Attachment_1b_SAFB_DRAFT_PWS_Section_10-Installation Management_13DEC22.pdf

FA3002XXR00X

SHEPPARD AFB

BMC PWS

13 December 2022

10-1

SECTION 10: Installation Management

Performance Work Statement (PWS)

TABLE OF CONTENTS

10.1. DESCRIPTION OF SERVICES. ........................................................................................ 10-2

10.1.1. Overview. ....................................................................................................................... 10-2

10.1.2. Installation Management. ............................................................................................... 10-2

10.2. SERVICE SUMMARY. ..................................................................................................... 10-26

10.3. GENERAL INFORMATION............................................................................................. 10-30

10.3.1. General. ........................................................................................................................ 10-30

10.3.2. Environmental Setting. ................................................................................................ 10-30

10.3.3. Permit Requirements and Designations. ...................................................................... 10-30

10.3.4. Environmental Fees. .................................................................................................... 10-31

10.3.5. Asset Optimization....................................................................................................... 10-32

10.3.6. The Space Utilization Working Group (SUWG). ........................................................ 10-32

APPENDIX 10A - PUBLICATIONS ...................................................................................... 10-33

APPENDIX 10B – ESTIMATED WORKLOAD DATA ....................................................... 10-34

APPENDIX 10C - MAPS AND WORK AREAS LAYOUT / GOVERNMENT FURNISHED

FACILITIES (GFF) ................................................................................................................. 10-40

APPENDIX 10D - CONTRACT DATA REQUIRED LIST (CDRL) .................................... 10-41

APPENDIX 10E - COLLATERAL TASKS (DUTIES) ......................................................... 10-48

APPENDIX 10F - GOVERNMENT FURNISHED PROPERTY (GFP) ............................... 10-49

APPENDIX 10G - GOVERNMENT FURNISHED TRAINING (GFT) ................................ 10-50

APPENDIX 10H - ACRONYMS ............................................................................................ 10-52

APPENDIX 10I - OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS .. 10-53

APPENDIX 10J - SPECIAL TRAINING, CERTIFICATION, OR LICENSING

REQUIREMENTS ................................................................................................................... 10-54

APPENDIX 10K - INHERENTLY GOVERNMENTAL FUNCTIONS. .............................. 10-58

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SECTION 10-1

10.1. DESCRIPTION OF SERVICES.

10.1.1. Overview.

10.1.1.1. Installation Management function is responsible for (1) Civil Engineering (CE) Financial

Management (FM); (2) Real Property (RP); and (3) Environmental at Sheppard Air Force Base

(SAFB).

10.1.2. Installation Management.

10.1.2.1. Provide a dedicated Installation Manager to manage the SP’s Installation Management activity for all Installation Management Functions listed in para 10.1.1.

10.1.2.2. Resource Management.

10.1.2.2.1. Provide FM support to CE activities and the Government designated CE representatives, excluding: Base CE (BCE) staff, Fire Department, and Housing.

10.1.2.2.2. Utilize generally accepted accounting and government guidelines to maintain and track funds and comply with CE Playbooks and guidance documents.

10.1.2.2.3. Coordinate with base finance office to ensure funding addresses interface between finance, Next Generation-Information Technology (NexGen-IT), and government-designated replacement database system(s) (CDRL 1003).

10.1.2.2.4. Provide utility consumption and cost reports as required. Submit all verified and certified utility bills to the Base Finance Office, for payment, within five (5) business days of receipt in accordance with (IAW) AFPAM 32-10144, Implementing Utilities at U.S. Air Force Installations, Chapter 11.

10.1.2.2.5. Submit reimbursement documents to meet Defense Finance and Accounting System

(DFAS) suspense for processing within thirty (30) calendar days after the month in which performance occurred.

10.1.2.2.6. Ensure CE systems for example, NexGen-IT and/or government designated replacement database systems and related files are maintained with current information. Provide the Government information as requested.

10.1.2.2.7. Coordinate with Operations and Engineering, gather cost data, photographs, and other required documentation for submission into the government Storm Tracker SharePoint site for reimbursement of storm-damage repair costs. Coordinate with base finance as needed on the storm damage submissions to the AF Installation Mission Support Center/Resource Management

(AFIMSC/RM).

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10.1.2.2.8. Maintain, update, generate, and manage reports, to include, but not limited to, Defense

Enterprise Accounting and Management System (DEAMS), AF Budget Execution and Analysis Tool

(AFBEAT) and any government designated replacement system(s) as required by base finance office and Higher Headquarters (HHQ).

10.1.2.2.9. Conduct and participate in ad hoc meetings, teleconferences, Defense Collaborating

Services (DCS) meetings, Microsoft Teams meetings, and information exchange with the base and

HHQs staff (CDRL 1007).

10.1.2.2.10. Provide emergency response support for natural disasters IAW local storm damage business practice through AETC storm damage tracker site. (CDRL 1007)

10.1.2.2.11. Execution Plan Formulation. Collect data, validate, and submit Execution Plans to the

Government for approval within the timeframe dictated by base level finance. The SP shall prepare the Execution Plan IAW the 82nd Controller office and higher headquarters instructions AFI 65-601

V2 without errors and by the required suspense date. Determine resource requirements, develop, and prepare budget justifications, and provide supporting data and submit as directed a copy to the CE

Resource Advisor (RA)/Contracting Officer Representative (COR) for review and approval prior to submission. Submit investment equipment (3080) requirements for Government approval as requested, within the timeframe dictated by base level finance (CDRL 1004).

10.1.2.2.12. Budget Execution. Provide Unfunded Requirements (UFRs) supporting Initial

Distribution, Mid-Year Review (MYR), End of Year (EOY) execution, and other out-of-cycle exercises. Provide support/data to the CE RA for the Execution Plan, Initial Distribution data call, MYR data call and EOY data call (CDRL 1002).

10.1.2.2.13. Cost Report Analysis. Review consolidated cost reports and compare data to identify cost trends. Ensure projects and work tasks (formerly called work orders) are closed out, capitalized, and expensed as required.

10.1.2.2.14. CE Appropriations Management. Manage resources and analyze monthly reports to determine program sufficiency, reprogramming capabilities, and monetary limitations affecting CE programs excluding: Base CE (BCE) staff, Fire Department, CE Service Contracts, and Housing.

Analyze historical and current expenditures to assist in forecasting requirements and developing program execution strategies for the CE budget.

10.1.2.2.15. Resources Integration. Provide feedback to the COR when cost accounting policies and procedures change, i.e., new systems and processes.

10.1.2.2.16. Provide thorough funding requirements and sound financial guidance responsive to the needs of the different CE service activities.

10.1.2.2.17. Integrate and direct formulation of Execution Plan, MYR Plan, Fiscal Year (FY) end closeout, and Upward Obligation Adjustment (UOA) previously known as Obligation Adjustment

Reporting System (OARS) activities.

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10.1.2.2.18. Ensure funds availability, in DEAMS or other designated government legacy system(s) for all funding transactions, to include, but not limited to, purchase requests and Military

Interdepartmental Purchase Requests (MIPRs).

10.1.2.2.19. Maintain MIPR management after funds certification, distribute to the agent, receive acceptance, and track expenditures until closeout.

10.1.2.2.20. Analyze, provide reports, and maintain subsidiary records to include, but not limited to, utilities, and UOAs IAW most current government guidelines.

10.1.2.2.21. Maintain liaison with the base comptroller and provide higher headquarters information as requested. Manage financial transactions with government personnel through monthly, quarterly, or as required reviews of financial reports (i.e., DAR-Q/Advana) (CDRL 1006).

10.1.2.2.22. MYR Plan. Review and make recommendations for prioritizing funding requirements for utilities.

10.1.2.2.23. FY Close-Out. Participate in FY-end closeout milestones and ensure all milestones are completed as tasked. Request, prepare, and prioritize (subject to government approval) year-end funding list, attend close-out meetings, and comply with all base finance office taskings.

10.1.2.2.24. UOA System. Review, verify, process, and track UOA requirements data used for reporting upward obligation adjustments for expired and canceled year appropriations. Coordinate requirements with the appropriate government agencies.

10.1.2.2.25. Refunds/Reimbursements. Review, validate, and make corrections to the Reimbursable

Invoice Report generated from NexGen-IT or the designated government replacement system

(CDRL 1001).

10.1.2.2.26. Ensure delivery of required reports to DFAS for posting to the accounting records.

Review support agreements, AF Instruction(s) (AFIs) and any applicable guidance with base finance office to identify reimbursable customers and funds to be recovered from those reimbursable customers.

10.1.2.2.27. Coordinate with reimbursable customers on projected annual cost estimates and as required by base level budget office. Gather appropriate monthly data and determine charges to activity as either a refund or reimbursement. Generate and monitor Miscellaneous Obligation.

10.1.2.2.28. Miscellaneous Obligations Reimbursement Documents (MORD’s). MORD’s shall be monitored, and proper annotations will be made as needed and/or directed by base finance office.

10.1.2.2.29. Gather appropriate monthly data and determine appropriate charges to customers as either refunds, reimbursements, or public receivables. Verify, validate, and submit billings to DFAS for reimbursements, monthly, in required format and to meet suspense dates. Provide information copy to the base finance office and COR.

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10.1.2.2.30. Some of the most common charges are for utilities and facility maintenance services.

Utility charges are determined from utility consumption reports and appropriate utility rate determinations generated by the utilities SP (CDRL 1005).

10.1.2.2.31. Other charges are extracted from various sources, including work tasks request file, labor records, and other applicable databases.

10.1.2.2.32. Monitor collection of reimbursements on various funds transfer documents and by direct citation of tenant organizational funds on purchase requests. Verify/validate reimbursement documents and SF 1080 vouchers for transfers between appropriations and/or funds submitted to

DFAS.

10.1.2.2.33. Accounting/FM Systems. Utilize DEAMS database and any government designated replacement system for automated obligation and commitment document processing. Coordinate with base finance office on funding transactions entered in Financial Management Suite or government designated replacement system i.e., DAR-Q/Advana database for budget exercises.

Initiate and sign as requester for AF Form 9, Request for Purchase, MORDs, and MIPRs for all requirements and forward to COR for coordination before base finance office certification. Ensure connectivity to systems is current.

10.1.2.2.34. Financial Meetings. Prepare for, attend, and participate in Financial Working Groups

(FWG), Financial Management Boards (FMB) and other financial meetings as required.

10.1.2.2.35. Accounts Receivable (AR)/ Accounts Payable (AP). Validate, prepare, and forward APs for payment. Monitor the execution of funds. Track ARs and APs to ensure proper accounting of financial records. Identify accounting errors through base finance office for correction by DFAS.

Track accounting corrections to ensure ARs and APs are reconciled. Identify areas where execution is lagging/accelerated, and coordinate with organizational managers to take corrective action as needed. ARs and APs shall be verified for accuracy, adjusted, and submitted monthly to base finance office. Support the DAR-Q/Advana review for aging CE line items identified by base finance office requiring follow-up. Review accounting transactions using DEAMS or applicable accounting report systems.

10.1.2.3. Real Estate (RE)/ RP.

10.1.2.3.1. Provide RP Assessable Unit (RPAU) actions in support of the AF Financial Improvement

Audit Readiness (FIAR) audit to include, but not limited to, answering requests for data, requests for information, updates to Corrective Action Plans (CAP) and annual validation of the installation’s RP inventory, uploaded onto the AFIMSC SharePoint, defined as Existence and Completeness (E&C)

CDRL 1008).

10.1.2.3.2. The RP office (RPO) business shall be performed in compliance with current DoD, AF guidance/policies, and CE Playbooks to ensure accurate accounting of the installations assets and financial reporting of CE expenditures (CDRL 1013).

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10.1.2.3.3. Provide RE/RP management and accountability support for all assets, programs, and AF

RP under the control of the SAFB and GSUs to comply with DoD and AF Policy. Perform RE functions and prepare, as required, all appropriate documents related to acquisition, disposal, utilization, and management of government property to include effective and efficient accountability reporting for all RP. Maintain accurate Accountable Property System of Record (APSR) to an auditable level of all RP assets and RP records within current and government designated or replacement data collection systems, for example, NextGen-IT.

10.1.2.3.4. Perform cyclic physical inspections of all base buildings to validate the size of the building and document space usage. Maintain Key Supporting Documentation (KSD) in the facility jacket folder. Cyclic inspections are accomplished to verify 20% of RP records annually to equal

100% every five (5) years and every three (3) years for historical RP; update any changes in the

APSR.

10.1.2.3.5. The RPO is responsible for working collaboratively with the BCE, facility user, and base environmental and planning offices to provide facility space allocation. Ensure facility and facility components are properly identified IAW AF Category Code website

(https://usaf.dps.mil/teams/10758/citcatcode/module/home.aspx). The RPO, with concurrence of using activity, gaining activity, base environmental, fire department, and community planning office presents the proposed change in use through the BCE to the Facility Board.

10.1.2.3.6. Use the Facility Board meeting minutes to record approval or disapproval of the change.

All AF Category Code changes are required to be documented on an AF Form 123, Request for

Changed Use of Real Property and signed by the appropriate approval authority. (T-1)

10.1.2.3.7. Capture capitalization costs and critical RP data for facilities as required. Ensure the facility and facility component codes are properly identified IAW AF Category Code website

(https://usaf.dps.mil/teams/10758/citcatcode/module/home.aspx) and reconciled within NexGen-IT or government designated replacement system RP record. Initiate grant renewal action no later than

(NLT) nine (9) months prior to expiration and disposal action when no longer required, IAW AFI

32-9003.

10.1.2.3.8. Maintain accurate reporting of RE in-grants and out-grants in APSR. Prepare, manage and maintain RE documentation for in-grants, out-grants, acquisitions, and disposals. Conduct compliance inspections on each grant to ensure terms and conditions are met. Update ASPR with inspection date and keep inspection results as a KSD in the facility jacket folder.

10.1.2.3.9. Populate, maintain, update, generate, and manage data and reports from current and government designated replacement database, and other data collections systems, , as required by higher headquarters (HHQ). Ensure payments are made in a timely manner for RP leases IAW stipulated lease agreement terms and conditions. The SP will work with government CE RA to ensure payments are deposited via correct forms with base finance office for processing through DFAS.

Ensure the RP Revenue Log (RPRL) or government designated database system. Records are kept accurate and up to date (CDRL 1011).

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10.1.2.3.10. Ensure all disposal actions adhere to the McKinney-Vento Assistance Act and reported to responsible authority, i.e., AF Civil Engineer Center (AFCEC) (CDRL 1009).

10.1.2.3.11. Coordinate and work collaboratively with the Facility Space Planner and installation geospatial to provide facility space allocations, using support agreements and grants data. Update RP records to reflect current changes (CDRL 1010, 1014).

10.1.2.3.12. Complete and document boundary inspections annually. Update electronic records, and file supporting documentation within the physical facility folder.

10.1.2.3.13. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online

(DCO)/DCS meetings and information exchange with base and HHQs staff. The RPO works in conjunction with the geospatial section to ensure the AF Geospatial Integration Management System

(GIMS) is reconciled with the APSR for linear structures (CDRL 1013, 1014).

10.1.2.3.14. Capitalization. Perform activities related to managing, assessing, and validating capitalization requirements for RP. Participate in facility construction project inspections, including beneficial occupancy inspections (BOIs), to validate data for the DD Form 1354, Transfer and

Acceptance of DoD Real Property. Capture all internal CE Service Requests, that do not require DD

Form 1354 for capitalization and expensing within thirty (30) calendar days after close-out date.

Process (capitalize or expense) completed facility projects and DD Form 1354’s within ten (10) business days after placed in service date. Load asset(s) into the accountable RP system within ten

(10) business days after receipt of notification of acceptance of an asset either by beneficial occupancy (BO) or of receipt of the DD Form 1354 (CDRL 1012).

10.1.2.4. Environmental.

10.1.2.4.1. General Requirements.

10.1.2.4.1.1. Perform duties as required of the Environmental Element as outlined in AF directives

(e.g., AFIs, Department of the AF Instructions (DAFIs), AF Manuals (AFMANs), Department of the

AF Manuals (DAFMANs), Department of Defense Instructions (DoDI’s), Memorandums, etc.), CE

Playbooks applicable to environmental management, see PWS section 2, All Services, Appendix 2A.

10.1.2.4.1.2. Review, coordinate, validate appropriate language for Memorandums of Agreement

(MOAs) and Support Agreements (SAs), construction project plans and specifications, service contracts, and permit authorizations IAW federal, state, DoD, AF, local requirements, environmental laws, and permit regulations.

10.1.2.4.1.3. Attend all Notice-to-Proceed (NTPs) and other meetings as required (e.g., BOIs meetings to discuss Requests for Information (RFIs), etc.) to provide environmental compliance requirements (to include the tracking of hazardous materials) that must be met throughout the duration of the contract(s).

10.1.2.4.1.4. Provide all required environmental inputs and updates in current government

10-8 information database system, i.e., NexGen-IT.

10.1.2.4.1.5. Provide a full-time trained and certified environmental staff IAW Appendix 10J of this

PWS applicable to federal, state, local, DoD and AF regulations in area of responsibility within three

(3) months of employment. Certification(s)and training are maintained for the duration of their employment.

10.1.2.4.1.6. Environmental reports shall be provided to the Environmental COR and in their absence

C-COR, for review prior obtaining a government signature in preparation for submission.

10.1.2.4.1.7. Manage the identification, development, management, and exercising of the environmental component of all SAFB, GSUs, and temporary emergency mission support operational and emergency response plans.

10.1.2.4.1.8. Serve as the focal point for all environmental releases (spills, discharges, etc. with the potential to negatively impact the environment) IAW all SAFB, GSUs, and temporary emergency mission support operational and emergency response plans.

10.1.2.4.1.9. As needed participate in ad hoc meetings and prepare ad hoc reports (CDRL 1054).

10.1.2.4.2. Environmental Management System (EMS).

10.1.2.4.2.1. Provide FY EMS Metrics and Defense Environmental Programs Annual Report to

Congress (DEPARC) semi-annually or more often if requested by HHQ.

10.1.2.4.2.2. Serve as the Installation EMS Coordinator to maintain and update the EMS. Assist the installation populace and the Cross Functional Team (CFT). Ensure all environmentally significant issues are communicated to Government leadership (via the CFT) IAW current applicable federal, state, DoD, AF, and local requirements and environmental laws. Serve as a consultant for facilitating the installation’s EMS providing direct support, consultation training, and direction.

10.1.2.4.2.3. Develop procedure(s) to communicate the AF Environmental Policy, Commitment

Statement and general EMS awareness to all persons working for, or on behalf of the AF at SAFB, GSUs, and temporary emergency mission support. Facilitate document control for installation’s environmental guidance and directives. Development and implement of operational controls to prevent negative environmental impacts and maintain compliance. Identify and implement emergency response plans and monitor EMS required reporting to local CE representatives and

HHQ.

10.1.2.4.2.4. Coordinate with the CFT, perform EMS planning, , identify significant aspects, objectives and targets, and coordinate communication strategies. Maintain, update, facilitate, and monitor EMS targets and objectives based on identified installation environmental management program goals and AF EMS program direction. Oversee EMS performance and compliance monitoring, audit processes. Provide updates and briefings to ESOHC and all required reporting to

HHQ. Ensure environmentally significant issues are communicated to Government leadership (via

10-9 the ESOHC) as required by the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws. Ensure EMS conforms to current International

Organization for Standardization (ISO 14000 standard series). Implement corrective actions for non-conformant activities for EMS findings within prescribed timelines. Input data and maintain AF EMS tools including, but not limited to the Management Review Tool, Risk/Aspect Inventory (RAIT), Environmental Action Plan (EAP) Tool, and electronic Dashboard (eDASH).

10.1.2.4.2.5. Manage, implement, and perform duties of the Environmental Element (i.e., CEIE) for the Environmental Inspection Process (EIP) as outlined in all current/applicable DoD and USAF directives (e.g., DoDI, AFI, DAFI, AFMAN, DAFMAN, playbook, etc.). Audit and document shop level performance through shop-level inspections.

10.1.2.4.2.6. Complete the Environmental Quality (EQ) Semi-Annual Data Call as required by HHQ.

All portions of the EQ Semi-Annual Data Call must be submitted to the Environmental COR for review five (5) working days prior to submission (CDRL 1048).

10.1.2.4.2.7. Complete all assigned Management Internal Control Toolset (MICT) checklists. The completion of MICT checklist will require the SP to obtain and maintain access to the AF’s MICT reporting tool. All assigned MICTs must be submitted to the Environmental COR for review five (5) working days prior to submission (See Appendix 2B.1.7).

10.1.2.4.2.8. Assign and track completion of Environmental Self-Assessment Checklist (SAC) in

MICT IAW PWS Section 2 – All Services, Appendix 2B.1.7., Estimated Workload.

10.1.2.4.2.9. Record, submit, and update (as necessary) regulatory inspections (applies to all agencies including AF inspections), spills and environmental releases, permits, enforcement actions in the Enforcement Actions, Spills, and Inspections Environmental Reporting (EASIER) database as specified in the most current version(s) of the EMS Playbook; DAFI 32-7001, Environmental

Management; and EASIER User Guides (or any document which supersedes/replaces the aforementioned). The Environmental COR must be listed as an “Additional point of contact (POC)” on all EASIER entries for the installation and associated Geographically Separated Units (GSUs)

(CDRL 1050, 1051, 1052).

10.1.2.4.2.10. Facilitate IG Unit Effectiveness Inspections and Environmental inspections. The SP shall submit to HHQ and IG the Stage 3 Environmental, Safety and Occupational Health Compliance

Assessment and Management Program (ESOHCAMP) Corrective Active Plan (CAP) within thirty

(30) calendar days following assessment out-brief to ESOH Committee (ESOHC) (after IG inspection). The SP shall provide the External EIP CAP to HHQ IG and AFCE Center (AFCEC) thirty (30) calendar days following assessment out brief, the Stage 3 ESOHCAMP CAP to HHQ

(CDRL 1053).

10.1.2.4.3. Air Program Management.

10.1.2.4.3.1. Manage all compliance aspects of air program requirements associated with SAFB, GSUs, and temporary emergency mission support. Act as the focal point for monitoring and

10-10 maintaining installation compliance status utilizing the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws. Liaison and interact with installation organizations to ensure required compliance parameters, including data recordkeeping, are being performed by those organizations to meet permit and other applicable requirements.

10.1.2.4.3.2. Accurately maintain air quality compliance and resource management data (e.g., Air

Emissions Industry (AEI), Refrigerant Compliance, Compliance Assessment, and Facility Power) in the modules of the Air Program Information Management System (APIMS) and other applicable government designated repositories (e.g., Electronic Records Management (ERM), eDASH, etc.)

monthly. This includes data related to installation air emissions, potential to exceed (PTE), permits by rule (PBRs), operating permits, results of permit-driven compliance assessments/inspections, refrigerant management records, and other pertinent air resource management information. Ensure full mission support through effective management of natural infrastructure assets. Establish, maintain, and modify applicable Air Quality permits. Maintain the correct level of permitting (permit by rule, Minor Source Operating permit, or Title V permit) as required, maintaining installation compliance. Advise air emission generating units/shops on required data collection and recordkeeping requirements. Prepare and submit all annual and periodic reports as required by all applicable federal, state, local, and AF requirements and environmental laws. All air quality reports must be submitted to the Environmental COR for review five (5) working days prior to signature or submission, as required. All reports will be signed by a government representative who has signature authority or has been delegated signature authority in writing in accordance with the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws.

The SP is responsible for obtaining this signature in enough time to meet all applicable deadlines including the submission of the report itself (CDRL 1044, 1045, 1046).

10.1.2.4.4. Water Program Management.

10.1.2.4.4.1. Manage all compliance aspects of water quality (i.e., drinking water, wastewater, and stormwater) program requirements associated with SAFB, GSUs, and temporary emergency mission support. Act as the focal point for monitoring and maintaining installation compliance status utilizing the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws, and all permit authorizations (may be issued by federal (e.g., Environmental

Protection Agency (EPA)), state (e.g., Texas Commission on Environmental Quality (TCEQ)), local

(e.g., City of Wichita Falls), or other entity). Liaison and interact with installation organizations to ensure required compliance parameters, including data recordkeeping, are being performed by those organizations to meet permit and other applicable requirements.

10.1.2.4.4.2. Maintain water quality (drinking water, wastewater, and stormwater) programs compliance and resource management data in the Water Enterprise Tracking (WET) module of

APIMS and other applicable government designated repositories (e.g., ERM, eDASH, CE Water

Dashboard, etc.) monthly. This includes data related to installation monitoring plans, routine monitoring, permits, results of permit-driven compliance assessments/inspections, annual reports, and pertinent water quality management information.

10.1.2.4.4.3. Provide full mission support through effective management of natural infrastructure

10-11 assets (NIA). It is the SPs responsibility to implement all plans (e.g., Stormwater Management Plan

(SWMP), Stormwater Pollution Prevention Plan (SWP3), Drought Contingency Plan (DCP), etc.)

and permit (e.g. TCEQ MS4, TCEQ MSGP, CoWF Wastewater Discharge, etc.) required actions.

Plans and permits may require organizations and individual’s outside of 82 CES to perform functions to assist with compliance, however, the burden of compliance rests ultimately with the SP. Should an organization and/or individual fail to perform a function as required by a plan and/or permit necessary to maintain compliance (to include the SP’s staff), it is the SP’s duty to identify and report this deficiency via the appropriate EMS channels (e.g., EIP Finding, CFT, etc.).

10.1.2.4.4.4. Prepare and submit all annual, periodic, and permit-driven (e.g., TCEQ MS4, MSGP, wastewater, etc.) reports IAW applicable federal, state, DoD, AF, and local requirements, environmental laws, and permit regulations. The preparation of water quality reports will require the

SP to obtain and maintain access to electronic reporting systems (e.g., TCEQ State of Texas

Electronic Environmental Reporting System (STEERS), EPA Central Data Exchange (EPA CDX), Biosolids, etc.). All water quality (drinking water, wastewater, and stormwater) reports must be submitted to the Environmental COR for review five (5) working days prior to signature or submission, as required. All reports will be signed by a government representative who has signature authority or has been delegated signature authority in writing in accordance with the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws.

The SP is responsible for obtaining this signature in enough time to meet all applicable deadlines including the submission of the report itself (CDRL 1020, 1021, 1022, 1023, 1024, 1025, 1026, 1027, 1028, 1029, 1030, 1031, 1034, 1035, 1036, 1037, 1038).

10.1.2.4.4.5. Reporting. Coordinate support and assist to the Bio-Environmental Engineers (BEE) in managing all applicable federal, state, local, and AF requirements and environmental laws pertaining to the Safe Drinking Water Act (SDWA) for Public Water Systems associated with SAFB and associated GSUs. For Public Water System No. TX2430007 (SAFB) this includes all required reports not completed by BEE including, but not limited to the TCEQ Disinfectant Level Quarterly

Operating Report (completion, submission, filing), Texas Water Development Board (TWDB)

Annual Water Use Survey (completion, filing), running annual average calculation (completion, submission, filing), and AF Form 1461 (Water Utility Operating Log (General)) (filing only). For

Public Water System No. TX0910090 (Sheppard AFB Recreational Annex) this includes all required reports not completed by BEE including, but not limited to the TCEQ Disinfectant Level Quarterly

Operating Report (filing only), and AF Form 1461, Water Utility Operating Log (General), (filing only). (CDRL 1015, 1016, 1017, 1018, 1019)

10.1.2.4.4.6. Inspections. Provide coordinating support and assistance to BEE with inspections pertaining to SDWA requirements from regulatory agencies (e.g., EPA, TCEQ, TDSHS, AFAA, etc.). Review and respond to reports upon coordination with Judge Advocate General (JAG). Assist

BEE (as requested) to develop corrective action plans, close out regulatory inspections, provide technical assistance, and prepare regulator and public reports.

10.1.2.4.4.7. Serve as a member of the Drinking Water Working Group (DWWG) chaired by BEE.

SP is required to attend all DWWG meetings.

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10.1.2.4.4.8. Populate the Installation Water Dashboard for certification annually by the Base Civil

Engineer (or designee) by 31 December. The Installation Water Dashboard must be submitted to the

Environmental COR for review fifteen (15) working days prior to signature or submissions as required. The Water Dashboard will be certified by a government representative who has signature authority or has been delegated signature authority in writing IAW the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws. The SP is responsible for obtaining this signature in enough time to meet all applicable deadlines.

10.1.2.4.4.9. Ensure the timely and accurate establishment, modification, and renewal of all applicable water quality permits (e.g., TCEQ MS4, TCEQ MSGP, TCEQ WWTP, CoWF POTWs, etc.). Maintain the correct level of permitting (Texas Pollution Discharge Elimination System

(TPDES) authorization(s), No Exposure Certification, etc.). As required, perform functions necessary to ensure the installation’s compliance with all permit authorizations.

10.1.2.4.4.10. Annually review and update all water quality (drinking water, wastewater, stormwater) program permits for accuracy, due to programmatic changes, evaluation of monitoring and sampling data, change(s) to infrastructure, changes to installation policy and procedure(s), etc.

Document review IAW all applicable federal, state, DoD, AF, and local requirements. Annual review dates for all water quality permits will be reported to the appropriate AFCEC ISS Subject Matter

Expert (SME), captured in the eDASH Plans and Permits Tracker, and reported in the WET module of APIMS.

10.1.2.4.4.11. All permit applications, modifications, renewals, etc. must be submitted to the

Environmental COR for review forty-five (45) working days prior to signature. Permit establishment, permit modification, and renewal applications will be submitted by a government representative with signature authority (or appointed signature authority) in writing IAW the most current version of all applicable federal, state, DoD, AF, local requirements, and environmental laws. SP is responsible for obtaining this signature in enough time to meet all applicable deadlines.

10.1.2.4.4.12. Review all water quality (drinking water, wastewater, stormwater) program plans for accuracy and update (as necessitated by programmatic changes, evaluation of monitoring/sampling data, change(s) to infrastructure, changes to installation policy and procedure(s), etc.), annually and document the review IAW all applicable federal, state, DoD, AF, and local requirements. All water quality related plans (e.g., SWMP, SWP3, DCP, etc.) must be maintained in the approved AFCEC

Template and managed in the Tool for Environmental Management Plans (T-EMP). Annual review dates for water quality plans will be reported to the appropriate AFCEC ISS SME and captured in the eDASH Plans and Permits Tracker and the WET module of APIMS.

10.1.2.4.5. Pollution Prevention (P2).

10.1.2.4.5.1. Manage all P2 program requirements associated with SAFB, GSUs, and temporary emergency mission support. Act as the focal point for monitoring and maintaining installation compliance status utilizing the most current version of all applicable federal, state, DoD, AF, local requirements, and environmental laws. Engage with installation organizations to comply with compliance parameters, and data recordkeeping, are performed by those organizations to meet permit

10-13 and applicable requirements.

10.1.2.4.5.2. Maintain P2 programs compliance and resource management data in applicable government designated repositories (e.g., ERM, eDASH, etc.) monthly. Maintain data related to installation P2 Plan, hazardous waste/hazardous material generation/disposal/usage, P2 Plan-driven compliance assessments, inspections, annual reports, and pertinent P2 program management information. Provide full mission support through effective management of natural infrastructure assets. Establish, implement, maintain, and modify the P2 Plan to, maintain installation compliance.

Advise units/shops with P2 requirements on required data collection and recordkeeping requirements. Prepare reports IAW applicable federal, state, local, AF requirements, and environmental laws. The preparation of P2 reports will require the SP to obtain and maintain access to electronic reporting systems (e.g., TCEQ, STEERS, etc.). All P2 reports must be submitted to the

Environmental COR for review fifteen (15) working days prior to signature or submission, as required. Reports shall be accompanied by SP developed reports to uphold reported data sources used; calculations and conversions performed to quantify or qualify P2 indicatives; and the rationale for any exemptions applied. Reports will be submitted by a government representative who has signature authority or has been delegated signature authority in writing in accordance with the most current version of all applicable federal, state, DoD, AF, local requirements, and environmental laws.

The SP is responsible for obtaining this signature in enough time to meet all applicable deadlines

(CDRL 1041).

10.1.2.4.5.3. Review P2 Plan for accuracy and update (as necessitated by programmatic changes, evaluation of monitoring/sampling data, changes to installation policy and/or procedure(s), etc.), no less than annually and document the review IAW all applicable federal, state, DoD, AF, and local requirements. The P2 Plan must be maintained in the approved AFCEC Template and managed in

T-EMP. Annual review dates for plan(s) will be reported to the appropriate AFCEC ISS SME and captured in the eDASH Plans and Permits Tracker.

10.1.2.4.6. Solid Waste Management.

10.1.2.4.6.1. Manage all solid waste program requirements associated with SAFB, GSUs, and temporary emergency mission support. Act as the focal point for monitoring and maintaining installation compliance status utilizing the most current version of all applicable federal, state, DoD, AF, local requirements, and environmental laws. Liaison/interact with installation organizations to ensure required compliance parameters, including data recordkeeping, are being performed by those organizations to meet permit and other applicable requirements.

10.1.2.4.6.2. Maintain solid waste program compliance and resource management data in the applicable government designated repositories (e.g., ERM, eDASH, etc.) monthly. This includes data related to Installation Solid Waste Management Program (ISWMP), Qualified Recycling Program

(QRP), construction debris reporting, hazardous waste disposal, and ISWMP/QRP-driven compliance assessments/inspections, reports, and other pertinent SWMP information. Establish, implement, maintain, and modify the ISWMP as required, maintaining installation compliance.

10.1.2.4.6.3. Ensure full mission support through effective management of natural infrastructure

10-14 assets. Establish, implement, maintain, and modify the ISWMP as required, maintaining installation compliance.

10.1.2.4.6.4. Advise all units and shops with solid waste reporting requirements on required data collection and recordkeeping requirements. Prepare and submit all reports as required by all applicable federal, state, local, AF requirements, and environmental laws. All solid waste reports must be submitted to the Environmental COR for review five (5) working days prior to signature or submission, as required

10.1.2.4.6.5. Assist the installation QRP Manager in the development, maintenance, revision, and implementation of the QRP Business Plan and Commodity Market Analysis.

10.1.2.4.6.6. Collect and manage solid waste data necessary to accurately track installation metrics for solid waste disposal and diversion, construction waste disposal and diversion, and other waste data as deemed necessary to evaluate compliance against established diversion goals and to populate data calls.

10.1.2.4.6.7. Review all solid waste program plans for accuracy and update (as necessitated by programmatic changes, evaluation of monitoring/sampling data, changes to installation policy and procedure(s), etc.), annually and document the review IAW federal, state, DoD, AF, and local requirements. All solid waste plans (e.g., ISWMP, QRP Business Plan, Commodity Market Analysis, etc.) must be maintained in the approved AFCEC Template and managed in T-EMP. Annual review dates for plan(s) will be reported to the appropriate AFCEC ISS SME and captured in the eDASH

Plans and Permits Tracker.

10.1.2.4.7. Hazardous Waste (HW) Management.

10.1.2.4.7.1. Manage all HW program requirements associated with SAFB, GSUs, and temporary emergency mission support. Act as the focal point for monitoring and maintaining installation compliance status utilizing the most current version of all applicable federal, state, DoD, AF, local requirements, and environmental laws. Liaison interacts with installation organizations to ensure required compliance parameters, including data recordkeeping, are being performed by organizations that generate waste to comply with permit and other applicable requirements.

10.1.2.4.7.2. Maintain HW programs compliance and resource management data in the applicable government designated repositories (e.g., ERM, eDASH, Enterprise Environmental, Safety and

Occupational Health – Management Information System (EESOH-MIS), etc.) monthly. This includes data related to installation HW Management Plan (HWMP), HW characteristics (e.g., HW profiles, waste characterization(s), etc.), HW disposal (e.g., manifests, management method codes, disposal facility information, etc.), compliance-driven assessments/inspections, annual reports, and other pertinent HW program management information. Ensure full mission support through effective management of natural infrastructure assets. Establish, implement, maintain, and modify the HWMP in order to maintain installation compliance. Advise units/shops with HW requirements on required data collection and recordkeeping requirements. Prepare all annual and periodic reports (e.g., TCEQ

Annual Waste Summary, etc.) as required by all applicable federal, state, local, and AF requirements

10-15 and environmental laws. The preparation of HW reports will require the SP to obtain and maintain access to electronic reporting systems (e.g., TCEQ, STEERS, etc.). All HW reports must be submitted to the Environmental COR for review fifteen (15) working days prior to signature or submission, as required. Reports shall be accompanied by SP developed reports to defend reported data sources used; all applicable EPA and state waste codes, associated manifest number, received date, shipped date, receiving Treatment, Storage, and Disposal Facility (TSDF) ID number;

calculations and conversions performed to quantify waste tonnage; and the rationale for any exemptions applied. Reports will be submitted by a government representative who has signature authority or has been delegated signature authority in writing in accordance with the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws.

The SP is responsible for obtaining this signature in enough time to meet all applicable deadlines

(CDRL 1039, 1040).

10.1.2.4.7.3. Track all HW (includes all Universal Waste (UW), special/state regulated waste(s), and certain non-RCRA regulated wastes) from cradle-to-grave using the AF’s HW tracking system, EESOH-MIS or government designated replacement system (this includes the transfer of waste from the generating organization to the installation’s 90-day storage facility, and the subsequent shipment of waste).

10.1.2.4.7.4. Manage creation and dissolution of satellite/initial accumulation points (S/IAP).

Provide training to S/IAP operators. Provide staff assistance visits to S/IAPs on a recurring basis, at the request of the S/IAP Manager and no less than annually. The annual S/IAP inspection may not be utilized to meet this requirement.

10.1.2.4.7.5. Collect wastes (includes all HW, UW, special/state regulated wastes(s), and certain non-RCRA regulated wastes) from al S/IAPs and return to centralized HW storage location (Bldg

2142) as requested by the generating organization. Accomplish documentation as required by all current applicable federal, state, local, and AF requirements and environmental laws for waste turn-in(s). It is the responsibility of the SP to deliver an appropriately labeled (as defined by RCRA and

DOT regulations) and compatible replacement container to the S/IAP whenever waste is transferred to the centralized HW storage location.

10.1.2.4.7.6. Manage and coordinate the disposal of all hazardous, universal, and special/state regulated waste(s) and certain non-RCRA regulated wastes generated on SAFB, GSUs, and temporary emergency mission support through the Defense Logistics Agency Disposition Services

(DLA-DS). It is the responsibility of the SP to procure all necessary shipping containers (e.g., drums, tri-wall boxes, etc.) (e.g., pallets, bands, etc.) for all wastes processed through DLA-DS and materials. Shipping containers are considered consumables and are not reimbursable. The SP may elect to obtain shipping containers (as available) via Contract Line-Item Numbers (CLINs) on the

DLA-DS contract. All shipping containers must be compatible with the waste(s) they are intended to contain in accordance with all applicable Department of Transportation (DOT), RCRA, and state-specific requirement(s).

10.1.2.4.7.7. Generate all required shipping processing documents. Review manifests prior to presentation to designated government signatory. Coordinate with the AF designated

10-16 representative(s) (e.g., designated government signatory) forty-eight (48) hours prior to any DLA-

DS transport of waste from the installation to review the shipment documentation (e.g., manifest, land disposal restriction (LDR) forms, etc.). In the event DLA-DS refuses any HW, coordinate with the AFCEC ISS and Environmental COR. Completed manifests must be filed in the eDASH and updated in EESOH-MIS no later than forty-five (45) calendar days of a shipment. It is the SPs responsibility to ensure the DLA-DS SP provides completed manifests within this timeframe. Should a manifest(s) not be provided within the timeframe, it is the responsibility of the SP to ensure the

DLA-DS COR is notified. Complete and submit applicable federal, state, DoD, AF, and locally required report to document the discrepancy. Provide Environmental COR copy of discrepancy report, for review, five (5) working days prior to signature or submission, as required.

10.1.2.4.7.8. As requested by the Environmental COR, review and provide comments concerning modifications to the existing DLA-DS bid schedule (e.g., CLINs), contract(s), development of contract solicitation(s), and other documents.

10.1.2.4.7.9. Annually review all HW Plans (e.g., HWMP, RCRA Contingency Plan, etc.) for accuracy and update (due to by programmatic changes, evaluation of monitoring/sampling data, changes to installation policy and procedure(s), etc.). Document review IAW applicable federal, state, DoD, AF, and local regulatory requirements. All HW Plans must be maintained in the approved

AFCEC Template and managed in T-EMP. Annual review dates for plan(s) will be reported to the appropriate AFCEC ISS SME and captured in the eDASH Plans and Permits Tracker.

10.1.2.4.8. Toxics (Asbestos and Lead Based Paint).

10.1.2.4.8.1. Perform duties outlined for the Environmental Element (i.e., CEIE) IAW the installation Asbestos Management Plan. Act as the focal point for monitoring and maintaining installation compliance status IAW applicable federal, state, DoD, AF, and local regulatory requirements and environmental laws.

10.1.2.4.8.2. Review the Asbestos Management Plan (annually) for accuracy (document review in the appropriate section of the Asbestos Management Plan). Update the Asbestos Management Plan due to programmatic changes, evaluation of monitoring/sampling data, changes to installation policy and procedure(s), etc. Review dates for plan(s) will be reported to the appropriate AFCEC ISS SME and captured in the eDASH Plans and Permits Tracker. The Asbestos Management Plan must be maintained in the approved AFCEC Template and managed in T-EMP.

10.1.2.4.8.3. Identify asbestos containing materials (ACM) and lead based paint prior to all construction, maintenance, and repair activities. Obtain the required permit or notification IAW applicable federal, state, DoD, AF, and local regulatory requirements and environmental laws.

10.1.2.4.8.4. Ensure ACM and lead-based paint is properly abated and disposed of as required by the most current version of all applicable federal, state, DoD, AF, and local requirements and environmental laws.