Attachment 11-PPOM 23-001 ARNG RSP Procedures-29DEC22.pdf

NATIONAL GUARD BUREAU

111 SOUTH GEORGE MASON DRIVE

ARLINGTON VA 22204-1373

ARNG-HRZ (601)

MEMORANDUM FOR The Military Personnel Management Officers of the States, Puerto Rico, Guam, the U.S. Virgin Islands, and the District of Columbia

SUBJECT: Announcement of FY23 Army National Guard (ARNG) Strength Maintenance Recruit Sustainment Program (RSP) Procedures (PPOM 23-001)

1. Reference National Guard Regulation (NGR) 601-1 (Army National Guard Strength Maintenance Program).

2. This memorandum announces the FY23 ARNG Strength Maintenance RSP Procedures, with an effective date of 01 January 2023. PPOM 20-047 (Announcement of FY21 Army National Guard Strength Maintenance Recruit Sustainment Program Procedures) dated 3 December 2020 is hereby rescinded. This document will be maintained electronically on MILSUITE at https://www.milsuite.mil/book/groups/personnel-policy-division-arng-hrh.

3. Enlistment options are listed in both AR 601-210 and the ARNG Accession Options Criteria (AOC) and only apply to enlisting applicants into the ARNG.

4. ARNG-HRH continues to manage ARNG accession options policy and issues updated editions as required to keep pace with changing requirements.

5. Points of contact for this PPOM are MAJ Christopher Hill at (703) 607-5779, christopher.b.hill8.mil@army.mil, and MSG Anthony Vaughn at (703) 607-5085, anthony.r.vaughn6.mil@army.mil.

Encl RONALD D HOGSTEN Colonel, GS G1, Army National Guard

29 December 2022

HOGSTEN.RONAL

D.DAMON.1046841

Digitally signed by

HOGSTEN.RONALD.DAMON.10

46841545 Date: 2022.12.29 13:58:09 -05'00'

PPOM 23-001

Strength Maintenance Division

ARNG

Recruit Sustainment Program (RSP) Procedures

National Guard Bureau Arlington, Virginia 01 January 2023

UNCLASSIFIED

ARNG RSP Procedures ● 01 January 2023

SUMMARY of CHANGE

PPOM 23-001

ARNG Recruit Sustainment Program (RSP) Procedures

This revision is certified current as of 01 January 2023.

o Updates Doctrine and Publication contact information for suggested changes to this document

(para 1-2) o Corrects postal zip code for SMTB at Camp Robinson, NLR Arkansas (para 1-2 and para 3-5) o Updates RSP Performance Metrics, self-assessment procedures (para 1-3e) o Updates Senior Recruit Sustainment Program Sergeant or RSP NCOIC duties and responsibilities (para 2-3) o Updates IADT Manager duties and responsibilities (para 2-5) o Updates Readiness/Training NCO duties and responsibilities (para 2-6) o Updates RSP S-1/Unit Admin duties and responsibilities (para 2-7) o Updates authorization process to direct ship requirements (para 6-5) o Updates Direct Ship requirements (para 6-6) o Updates Guidance Counselor Direct Ship requirements (para 6-8) o Updates Ship Day requirements (para 6-11) o Updates the Strength Maintenance Standards Program (para 7-11) o Updates RSP Accreditation requirements (para 8-4) o Updates Earlier Ship Date Request Processing (Para 11-3) o Adds Appendix A, References (Appx A) o Adds Appendix B, Shipper Scan/Upload Documents o Updates Glossary

Table of Contents

Chapter 1 Introduction

1-1. Purpose

1-2. References

1-3. Administrative

1-4. Program Oversight

Chapter 2 Duties and Responsibilities

2-1. Overview

2-2. The Recruit Sustainment Program Commander

2-3. Senior Recruit Sustainment Program Sergeant or RSP NCOIC

2-4. Operations Noncommissioned Officer

2-5. IADT Manager

2-6. Readiness/ Training NCO

2-7. RSP S-1/Unit Admin

2-8. Recruiter

2-9. RSP Support Contractors

2-10. RSP Cadre

2-11. Drill Sergeant

Chapter 3 Training and Advancement

3-1. Overview

3-2. Inactive Duty Training (IDT)

3-3. Soldier Training Readiness Modules (STRM)

3-4. RSP Cadre Course

3-5. Warrior Challenge Exercise

3-6. Occupational Physical Assessment Test (OPAT)

3-7. Physical Readiness Training (PRT)

3-8. Army Combat Fitness Test (ACFT)

3-9. Battle Rhythm

3-10. Overview

3-11. Stripes for Skills

3-12. Stripes for Buddies

Chapter 4 Safety

4-1. General Procedures

4-2. Billeting

4-3. Transportation

4-4. Training

Chapter 5 Performance Metrics

5-1. RSP Performance Metrics

Chapter 6 Direct Ship

6-1. Direct Ship (DS) Mission

6-2. Ship Options

6-3. Stakeholders in the Direct Ship Process

6-4. Direct Ship Site

6-5. Authorization Process to Direct Ship

6-6. Direct Ship Requirements

6-7. Medical Processing Requirements for Direct Ship

6-8. Guidance Counselor Direct Ship Requirements

6-9. DSS Transportation

6-10. Processing

6-11. Ship Day Requirements

Chapter 7 Administration

7-1. Training Seat Management

7-2. MEPS Processing

7-3 Recruit Background Investigation

7-4. Pay Processing

7-5. Discharges

7-6. LOD Processing

7-7. Soldier/Warrior Outreach

7-8. Family Outreach

7-9. Drug Testing and Prevention

7-10. Vulcan Usage

7-11. Strength Maintenance Standards Program

Chapter 8 Accreditation and Self-Assessment

8-1. Purpose

8-2. Self-Assessment

8-3. Conducting Self-Assessment

8-4. RSP Accreditation

Chapter 9 Logistics

9-1. Material

Chapter 10 Automation

10-1. Retention Management Software (RMS)

10-2. Vulcan Application

10-3. Director’s Personnel Readiness Overview (DPRO)

10-4. Guard Incentive Management System (GIMS)

10-5. Recruit Quota Enlistment System (REQUEST)

10-6. Guidance Counselor Recruiter Zone (GCRZ)

10-7. Integrated Personnel and Pay System Army (IPPS-A)

10-8. Interactive Personnel Electronic Record Management System (iPERMS)

10-9. Electronic Transaction Manager (E-Trans)

10-10. Defense Information Security System (DISS)

10-11. MILCONNECT

10-12. RCAS

10-13. Strength Maintenance Management System (SMMS)

10-14. ATRRS Funding Allocation Model (AFAM)

10-15. Army Training Requirements and Resources System (ATRRS)

10-16. SMTB SharePoint Portal

10-17. Defense Training Management System (DTMS)

10-18. Medical Operational Data System (MODS)

10-19. LOD Module

10-20. DEERS Rapid Site Locator

10-21. Smart Book

10-22. Armed Forces Health Longitudinal Technology Application (AHLTA)

10-23. My Unit Pay

10-24. MilSuite

10-25. Defense Travel System (DTS)

10-26. Range Facility Management Support System (RFMSS)

10-27. Strength Maintenance Tool (SMT)

Chapter 11 Earlier Ship Date Request Process

11-1. Purpose

11-2. Policy

11-3. Process

Chapter 12 Disaster Continuing Operations Plan (DCOP)

12-1. Introduction

12-2. Purpose

12-3. General Overview

12-4. Plan Review

12-5. Key Agencies

12-6. Factors to consider

12-7. Risk Assessment Components

12-8. Applicant and Shipper Projections

12-9. DCOP Outline

12-10. Pre-DCOP/During DCOP Details

12-11. Post-DCOP Details

Appendix A References Appendix B Shipper Scan/Upload Documents

Glossary

Section I Abbreviations

Section II Terms

Chapter 1 Introduction

1-1. Purpose This policy provides management guidance of the Recruit Sustainment Program (RSP) to RSP leadership, cadre, and staff throughout the Army National Guard (ARNG) at the company and battalion level; enhancing uniformity and standardizing ARNG RSP operations across all 54 states and territories within the Army National Guard. This publication supports current National Guard Bureau regulations and policy guidance. The contents of this policy are authoritative and provide an operational framework for RSP management standards for the Recruiting and Retention Battalion (RRB). The methods and procedures may be supplemented based on RSP Commander's Standard Operation Procedures (SOP).

1-2. References See Appendix A.

1-3. Administrative The doctrine proponent for this policy is the National Guard Bureau, Strength Maintenance Division (ARNG-HRR). Send comments and recommendations on DA Form 2028 (Recommended changes to publications and blank forms) directly to ARNG- HRR, ATTN: Attrition Management Branch, 111 South George Mason Dr., Arlington, VA 22204-1373 or via chat function on Microsoft TEAMS to NGB ARNG HRR Doctrine and Publications.

1-4. Program Oversight The ARNG Strength Maintenance Division along with State/Territory RRB leadership teams utilize a variety of management tools to track and monitor RSP performance.

These tools include all areas listed below and the Soldier Training Readiness Modules (STRM) (covered in Chapter 3 of this policy).

a. Director’s Personnel Readiness Overview (DPRO). The RSP metrics within DPRO provide a method of monitoring and combining performance on the listed categories. On an annual basis, NGB goals and the weighting of these metrics are assessed. The review process ensures the goals are appropriate, realistic, achievable, and correlate with increasing overall Training Pipeline Success (TPS). The metric descriptions, percentages, calculation methods, and the data sources that provide the information are: Enlisted Training Pipeline Initial Active Duty Training (IADT) Success Rate, Enlisted TPS Rate, Training Seat Management, RSP Negative End Strength (NES), and Shipper Quality Control (QC). This data is a combination of the national average and numerical ranking of each State and Territory, based on the five metrics listed. DPRO provides the ability to obtain historical and by-name data on any measured area. When the metric indicates a weakness in a particular area, a further analysis may be conducted in an effort to determine the root of the substandard area. Identified deficiencies are tracked and will have a plan of action developed, executed, and monitored until the deficiencies are resolved.

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b. Vulcan. This module within Retention Management Software (RMS) tracks the status of pre-ship tasks, training, and readiness for Warriors in the training pipeline.

Additionally, this module automates business processes such as requesting earlier ship dates. ARNG-HRR may utilize reports and data within this module to identify and monitor trends or opportunities for improvement.

c. Organizational Inspection Program (OIP). The ARNG Recruiting and Retention OIP provides the Recruiting and Retention Commander (RRC) with an organized management tool to identify, prevent, or eliminate problem areas by using checklists.

Each checklist complements Army, NGB, ARNG, and MEPCOM inspection requirements. By integrating the OIP with other checklists, the RRC can eliminate or reduce duplicate evaluations and oversight requirements. ARNG staff will review the results of the OIP prior to initiating or conducting inspections or staff assistance visits.

This ensures ARNG-HRR oversight and assistance activities are complementary, rather than redundant.

d. RSP Accreditation. This inspection will be conducted every three years by NGB HRR. This schedule will be published annually via Strength Maintenance Operational Messages (SMOM). Additional criteria are outlined in Chapter 8 of this Policy.

e. RSP Performance Metrics. ARNG-HRR reviews the results of the self-assessment completed by State/Territory level RSP staff/leadership and conducts a mandatory communication session with State level RSP leadership to discuss the results, provide any recommendations, share best practices, coordinate additional support or resources required, and develop a plan of action to address any identified deficiencies or weaknesses. Additional criteria are outlined in Chapter 5 of this Policy.

f. Recruiting Standards Branch (RSB). RSB provides national oversight of the ARNG’s recruiting standards program across the nation IOT validate adherence with recruiting irregularities/misconduct outlined in Department of Defense Instruction (DODI) and Suitability policy. The RSB identifies systemic errors, root causes and provides analysis, training, and feedback to the Recruiting and Retention Force (RRF), HRR leadership, Strength Maintenance Training Battalion (SMTB), HQDA, OSD, and as required by other government agencies. The RSB conducts SAVs annually, usually each State/Territory receives a visit every 3-4 years. Schedules are published annually via SMOM. Additional information related to the RSB is available at https://www.milsuite.mil/book/groups/arng-recruiting-standards-branch.

g. Staff Assistance Visits (SAV). Each branch of NGB HRR conducts SAVs with each RRB as needed to provide oversight related to recruiting and retention activities, assistance, training and collect and share best practices. SAVs can be comprehensively involved as related to all areas of recruiting and retention or narrowly focused to provide support in a specific area.

h. Mandatory communication sessions. The Attrition Management Branch conducts quarterly mandatory communication sessions with each RRB RSP leadership team in an effort to review the status of the RSP, discuss metrics, provide feedback, coordinate additional support or resources required, provide any recommendations, share best practices, and develop a plan of action to address any identified deficiencies or weaknesses. Mandatory communication sessions are management tools to ensure minimum communication and feedback in support of accomplishing program objectives.

https://www.milsuite.mil/book/groups/arng-recruiting-standards-branch

(1) One mandatory communication session will be executed upon completion of the RSP self-assessment to review the results. An additional communication session will be conducted during the fiscal year of a State visiting NGB or NGB visiting the State.

(2) Communication sessions may be conducted via video-teleconference or telephonically when in-person visits are not possible. Additional communication between the State, RSP, or NGB is welcomed and conducted as needed.

(3) NGB HRR will conduct quarterly teleconferences with all 54 States/Territories.

The teleconferences dates will be published annually via SMOM.

Chapter 2 Duties and Responsibilities

2-1. Overview RRB requirements are full-time Active Guard/Reserve (AGR) positions determined by DARNG, ATTN: Force Management Division (ARNG-FM). Overall authority is with the RRC for the exclusive use of RR duties in support of the Strength Maintenance Program as outlined in NGR 601-1. These duties and responsibilities are in addition to those listed in NGR 601-1.

2-2. The Recruit Sustainment Program Commander

a. Ensure all aspects of the RSP administrative and operational support for the program are executed as outlined in NGB policies, State guidance, and any other directive published by State leadership.

b. Administer command and control of the RSP on behalf of the RRC.

c. Overall management of the Direct Ship Site.

d. Develop and update program guidance.

e. Develop RSP SOP.

f. Oversee all administration related to issues concerning RSP Warriors within the unit.

g. Serve as the liaison between State leadership and Full-Time Unit Support pertaining to RSP program requirements and functions.

h. Provide guidance on RRB RSP yearly training calendar by issuing fiscal year annual guidance and producing training goals and plans.

i. Conduct annual training management workshops.

j. Synchronize RRB and company training plans.

k. Conduct adequate mid-term planning.

l. Brief RRC and other State leadership on information pertaining to the RSP.

m. Mitigate all risks using the DD Form 2977.

n. Report all Commander’s Critical Incident Report/Information List (CCIR/CCIL) through the chain of command.

o. Administer commander level disciplinary actions.

p. Ensure all RSP Cadre sign DD Form 2982, Recruiter/Trainer Prohibited Activities Acknowledgement.

2-3. Senior Recruit Sustainment Program Sergeant or RSP NCOIC The Senior Recruit Sustainment (RSP) Sergeant is responsible for the overall daily execution of all activities in the RSP. These duties include, but are not limited to:

a. Prioritizes ARNG-HRR-AT Training guidance, organizes and implements company training schedules to reflect ARNG-HRR-AT goals.

b. Responsible for overseeing all IDT period activities and support.

c. Provides training guidance to RSP companies.

d. Ensure training schedules are submitted through Digital Training Management System (DTMS) to higher HQ NLT 120 days out (draft) and 90 days final and reflect ARNG-HRR-AT goals.

e. Responsible for overseeing all IDT period activities and support.

f. Publishes training goals, objectives, and Yearly Training Calendar (YTC).

g. Ensures all guidance is distributed to the RSP staff and the Initial Active Duty Training (IADT) Manager.

h. Responsible for coordinating all administrative and logistical actions within the

RSP.

i. Designated Safety NCO.

j. Process and submit all IET completion documents which require action (for example, MOS award and bonus incentives).

k. Prioritize NGB training guidance. Organize and implement that guidance to reflect company training schedules.

l. Oversee all UTA activities and support. Provide additional training guidance to

RSP.

m. Load OPAT results. Input/upload passing results into RZ 30 days prior to ship date.

n. Publish training goals, objectives, and YTC.

o. Distribute RSP guidance to RSP Staff and IADT Manager.

p. Responsible for near term planning (0-120 days).

q. Audit RSP training records.

r. Perform as the RSP Safety Officer.

s. Update Vulcan regularly.

t. Coordinate and conduct all RSP training meetings.

u. Direct supervisor for all full-time unit support.

v. Serve as the LNO to the RR Operations Sergeant Major, ensuring RRNCOs maintain continuity with all Warriors during RSP time and during the Battle Hand-Off with the gaining unit. RRNCO’s will ensure that Warriors are handed off directly to the sponsor assigned by the gaining unit.

w. Facilitates weekly conference call that covers at-risk Warriors, 90-120 day shippers, 10 month no BCT, 18 month NDMOSQ content.

x. Complete monthly RSP AARs for the unit and initiates corrective actions based on comments.

y. Provides updates and feedback to ARNG-HRR-AT as necessary.

z. Coordinate with MEPS for all shippers.

aa. Manage RSP battle rhythm based on local guidance.

bb. Ensure Warriors meet ship qualifications prior to shipping to IET.

cc. Ensure ACFT/PFA and height and weight screening requirements are conducted with results uploaded in Vulcan.

dd. Process discharge packets as required.

ee. Monitor Seat utilization and promote off-peak and quick ship opportunities.

ff. Supervise/assign responsibility for all requirements listed in para 6-5 Direct Ship Requirements.

gg. Counsel each shipper using the RSP Warrior’s Monthly Pre-Ship Eligibility Screening Form found in Vulcan. Include the completed RSP Warrior’s Pre-Ship Packet Review Checklist in the shipper packet.

hh. Supervise designated personnel uploading the completed form into “Other Admin Documents” (soon to be RSP Admin Documents) in the DEP Admin folder in RZ prior to shipping. In the event full time RSP personnel do not have access to RZ, email forms to MEPS GC to be uploaded.

2-4. Operations Noncommissioned Officer Coordinate and supervise all operational functions of the RSP. The Operations NCO will:

a. Provide timely statistical data and trend analysis to RRB leaders for the purpose of measuring the effectiveness of current RSP policies.

b. Upload all training documentation and schedules quarterly into (DTMS online).

c. Evaluate STRM effectiveness using AAR content.

d. Issue or review Operations or Fragmentary Orders.

e. Provide training guidance to RSP sites for training schedules.

f. Provide statistical evaluation to RSP sites, pertaining to training seat management rate, RSP negative end strength, shipper quality control, and enlisted training pipeline success rate.

g. Coordination with State G-3 for all training resource requirements.

h. Prepare RSP data for monthly SM briefing.

2-5. IADT Manager Act as the RSP LNO to AC training facilities, which includes:

a. Initiating MOS reclassification for required Warriors at IADT.

b. Initiate and track all Warriors State recalls with the State G-1.

c. Manage Vulcan LNO tickets related to Warrior issues and resolution.

d. Assist in obtaining medical documents for RSP Warriors at training installations.

e. Manage discharges from AC training facilities.

f. Manage IADT promotions.

g. Manage High School Verification forms for all STO-1 Warriors.

h. Obtain or request all STO-2 reservations.

i. Manage Warriors without a reservation (SWAR) reports.

j. Ensure Warriors meet appropriate gates (90, 60, 45 days) prior to shipping to optimize training seat management.

k. Manage DPRO reports related to “no future reservation.”

l. Assist the State Initial Entry Training Resource Manager (IETRM), related to four-year projections of anticipated training seat requirements.

m. Track Training Pipeline Loss (TPL) Report monthly and process any separations.

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n. Compile weekly shipper reports.

o. Perform QC on MEPS orders for shipping Warriors.

p. Coordinate with RSP Training Seat Management Specialist to maximize training seat utilization.

2-6. Readiness/ Training NCO Responsible for all company and detachment duties to include:

a. Coordinating shipping transportation.

b. Prepare Warriors administratively for shipping to IET.

c. Develop drill newsletters and communicate with RSP Warriors at least two weeks prior to each UTA.

d. Update and maintain Vulcan as required.

e. Process newly accessed Warriors.

f. Oversee training program at unit level.

g. Process orders for and issue uniforms and equipment for new enlistees at earliest opportunity. Maintain records related to uniforms and equipment.

h. Track and process Warrior pay and personnel transactions.

i. Initiates attachment and release from attachment Orders for RSP Warriors, as directed by local guidance.

j. Process and submit all IET completion documents that may require actions related to MOS award or SRIP incentives.

k. Conduct Battle Hand-off (BHO) Ceremony with units of assignment.

l. Counsel full-time support on RSP responsibilities.

m. Plan, coordinate, and execute monthly training schedules as determined by YTC.

n. Coordinate and secure requested training resources.

o. Coordinate transportation during UTA for RSP Warriors.

p. Coordinate additional support staff for UTA.

q. Recognize RSP Warriors for IET achievements.

r. Submits company level AAR to RRB.

s. Submit attendance report to RRB.

t. Review SUTA tracker and monitor MyUnit Pay Report.

u. Review submitted DA Form 1379.

v. Ensure welcome packets are issued to each new Red Phase RSP Warrior.

w. Ensure all enlisted Warriors are counseled on the RSP Warrior Pre-Ship Eligibility Screening document or DA Form 4856 at least once individually each UTA.

x. Supervise or administer Occupational Physical Assessment Test (OPAT).

y. Document all recruiter irregularities (RI) in the Strength Maintenance Tool portal at: https://smms.ngb.army.mil/SMMS. Upload relevant supporting documents.

z. Conduct a Processing Procedure Review (PPR) if a RSP Warrior failed to disclose any pre-existing medical condition, criminal history, or dependents. Refer to PPOM 20- 021 for further guidance. PPR Procedures:

(1) Document PPR on RSB Form 3.

(2) Upload RSB Form 3 into ERM if RI is not warranted.

(3) Upload RSB Form 3 into the SMT Portal if RI is warranted.

aa. Ensure all RSP Cadre sign DD Form 2982, Recruiter/Trainer Prohibited Activities Acknowledgement.

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2-7. RSP S-1/Unit Admin

a. Oversee and manage all RSP RRB S-1 activities.

b. Review and verify all personnel actions for accuracy and eligibility.

c. Review and track LODs from submitting company through final disposition with

RRB.

d. Review all requests for awards and ensure orders are published.

e. Oversee all attachment and detachment orders for RSP Warriors. Coordinate these transactions with State G-1 and parent units.

f. Process BHO ceremonies.

g. Monitor resolution of Soldier/Warrior pay issues.

h. Coordinate with all units to resolve all administrative issues.

i. File and maintain all administrative correspondence and reports.

j. Maintain and distributes current cadre manning roster.

k. Conduct daily liaison with education and bonus branch to correct issues.

l. Conduct daily liaison with MEPS ARNG GCs on all Warrior issues to include retrieving shipper packets, obtaining transportation documents and meal tickets.

m. Coordinate security interviews with MEPS ARNG GCs/State Security Manager.

n. Ensure STO II security interim or clearance is granted if necessary.

o. Monitor GCRZ input/updates.

p. Manage QC process.

2-8. Recruiter

a. Ensure Warriors are in contact with the RSP NCOIC or IADT Manager within the first five days of enlistment.

b. Serve as Squad Leader or Platoon Sergeant as requested by the SRSP Sergeant.

c. Assist with and ensure all administrative requirements are completed for each RSP Warrior during the UTA.

d. Coach, counsel, and mentor RSP Warrior during the UTA.

e. Provide transportation for any Warrior in need to attend a scheduled UTA.

f. Promote lead generation activities with any Warrior they enlisted. Encourage RSP Warriors to bring a friend to RSP drill weekend.

g. Ensure all Warriors are accounted for during scheduled UTAs.

h. Ensure frequent contact with all RSP Warriors and annotate Warrior remarks in Vulcan when appropriate.

i. Provide updated documents to the RSP for any Warrior with pre-ship errors.

j. Provide AWOL recovery services to support the RSP.

2-9. RSP Support Contractors Responsible for content listed in the contract statement of work, position description, duty task list, and contractor memorandum of understanding.

2-10. RSP Cadre

a. Instruct STRM.

b. Assist RSP Warriors in developing physical readiness.

c. Provide input related to cadre training and development.

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d. Meet Recruiting and Training Cadre Suitability requirements.

e. Serve as FLL for RSP Warriors.

f. Conduct monthly performance-based counseling for RSP Warriors.

g. Report any inhibiting facts that impact Warrior ship eligibility occurrences during

UTA.

h. Update Warrior training files as needed.

i. Ensure Warriors are aware of the following:

(1) Training schedules.

(2) Army Values.

(3) Warrior Ethos.

(4) Demonstrate military customs and courtesies.

(5) Correct uniform and adhering to Cadre instruction.

(6) Engage in IDT functions.

(7) Drill attendance and SUTA policies.

j. Assist with all required pre-ship testing.

k. Facilitate and enforce RSP Warriors Battle Buddy program.

l. Conduct AAR with RSP Warrior after each training event.

m. Conduct required fitness assessments in accordance with FM 7-22 and height and weight screening requirements.

n. Conduct Physical Readiness Training.

o. Conduct OPAT requirements.

p. In accordance with AR 600-20, sign DD Form 2982.

2-11. Drill Sergeant

a. Provide professional cadre for the RSP.

b. Prepare pre-basic training and Split-Option Soldiers/Warriors for the rigors of IADT with the use of the required STRM, drill and ceremony, customs and courtesies, physical fitness, basic rifle marksmanship and military discipline.

c. Overall responsible for accountability, supervision and professional development.

d. Ensure standards are met to provide the ARNG with disciplined, physically and morally fit Warriors.

e. Ensure all TRADOC POI training guidelines are met.

f. Advise and update senior drill sergeant and junior officers on trainee and team readiness, safety and accountability.

g. Coordinate and integrate logistics, maintenance, and safety in all platoon operations

h. Provide support units assisting with basic rifle marksmanship, land navigation, administration of ACFT, and other basic combat training tasks.

i. Execute the mission of transforming civilians into competent and confident Soldiers.

j. Assist in preparing, executing, and assessing combat marksmanship training, physical readiness training and combat skills training.

k. Conduct initial entry training for newly enlisted personnel.

Chapter 3 Training and Advancement

Training 3-1. Overview A successful RSP trains tasks that primarily focus on ensuring the RSP Warrior is mentally prepared, administratively correct, and physically ready to ship and complete IADT. STRM is designed based on those requirements. The Accreditation Checklist is designed to establish minimum standards to meet this goal.

3-2. Inactive Duty Training (IDT)

a. Drill attendance is a key indicator related to the attrition management tenant of the Strength Maintenance mission. With a good training experience, Warriors are less likely to become an attrition loss. Enlistees in the categories described below are authorized to attend the specified number of IDT periods with their assigned unit for pay purposes before completing IADT. Failure of a Warrior to attend IDT periods while in the training pipeline awaiting entrance on IADT (to include both phases of the Split Training Option) will not subject the Warrior to unsatisfactory participation processing.

b. Recovery operations for Warriors who do not participate in Unit Training Attendance (UTA) will be enforced by the RRB. Recruiters shall be encouraged to maintain constant contact with their Warriors prior to each scheduled UTA. A drill letter will be provided to each Warrior monthly.

c. Split Training Assemblies (STA) are authorized in an effort to continue to properly manage the training pipeline success rate. STAs shall include training as close to a regularly scheduled UTA as possible. STRM requirements must be accomplished for Warriors who participate in this training. STAs that use Warriors to participate in recruiting events shall be approved by the State RRB or addressed in local guidance.

3-3. Soldier Training Readiness Modules (STRM) The use of STRM is to provide each State/Territory with a comprehensive approach designed to train RSP Warriors. Each lesson within STRM is mandatory during the appropriate phase of training. Lesson plans and PowerPoints may be instructed in a less than stressful setting, while still upholding proper military bearing. Instructors shall be SMEs on the topics covered and prepared to answer questions related to the content. Instructors are encouraged to add relative content to the lesson, updating the Deliberate Risk Assessment Worksheet (DRAW) DA Form 2977, as needed.

a. Red Phase. The intent is to teach the basic fundamentals of being a Warrior. This phase is mandatory for all Warriors enrolled in the RSP. This training is focused on educating the Warrior in military policies that will prevent them from facing disciplinary action and acclimate them to the military environment. While this mandatory training may seem unexciting, every effort shall be made to make the training as interesting and interactive as possible. OPAT is required during this phase. Warriors who enlist and will ship after only one UTA will adhere to the Purple Phase guidance.

b. White Phase. The White Phase training is designed to train and test your Warriors on basic skills required for success at Basic Combat Training. Warriors will attend White Phase after completion of Red Phase. It is extremely important that Warriors demonstrate mastery of the skills in this Phase and Red Phase. This mastery will allow Commanders to promote qualified Warriors under the Stripes-for-Skills program once all testing requirements are met. Warriors will only attend this phase once they have successfully completed all training in Red Phase. Warriors who enter this phase should continue to exhibit mastery of skills learned in the previous phase. Training in this phase is conducted at the discretion of the RSP NCOIC as referenced in the Warrior Task and Battle Drills described in TR 350-6 and AR 350-1.

c. Blue Phase. The Blue Phase is mandatory and will be conducted at the drill immediately preceding the Warriors ship date. It provides Cadre and RSP administrators with the opportunity to complete Warrior administrative preparations for success at IADT. In addition, the Blue Phase allows the Cadre one last quality check to ensure the Warrior is mentally prepared, administratively correct and physically fit (MAP). The OPAT will be conducted NLT 90 days prior to the Warrior shipping to IET.

d. Purple Phase (Quick Shippers). Quick-Ship Warriors will have only one RSP Drill weekend prior to shipping to BCT, combining Red and Blue Phase functions. The classes presented are mandatory to build a solid foundation for Warriors to be successful at IADT. This is scheduled in a MUTA 4 or MUTA 5 as applicable. The OPAT is required during this phase.

e. Green Phase. The Green Phase training offers additional instruction in leadership and physical readiness for BCT qualified Warriors (STO II), who will attend Advanced Individual Training (AIT) the following year. Green Phase reintegrates BCT graduates into the RSP through advanced training, and sustains Soldiering skills learned at BCT.

Green Phase should also focus heavily on integrating Warriors into RSP student leadership positions.

f. Gold Phase. This is the final phase for Soldiers who return from IADT as MOS qualified. This phase is a mandatory drill for the RSP Soldier prior to transitioning to their parent unit of assignment. This phase covers what these Soldiers will expect in their new unit and culminates in the BHO ceremony, where the Soldier will be introduced to their parent unit using the unit sponsorship process. The RRNCO will be responsible for ensuring that every Warrior is handed off to a sponsor provided by the gaining unit.

3-4. RSP Cadre Course The purpose of this course is to provide training to ARNG Soldiers assigned as RSP cadre. RSP cadre candidates must meet the Recruiting and Training Cadre Suitability guidelines. The training in this course is conducted by the Strength Maintenance Training Battalion (SMTB) located at Camp Robinson, NLR, AR 72199.

3-5. Warrior Challenge Exercise These challenges are optional and implemented by the State as an opportunity for RSP Warriors to compete and challenge themselves mentally and physically against their peers. Training events are held as an individual or squad level event. RSP Warrior Challenge training events rest solely with the RRC.

3-6. Occupational Physical Assessment Test

a. The Occupational Physical Assessment Test (OPAT), allows the Army to screen applicants for their ability to succeed in their assigned specialty prior to entering active duty or active duty for training. Local commanders are responsible for ensuring the OPAT is administered prior to approval of the Warrior shipping to IET. Each Warrior must score at or above the proper Physical Demand Category (PDC) for their primary MOS in order to ship to IET. Failure to meet the proper PDC will require retesting, reclassification, renegotiation, or cancelation of the ship date. Warriors may also be subject to discharge. OPAT PDC requirements are outlined in DA PAM 611-21 located at https://www.milsuite.mil/book/groups/smartbookdapam611-21.

b. OPAT scores and score cards must be loaded in Recruiter Zone (RZ) immediately upon completion. If the RSP Site does not have RZ access, email results and score card to MEPS Guidance Counselor (GC).

3-7. Physical Readiness Training (PRT) PRT will be conducted a minimum of once per day during each drill weekend for all White, Green, Blue, and Gold Phase RSP Warriors. RSP Cadre will focus on exercises within the toughening phase of PRT and incorporate the strength training circuit at least once during the drill weekend.

3-8. Army Combat Fitness Test

a. The ACFT is a requirement only for Green Phase Warriors quarterly and the drill prior to shipping to AIT. All Green Phase RSP Warriors are required to pass the ACFT, meeting the scoring criteria for each event. If a Warrior is not meeting the required standards, the normal procedure is to cancel the ship date until the standard is met or the Warrior is discharged.

b. RSP Warriors testing under the requirements of Stripes for Skills are required to pass the standard ACFT.

3-9. Battle Rhythm The RSP detachment battle rhythm will be flexible and customizable for each site, however, below are core tasks to incorporate:

a. Daily

(1) Respond to, address and resolve/close LNCO tickets.

(2) Assist on routine matters with Warriors/customers.

(3) Vulcan updates and processing.

(4) Ship and return Warriors.

(5) Provide welcome packet/outreach to new accessions.

b. Weekly

(1) Conduct outreach calls to shippers.

(2) Prepare NES, At-Risk, No Future Reservation, Long-term pending action reports (includes Get Well Plan and target date).

(3) Conduct Weekly RSP Staff Meeting.

c. Monthly https://www.milsuite.mil/book/groups/smartbookdapam611-21

(1) Process Auto-Advancements and Promotions.

(2) Process DA Form 1379 payroll after MUTA.

(3) Produce After-MUTA report.

(4) Conduct outreach calls to Red, Gold Phase prior to drill.

(5) Process Awards, Commendations prior to BHO.

(6) Conduct monthly pre-drill training meeting.

(7) Drill Operations/AAR Review.

(8) Pre-Drill Operations.

Advancement 3-10. Overview The promotion authorities are outlined in AR 600-8-19. Non-Prior Service (NPS) and Glossary Non-Prior Service (GNPS) Warriors who are part of the Recruit Sustainment Program will be promoted when the Warrior meets the requirements of AR 600-8-19 or the programs listed below.

3-11. Stripes for Skills

a. Stripes for Skills is a tool used during Red and White Phases of the RSP to promote from PV1 to PV2 before attending IADT. All tasks must be completed on the Stripes for Skills checklist and must receive a minimum score of 70% or better on the written examination and a GO on all drill and ceremony performance evaluations.

b. Stripes for Skills testing criteria can be found on the RSP GKO page located at https://army.deps.mil/army/cmds/CASCOM_SSI_SMTC/RSP_CADRE/SitePages/SFS.a spx.

c. A Warrior who fails to meet the standard may reattempt at the next UTA.

d. To request a written exam and answer sheet, contact the NGB HRR RSP Section.

3-12. Stripes for Buddies Warrior will be promoted as stated in AR 600-8-19. Warriors who refer qualified applicants who subsequently enlist in the ARNGUS, RA, or USAR may be promoted, without regard to other promotion criteria, to PV2 or PFC. The RRB S-1 will coordinate with State G-1 officer to verify enlistment of referred applicants.

Chapter 4 Safety

4-1. General Procedures Safety is of paramount importance during RSP operations. Leaders must conduct a deliberate risk assessment (DRAW) IAW AR 385-10 prior to all training events and implement control measures to minimize risk. In addition to a DRAW, below are procedures to ensure the safety of the RSP Warrior in training. For specific safety concerns during disaster contingency operations plans, see Chapter 12.

https://army.deps.mil/army/cmds/CASCOM_SSI_SMTC/RSP_CADRE/SitePages/SFS.aspx https://army.deps.mil/army/cmds/CASCOM_SSI_SMTC/RSP_CADRE/SitePages/SFS.aspx

4-2. Billeting Leaders will use the following measures to ensure that RSP Warriors are appropriately billeted during drill weekends:

a. Separate and secure environment between males and females.

(1) The intent of the separate and secure policy is to ensure that all Warriors are afforded the opportunity to undergo RSP in a gender-safe environment.

(2) This provision implements section 4319, Title 10, United States Code (Soldier Basic Training: Separate Housing for Male and Female Soldiers).

b. Physical security measures.

(1) Each gender has an independent sleeping area.

(2) Each gender has its own latrine.

(3) Each gender has its own entrance to the living area or supervised by same gender Cadre member if separate entrance is not available.

(4) Access control guards of the same gender must monitor entrances to sleeping areas during sleeping hours (males may post as access guards outside the entrance to female sleeping areas as an exception to policy for RSP sites with less than 8 females in an assigned living area at any one time).

(5) The function of the access control guard is to ensure only authorized personnel enter the sleeping area during periods of “lights out”.

(6) Access control guards are assigned and execute their duties as a buddy team.

c. Supervisory measures.

(1) Noncommissioned Officers supervise the barracks whenever occupied.

(2) Warriors in the rank of Corporal (E4) and above may serve as Charge of Quarters (CQ).

(3) A log is maintained on DA Form 1594 for each CQ duty period.

(4) Noncommissioned Officer Cadre members, to include instructors, company personnel, and Drill Sergeants, can serve as CQ.

(5) Two enlisted Warriors serve as “runners,” and maintain entrance security when the CQ conducts inspections. The two runners are of the same gender, but not necessarily the same gender as the CQ.

(6) Each gender-separate living area will have two access control guards that ensure no unauthorized personnel enter the area during sleeping hours.

(7) All Warriors will sleep in APFU shorts and shirt or authorized RSP issued shorts and shirt.

(8) If an inspector is not of the same gender as the Warriors in the living area being inspected, personnel of the same gender as the inspected area must accompany the inspector. This provision implements 10 USC 4319 and 4320.

(9) During “lights out,” only Cadre leadership and / or their designated representatives are allowed in the barracks to conduct inspections and accountability.

(10) During RSP IDT weekends, Warriors will utilize the battle buddy system at all times (Para 2-10b (5), TRADOC Reg 350-6).

4-3. Transportation

a. Conduct Risk Assessment prior to vehicle utilization, per YTG/YTC guidance.

Recommend requesting/arranging vehicles and required licensed drivers, if applicable, soon after YTG/YTC publication.

b. Encourage Personal Owned Vehicle (POV) use and carpooling for travel to and from drill.

(1) Rally point for carpooling/convoy.

(2) Safety Brief for all RSP Personnel at completion of drill.

(3) POV Accident Prevention Measures.

(4) Safe driving takes precedence over all travel schedules.

(5) Seatbelt use is mandatory.

(6) Prohibit the use of cell phones while operating motor vehicles.

(7) Procedure to follow in case of emergency (IAW State SOP).

(8) Fatigue.

(a) Schedule your trip to avoid driving during normal sleep hours.

(b) Ensure you are completely rested prior to departure/return from trip.

(c) Drivers should plan for at least a 15-minute rest stop every 2 hours.

(d) Limit driving to 350 miles per day or no more than 8 hours on the road.

(9) General.

(a) Stress the value of protective equipment (seatbelt systems, helmets, reflective clothing/belts, and eye protection).

(b) Avoid driving between the hours of 2300-0600 due to increased incidence of drunk driving.

c. See Chapter 6 for Direct Ship Transportation.

4-4. Training The most important part of RSP training is the Warrior's safety. Injuries are not an uncommon occurrence during intense physical training. It is a primary responsibility of all leaders to minimize the risk of injury to all Warriors.

a. Many common injuries are caused by overuse. Leaders conduct realistic training exercises within the bounds of an effective deliberate risk assessment program.

Leaders brief all Warriors on the risks associated with each individual training event/activity. Leaders must emphasize any safety considerations and environmental hazards in training areas prior to and during the training event/activity. A heightened sense of awareness displayed by each Warrior participating in the training event/activity will decrease instances of injury.

b. Each unit must establish standard procedures to ensure emergency treatment is readily available during training exercises. Cadre must have a copy of the deliberate risk assessment worksheet and strip map to the nearest medical facility with them during the training event/activity.

c. Cadre shall be aware of the weather, especially severe weather that could adversely affect training. All training activities, from the classroom to outdoor training, require well thought out plans for medical care and evacuation (this plan will vary depending on the installation). Combat Lifesaver (CLS) certified personnel and CLS aid bags are required. At a minimum, units will maintain one CLS certified Soldier for every 60 Warriors involved with the training. Personnel qualified and certified to perform a higher level of medical care (68W Health Care Specialist) may fill the requirement for CLS Soldiers when available. TRADOC Regulation 350-6 can be found by using this link: https://adminpubs.tradoc.army.mil/regulations.html or https://adminpubs.tradoc.army.mil/regulations/TR350-6.pdf.

https://adminpubs.tradoc.army.mil/regulations.html https://adminpubs.tradoc.army.mil/regulations/TR350-6.pdf

Chapter 5 Performance Metrics

5-1. RSP Performance Metrics The RSP performance metrics measure the efficiency of each RRB as it pertains to Warriors moving through IET. During the third quarter of each fiscal year, NGB goals and weighting of these metrics are formally assessed and considered for revision. The review process ensures the goals are appropriate, realistic, achievable, and correlate with increasing overall TPS.

a. Enlisted Training Pipeline Success Rate (12 month rolling).

(1) The total number of enlisted training pipeline graduations during the previous rolling 12 months, divided by the total number of enlisted training pipeline RSP resolutions, during the previous rolling 12 months, which includes graduations and attrition losses.

(2) Calculations are based on the total population of IET graduations, as provided in ATRRS, during the 12-month period, divided by the same population, plus the total number of training pipeline attrition losses (graduates / graduates + losses).

(3) Data is collected from ATRRS, Keystone, and TAPDB-G.

(4) 12 month rolling periods.

(5) NGB goal is greater than or equal to 84 percent.

b. Enlisted Training Pipeline IADT Success Rate (12 month rolling).

(1) The total number of IADT graduations during the previous rolling 12 months divided by the total number of IADT resolutions during the previous 12 months, to include both graduation and attrition losses.

(2) Calculations are based on the total population of IADT graduations, as provided in ATRRS, divided by the same population, plus the total number of IADT attrition losses at training (graduates /graduates + at training losses).

(3) Data is collected from ATRRS, Keystone, and TAPDB-G.

(4) 12-month period.

(5) NGB goal is greater than, or equal to, 94 percent.

c. Training Seat Management Rate.

(1) The total number of enlisted Warriors who have shipped to IET during the previous 12 months, divided by the number of scheduled IET reservations for those same Warriors during the same time frame.

(2) Calculations are based on the number of Warriors who actually shipped to IET, divided by the number of Warriors scheduled to ship to IET. Exceptions are for cancellations within 14 days of enlistment and any cancellation or renegotiations completed outside the 45-day ship window.

(3) Data is obtained from ATRRS, Keystone, and TAPDB-G.

(4) 12 month rolling period.

(5) NGB Goal is greater than, or equal to 95 percent.

d. RSP Negative End Strength.

(1) The total number of enlisted Warriors awaiting IET that are –

(a) Listed on the RSP NOVAL pay list.

(b) NDMOSQ status for more than 21 months.

(c) At training and pending action for more than 60 days (long-term ITPA).

(d) Awaiting training with no future reservation.

(2) Calculations are based on the percentage when dividing the RSP NES population, by the total number of Warriors in the training pipeline.

(3) Data is obtained from ATRRS, DFAS, DMDC, and Keystone.

(4) NGB goal is less than or equal to five percent.

e. Shipper Quality Control Rate.

(1) The total number of Warriors who have a closed Vulcan trouble ticket in the previous 12 months, divided by the number of Warriors how have shipped to IET during the same time period.

(2) Calculations are based on the number of Warriors, who are confirmed shippers, processed at the RECBN, divided by the number of recruiters without packet error or deficiencies, processed at the training installation and input by the LNCO in the Vulcan LNCO module.

(3) Data is obtained from Vulcan and REQUEST.

(4) 12 month rolling period.

(5) NGB goal is greater than, or equal to, 97 percent.

Chapter 6 Direct Ship

6-1. Direct Ship (DS) Mission To align resources and shipping alternatives in a manner that positions the Warrior for optimum success and the best possible transition to IET/AIT IAW USMEPCOM Shipper policy and standards.

6-2. Ship Options There is currently no Department of Defense requirement that services use MEPS for the inspect process prior to shipping already assessed Warriors to their respective training sites. Commanders have two options for shipping Warriors to IET/AIT. It is the sole discretion of the RRC to determine which method best meets the needs of the State RRF. The intent of this policy is to outline the process to implement DS.

a. Traditional MEPS Processing: RSP Warriors ship from their associated MEPS. All associated processing is accomplished at MEPS.

b. Direct Ship: RSP DS without the use of Traditional MEPS Processing. All ship requirements are completed at a Direct Ship Site. RSP Warriors do not return to MEPS for processing unless there is a change in their medical status from initial procurement physical. The DSS will not use MEPS lodging, transportation to the airport, or meals provided at the MEPS for DS Warriors.

6-3. Stakeholders in the Direct Ship Process An effective DS program will be a collaboration and communication between the RRC, HRR-R, and HRR-O. HRR-R manages the RSP and HRR-O manages both the Traditional MEPS and DS processes.

6-4. Direct Ship Site The Direct Ship Site (DSS) is any location in which Warriors are processed for immediate departure to IET/AIT.

6-5. Authorization Process to Direct Ship All States and Territories to include District of Columbia will be required to complete the authorization to DS process. See SMOM 21-042 for further details on DS.

a. Opt-in to utilize the DS option by emailing the RSP or ROB.

b. Complete DS Training.

c. Conduct DS Self-Accreditation Checklist and submit to NGB.

d. Receive DS Authorization memo approved by NGB.

6-6. Direct Ship Requirements

a. Maintains/Screens shipper packets for required documents and administrative accuracy.

b. Monitors Shipper Roster and assists with training seat…