Attachment_1d_SAFB_DRAFT_PWS_Section_12-Engineering Management_13DEC22.pdf

FA3002XXR00X

SHEPPARD AFB

BMC PWS

13 December 2022

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SECTION 12: Installation Engineering Services

Performance Work Statement (PWS)

Table of Contents

12.1. DESCRIPTION OF SERVICES....................................................................................... 12-2

12.1.1. Overview. ................................................................................................................... 12-2

12.1.2. Engineering Management .......................................................................................... 12-2

12.2. SERVICE SUMMARY. .................................................................................................. 12-23

12.3. GENERAL INFORMATION ......................................................................................... 12-26

12.3.1. General ..................................................................................................................... 12-26

12.3.2. Utility Service contracts: .......................................................................................... 12-26

12.3.3. Hours Of Operation. ................................................................................................. 12-26

12.3.4. Facility Condition. .................................................................................................... 12-26

APPENDIX 12A - PUBLICATIONS ................................................................................... 12-28

APPENDIX 12B - ESTIMATED WORKLOAD DATA .................................................... 12-29

APPENDIX 12C - MAPS AND WORK AREA LAYOUT/GOVERNMENT FURNISHED

FACILITIES (GFF) .............................................................................................................. 12-31

APPENDIX 12D - CONTRACT DATA REQUIREMENTS LIST (CDRL). ..................... 12-32

APPENDIX 12E - COLLATERAL TASKS (DUTIES ........................................................ 12-36

APPENDIX 12F - GOVERNMENT FURNISHED PROPERTY (GFP) ............................ 12-37

APPENDIX 12G - GOVERNMENT-FURNISHED TRAINING (GFT) ............................ 12-38

APPENDIX 12H - ACRONYMS ......................................................................................... 12-39

APPENDIX 12I - OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS 12-40

APPENDIX 12J - SPECIAL TRAINING, CERTIFICATION, AND LICENSING

REQUIREMENTS ............................................................................................................... 12-41

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SECTION 12-1

12.1. DESCRIPTION OF SERVICES.

12.1.1. Overview.

12.1.1.1. The Engineering activity is responsible for managing and providing efficient, effective, and timely engineering services to include Portfolio Optimization and Project Management at

SAFB and any attached, geographically separated, or other related properties under the control of

SAFB. This includes (1) Engineering Management; (2) Portfolio Optimization; and (3) Project

Management. Populate, maintain, update, generate, and manage data and reports from current and other government legacy designated systems, such as Next Generation – Information Technology

(NexGen-IT), and other data collection systems by Higher Headquarters (HHQ) (see Appendix

12D). Provide support to the Emergency Operations Center (EOC) (see paragraph 12.1.2.34.4.).

Note: HHQ is defined as any functional level above the FW, such as Headquarters Air Force

(HAF), Air Force Installation and Mission Support Center (AFIMSC), Air Force Civil Engineering

Center (AFCEC), etc.

12.1.2. Engineering Management

12.1.2.1. Provide a key and dedicated Engineering Manager. This individual shall be responsible for providing oversight and management of all engineering functions and activities. Service

Provider (SP) shall manage the activities of Portfolio Optimization and Project Management functions. Provide project status briefings to all levels of leadership (CDRL 1208, 1213). Integrate various functional and activity management plans to create a comprehensive asset management plan. Oversee business case analyses for various activities and asset options to include effective consideration and communication of cost, benefits, and risk. Ensure facility and infrastructure systems changes are updated to as-built drawings within thirty (30) business days after transfer and acceptance of real property (RP). Provide advice and assistance to the Government representative regarding asset optimization to meet current and long-range program goals and objectives. Comply with all applicable and most current Occupational Safety and Health Act

(OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), DoD, AF, federal, state, and local codes, and requirements. Ensure no adverse notifications are received for fire, safety, or health violations from federal, state, or local authorities for SP maintained systems or equipment. Populate, maintain, update, generate, and manage data and reports from government designated systems i.e., NexGen-IT, and other data collection systems, by AF (see Appendix 12D). Keep programs current with all updates to the applicable guidance.

Generate, distribute, file, and maintain records of all required inspections, testing, training, certifications, operating instructions, local reports, appointments, and policy letters. Ensure data is complete and accurately updated. (CDRL 1223)

12.1.2.2. Provide dedicated full time professional licensed/registered Engineering Manager and professional licensed/registered engineers (mechanical, electrical, and civil) and architects; onsite during normal operation hours and available for after hour response; these positions shall not be

12-3 vacant over sixty (60) calendar days (See Appendix 12I). Maintain fully trained and qualified professionals IAW Appendix 12I

12.1.2.3. Provide information and support to government CE representatives. Actively prepare, participate, and support in all Unit Compliance, Environmental, Safety, Occupational and Health, Compliance Assessment, Management Program, and other inspections. Conduct and participate in ad hoc meetings, teleconferences, Microsoft TEAMs meetings, and information exchange with base and HHQ staff. Respond to all suspenses from base agencies, and HHQ for plans, programming, studies, and briefings. Provide weekly status briefings (CDRL 1201, 1202).

Process, review schedule and report project progress monthly for projects designed by SABER, MACC or through Unspecified Minor Military Construction (UMMC) and Military Construction

(MILCON). Attend and participate in quarterly airfield status briefing to 80 FTW, such as the Air

Operations Board (AOB). Provide technical knowledge and updates for airfield related items and projects. Provide ad hoc briefings to installation senior leadership including but not limited to slides, color boards, material sample boards, story boards, renderings, for project briefs using agencies and SAFB senior leadership to ensure all parties involved have a complete understanding of the completed project. The SP shall hold a monthly briefing to inform the 82 TRW/CC and other base leadership on Civil Engineering (CE) projects.

12.1.2.4. Portfolio Optimization. Provide and manage investment planning through base comprehensive planning, project planning, and requirements integration. Investment planning is the key business process used to plan and prioritize what investments need to be done, where and when, and quantify the organizational risk when funding levels do not enable all investment needs.

Oversee the final integration of the Base Comprehensive Asset Management Plan (BCAMP)

(Projects Supplement averages 587 pages annually). Ensure requirements are prioritized and presented to government for approval. Direct program development and the preparation of programming documents for base executed projects and assist HHQ as needed. Oversee energy and utility management activities. Conduct and participate in ad hoc meetings, teleconferences, and information exchanges with base and HHQ staff. Populate, maintain, update, generate, and manage data and reports from current and future government designated systems, and other data collection systems (see Appendix 12D). The SP shall provide ad hoc reports as requested by the installation leadership.

12.1.2.5. BCAMP. Develop and maintain the BCAMP. Ensure the BCAMP reflects the base prioritized asset investments to include, but not limited to, capacity, reliability, security, operations, maintenance, and renewal projects in a cost effective, sustainable, and defendable program;

quantify risk to support mission readiness. Identify and prioritize issues and related action plans within the BCAMP. Ensure Government required software systems are kept current, complete, and accurate. Conduct, at a minimum, quarterly Asset Management Working Group (AMWG) meetings. Establish an AMWG Charter, membership, setting agendas and ensuring completion of actions. Identify previous, emerging, and unforeseen requirements critical to installation mission

(CDRL 1219, 1220).

12.1.2.6. Base Activity Management Plans (BAMPs) Integrator (BCAMP Manager). Manage

BAMPs and BCAMP activities. Maintain, validate, and update plans and data in the BCAMP.

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Maintain, validate, and update Action Plans and Tabular Data in the BAMPs. Coordinate with

BAMP Managers to include, for example Facilities, Utilities, Transportation Networks and

Airfield Pavements (TNAP), and Real Estate and Natural Infrastructure (RE&NI) to support development of the BCAMP. Ensure the BAMPs are accurate, up-to-date and reflect AF asset management and asset optimization principles. Conduct BCAMP working group meetings monthly and at a minimum quarterly to identify issues, and keep the Government advised of potential mission impacts. Manage Construction Task Order (CTO) Development as prescribed by the program Business Rules provided by HHQ. The title, cost and the acquisition strategy will be listed for each project and shall be coordinated with base leadership, base contracting, execution agent and AFCEC. Utilize AF guidance and industry processes for plan integration. Maintain and update government legacy systems to include NexGen-IT, and government designated replacement systems (CDRL 1221).

12.1.2.6.1. Activity/Sub-Activity Management/Planning (AMPs/Sub-AMPs).

12.1.2.6.1.1. Perform asset management principles to develop and implement an activity management plan in adherence with CE Playbooks

(https://usaf.dps.mil/teams/10041/ceplaybooks/pages/default.aspx).

12.1.2.6.1.2. Assign Activity and Sub-Activity Managers for the areas below.

Activity

Facilities

Sub-Activity

Facilities Structure and Finishes

Land Management* Note this is a sub-AMP to the RE&NI AMP

12.1.2.6.1.3. Perform all applicable actions listed under Activity/Sub-activity when serving as the

Activity lead. Activity and Sub-Activity duties are listed in the paragraphs below.

12.1.2.6.1.3.1. Oversees the life-cycle performance and identifies the condition of all natural infrastructure assets.

12.1.2.6.1.3.2. Reviews and validates condition and requirements generated by inspections and provide feedback to the BCAMP Manager.

12.1.2.6.1.3.3. Assigns, gives direction to, and enforces deliverables from sub-activity subject matter experts (SMEs) for each applicable sub-activity by demonstrating a methodical approach of integrating sub-areas into a comprehensive integrated portfolio life-cycle plan.

12.1.2.6.1.3.4. Chairs respective Activity Management Integrated Working Group (AMIWG) to integrate and synchronize any Sub-AMP Working Group efforts, quarterly.

12.1.2.6.1.3.5. Ensure appropriate members from across the squadron and installation are invited to participate in the AMIWG.

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12.1.2.6.1.3.6. Activity Manager and Sub-Activity Manager shall participate in regular and recurring Facilities Board process to prioritize and incorporate Activity requirements into the

BCAMP.

12.1.2.6.1.3.7. Oversee the sub-activity requirements and integration/prioritization of the sub-activity requirements into the Activity Management Plan (AMP) to plan, program, budget, and execute resources necessary for optimal life-cycle operation of the activity using a risk-based approach. AMPs shall be briefed to the government no less than annually. (CDRL 1239)

12.1.2.6.1.3.8. Initiate inspection and root-cause analysis protocols to update compliance inspections to reflect actual asset conditions. Report findings and recommended courses of action to the government as requested.

12.1.2.6.1.3.9. Plan and execute asset inspection, based on inspection protocols, in accordance with (IAW) AFIMSC guidance or frequency and at a minimum once every five (5) years.

12.1.2.6.1.3.10. Perform a condition assessment when facility maintenance is accomplished that changes the condition status.

12.1.2.6.1.3.11. Attend work request review board (WRRB) when applicable tasks are being evaluated.

12.1.2.6.1.3.12. Ensure completion of Future Year Defense Program (FYDP) +3 plan for each

AMP as per AFI 32-1001. Civil Engineering Operations.

12.1.2.6.1.3.13. Establishes/Leads quarterly Sub-Activity Working Groups (at a minimum) and ensures appropriate members from across the squadron and installation are invited to participate in these events. SP shall develop minutes of meetings and distribute to USG and representatives, within ten (10) business days after meeting.

12.1.2.6.1.3.14. Maintain accountability of Sub-activity asset inventory. Implement HHQ requirements for RP accounting to define all sub-AMP assets.

12.1.2.6.1.3.15. Performs annual review of applicable information. Submits accurate inventory, demonstrates progress, and maintains currency of facility condition assessments within assigned sub-activity assets.

12.1.2.6.1.3.16. Determines and reports the magnitude and impact of the degraded facility systems on factors such as mission risk.

12.1.2.6.1.3.17. Defines the scope and cost alternatives for solutions/requirements to remedy root cause of abnormality to mitigate risk and maximize return on investment (ROI).

12.1.2.6.1.3.18. SP shall plan requirements that align with government and mission requirements for proper execution methods (e.g., PM, in-service work plan (IWP), and AMP).

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12.1.2.6.1.3.19. Benchmarks sub-activity with industry and Government agencies. Continuously improves the processes, suggests changes to CE Playbooks, and incorporates best practices.

12.1.2.6.1.3.20. Reports to the Activity lead to advocate for Sub-Activity investments and ensure proper coordination with HHQ programming authorities and programmed into the

AMP/investment plan, as applicable.

12.1.2.6.1.3.21. Coordinates with Activity lead to ensure all Sub-Activity requirements are logged in the NexGen-IT system for inclusion in HHQ AMP reviews, as applicable.

12.1.2.6.1.3.22. Develop cost estimates, review plans, and advise on RE&NI projects in coordination with the government.

12.1.2.6.1.3.23. Ensure Sub-Activity planning incorporates category management guidelines from

HHQ. Category management is the direction to standardize asset types/manufacturer across the installation.

12.1.2.6.1.3.24. Reviews PWS, contract specifications, and projects to ensure the Government receives mission capable/high performing/ warrantied products.

12.1.2.6.1.3.25. Reviews cost estimates for all projects and provides feedback to the government.

Operations engineering costs estimates shall be at least to the level-5 detail.

12.1.2.6.1.3.26. Attends design charrettes, performs, and submits project design reviews at each contract milestone to ensure quality; maintainable projects are being implemented.

12.1.2.6.1.3.27. Reviews and provides government feedback on construction material submittals as applicable to ensure quality/warrantied/maintainability.

12.1.2.6.1.3.28. Manage the BAMP to develop a consistent and transparent prioritized list of investment needs (projects) for each of the activities for example, facilities, utilities, TNAP, and

RE&NI, that will achieve the agreed AF common levels of service and other strategic requirements at the lowest risk. The AMPs identify a ten (10)-year financial forecast; Program Objective

Memorandum (POM). Ensure the BAMPs are accurate, up-to-date and reflect AF asset management and asset optimization principles. Conduct BAMP working group meetings, identify issues, and keep the Government advised of aspects with potential mission impacts. Utilize AF guidance and industry processes for BAMP investment strategies (CDRL 1204).

12.1.2.6.1.3.29. Facilities AMP. Manage facilities AMP to ensure all recommendations/decisions from the facilities AMP working group are vetted upward through the unit's asset management structure. Implement AF standards for planning, design, construction, operation, maintenance, repair, sustainment, restoration and modernization, and demolition of facility assets, including unaccompanied housing, as well as facility space management, space planning and service contracts (solid waste/grounds/custodial). Validate and refine timing and prioritization of investments, align/de-conflict requirements/projects across all methods of execution, and complete accurate project design data/documentation. Track and evaluate goals, metrics, and trends ensuring

12-7 the activity meets or exceeds applicable Service Summaries to deliver optimal service. Provide annual Sustainment, Restoration & Modernization (SRM) Integrated Priority List (IPL), and

Demolition Project Listing through current IT System using established ROEs and the appropriate program Business Rules, and Annual O&M Demolition Obligation Report through HHQ.

12.1.2.6.1.3.30. Facility Sub-AMP Activities. Coordinate with AMP Managers and AMP

Integrators to ensure all issues, overarching systems and process problems are well defined and logged in government designated data system for Facilities Structure and Finishes and Land

Management Sub-AMP Activities. Ensure all physical features, cost accounting, asset performance and life cycle programming data is accurately associated with those specific Facilities

Structure and Finishes Activity for example, substructures, shell, and interiors including roofs, interior/exterior walls, windows and doors, floors and foundations, and stairs; and specific to the

Land Management Sub-AMP Activity for example range sustainment, pest management, compatible land use and encroachment prevention, Bird/Wildlife Aircraft Strike Hazards (BASH), and applicable airfield management activities. Validate and refine timing and prioritization of investments for specific AMP investment planning.

12.1.2.7. Return On Investment (ROI) Analysis. Develop and implement ROI analyses that support asset optimization principles, utilizing AF and HHQ guidance and tools, as well as incorporating industry “best practices”. Recommend appropriate level of facility investment, for example asset disposal, consolidation, and recapitalization to ensure best ROI and identify the minimum number of facilities at the lowest life-cycle cost to support the installation mission.

12.1.2.8. Air Force Strategic Vision and Transformation Initiatives. Perform activities that support the strategic vision and evolving requirements to integrate AF Transformation requirements into integrated planning functions with the approval of the Base Civil Engineer (BCE) and HHQ.

12.1.2.9. Utilize existing and new tools and processes to include for example, Mission Dependency

Index, Facility Condition Index, Facility Condition Assessments, AMPs, BCAMP, and Integrated

Dashboard (I-File). Adapt to changes and utilize AF facilities management and infrastructure management IT solutions to include for example, AF “NexGen-IT” and government designated replacement systems.

12.1.2.10. Life Cycle Cost Management. Perform and document Life Cycle Cost Management, in support of programmed current FY+2 future years plans. Coordinate with the CE Operations and

Installation Management functions. Provide information and support to government designated

CE representatives upon request.

12.1.2.11. Space Optimization and Utilization. Develop and implement Space Optimization goals and objectives that reflect AF policies and goals according to AFIMSC. Assess and validate space use and requirements and present recommendations to Space Utilization Board. Maintain accurate and up to date Space Utilization Tool(s) and government designated replacement systems. Keep the space type and user assigned space data up to date. Manage, assess, and validate existing RP assets and requirements, to include, for example facility space use surveys, needs assessment, consolidation opportunities, and requirements validation; to include planning and coordinating the

12-8 use of temporary facility space. Assess existing and new mission allocations and prepare reallocation proposals to ensure efficient and adequate use of RP assets. Maintain the AF

Optimization Space Utilization Program. Establish and manage the Base Space Optimization

Working Group. (CDRL 1222)

12.1.2.12. Community/Master Planning. Provide comprehensive planning for the installation including developing, maintaining, and continually updating base plans for example the Planning

Districts, Installation Development Plan (IDP) (CDRL 1205), Area Development Plans (ADP), and Executive Summary. Manage off-base planning coordination activities, the site planning process, and airfield planning. Through the Installation Development Plan, assist base leadership to determine long range plans, construction programs, and land utilization through the facility siting process. Ensure plans are complete, accurate, current, and include composite constraints and opportunities, infrastructure, land use, transportation, Capital Improvements Program, and other components, as mandated by regulations and HHQ guidance. Review and update plans annually and as changes occur. Prepare and submit all plans for the Facilities Board (FB) approval and annual submission to HHQ. Prepare area development plans as required by the Government.

Manage, plan, review all projects and provide technical expertise and information. Maintain and update base maps as required (CDRL 1205, 1207). Maintain current information in government approved computer database applicable to Community Planning. Provide short-notice briefings to command personnel on all selected parts of the Installation Development Plan. Maintain a database of historical facts and photos, and current photos for computer or hard-copy briefings. Ensure that proposed projects, designs and work underway conforms to the Installation Master Plan. Provide hard bound copies of plans and studies as requested by the government.

12.1.2.13. Intergovernmental Integration. Coordinate, analyze, and prepare reports to base senior leadership and other organizations on all off-base actions that could affect the wing’s mission RP, or other related activities. This includes, but not limited to, attending scheduled meetings with city and county personnel and any other related meetings (average two (2) meetings per month) where items are discussed or presented.

12.1.2.14. Facility Sitings. Investigate site conditions and perform constraints and opportunities analysis of proposed siting action. Assess site development impacts for sustainability, includes, but not limited to, land use, transportation, and low impact development. Ensure sitings are consistent with land use plans and integrated into the Installation Development Plan (CDRL 1205, 1207).

Develop alternatives for siting action and prepare siting approval documentation. Coordinate proposed siting actions with requestor, RP, environmental, wing safety, airfield management and appropriate personnel to ensure siting has proper justification, and location is feasible for the new function. Present siting recommendation to Facilities Board Working Group (FBWG) and obtain

FB siting approval (approximately eight (8) siting recommendations presented annually (CDRL

1224).

12.1.2.15. Airfield Planning, Obstructions. Prepare and coordinate waiver packages to airfield criteria for permanent and temporary (not related to construction) obstructions for Wing

Commander and HHQ approval (average of six (6) waiver packages required annually) (CDRL

1206). Participate in base safety operational risk management assessment for all airfield waiver

12-9 requests. Participate/coordinate, as appropriate, with operations, safety local community, and FAA on airfield related activities. Perform annual airfield waiver review. Brief the FB annually on airfield waivers and obstacle reduction initiatives as mandated by regulations or HHQ guidance.

Cooperate with government staff on presentation of airfield conditions and issues to the AOB.

Coordinate sitings to avoid encroachment into established airfield clear zones.

12.1.2.16. Explosive Safety. Manage and update explosive site plans and explosive waiver for

SAFB, incoordination the Wing Safety office.

12.1.2.17. Landscaping Design. Develop and maintain base landscaping design standards for facilities, improved grounds, and semi-improved areas. Maximize xeriscaping opportunities after gaining FB approval. Comply with USAF Landscape Design Guide and SAFB’s Installation

Facility Standard (IFS) guidance.

12.1.2.18. Encroachment/Air Installation Compatible Use Zone (AICUZ)/Installation

Comprehensive Encroachment Management Action Plan (ICEMAP). Manage base encroachment program AICUZ, and ICEMAP. Develop and maintain Installation Development Plan (CDRL

1205, 1207), AICUZ Study, ICEMAP, Installation Development Plan Tabs, Geo Base Program and Annual Airfield Waivers (CDRL 1206). Coordinate actions to accomplish AICUZ noise study with aircraft operations and maintenance personnel for example AFCEC, AICUZ and ICEMAP contractors, to retrieve data necessary to accomplish the reports. Work with contractors and government personnel to develop the AICUZ and ICEMAP studies. Monitor public release of the

AICUZ and ICEMAP information to inform and coordinate with surrounding community any changes to AICUZ noise and accident potential zones (APZ). Coordinate AICUZ issues with local community and brief local civic or regional encroachment issue groups by the Government. Brief

Environmental Safety Occupation Health Council (ESOHC) and the installation’s leadership on noise issues. Perform coordination with local, regional, and state officials and other agencies.

Represent installation on local community planning issues and attend meetings (approximately ten

(10) meetings per year). Evaluate the AICUZ and ICEMAP studies annually, update and coordinate with appropriate agencies. Conduct formal validation every two years. Provide assistance in collecting updated flight track, frequency, aircraft type, and other operational changes in flying mission. Coordinate formal evaluation with Safety, Bio- Environmental Engineer (BEE), Airfield Operations and flying units. Oversee public notification in coordination with Public

Affairs and Installation Commander. Attend the public release meetings as a technical adviser

(CDRL 1209, 1210, 1211, 1212).

12.1.2.19. Environmental Planning/National Environmental Policy Act and Environmental Impact

Analysis Process (NEPA/EIAP). Manage the EIAP process. Prepare (within six (6) months of request), review, and maintain Environmental Assessments (EA), Environmental Baseline Surveys

(EBS) (within six (3) months of request), and Request for Environmental Impact Analysis (EIA)

(within ten (10) business days after the submission date) and other forms by HHQ. Execute the environmental impact analysis process. Management also includes for example, coordination of all

EIAP actions, determination of EIAP actions for projects, assistance in EIAP document preparation, and preparation/oversight of minor environmental assessments. Provide consultation on statements of work for contracted EIAP projects, obtain approval of analyses EIAP action, and

12-10 coordinate wetlands/floodplains finding of no practical alternative with HHQ. Perform related activities including coordination of wetlands environmental assessments. Perform required intergovernmental coordination on NEPA EIAP action documents, review draft environmental assessment (EA), and environmental impact statements (EIS) for compliance. Review and prepare record of decision and attend public meetings. Prepare and coordinate environmental impact analysis with the Government within ten (10) business days after the submission date.

12.1.2.20. Installation Facility Standards (IFS). Develop and maintain IFS IAW AF guidance and publications, including but not limited to, the AF Corporate Facilities Standards (AFCFS). AFCFS and IFS works together to clearly define the acceptable range of quality for Sheppard AFB design and construction. The AFCFS is a program of acceptable facility quality standards to lower initial costs, life-cycle costs, energy use, and water use. The IFS replaces the Architectural Compatibility

Plan, which is a component of the IDP. For further information and guidance, refer to http://afcfs.wbdg.org/.

12.1.2.21. Program Development. Develop and execute specific program plans for facilities, environmental, dorms, infrastructure, traffic, and signage. Develop programming documents for work task or facility projects assigned for Opportunities (term used in NexGen-IT for projects that have been programmed but not pushed to being a “Capital Project”, i.e., funded) and facilitate FB

Working Groups (FBWGs) and FBs. Develop all required programming documents for: a) DLA such as the DLA MILCON and DLA Specified & Unspecified Minor Construction projects requested by AF Petroleum Agency; b) NAFIs such as the NAF Major Construction projects and

NAF Small Projects requested by NAFIs such as AFPC/SV or AAFES; c) others such as private organizations like banks and credit unions and those who offer gifts of real property to the installation and d) UMMC & MILCON. Comply with all applicable and most current OSHA, EPA, National Fire Protection Association (NFPA), DoD, AF, federal, state, and local codes, and requirements as well as HHQ Program Business Rules, standards, and instructions. Populate, maintain, update, generate, and manage data and reports from current and government designated systems, and other data collection systems by HHQ. Ensure the data is complete and accurately updated. Provide information and support to government designated CE representatives. Work closely with the BCAMP Manager and AMP Managers to articulate risk exposure for different funding levels and funds allocation based on prioritized mission criticality and dependency, determine requirements, and prepare the necessary documentation to obtain the authority to execute the project. Maintain close contact with all base organizations, associate units, and HHQ.

Ensure project documentation is completed based on the work classification and total funded cost of the facility project. Document projects on Civil Engineering Work Request or Military

Construction Project Data Sheet, NexGen-IT, and government designated replacement forms, tools, and processes. Ensure project documents are signed by an appropriate approving official and follow guidance provided in the current HHQ Delegation of Authority policy letter. Complete a

MILCON Project Data Sheet for projects requiring HHQ, Air Staff, or congressional approval.

Data sheets shall include a detailed cost estimate, requirement, justification, and impact if not provided. The sheet shall also include site plans, before and after floor plans, or new proposed floor plans if applicable. For new construction or additions, a space requirements calculation is also required.

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12.1.2.22. Project Programming. Load Opportunities in NexGen-IT, acquire the authority and advocate for funding necessary to accomplish the planned work using the most current Program

Business Rules provided by HHQ. Program contracted projects in government directed funding programs for example Facilities Sustainment, Restoration and Modernization (FSRM), Operations and Maintenance (O&M), Military Construction Program (MCP, UMMC or MILCON), Dormitory, Non-Appropriated Fund (NAF), Defense Health Program (DHP), Defense Logistics

Agency (DLA), and Rapid Engineers Deployable Heavy Operational Repair Squadron Engineer

(RED HORSE). Develop, complete, and acquire approval for all project programming documents in current FY as well as develop complete project programming documents in current FY+2 future years. In addition, develop complete draft programming documents for all projects in current FY+3 future years. Compile project requirements and appropriate programs. Develop facilities project programs and determine facility requirements IAW the Installation Development Plan (CDRL

1205, 1207), CE Work Request, AMPs, and other means. Classify work correctly, for example facilities projects and obtain project approval from the authorized authority. Submit programs through the FBWG/FB to obtain approval. Compile, develop, and maintain comprehensive, complete requirements documents and cost estimates that facilitate the planning, programming, design, and construction of facility projects. Obtain all required coordination and approval. Ensure projects are programmed, designed, and constructed IAW appropriate regulations, codes, instructions, and base standards. Manage and maintain current, accurate data in NexGen-IT and all other government-mandated data systems for all facility programs. Complete accurate project programming indicating refined, identified, and validated project scopes and cost estimates.

Ensure project scopes identify and validate all project requirements. Develop programming estimates and maintain documentation with each project. Submit wing-approved programs and project data as requested to HHQ. Advocate for approved programs. Provide planning, programming, and engineering support to HHQ actions for example, site surveys, process action teams, and site activation task forces engaged in facility assessments, the bed-down of new missions, the realignment of existing missions, and similar activities. Provide planning, programming, and engineering support to Non-Appropriated Funds (NAF) projects call for AFB

Capital Improvement Fund (AFBCIF) projects, NAF Report to Congress and NAF Projects Call for Small Projects, through HHQ, annually. Provide OSD-Funded Community Projects, through

AFSVA/SVI and HHQ as requested.

12.1.2.23. Determine program funding source and obtain and maintain project approvals, certifications, and records. Assist customers on project request initiatives/requirements, development of project scope and initial cost estimates, including considerations for example, communications equipment.

12.1.2.24. Energy and Utilities Management. Manage all activities and functions related to leading, managing and directing the people and resources dedicated to performing utility and energy management activities. Develop and maintain a base energy master plan. Comply with all applicable OSHA, EPA, federal, state, and local codes, and requirements as well as HHQ standards, directives, and instructions.

12.1.2.25. Energy Management. Serve as Base Energy Manager (BEM). Provide activities dedicated to achieving current federally mandated energy reduction goals without degrading

12-12 operational readiness or mission accomplishment. Promote renewable energy, new technology and engineering methods. Reduce utility input requirements and maximize the use of highly efficient products wherever practical, as warranted by life cycle cost analysis. Ensure base energy consumption and billing is accurately verified, and reimbursable customer usage is accurately determined and reported. Track and verify energy reduction with data from monthly utility bills.

Generate, manage, and analyze reports from data gathered from the AF Energy Reporting System

(AFERS), NexGen-IT, government designated replacement system, and other data collection systems HHQ. Manage and perform activities associated with the purchase or generation of energy and maintenance of utilities infrastructure. These activities include for example purchasing, peak load shaving, and total costs associated with the energy acquisition. Maintain knowledge currency in all aspects of federal energy and utilities management and acquire energy management training or training deemed equivalent by the HHQ Energy Manager and Utility Manager. Complete an

Energy Plan and progress toward meeting plan objectives. The Energy Manager shall work directly with the HVAC, EMCS, Facilities, Utilities and Operations Engineering Sections to plan, organize, direct, and implement utility management programs to reduce energy consumption and determine the most efficient and sustainable systems for use. Provide technical and practical advice. Develop, coordinate, and implement utility management measures related to building heating and cooling, electrical usage and water conservation. Benchmark energy consumptions against best practice guidelines. Recommend changes in patterns of consumption to minimize utility costs and usage. Participate in renovation and new construction projects concerning the design of facilities to ensure maximum resource efficiency and sustainability. (CDRL 1214)

12.1.2.26. Energy Awareness. Develop and manage an awareness and culture change program to ensure energy awareness materials and strategic conservation information is disseminated to all personnel. Lead installation level Energy Management Steering Group (EMSG) and ensure messages are consistent with AF Energy Strategic Communications Plan. Establish, implement, and update an energy conservation program to ensure HHQ and base energy/utility reduction goals are identified and progress toward meeting objectives are met.

12.1.2.27. Energy Programs and Projects. Develop energy projects and ensure project energy information is updated and maintained in NexGen-IT, government designated replacement system(s), and other data collection systems. Perform life cycle cost calculations using latest version of Building Life Cycle Cost (BLCC) software or government designated replacement system. The BEM responsibilities include for example review of all studies, designs, and capital investment projects to ensure energy savings strategies are applied, analysis of investment opportunities to include third-party investments, investigation of alternative energy sources, and analysis of energy cost savings. Prepare and deliver information and support data calls as requested by HHQ. Provide information and support to government designated CE representatives.

12.1.2.28. Utility Management. Provide management of all activities associated with the purchase of utilities (electricity, natural gas, water, wastewater, reuse-water, etc.) serving the installation.

Track and verify consumption and cost associated with each utility and ensure service and cost compliance with contractual agreements or memorandums with the Government. Calculate, verify, and distribute all utility reimbursable rates to customers NLT December 1 each year or thirty (30) business days prior to rates taking effect. Perform utility contract reviews and assessments and

12-13 report any discrepancies or proposed rate increases to BCE and HHQ (CDRL 1215, 1216, 1217).

Develop new or modify existing contract agreements to support utility and energy service requirements to support mission with support from BCE installation contracting, legal office, HHQ, and Air Staff. Validate all metered AF facilities are accurately read and meter data correctly recorded monthly. Repair base owned defective meters and coordinate with utility providers to ensure defective meters are promptly repaired. Verify that each utility provider calibrates meters according to industry guidelines and maintain a log of all calibrations. Verify and validate utility bills and reimbursable accounts monthly. Establish a means of estimating energy consumption and address billing errors during periods of meter disruption. Input validated utility bill data into AETC

Planning and Programming System (APPS) and government designated replacement systems.

Separate input data by direct and reimbursable costs for all billed installation codes associated with the controlling installation. Generate, manage, and analyze reports from data gathered to aid in energy management programs and statistical and historical analysis of consumption and cost to provide technical assistance in budgetary analysis and distribution. Provide technical assistance to other sections utility requirements for potential expansion and renovation of installation infrastructure. Provide oversight of energy and utility vulnerability and security assessments.

Ensure all billing, including billing of reimbursable customers, are completed by the fifteenth

(15th) of the month (CDRL 1218).

12.1.2.29. Provide Engineering Technical Support. Manage engineering efforts (e.g., Review, Drafting, Surveying, IGI&S and Engineering Records Management) by Architect/Engineer (A/E)) services and by outside-design efforts such as AF Civil Engineer Center (AFCEC), United States

Army Corps of Engineers (USACE) or Naval Facilities Engineering Command (NAVFAC).

Comply with all applicable OSHA, EPA, NFPA, DoD, AF, federal, state and local codes, and requirements as well as HHQ standards. Populate, maintain, update, generate, and manage data and reports from current and government designated replacement database system, and other data collection systems. Provide information and support to government designated CE representatives.

12.1.2.30. Design Management. Provide design management and support for all projects. Project design efforts can be accomplished by outside-design support using CE on-board A/E contracts, AF Civil Engineer Center (AFCEC), United States Army Corps of Engineers (USACE) or Naval

Facilities Engineering Command (NAVFAC). The government will have ultimate authority and be responsible for determining the method of design execution. All Ready for Construction documents must bear the seal and signature of a professional licensed engineer and/or registered architect of record and the firm’s Texas registration seal. Ensure non-programmed mission requirements are designed during the fiscal quarter they are entered in program. The SP shall obtain authorization by the BCE prior to submitting any project as Design/Build and shall provide documentation showing pros and cons of design efforts. Provide documentation required by 82

CONS to obtain the project control number on fully designed projects. A project is design complete when the local contracting office issues a control number. Project design will be managed and executed project by project in a transactional basis funded by the government using multiple funding streams such as dFSRM, PTO/CTO, UMMC, MILCON, and MAJCOM.

12.1.2.31. Design. Ensure designs meet compliance with all applicable building codes, fire codes, safety codes, handicapped accessibility codes, regulatory laws, Unified Facilities Criteria (UFC), 12-14

AF directives, and base standards. Provide complete, accurate design review and cost estimate review for all elements of the project including, but not limited to demolition, mechanical, plumbing, civil, structural, lighting, communication, architectural, life safety, fire protection, environmental, handicapped accessibility, historical preservation, acoustical, interior design, community planning, irrigation, furnishings/equipment relocation, ATFP, and landscape architecture.

12.1.2.32. Design Review & Project Requirements Process. Develop a Design Review and Project requirements process. Coordinate and document complete design process with the Government

CE representative, the customer, and all other applicable base organizations, using agencies, associated groups, and external organizations to further refine and coordinate project requirements and criteria identified during project programming (CDRL 1203). Coordinate, schedule, and host charrettes, thirty-five (35%), sixty-five (65%) and ninety-five (95%) design reviews and follow-on design reviews as applicable. Forward review drawings and specifications to base agencies for review an allow a minimum of three (5) business days for review of projects. Review and provide review comments in a timely manner within the required review period specified in the A/E statement of work and / or the design agency’s established review schedule. The Community

Planner, Programmer, project engineers and architect shall participate in design charrettes and reviews and provide written comments by all involved disciplines. SP shall submit their design review comments to CORs minimum of two (2) business days prior to submitting their comments to the design agency (CDRL 1225). Verify and incorporate comments from prior reviews. Control project scope and cost to remain within AF space standards and project programmed amount. For

MILCON, UMMC and FSRM projects, serve as technical advocate for the BCE and base using agency; provide coordination, support, and functional/technical design reviews. The SP shall provide Design Status Report to BCE, Chief COR (C-COR) and CORs, minimum every two (2) weeks as well as provide updates and briefings to installation leadership (CDRL 1201).

12.1.2.33. Project Management.

12.1.2.33.1. Provide a dedicated full time Engineering Manager registered as a Professional

Engineer (PE) or Registered Architect (RA) with minimum five (5) years of proven experience;

one (1) dedicated full time registered PE in each of three (3) disciplines (Mechanical, Electrical, and Civil); and two (2) dedicated full time Registered Architects, all with minimum five (5) years of proven experience (see Appendix 12J).

12.1.2.33.2. Develop Fire Protection drawings, stamped by a licensed Fire Protection Engineer, for all fire protection projects and any projects with fire protection components. All shop drawings are subject to periodic review by the government.

12.1.2.33.3. Maintain fully trained and qualified professionals, with certifications, licensing, and experience.

12.1.2.33.4. SP shall be the engineering program manager for all design and construction activities at SAFB to include Lake Texoma Recreations Annex, and Frederick Airfield. Manage all projects from design to construction completion using cradle-to-grave concepts. Provide timely, effective

12-15 project management to avoid contract time extensions due to government delays. Provide timely and complete RFI responses and modification request packages to 82 CONS, and timely requests to

HQ for modification funds. Additional activities include, but not limited to, development and management of specialized engineering surveys, studies, and programs used to assess and manage all infrastructure systems, including support of others doing such work for the Government. Ensure facility and infrastructure systems changes are updated to as-built drawings within thirty (30) business days after acceptation of, Transfer and Acceptance of DoD RP. Ensure quality products and workmanship are obtained for facility/infrastructure projects.

12.1.2.33.5. Comply with all applicable and most current OSHA, EPA, NFPA, DoD, AF, federal, state, and local codes, and requirements as well as HHQ standards to include Tri-Service Spatial

Data Standards Facilities, Infrastructure and Environment (SDSFIE) standard for Computer Aided

Design & Drafting/Geographical Information System (CADD/GIS).

12.1.2.33.6. Populate, maintain, update, generate, and manage data and reports from current and government designated replacement database system, such as NexGen-IT, and other data collection systems. Update government designated replacement system(s) throughout the lifecycle of the project from planning to completion for activities to include, but not limited to, O&M and MILCON projects. Ensure data is complete and correct.

12.1.2.33.7. Provide information and support to government designated CE representatives.

Validate that site approval, applicable environmental documentation, and other required documentation have been coordinated and approved. Coordinate and schedule utility outages, road closures, and facility disruptions to minimize impact to customers and other base organizations and report to base populous through all available resources; ensure the BCE, C-COR and CORs are kept abreast of all related activities, i.e., pre-construction conferences and final inspections.

Provide an accurate project design program that includes programmed, non-programmed (pop-up), and Emergency programmed mission requirements based on government approved prioritization listing and ensure accurate and complete project management documentation.

As a minimum, the following contract records must be included in the project folder:

• SOW and Specs

• Control Number Package:

• Transmittal Letter (for control number review)

• Form 1391 of AF 332

• CWE

• Schedule B

• Green Procurement Form 47

• Form 66 (Required submittal List)

• Liquidated Damages Letter

• Transmittal Letter (Solicitation request)

• Form 9 (Purchase Request)

• Any RFI’s and CE’s responses

12-16

• Copy of the Contract

• Notice to proceed

• AD Form 103 (Base CE Work Clearance)

• AF Form 3064 (Contract Progress Schedule)

• AF Form 3000 (Material Submittals)

• Any test and lab reports

• AF Form 1477 or similar form (Daily Inspection Records)

• AF Form 3065 (Weekly Progress Reports)

• All Modifications:

o Transmittal Letter o Gov’t Estimate o Form 9L (incl. OARS if prior year funds) o Copy of the Modification Scope

• Copy of the final punchlist

• AF Form 1354 (Real Property Record)

• DD Form 2626 (CEPARS)

12.1.2.33.8. Structural Interior Design (SID) and Comprehensive Interior Design (CID).

12.1.2.33.8.1. Provide SID and CID for projects, or in support of other base requirements.

12.1.2.33.8.2. Landscaping Design. Develop, design, and maintain base landscaping design standards for facilities, general-purpose grounds, and unimproved areas.