Attachment 2 537-19-904 Construction SOW Rev1.pdf

Date: 08/31/21

CONSTRUCTION STATEMENT OF WORK FOR

Project Name: Security Corrections - Doors Project Number: 537-19-904

Place of Performance: Jesse Brown VA Medical Center 820 S. Damen Ave Chicago IL 60612

Part 1: Project Scope of Work Overview:

Contractor must provide all tools, materials, components, labor, and supervision for construction to replace doors at Jesse Brown VA Medical Center, Chicago, IL.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude:

Complete all work including submittals, reviews, and quality control within the calendar days from Notice to Proceed (NTP) as shown below.

Project 537-19-904

CONSTRUCTION PERIOD OF PERFORMANCE CHART (IN CALENDAR DAYS AFTER NTP)

Level Complete

Calendar

Days for the Work

VA

Review

Total days after

NTP

Task 1: First Construction Meeting with Documentation 21 14 35

Task 2 – Coordination 21 14 70

Task 3 – Pre-Construction 21 14 105

Task 4 – Mobilization and Performance of the Work 250 28 383

Task 5 – Closeout 21 14 418

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

Part 3: Detailed Project Scope of Work:

GENERAL REQUIREMENTS and PROJECT GOALS The goals of this project are to replace the doors, hardware/locks, and frames for all the doors listed in the issued for Bid & Construction Documents. Doors and frames are not intended to be re-used, unless explicitly stated in Construction Documents. Construction also includes creating a sally port configuration for in-patient mental health Bed Tower 7th floor.

The contractor must meet all requirements, except those noted below, of the follow construction documents:

1. 537-19-904 Security Correction Drawings

2. 537-19-904 Security Correction Specifications

EXCEPTIONS (Outside scope of this construction project):

Contractor will NOT provide reinforcement/modification to room 1438 near the ER in building 1. The requirements related to the police observation room (1438) found in specifications 10 26 41, and drawings 1-A101E, 1-E101E, 1-SC101E, A401, A501 are waived and not part of construction.

LIST OF EXHIBITS OR DRAWINGS to be included:

1. Statement of Conditions Drawings

2. Asbestos Report

SPECIAL TESTING FOR ACCEPTANCE for the work must be:

a. EIA/TIA testing and certification Cat 6A for all communications cable

CONSTRUCTION PROGRESS MEETINGS:

a. The Contractor’s Project Manager and Field Supervisor must provide bi-weekly teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

b. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

c. Submit construction progress meeting minutes issued by email not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Payment and pencil draw log with comparison to schedule of values and percent complete.

h. Detailed 2-week look ahead and shutdown schedule

1. At 25%, 50%, 75% and 95% construction completion, coordinate with the COR for walk through inspection with the VA COR.

Mental Health Construction / Installation:

1. Scope of work to include requirement for Contractor to provide prototype/sample of any product that can be seen or touched by a patient. This is in addition to the typical data sheet used for submittal review and approval. The Station’s Mental Health Environment of Care (MHEOC) Team is responsible for providing project specific review and approval that is in addition of the minimum requirements outlined in the VA Technical Information Library for vandal resistance and anti-ligature. No work in the designated Mental Health area (Bedtower 7th floor) will be installed unless the components are approved by the VA COR and Station MHEOC Team.

DAILY REPORT: The Contractor must provide a Daily Report in compliance with VAAR 852.236-79 DAILY REPORT OF WORKERS AND MATERIAL. Email the Daily Report to the COR not later than 9 am the next working day.

WORK TASKS AS FOLLOWS

Task 1: First Construction Meeting with Documentation: Contractor’s Quality Control Manager and Superintendent must conduct an on-site kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

i. Baseline schedule must denote weekend work. Weekend work required for doors which impact life safety egress or block access hospital departments

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit SF1413 the list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit all required key field staff Resumes for VA approval.

f. Provide a comprehensive submittal and RFI logs.

g. Submit scanned copy of all workers OSHA construction safety training certificates.

h. Submit copies of all required state license and registrations. See Requirements on Project

Specifications and Part 6.

i. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

All submittals listed above must be reviewed and approved by the VA prior to scheduling a site mobilization meeting.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify location where infection control barriers need to be installed to isolate each work zone.

Contractor must review construction drawing phasing notes to determine proper sequence of construction as nearby doors often conflict. Special attention must be paid to all doors which impact means of emergency egress (i.e. stairwell doors), or block access to departments (e.g. Door 14 on 1- A102E and Door 29 on page 1-A105E). Construction of doors which impact egress or block department access must be scheduled for weekends to minimize potential impact.

1. Submit shop drawing identifying work zones. Provide a table with door numbers per zone.

2. Submit shop drawings for demolition work.

3. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

4. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns.

b. Show VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals must be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor must not begin Task 3 until all the requirements of this task have been fulfilled.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

2. Before starting work the Contractor must give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

All construction submittals must be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor must not begin Task 4 until all the requirements of this task have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection

Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance.

VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. Submit a written statement from the Contractor attesting that the Work is Substantial Complete:

a. The final construction inspection and the related work corrections must be completed before the end of the period of performance. Prior to expected Substantial Completion, at 75% construction complete or as noted on the construction project schedule, notify the CO and COR. Provide the following:

i. This notification will allow the COR to coordinate with Designer of Record for final construction completion inspection.

ii. This notification will allow the COR to coordinate with Operations and Maintenance Staff’s schedules to accommodate Demonstration and System Training.

iii. With this notification, the Contractor must provide the COR a list of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

b. At Substantial Completion, the Contractor must notify the CO and COR in writing that work is complete, and the Contractor has completed their quality control measures.

2. Demonstration that the work is complete

a. The Contractor must demonstrate the operation of the system(s).

b. Provide factory startup and certification of all systems.

c. Newly installed piping and distribution system components must be flushed and disinfected prior to being placed in service. Include documenting completion

d. Schedule the demonstration with the COR, 21 days in advance so that the VA Operations and Maintenance staff and the Designer of Record can attend.

e. One demonstration of the correct operation of the system is required. Coordinate for during the day, however if staff and patients are impacted by the demonstration then it must be scheduled at night or on the weekend.

f. If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

g. This demonstration is not to be combined with the System Training functional performance testing.

3. Provide As-Built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with

AutoCAD 2020 or earlier version.

4. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

5. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

Part 4: Procedures Submittals: The Contractor must provide all shop drawings and product submittals via email. All submittals deadlines per Part 2 Period of Performance. Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service.

Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 5: Applicable Performance Standards

Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety

Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA.

b. Project number and the contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

2. Work Hours Restrictions

a. Normal construction hours (workday) 5:00pm to 1am Monday through Friday except the following:

• Work affecting Dialysis, SPS, and Kitchen operations must be performed Saturday 10:00PM to 3:00AM.

• The Hospital is a 24/7 activity and the fact that patient care will always be a priority.

That means work in patient rooms (or that affects patient rooms) must always be planned to begin no earlier than 2000 (and might have to begin later); if work on a room is going to take more than 10 minutes, the VA must always have at least 2 other rooms open to take that 1 room out of service (to allow for the arrival of new patients);

and that walkways/hallways must always be kept clear to transport patients through.

This is an active Hospital and contractors must respect the fact that our mission is to care for patients. Contractor must work around Clinical Staff.

• Work affecting in-patient rooms must be performed Saturdays 10:00AM to 4:00PM Sunday.

• Work affecting the Operating Rooms must be performed Saturdays 10:00AM to noon Sunday. This allow time for the VA to terminal cleaning the operating rooms and be ready for surgeries the next day.

b. Normal construction work hours can only be modified with written approval of the VA Contracting Officer.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied.

e. Crane lifts must be during low patient time and performed Sundays.

f. Any work that closes drive isles, closes building entries or closes public corridors must be during low patient time and performed Sundays.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will provide only one construction key. The Contractor shall provide a relator key box for all

VA keys issued. VA keys will be kept on site in the key box. Provide the VA Representative with the combination. Tag the key box with the field supervisor’s name / email / cell number.

c. Coordinate with the COR an alternate work site for each day. This will allow the vendor another place to work if the scheduled work cannot be completed on the scheduled date because it impacts patient care.

d. The Contractor must check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor must present their ID to get a Vendor’s Day Pass.

e. The Contractor must check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 7 calendar days in advance.

c. System shutdown work must be during low patient demand times performed starting Saturday

10PM to Sunday 3AM.

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification Manual.

Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

• Fire extinguishers, pedestal mounted in the area of work.

• Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

• Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office or office trailer is allowed. No on-site storage or storage trailer is allowed.

Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. All delivered materials, gang boxes, ladders and supplies shall be marked with the Contractor’s name, Forman’s name and cell number, and project number.

d. No photography of VA premises is allowed without written permission of the COR.

e. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

f. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries are to be after hours or weekends. Use only the Polk Street dock. Coordinate with the COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Deliver and move materials and tools in public corridors between 6 pm and 6 am. Do not move materials in public corridors during the business day.

d. No on-site parking or parking in the VA garage from 6 am – 5 pm weekdays. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. During the weekday the existing JBVAMC parking garage is at capacity and reserved for patients and staff. The Contractor may park in the parking garage nights and weekends at the daily rate. It is the Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e. Contractor must only use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV, unless otherwise noted.

b. Provide mitigation activities as outlined in the exhibits: Construction Drawings and

Specifications.

c. The Contractor must provide mitigating activities as outlined in the CONSTRUCTION SAFETY

PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

d. Provide dust tight 1 hour rated temporary construction wall with locking door to isolate the area of work

e. Provide a High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration

(HEPA) recirculating air equipment inside the construction workspace. Include fire seal the existing openings in area of work needed to allow the HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.

f. Including monitoring the negative pressure environment for the construction workspace:

g. Before the start of work provide pressure differential gage at the entry door to the construction area to prove that the construction area is under negative pressure.

Maintain daily logs of reading and submit to the COR weekly. Remove at the completion of construction.

d. When working above the ceiling (maximum 1 ceiling tile at a time) in areas that do not have temporary construction containment, provide dust containment tent or portable containment cube, with HEPA filter negative air system.

e. When working in the surgical suite, all staff must be outfitted with contractor-supplied single-use PPE intended for a sterile surgical suite. Include bonnet, cover-all’s, booties, facial hair covers. This is intended to minimize the terminal cleaning in the OR. Do not allow corrugated carboard into the surgical suite.

f. Wash / wipe all tools and equipment before entering the surgical suite.

g. No trash, used packaging, or construction spoils must be stored in the construction work zone.

Remove each day using covered gondolas.

h. Broom sweep the work area at the end of each day. Provide HEPA vacuum and damp mop daily where broom-sweeping creates airborne dust.

i. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

• Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

• Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

j. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday.

k. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

l. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

m. See project specification manual for all other infection control requirements.

8. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

9. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

10. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance of construction completion.

The final pinout and key blanks must be provided by VA.

b. Exit Signs: All exit signs must be City of Chicago approved red letters on white edge light LED

c. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open source head end equipment.

d. Security Card Access Control: provide a complete and fully functional extension of the existing card access control system including card access readers and electric door strikes.

Include programming, licenses and startup. The existing system is compatible with the VA identification cards and is open architecture based manufactured by Lenell OnGuard by

United Technologies

e. Video Surveillance / Closed Circuit Camera System: Components, Programming, Configuration, and Start up must be compatible with Avigilon Video Security Software manufactured by Motorola Solutions

f. Nurse call system to be compatible with xxx

11. Sole Source Procurement, the Contractor must provide fully functional complete systems, however, include the following sole source procurements for the following special systems:

a. Fire Alarm: Components, programming and start up: Bed Tower JCI /Simplex, all other buildings Siemens

12. Process for excavation is as follows:

a. Identify the areas where excavation is required, and mark for COR review

b. Contractor must verify buried utilities with VA record documents and municipal record documents.

c. Contactor must contact all utilities for locator services in the area of work.

d. There is existing non-utility owned buried services and the Contractor must provide locator services such as ground-penetrating radar and radio frequency techniques.

e. Before excavation the contractor core paved areas to verify concrete/pavement depth.

Coordinate the location of the holes with the COR before drilling.

f. Hand dig all non-paved areas prior to excavation

13. All field staff is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

a. Project Manager Qualifications: The project manager must be an American Hospital Association

Certified Healthcare Constructor. Proposed project manager must provide evidence of management/supervisory experience on at least three healthcare construction projects successfully completed within the last three years.

b. Superintendent Qualifications: The project superintendent must be a National Center for Construction Education & Research Certified Construction Superintendent or be an American

Hospital Association Certified Healthcare Constructor. Proposed superintendent must provide evidence of the successful completion of at least three healthcare construction projects successfully completed within the last three years.

Alternate Superintendent Qualifications: The offeror must identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent.