Attachment 2- 653-21-104 Specs Book.pdf

06-13-23

DEPARTMENT OF VETERANS AFFAIRS

653-21-104 Replace Doors III

SPECIFICATIONS - TABLE OF CONTENTS

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 00 00A OSHA Requirements 11-16 01 00 00B Rules of the Station 11-16 01 33 23 Shop Drawings, Product Data, and Samples 02-23 01 35 26 Safety Requirements 10-22 01 74 19 Construction Waste Management 04-22

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21 08 41 13 Aluminum-Framed Entrances and Storefronts 01-21 08 51 13 Aluminum Windows 01-21 08 71 00 Door Hardware 05-22 08 71 13 Automatic Door Operators 01-21 08 80 00 Glazing 01-21

DIVISION 09 – FINISHES

09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 51 00 Acoustical Ceilings 12-18 09 65 13 Resilient Base and Accessories 01-21 09 65 16 Resilient Sheet Flooring 06-22 09 91 00 Painting 01-21

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18

01 00 00 - 1

VA Roseburg Health Care System GENERAL REQUIREMENTS

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by drawings and specifications.

B. Visits to the site by Offeror may be made only by appointment with the Contracting Officer’s

Representative (COR)

C. NOT USED

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.2 STATEMENT OF ITEM(S)

General - Project includes the following:

• Install new doors per plan, verify and coordinate prior to ordering.

• Install wall mounted or remote door actuators as needed.

• Provide power to the wall or remote mounted actuators and ADO system as needed

• Repair ceiling, floor systems and base molding to match existing as needed.

• Perform all work in accordance with specs and drawings.

Door Number Door Location Identifier

1 E101A-71 2 C115-1

3 E105-81

4 E100-57

5 E100-1AC

6 E103-3

7 E148D-1AC OUTER

8 E148D-1AC INNER

9 E101-1AC DOCK

01 00 00 - 2

10 E102-1

11 A101-10

12 B104-10

13 A100-10

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the Contractor shall give one week’s notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting

Officer. However, photographs for jobsite record keeping is encouraged.

4. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

01 00 00 - 3

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Subcontractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

1.5 CONSTRUCTION SAFETY REQUIREMENTS

See section 01 35 26 Safety Requirement.

1.6 OPERATIONS AND STORAGE AREAS

A. Working space and space available for storing materials (lay down yard) shall be designated by the COR. The yard must be fenced, secured and clean. Shipping containers and contractor trailers are authorized within the fenced laydown yard. The VA is not responsible for the security of the construction materials, contractor equipment or personal items.

B. Workmen are subject to rules of Medical Center applicable to their conduct. Rules of station will be briefed during pre-construction “kick-off” meeting.

01 00 00 - 4

C. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

D. Execute work so as to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

E. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be terminated at the source and removed. In some cases the COR may authorize the cutting and capping of utilities at locations other than the source. All such actions shall be coordinated with the Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

F. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to, phasing as designated on Drawings.

01 00 00 - 5

2. To insure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor, as designated on Drawings.

G. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment.

These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical

Center operations will continue during the construction period.

H. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

I. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. No water line dead legs are allowed. All water lines to be terminated shall be terminated at the source.

1. All utility service interruptions must be schedule three weeks in advance with the COR. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work

01 00 00 - 6 shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to COR in writing, 21 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR.

Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces. No water lines are to be abandoned.

K. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways.

01 00 00 - 7

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and

COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

01 00 00 - 8

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

For requirements on protecting vegetation, soils and the environment, refer to the terms and conditions of the contract for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.)

disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

01 00 00 - 9

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled

1.11 PHYSICAL DATA

A. Data and information furnished or referred to below is for the Contractor's information. The

Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

B. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations.

Offeror are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly.

1.12 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR's review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

01 00 00 - 10

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National

Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use;

maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. Boilers, pumps, feed water heaters and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

01 00 00 - 11

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.15 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators. Outside type hoist shall be used by

Contractor for transporting materials and equipment.

1.16 TEMPORARY TOILETS

A. Provide temporary toilets for construction crew, ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR, provide suitable dry closets where directed. Keep such places clean and free from flies, and all connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

1.17 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the

Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the

Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Hot water is available at no cost to Contractor. However, any leakage above the first floor IT space will be unacceptable and not worth the risk.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The

Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, 01 00 00 - 12 electrical welding devices and any electrical heating devices providing temporary heat.

Contractor will be allowed use of medical center electricity for all other uses at no cost to the

Contractor, but limited to 110V single phase.

2. If Contractor requires 240V electrical power, they shall provide it at their own expense by use of power generators.

F. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted.

Failure to stop leakage or other wastes will be cause for revocation (at COR's discretion) of use of water from Medical Center’s system.

G. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the

Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the Contractor at Contractor's expense.

1.18 NEW TELEPHONE EQUIPMENT

The contractor shall coordinate with the work of installation of telephone equipment by others if this is part of the project. This work shall be completed before the building is turned over to VA.

1.19 NOT USED

1.20 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and

01 00 00 - 13 illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained.

All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the

VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.21 NOT USED

1.22 NOT USED

1.23 NOT USED

1.24 NOT USED

1.25 NOT USED

PART 2 - SPECIFIC VA MEDICAL CENTER FIRE & SAFETY POLICIES, PROCEDURES & REGULATIONS

2.1 INTRODUCTION

A. The safety and fire protection of patients, employees, members of the public and government is one of continuous concern to this Medical Center.

B. Contractors, their supervisors and employees are required to comply with Medical Center policies to ensure the occupational safety and health of all. Failure to comply may result in work stoppage.

C. While working at this Medical Center, Contractors are responsible for the occupational safety and health of their employees. Contractors are required to comply with the applicable OSHA

01 00 00 - 14 standards found in 29 CFR 1910 for general industry and 29 CFR 1926 for construction. Failure to comply with these standards may result in work stoppage and a request to the Area Director of

OSHA for a Compliance Officer to inspect your work site.

D. Contractors are to comply with the requirements found in the National Fire Protection Association

(NFPA) #241, “Building Construction and Demolition Operation” and NFPA #51B, “Fire

Prevention in Use of Cutting and Welding Processes”.

E. Questions regarding occupational safety and health issues can be addressed to the Contracting

Officer's Representative (COR) (ext. 44302). The Medical Center Safety and Occupational Health

Specialist (ext. 44794 or cell phone 580-8751) or Industrial Hygienist (ext. 44793 or cell phone

580-4898) will advice the COR when requested.

F. Smoking is not permitted in any interior areas of the Medical Center, including all interior stairwells, tunnels, construction and/or service/maintenance sites. (Note: This includes interior posted patient smoking areas, if applicable). Compliance with this policy by your direct and subcontracted labor force is required.

2.2 HAZARD COMMUNICATION

A. Contractors shall comply with OSHA Standard 29 CFR 1926.59 “Hazard Communication”.

B. Contractors shall submit to the VA Safety and Occupational Health Specialist, copies of Material

Safety Data Sheets covering all hazardous materials to which the Contractor and VA employees are exposed.

C. Copies of Material Safety Data Sheets covering all hazardous materials to be used by the contractor shall be submitted to the COR prior to bringing them on VA property.

D. Contractors shall inform the COR of the hazards to which VA personnel and patients may be exposed.

E. Contractors shall have a written Hazard Communication Program available at the construction site, which details how the Contractor will comply with 29 CFR 1926.59.

2.3 FIRES

A. All fires must be reported. In the event of a fire in your work area, use the nearest pull box station and also notify Medical Center staff in the immediate area. Emergency notification can also be accomplished by dialing ext. 44319, 24 hours per day.

B. Be sure to give the exact location from where you are calling and the nature of the emergency. If a Contractor experiences a fire that was rapidly extinguished by your staff, you still must notify the

VA Safety Officer 541-440-1000 (ext. 44794) within an hour of the event such that an investigation of the fire can be accomplished.

2.4 FIRE ALARMS, SMOKE DETECTION AND SPRINKLER SYSTEM

01 00 00 - 15

A. If the nature of your work requires the deactivation of the fire alarm, smoke detection or sprinkler system, you must notify the COR. Notification must be made well in advance such that ample time can be allowed to deactivate the system and provide alternative measures for fire protection.

Under no circumstance is a Contractor allowed to deactivate any of the fire protection systems in this Medical Center.

2.5 SMOKE DETECTORS

A. False alarms will not be tolerated. You are required to be familiar with the location of the smoke detectors in your work area. When performing cutting, burning or welding or any other operations that may cause smoke or dust, you must take steps to temporarily cover smoke detectors in order to prevent false alarms. Failure to take the appropriate action will result in the Contracting Officer assessing actual costs for government response for each false alarm that is preventable. Prior to covering the smoke detectors, the Contractor will notify the COR, who will also be notified when the covers are removed.

2.6 HOT WORK PERMIT

A. Hot work is defined as operations including, but not limited to, cutting, welding, thermal welding, brazing, soldering, grinding, thermal spraying, thawing pipes, or any similar situation. If such work is required, whenever possible the Contractor must notify the COR no less than one day in advance of such work. The COR will inspect the work area and issue a “Hot Work Permit” authorizing the performance of such work.

B. All hot work will be performed in compliance with the Medical Center's policy regarding Hot Work

Permits and NFPA 241, Safeguarding Construction, Alternation, and Demolition Operations, and

NFPA 51B, Fire Prevention in Use of Cutting and Welding Processes, and applicable OSHA standard. A hot work permit will only be issued to individuals familiar with these regulations.

C. A hot work permit will only be issued when the following conditions are met:

1. Combustible materials are located a minimum of 25 feet from the work site or protected by flameproof covers or shielded with metal or fire-resistant guards or curtains.

2. Openings or cracks in walls, floors, or ducts within 25 feet of the site are covered to prevent the passage of sparks to adjacent areas.

3. Where cutting or welding is done near walls, partitions, ceiling, or roof of combustible construction, fire resistant guards or shields are provided to prevent ignition.

4. Cutting or welding on pipes or other metal in contact with combustible walls, ceilings or roofs is not undertaken if the work is close enough to cause ignition by conduction.

5. Fully charged and operable fire extinguishers, appropriate for the type of possible fire, are available at the work area.

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6. When cutting or welding is done in close proximity to a sprinkler head, a wet rag is laid over the head during operation.

7. Assure that nearby personnel are protected against heat, sparks, cut off, etc.

8. Assure that a fire watch is at the site. Make a final check-up 30 minutes after completion of operations to detect and extinguish any smoldering fires.

D. A fire watch shall be provided by the Contractor whenever cutting, welding, or performing other hot work. Fire watcher(s) shall:

1. Have fire-extinguishing equipment readily available and be trained in its use.

2. Be familiar with facilities and procedures for sounding an alarm in the event of fire.

3. Watch for fires in all exposed areas, sound the fire alarm immediately, and try to extinguish only within the capability of the portable extinguishing equipment available. In all cases if a fire is detected the alarm shall be activated even if the fire is extinguished.

4. Maintain the watch for at least a half-hour after completion of operations to detect and extinguish smoldering fires.

E. A “Hot Work Permit” will be issued only for the period necessary to perform such work. In the event the time necessary will exceed one day, a “Hot Work Permit” may be issued for the period needed; however, the COR will inspect the area daily. Hot work permit will apply only to the location identified on the permit. If additional areas involve hot work, then additional permits must be requested.

F. Contractors will not be allowed to perform hot work processes without the appropriate permit.

G. Any work involving the Medical Center’s fire protection system will sufficient notification. Under no circumstances will the Contractor or employee attempt to alter or tamper with the existing fire protection system.

H. The COR will be notified within 30 minutes of the completion of all hot work to perform an inspection of the area to confirm that sparks or drops of hot metal are not present.

2.7 TEMPORARY ENCLOSURES

A. Barriers at this Medical Center: Plastic materials and fabrics used to construct dust barriers must conform to NFPA #701, Standard Methods of Fire Tests for Flame-Resistant Textiles and Films.

2.8 FLAMMABLE LIQUIDS

A. All flammable liquids will be kept in approved safety containers. Only the amount necessary for your immediate work will be allowed in the building. Flammable liquids must be removed from the building at the end of each day.

2.9 COMPRESSED GAS CYLINDERS

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A. Compressed gas shall be secured in an upright position at all times. A suitable cylinder cart will be used to transport compressed gas cylinders. Only those compressed gas cylinders necessary for immediate work will be allowed in occupied buildings. All other compressed gas cylinders will be stored outside of buildings in a designated area. Contractor will comply with applicable standards compressed gas cylinders found in 29 CFR 1910 and 1926 (OSHA).

2.10 INTERNAL COMBUSTION ENGINE-POWERED EQUIPMENT

A. Equipment powered by an internal combustion engine such as saws, compressors, generators and etc. will not be used in an occupied building. Special consideration may be given for unoccupied buildings only if the OSHA and NFPA requirements have been met.

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2.11 POWER ACTIVATED TOOLS

A. The operator of power activated tools must be trained and certified to use them. Power activated tools will be kept in a secured manner at all times. When not in use, the tools will be locked up.

When in use, the operator will have the tool under his immediate control.

2.12 TOOLS

A. Under no circumstances are equipment, tools and other items of work to be left unattended for any reason. All tools, equipment and items of work must be under the immediate control of your employee.

B. If for some reason a work area must be left unattended, then it will be required that tools and other equipment be placed in an appropriate box or container and locked. All tool boxes, containers or any other device used for the storage of tool and equipment, will be provided with a latch and padlock. All tool boxes, containers or any other device used for the storage of tools and equipment, will be locked always except for putting in and removing tools.

C. All doors to work areas will be closed and locked when rooms are left unattended. Failure to comply with this directive will be considered a violation of VA Regulations 1.218 (b), “Failure to comply with signs of a directive and restrictive nature posted for safety purposes,” subject to a

$50.00 fine. Subsequent similar violations may result in both imposition of such a fine as well as the Contracting Officer taking action under the Contract’s “Accident Prevention Clause” to suspend all contract work until violations such may be satisfactorily resolved or under “Material and Workmanship Clause” to remove from the work site any personnel deemed by the

Contracting Officer to be careless to the point of jeopardizing the welfare of Facility patients or staff.

D. You must report to the VA Police Department, Ext. 44330, any tools or equipment that are missing.

E. Tools and equipment found unattended will be confiscated and removed from the work area.

2.13 LADDERS

A. It is required that ladders not be left unattended in an upright position. Ladders must be attended at all times or taken down and chained securely to a stationary object.

2.14 SCAFFOLDS

A. All scaffolds will be attended at all times. When not in use, an effective barricade (fence) will be erected around the scaffold to prevent use by unauthorized personnel. (Reference OSHA 1926.

Subpart L).

2.15 EXCAVATIONS

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A. The contractor shall comply with OSHA 1926 Subpart P. An OSHA "competent person" must be on site during the excavation. The contractor shall coordinate with the COR and utility companies prior to the excavation to identify underground utilities, tanks etc. All excavations left unattended will be provided with a barricade suitable to prevent entry by unauthorized persons.

2.16 STORAGE

A. You must make prior arrangements with the CO for the storage of building materials. Storage will not be allowed to accumulate in the Medical Center buildings.

2.17 TRASH AND DEBRIS

A. You must remove all trash and debris from the work area on a daily basis. Trash and debris will not be allowed to accumulate inside or outside of the buildings. You are responsible for making arrangements for removal of trash from the Medical Center facility.

2.18 PROTECTION OF FLOORS

A. It may be necessary at times to take steps to protect floors from dirt, debris, paint, etc. A tarp or other protective covering may be used. However, you must maintain a certain amount of floor space for the safe passage of pedestrian traffic. Common sense must be used in this matter.

2.19 SIGNS

A. Signs must be placed at the entrance to work areas warning people of your work. Signs must be suitable for the condition of the work. Small pieces of paper with printing or writing are not acceptable. The VA Safety Officer can be consulted in this matter.

2.20 ACCIDENTS AND INJURIES

A. Contractors must report all accidents and injuries involving your employees. The Contractor may use the VAMC Health Center, located in Building #1, for emergency care, or call 911.

2.21 INFECTION CONTROL

A. Contractors must control the generation of dust and the contamination of patient care surfaces, supplies and equipment. Additionally, the Contractor will be required to follow measures described in the Infection Control Construction Checklist . Generally, the Contractor needs to perform the following measures during any demolition phase:

1. The construction area shall be under negative pressure, ensuring there is an appreciable flow of clean air from the VA occupied portion of the facility into the construction area. The air flow shall be sufficiently strong to draw in the plastic door flaps commonly located at the construction entrance or at the specific site within the construction area;

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2. Construction debris being transported through the VA occupied portion of the facility shall be covered and /or whetted.

3. Construction employees shall remove dust-laden clothing before entering the VA occupied portion of the facility.

4. Carpet / sticky mats shall be placed at all construction entrances and satisfactorily maintained so as to minimize the tracking of dust into the VA occupied portion of the facility.

5. Dry sweeping of dust and debris is not to be performed.

B. Control measures 1 - 5 above must be practiced during the construction phase.

2.22 CONFINED SPACE ENTRY

A. Contractor will be informed that the workplace contains permit required confined space and that permit space entry is allowed only through compliance with a permit space program meeting the requirements of 29 CFR 1910.146 and 1926.21 (b)(6).

B. Contractor will be apprised of the elements including the hazards identified and the Medical

Center’s (last employer) experience with the space that makes the space in question a permit space.

C. Contractor will be apprised of any precautions or procedures that the Medical Center has implemented for the protection of employees in or near permit space where Contractor personnel will be working.

D. Medical Center and Contractor will coordinate entry operations when both Medical Center personnel and Contractor personnel will be working in or near permit spaces as required by 29

CFR 1910.146 (d)(ii) and 1926.21 (b)(6).

E. Contractor will obtain any available information regarding permit space hazards and entry operation from the Medical Center.

F. At the conclusion of the entry operations the Medical Center and Contractor will discuss any hazards confronted or created in permit spaces.

G. The Contractor is responsible for complying with 29 CFR 1910.246 (d) through (g) and 1926.21

(b)(6). The Medical Center, upon request, may provide rescue and emergency services required by 29 CFR 1910.246 (k) and 1926.21 (b)(6).

2.23 CONTRACTOR PARKING & MATERIAL DELIVERY

A. Contractor's parking and the delivery of building materials tools etc. must be prearranged with the

COR.

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Infection Control Construction Permit

NOTE: To Be Posted in Construction and Remodel Areas During

Work

Location of Construction: Project Start Date:

Project Coordinator: Estimated Duration:

Contractor Performing Work: Foreman Telephone:

Contract Foreman/ Supervisor: COR Telephone:

YE

S

N

O

CONSTRUCTION ACTIVITY YE

S

N

O

INFECTION CONTROL RISK

GROUP

TYPE A: Inspection, non-invasive activity GROUP 1: Low Risk

TYPE B: Small scale, short duration, moderate to high levels

GROUP 2: Medium Risk

TYPE C: Activity generates moderate to high levels of dust, requires greater 1 work shift for completion

GROUP 3: Medium/High Risk

TYPE D: Major duration and construction activities Requiring consecutive work shifts

GROUP 4: Highest Risk

CLASS I 1. Execute work by methods to minimize raising dust from construction operations.

2. Immediately replace any ceiling tile displaced for visual inspection.

3. Minor Demolition for Remodeling

CLASS

II

1. Provides active means to prevent air-borne dust from dispersing into atmosphere

2. Water mist work surfaces to control dust while cutting.

3. Seal unused doors with duct tape.

4. Block off and seal air vents.

5. Wipe surfaces with disinfectant.

6. Contain construction waste before transport in tightly covered containers.

7. Wet mop and/or vacuum with HEPA filtered vacuum before leaving work area.

8. Place dust mat at entrance and exit of work area.

9. Remove or isolate HVAC system in areas where work is being performed.

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CLASS

III

1. Obtain infection control permit before construction begins.

2. Isolate HVAC system in area where work is being done to prevent contamination of the duct system.

3. Complete all critical barriers or implement control cube method before construction begins.

6. Vacuum work with HEPA filtered vacuums.

7. Wet mop with disinfectant

8. Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction.

9. Contain construction waste before transport in tightly covered containers.

Date 4. Maintain negative air pressure within work site utilizing HEPA equipped air filtration units.

5. Do not remove barriers from work area until complete project is thoroughly…