Attachment 16 - Section G_ Award BPA Terms and Conditions.pdf

Uniforms for the Architect of the Capitol Blanket Purchase Agreement Terms and Conditions

G.1 Blanket Purchase Agreement

Pursuant to Federal Acquisition Regulation (FAR) 13.303, Blanket Purchase Agreements (BPAs), the Contractor agrees to the following BPA terms and conditions with the Architect of the Capitol.

Uniforms and fitting room services can be ordered under this BPA. All orders placed against this BPA are subject to the terms and conditions included in BPA # BPA Number to be filled in at time of award.

The BPA’s Period of performance will be 60 months consisting of one (1) twelve-month base period and four (4) twelve-month options. Dates for the ordering period will be as follows:

Base Year: 04/29/2021 – 04/28/2022 Option Year 1: 04/29/2022 – 04/28/2023 Option Year 2: 04/29/2023 – 04/28/2024 Option Year 3: 04/29/2024 – 04/28/2025 Option Year 4: 04/29/2025 – 04/28/2026

The government reserves the right to exercise FAR 52.217-8, Option to Extend the Services, up to 6 months at any time before the end of any option period.

G.2 Call Orders

Orders must be in writing via a signed Call Order by an authorized Architect of the Capitol Contracting Officer. Unless otherwise agreed to, all orders under this BPA must contain the following:

a) Name of Contractor

b) BPA Number

c) Call Order Number

d) Date of Purchase

e) Period of Performance

f) Firm Fixed Order Price

g) Specified Jurisdiction Ordering the Uniforms

Delivery Orders (call orders for uniforms) must be of a Firm-Fixed Price, the Uniform Fitting Room call order will be Labor Hour. All rates shall be priced in accordance with the performance period in which the call order is issued for a period of nine months. Orders may be placed against the BPA via email, fax, paper, or oral communications by an AOC Contracting Officer. An order may exceed the final BPA ordering period by nine months provided the order is placed on or before the expiration of the BPA.

A sample Delivery Order structure is described below:

1) Time of Delivery Order award: 11/15/2021

2) Obligated amount: This will be a dollar amount equal to the sum of anticipated uniform orders for an entire AOC Jurisdiction’s fiscal year needs.

3) Period of Performance: From date of award through the end of the fiscal year in which the delivery order is awarded, in this example it is 11/15/2021 – 9/30/2022.

4) Jurisdiction personnel who want uniform items within the delivery order’s period of performance will order the items and the Contractor shall invoice against the obligated Delivery Order amount for those items delivered after the AOC receives the ordered items.

G.3 Prevailing Terms and Conditions

The terms and conditions included in this BPA apply to all orders pursuant to it. In the event of an inconsistency between the terms and conditions of this BPA and a call order, the terms of the BPA will take precedence.

G.4 Invoicing

Invoices shall be through the Internet Payment Platform as required by clause AOC52.232-1.

Invoicing shall be done after items are received and accepted by the AOC.