
| Cost per Item | Total Cost | Cost per Item | Total Cost | |||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| Subtotal Other Costs | - 0 | $ - 0 | ||||
| Other Costs - Narrative Instructions: In the box below, explain why the items are needed and explain how the cost per item was calculated. |
TOTAL OTHER ENHANCEMENT ACTIVITIES - 0 $ - 0
| DETAIL BUDGET SUMMARY: ENHANCEMENT ACTIVITIES | BUDGET SUMMARY: ENHANCEMENT ACTIVITIES | ||||||
| Cost Category | Total Costs | Cost Category | Total Costs | ||||
| Local Currency | U.S. Dollars | Local Currency | U.S. Dollars | ||||
| I. | Opening Ceremony | Travel | |||||
| A. | Transportation | - 0 | $ - 0 | Transportation | - 0 | $ - 0 | |
| B. | Accommodation | - 0 | $ - 0 | Accommodation | - 0 | $ - 0 | |
| C. | Food and Beverages | - 0 | $ - 0 | Total Travel | - 0 | $ - 0 | |
| D. | Other Costs | - 0 | $ - 0 | Food and Beverages | - 0 | $ - 0 | |
| Total Opening Ceremony | - 0 | $ - 0 | Other Costs | - 0 | $ - 0 | ||
| II. | Closing Ceremony | Total Enhancement Activities | - 0 | $ - 0 | |||
| A. | Transportation | - 0 | $ - 0 | ||||
| B. | Accommodation | - 0 | $ - 0 | ||||
| C. | Food and Beverages | - 0 | $ - 0 | ||||
| D. | Other Costs | - 0 | $ - 0 | ||||
| Total Closing Ceremony | - 0 | $ - 0 | |||||
| III. | Other Enhancement Activities | ||||||
| A. | Transportation | - 0 | $ - 0 | ||||
| B. | Accommodation | - 0 | $ - 0 | ||||
| C. | Food and Beverages | - 0 | $ - 0 | ||||
| D. | Other Costs | - 0 | $ - 0 | ||||
| Total Other Enhancement Activities | - 0 | $ - 0 | |||||
| Total Enhancement Activities | - 0 | $ - 0 |
4. Intensive Sessions
| INTENSIVE SESSION(S) BUDGET | |||
| Instructions: Complete the highlighted cells in section. Cells in white will auto populate. Include on costs of Intensive Session(s). Summary budget appears below on the bottom of this sheet. | |||
| exchange rate | |||
| I. | SALARIES AND WAGES | 0.00 |
| Salaries and Wages - Budget Instructions: Select an Intensive Session staff position using the dropdown menu. Enter the number of staff members for that position. Enter the number of hours the people in the position will work (number of hours per person) for the duration of the entire After School program. If staff members in the same positions, for example two teachers, will teach different number of hours, then use a separate row for each. Enter the hourly pay rate in local currency (non-U.S. dollars) the position will earn. If there are staff members in the same position earning different pay rates, use a separate row for each group. Total cost will automatically calculate. | ||||||||||
| Staff Position | ||||||||||
| (Select from dropdown) | Number of Staff | Number of Hours | ||||||||
| (per person) | (Local Currency) | (U.S. Dollar) | ||||||||
| Hourly Pay | ||||||||||
| (per person) | Total Cost | Hourly Pay | ||||||||
| (per person) | Total Cost | staff hours | ||||||||
| - 0 | 0 | |||||||||
| - 0 | 0 | |||||||||
| - 0 | 0 | |||||||||
| - 0 | 0 | Teachers | ||||||||
| - 0 | 0 | Teacher Assistants | ||||||||
| - 0 | 0 | Other Instructional Staff | ||||||||
| - 0 | 0 | |||||||||
| - 0 | 0 | |||||||||
| - 0 | 0 | |||||||||
| TOTAL SALARIES AND WAGES | - 0 | $ - 0 | 0 | total | ||||||
| Salaries and Wages - Narrative Instructions: In the box below, explain how the number of hours per person is calculated for each staff position and how the hourly pay for each staff position was determined. |
| II. | BENEFITS | ||||||
| Benefits - Budget Instructions: Select a Benefit Type using the dropdown menu. Enter the number of Intensive Session staff who will receive each benefit. Enter the total cost of this benefit in local currency (non-U.S. dollar). Use separate rows for each benefit. | |||||||
| Benefit Type | |||||||
| (Select from dropdown) | Number of Staff Receiving Benefit | (Local Currency) | (U.S. Dollar) | ||||
| Total Cost | Total Cost | Pension/Retirement | |||||
| Insurance | |||||||
| Leave (Annual, Holiday, Sick, Other) | |||||||
| Employer-paid Taxes | |||||||
| Other |
| TOTAL BENEFITS | - 0 | $ - 0 |
| Benefits - Narrative Instructions: In the box below, provide information about the benefits received by staff and which staff positions receive each benefit. If the benefit type is 'Other', describe the benefit. Explain how the total amount for each benefit is calculated. |
| III. | Books and Instructional Materials | |||||||||
| Supplies - Budget Instructions: Books and Instructional Materials for Intensive Sessions include three sections: A) Books for Teachers, B) Books for Students and C) Other Instructional Materials. In each row, enter the details of each book or item, the number of books or items to be purchased, and the cost per book or item in local currency (non-U.S. Dollar). Total cost will automatically update. Do not include any shipping costs. Shipping costs should be entered in section VI for Other Costs. | ||||||||||
| A. | Books for Teachers | (Local Currency) | (U.S. Dollar) | |||||||
| Title of Book | ||||||||||
| (Include full book title and edition/version) | Number of Books | Cost per Book | Total Cost | Cost per Book | Total Cost | |||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Books for Teachers | - 0 | $ - 0 | ||||||||
| B. | Books for Students | (Local Currency) | (U.S. Dollar) | |||||||
| Title of Books | ||||||||||
| (Include full book title and edition/version) | Number of Books | Cost per Book | Total Cost | Cost per Book | Total Cost | |||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Books for Students | - 0 | $ - 0 | ||||||||
| C. | Other Instructional Materials | (Local Currency) | (U.S. Dollar) | |||||||
| Other Instructional Materials | ||||||||||
| (include detailed description) | Number of Items | Cost per Item | Total Cost | Cost per Item | Total Cost | |||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Other Instructional Materials | - 0 | $ - 0 | ||||||||
| TOTAL BOOKS AND INSTRUCTIONAL MATERIALS | - 0 | $ - 0 | ||||||||
| Books and Instruction Materials - Narrative Instructions: In the box below, provide details about where books and instructional materials listed will be purchased (name of vendors) and the source of the cost per book (where did the price of each book come from). |
| IV. | TRAVEL |
| Travel - Budget Instructions: Budget for the costs of travel for staff and students attending Intensive Sessions. |
A) Transportation- Select the type of transportation from the dropdown menu. For each type of transportation, enter the number of people traveling, the number of trips planned for each person (number of trips per person) and the cost per person per trip in local currency (non-U.S. Dollar). Total Cost will automatically calculate. If different groups are using the same type of transportation, but with different costs per trip, use a separate row for each trip.
B) Accommodations- Select the type of accommodation from the dropdown menu. Enter the number of people, the number of nights per person, and the cost of the accommodations per night per person in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are multiple trips planned using the same type of accommodation, but have different cost per night, use a separate row for each trip.
| A. | Transportation | (Local Currency) | (U.S. Dollar) | |||||||
| Type of Transportation | ||||||||||
| (Select from dropdown) | Number of People | Number of Trips | ||||||||
| (per Person) | Cost per Trip | |||||||||
| (per Person) | Total Cost | Cost per Trip | ||||||||
| (per Person) | Total Cost | Plane | ||||||||
| - 0 | Bus | |||||||||
| - 0 | Taxi | |||||||||
| - 0 | Train | |||||||||
| - 0 | Vehicle Rental | |||||||||
| - 0 | Other | |||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Transportation | - 0 | $ - 0 | ||||||||
| B. | Accommodations | (Local Currency) | (U.S. Dollar) | |||||||
| Type of Accommodation | ||||||||||
| (Select from dropdown) | Number of People | Number of Nights | ||||||||
| (per Person) | Cost per Night | |||||||||
| (per Person) | Total Cost | Cost per Night | ||||||||
| (per Person) | Total Cost | |||||||||
| - 0 | ||||||||||
| - 0 | Hotel | |||||||||
| - 0 | On-Site Camp Facilities | |||||||||
| - 0 | Other | |||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Accommodations | - 0 | $ - 0 | ||||||||
| TOTAL TRAVEL | - 0 | $ - 0 | ||||||||
| Travel - Narrative Instructions: |
A) Transportation- In the box below, explain the number of trips per person and the cost per trip per person used in the Intensive Sessions budget. If the type of transportation is 'Other', describe the transportation to be used.
B) Accommodations- In the box below, explain the number of nights and the cost per night per person used in the Intensive Sessions budget. If the type of accommodations is 'Other', describe the accommodations to be used.
| V. | FOOD AND BEVERAGES |
| Food and Beverages - Budget Instructions: Budget for the cost of food and beverages for Intensive Sessions using Method 1 and/or Method 2 for estimating costs. |
Method 1- Budget based on the estimated cost of food and beverage for a day for each person or the cost of food and beverage for a meal for each person. Select either per day per person or per meal per person cost type from the dropdown menu. Enter the number of people, the number of days/meals per person, and the cost of per day/ per meal per person in local currency (non-U.S. Dollar). Total cost will automatically calculate.
Method 2- Budget based on the estimate cost for food and beverage items (cost per item). Describe each item (for example, one sandwich), and enter the number of items, and the cost per item in local currency (non- U.S. Dollar) to be purchased. Total cost will automatically calculate.
| A. | Food and Beverages (Method 1) | (Local Currency) | (U.S. Dollar) | ||||||||
| Cost Type (Select from dropdown) | Number of People | Number of Days/Meals | |||||||||
| (per Person) | Cost per Day/Meal | ||||||||||
| (per Person) | Total Cost | Cost per Day/Meal | |||||||||
| (per Person) | Total Cost | ||||||||||
| - 0 | Per Day Per Person | ||||||||||
| - 0 | Per Meal Per Person | ||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| Subtotal Food and Beverages (Method 1) | - 0 | $ - 0 | |||||||||
| B. | Food and Beverages (Method 2) | (Local Currency) | (U.S. Dollar) | ||||||||
| Description of Food and Beverage Items | Number of Items | Cost per Item | Total Cost | Cost per Item | Total Cost | ||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| - 0 | |||||||||||
| Subtotal Food and Beverages (Method 2) | - 0 | $ - 0 | |||||||||
| TOTAL FOOD AND BEVERAGES | - 0 | $ - 0 | |||||||||
| Food and Beverages - Narrative Instructions: |
Method 1- In the box below, explain how the number of days/meals per person and the cost per day/meal per person are calculated. Provide justification for including food and beverage items in the Intensive Sessions budget.
Method 2- In the box below, explain how the number of items and cost per item is calculated. Provide justification for including food and beverage items in the Intensive Sessions budget.
| VI. | OTHER COSTS | |||||
| Other Costs - Budget Instructions: Budget other costs for Intensive Sessions when there are necessary costs that do not fit in any of the cost categories above. Enter a description of the item, the number of items, and the cost per item in local currency (non-U.S. Dollar). Examples of other costs for Intensive Sessions might be 1) entrance fees; 2) short-term travel insurance (may cover medical, evacuation) for Intensive Session staff and students; 3) facility rental; 4) honorarium for speakers; 5) supplies; 6) equipment rental. | ||||||
| Description of Cost Item | Number of Items | (Local Currency) | (Local Currency) | |||
| Cost per Item | Total Cost | Cost per Item | Total Cost | |||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| TOTAL OTHER COSTS | - 0 | $ - 0 | ||||
| Other Costs - Narrative Instructions: In the box below, explain how the number of items and cost per item are calculated. |
| BUDGET SUMMARY: INTENSIVE SESSIONS | ||||
| Cost Category | Total Costs | |||
| Local Currency | U.S. Dollars | |||
| I. | Salaries and Wages | - 0 | $ - 0 | |
| II. | Benefits | - 0 | $ - 0 | |
| III. | Books and Instructional Materials | - 0 | $ - 0 | |
| IV. | Travel | |||
| A. | Transportation | - 0 | $ - 0 | |
| B. | Accommodations | - 0 | $ - 0 | |
| Total Travel | - 0 | $ - 0 | ||
| V. | Food and Beverages | - 0 | $ - 0 | |
| VI. | Other Costs | - 0 | $ - 0 | |
| TOTAL INTENSIVE SESSIONS BUDGET | - 0 | $ - 0 |
5. Administration
| ADMINISTRATION BUDGET | ||||||||||||
| Instructions: Complete the highlighted cells in each Cost Category. Cells in white will auto populate. Summary budget appears below at the bottom of this sheet. | ||||||||||||
| exchange rate | ||||||||||||
| I. | SALARIES AND WAGES | 0.00 | ||||||||||
| Salaries and Wages - Budget Instructions: Select an Administration staff position from the dropdown menu. Enter the number of staff members for that position. Enter the number of hours people in the position will work (number of hours per person) for the duration of the entire program. Enter the hourly pay rate in local currency (non-U.S. Dollar) the people in the position will earn (hourly pay per person). If there are staff members in the same position earning different pay rates, use a separate row for each group. Total cost will automatically calculate. | ||||||||||||
| Staff Position | ||||||||||||
| (Select from dropdown) | Number of Staff | Number of Hours | ||||||||||
| (per Person) | (Local Currency) | (U.S. Dollar) | Accountant | |||||||||
| Hourly Pay | ||||||||||||
| (per person) | Total Cost | Hourly Pay | ||||||||||
| (per person) | Total Cost | Administrative Assistant | Total staff hours | |||||||||
| - 0 | Finance Manager | 0 | ||||||||||
| - 0 | Program Coordinator | 0 | ||||||||||
| - 0 | Program Director | 0 | ||||||||||
| - 0 | Office Manager | 0 | ||||||||||
| - 0 | Other | 0 | ||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| - 0 | 0 | |||||||||||
| TOTAL SALARIES AND WAGES | - 0 | $ - 0 | 0 | Total hours | ||||||||
| Salaries and Wages - Narrative Instructions: In the box below, describe how the number of hours per person is calculated for each staff position; describe how frequently staff will be paid; and provide justification for hourly pay for each position (how was the hourly pay determined). If the staff position is 'Other', describe the position. |
| II. | BENEFITS | ||||||
| Benefits - Budget Instructions: Select a Benefit Type using the dropdown menu. Enter the number of Administration staff who will receive each benefit. Enter the total cost of this benefit in local currency (non-U.S. dollar). Use separate rows for each benefit. | |||||||
| Benefit Type | |||||||
| (Select from dropdown) | Number of Staff Receiving Benefit | (Local Currency) | (U.S. Dollar) | ||||
| Total Cost | Total Cost | Pension/Retirement | |||||
| Insurance | |||||||
| Leave (Annual, Holiday, Sick, Other) | |||||||
| Employer-paid Taxes | |||||||
| Other |
| TOTAL BENEFITS | - 0 | $ - 0 |
| Benefits - Narrative Instructions: In the box below, provide information about the benefits received by staff and which staff positions receive each benefit. If the benefit type is 'Other', describe the benefit. Explain how the total amount for each benefit is calculated. |
| III. | TRAVEL |
| Travel - Budget Instructions: Budget for the costs of travel for administration staff conducting site visits or attending program activities. |
A) Transportation- Select the type of transportation from the dropdown menu. For each type of transportation, enter the number of people traveling, the number of trips planned for each person (number of trips per person) and the cost per person per trip in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are trips using the same type of transportation, but with different costs per trip, use a separate row for each trip.
B) Accommodations- Select the type of accommodation from the dropdown menu. Enter the number of people, the number of nights per person, and the cost of the accommodations per night per person in local currency (non-U.S. Dollar). Total cost will automatically calculate. If there are trips using the same type of accommodation, but have different cost per night, use a separate row for each trip.
| A. | Transportation | (Local Currency) | (U.S. Dollar) | |||||||
| Type of Transportation | ||||||||||
| (Select from dropdown) | Number of Staff | Number of Trips (per Person) | Cost per Trip | |||||||
| (per Person) | Total Cost | Cost per Trip | ||||||||
| (per Person) | Total Cost | Plane | ||||||||
| - 0 | Bus | |||||||||
| - 0 | Taxi | |||||||||
| - 0 | Train | |||||||||
| - 0 | Vehicle Rental | |||||||||
| - 0 | Other | |||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Transportation | - 0 | $ - 0 | ||||||||
| B. | Accommodations | (Local Currency) | (U.S. Dollar) | |||||||
| Type of Accommodation | ||||||||||
| (Select from dropdown) | Number of Staff | Number of Nights | ||||||||
| (per Person) | Cost per Night | |||||||||
| (per Person) | Total Cost | Cost per Trip | ||||||||
| (per Person) | Total Cost | |||||||||
| - 0 | Hotel | |||||||||
| - 0 | Other | |||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| Subtotal Accommodations | - 0 | $ - 0 | ||||||||
| TOTAL TRAVEL | - 0 | $ - 0 | ||||||||
| Travel - Narrative Instructions: |
A) Transportation- Describe the purpose of the trips and the staff members who will travel and the destination for their travel. Explain the number of trips per person and the cost per trip per person used in the budget. If the type of transportation is 'Other', describe the transportation to be used.
B) Accommodations- Explain the number of nights and the cost per night per person used in the budget. If the type of accommodations is 'Other', describe the accommodations to be used.
| IV. | FOOD AND BEVERAGES | |||||||||
| Food and Beverages - Budget Instructions: Budget for the cost of food and beverages for administration staff traveling for site visits or program activities. Select either the per day per person or per meal per person cost type from the dropdown menu. Enter the number of people, the number of days/meals per person, and the cost of the day/meal per person in local currency (non-U.S. Dollar). Total cost will automatically calculate. | ||||||||||
| Cost Type | ||||||||||
| (Select from dropdown) | Number of Staff | Number of Days/Meals | ||||||||
| (per Person) | (Local Currency) | (Local Currency) | ||||||||
| Cost per Day/Meal (per Person) | Total Cost | Cost per Day/Meal (per Person) | Total Cost | |||||||
| - 0 | Per Day Per Person | |||||||||
| - 0 | Per Meal Per Person | |||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| - 0 | ||||||||||
| TOTAL FOOD AND BEVERAGES | - 0 | $ - 0 | ||||||||
| Food and Beverages - Narrative Instructions: In the box below, explain the calculation of the number of days/meals per person and the cost per day/meal per person. Provide justification for the travel/food for administration staff. |
| V. | OTHER COSTS | |||||
| Other Costs - Budget Instructions: List other costs needed to administer the program. Enter a description of the item, the number of items, and the cost per item in local currency (non-U.S. Dollar). Examples of other costs are 1) telephone or internet fees; 2) printing; 3) advertising for student recruitment; 4) photocopies; 5) computer software (MS Excel); 6) bank and wire fees; 7) facility rental; 8) short-term travel insurance (may cover medical, evacuation) for Administrative staff; 9) accounting services (if no staff member serves as accountant); 10) other necessary services such as security or audits. | ||||||
| Description of Cost Item | Number of Items | (Local Currency) | (Local Currency) | |||
| Cost per Item | Total Cost | Cost per Item | Total Cost | |||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| - 0 | ||||||
| TOTAL OTHER COSTS | - 0 | $ - 0 | ||||
| Other Costs - Narrative Instructions: In the box below, explain how the number of items and cost per item are calculated. |
| BUDGET SUMMARY: ADMINISTRATION | ||||
| Cost Category | Total Costs | |||
| Local Currency | U.S. Dollars | |||
| I. | Salaries and Wages | - 0 | $ - 0 | |
| II. | Benefits | - 0 | $ - 0 | |
| III. | Travel | |||
| A. | Transportation | - 0 | $ - 0 | |
| B. | Accommodations | - 0 | $ - 0 | |
| Total Travel | - 0 | $ - 0 | ||
| IV. | Food and Beverages | - 0 | $ - 0 | |
| V. | Other Costs | - 0 | $ - 0 | |
| TOTAL ADMINISTRATION BUDGET | - 0 | $ - 0 |
6. Total Budget Detail Local Currency exchange rate 0.00 currency type number of Students 0
| TOTAL BUDGET DETAIL | 0.00 |
| Instructions: Provider reviews the budget and completes the information in the highlighted cells below. |
Total Number of After School Instruction Staff Hours: - 0 Name of Applicant Organization's Representative:
Total Number of Intensive Session(s) Instruction Staff Hours: - 0 Title of Applicant Organization's Representative:
Total Instruction Staff Hours: - 0 Email of Applicant Organization's Representative: Certified
Total Administration Staff Hours: - 0 Certification of Cost Proposals:
Summary Budget by Program Area ( in Local Currency) (Local Currency)
| Cost Category | After School | Enhancement | Intensive | Administration | Total | Cost Per Student | % of Budget |
| Salaries and Wages | - 0 | - 0 | - 0 | - 0 | |||
| Benefits | - 0 | - 0 | - 0 | - 0 | |||
| Books and Instructional Materials | - 0 | - 0 | - 0 | ||||
| Travel | - 0 | - 0 | - 0 | - 0 | - 0 | ||
| Food and Beverages | - 0 | - 0 | - 0 | - 0 | - 0 | ||
| Other Costs | - 0 | - 0 | - 0 | - 0 | - 0 | ||
| Total Budget | - 0 | - 0 | - 0 | - 0 | - 0 | - 0 |
Summary Budget by Program Area ( in U.S. Dollar) (U.S. dollar)
| Cost Category | After School | Enhancement | Intensive | Administration | Total | Cost Per Student | % of Budget |
| Salaries and Wages | |||||||
| Benefits | |||||||
| Books and Instructional Materials | |||||||
| Travel | |||||||
| Food and Beverages | |||||||
| Other Costs | |||||||
| Total Budget | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| Total Budget | ||||
| Administration | ||||
| Cost Category | Local Currency | U.S. Dollar | % of Budget | Cost Per Student |
| Salaries and Wages | - 0 | |||
| Benefits | - 0 | |||
| Travel | - 0 | |||
| Food and Beverages | - 0 | |||
| Other Costs | - 0 | |||
| Total Administration | - 0 | $ - 0 |
| Program | ||||
| Cost Category | Local Currency | U.S. Dollar | % of Budget | Cost Per Student |
| Salaries and Wages | - 0 |
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