Attachment 11 - Brand Name JA DB Martinez CA.pdf

612-165 Construct Parking Structure – Design Build

VHAPG Part 806.3 OFOC Page 1 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-24-AP-0335

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-24-AP-0503

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Request for Proposal (RFP) 36C77624R0111, is for the Construct Parking Structure at the Martinez VA Medical Center in Martinez, CA.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Construct Parking Structure project at the Martinez VA Medical Center, that will be awarded as a firm-fixed price contract.This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility.

a. Programming and Controls

i. Johnson Controls

b. Security camera and monitoring system

i. llustra Pro GEN4 - IPS02-D12-OI04

c. Physical security access control system

i. card reader controllers – Software House iSTAR Ultra G2 - GSTAR008

ii. PIV readers - HID Signo PIV Readers – 40KHNKS-03-0005MA

d. Fire alarm system

i. Honeywell

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the Construct Parking Structure at the Martinez VA Medical Center in Martinez, CA. The scope includes everything necessary to complete the Parking Structure Construction project that meets the requirements of the Department of Veterans Affairs. There are five (5) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The VAAR Construction magnitude for the entire project is between $20,000,000 and $50,000,000.

ii. Value:

iii. Description: Johnson controls provides programming and controls system for the project. This installation will include: programming in the building to monitor equipment and utilities systems from our Building Management System (BMS).

b. Security camera and monitoring system

i. llustra Pro GEN4 - IPS02-D12-OI04

ii. Value:

iii. Description: llustra Pro GEN4 cameras, and installation, programming, and licensing of digital video capture and recording equipment that will operated with this brand name to ensure and maintain proper operation and integration of the video surveillance system.

c. Physical security access control system

i. card reader controllers – Software House iSTAR Ultra G2 - GSTAR008

ii. Value:

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iii. PIV readers - HID Signo PIV Readers – 40KHNKS-03-0005MA

iv. Value:

v. Description: Brand name HID card readers that will operate with this brand name interface and use Software House controllers, be installed in Northern California Health Care System (NCHSC) for compatibility with existing CCure9000 software.

d. Fire alarm system

i. Honeywell

ii. Value:

iii. Description: Honeywell brand name fire alarm, annunciator, notifier, and components to include pull stations, sprobes, speaker strobes, smoke detectors, notifiers audio, and other devices that will operate with this brand name interface and is requiered for the exisitng system integration.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Construct Parking Structure at the Martinez VA Medical Center in Martinez, CA. Installing a different manufacturers’ systems will create significant duplication in costs for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

ii. Impact: The Department of Veterans Affairs (VA) is moving to operate the Johnson Controls (JCI) Metasys Building Automation System (BAS) exclusively at the Martinez campus. Any other devices and equipment not of the Johnson Controls manufacturer may not provide correct interface and operability with existing BAS.

The BAS connects to the HVAC, lighting, security, and protection systems, and enables them to communicate on a single platform efficiently. An incompatible system may require installation of new “front-end” and remote workstations as well as new software and programming. Additionally, installation of components that match the existing building automation system minimizes maintenance costs and bench stock requirements. It is necessary to match the existing system to ensure there are no interface problems, impacts to patient safety and familiarity of the product to the staff and maintenance personnel. This is the only way to ensure complete compatibility and that the campus will not have two control systems on the Martinez campus.

b. Security camera and monitoring system

i. llustra Pro GEN4

ii. Impact: Specifically request llustra Pro GEN4 security cameras, compatible with the existing monitoring, recording, and control equipment. It was reported by VA

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Securitry numerous problems with different brands and models of cameras, and licenses. The video surveillance system is crucial for safeguarding patients, visitors, staff, and the facility against unlawful and unauthorized activities.

c. Physical security access control system

i. Software House iSTAR Controllers

ii. HID Signo PIV Readers

iii. Impact: Specifically request Software House iSTAR Controllers and HID Signo PIV card readers compatible with existing PIV cards and software system (from Software House) CCure 9000 be installed in in Northern California Health Care System (NCHSC). This will aid in standardizing the PIV lock system of all buildings at VA Northern California Health Care System (NCHSC). It was reported that VA Police have had numerous problems with the different brands of card readers and maintaining multiple systems that couldn’t be accessed remotely as CCure 9000 is able to. Installation of HID card readers compatible with CCure 9000 system and VA’s PIV cards will aid in security and standardize all buildings throughout VA Northern California Health Care System (NCHSC). This will ensure VA Police can monitor security of multiple campuses throughout VA NCHSC.

d. Fire alarm system

i. Honeywell

ii. Impact: This will aid in standardizing the fire alarm system of all buildings at the VA Martinez campus to the “Honeywell” brand name. It was reported that Engineering and Facilities Maintenance have had numerous problems with the different brands of alarm panels interfacing and causing internal conflicts with one another. They have been known to give random trouble codes, false alarms, and supervisory issues that limit their function ability with this lack of communicating. Installing this “Honeywell” fire alarm system will aid in maintenance of the fire systems by matching the standardization of all the buildings at this location. With all components of the fire alarm system being “Honeywell” they have addressable components make locating the individual alarm location of the trouble code possible. This fire alarm system will be installed as part of the new construction of this parking structure and it will be connected to the existing main system of “Honeywell” in the rest of the campus.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) set-aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Government estimate was prepared by the VA team and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately .

The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

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The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the Martinez VAMC, as a whole.

Market research was conducted to ensure requirements of the Buy American Act were met for each of the brand name items that were included for the Construct Parking Structure DB project at the Martinez VAMC in Martinez, CA. The research involved reviewing the items information that was available through the company websites including product certifications and technical documentation.

1. Programming and Controls

ii. The company website includes information on their United States headquarters which handles manufacturing of building and climate security control systems as they are located in Milwaukee, Wisconsin. There is no conflict with the Buy American Act. (See Attachment 1 - Johnson Controls USA).

2. Security cameras and monitoring system

i. llustra

ii. The company website and public record included information on the United States security products facility being located in Westford, MA. There are no conflict with the Buy American Act.(See Attachment 2 & 2A - llustra Pro GEN4).

3. Physical security access control system

i. HID

ii. The HID website provided their ISO 9001 certification where it states Austin, Texas as the manufacturing location. There are no conflict with the Buy American Act (See Attachment 3 - HID PIV card reader).

4. Physical security access control system

i. Software house

ii. Research was conducted on the company website, product brochures, and reaching out to the contact page. There is no information that indicates these products are not made in America. There is no conflict with the Buy American Act

5. Fire Alarm System

i. Honeywell

ii. The company website includes information on their United States headquarters which handles manufacturing and distribution for the American market; located in Northford, CT. There is no conflict with the Buy American Act.. Therefore, there are no concerns regarding the “Buy American” compliance. (See Attachment 4 - Honeywell Notifier – BAA)

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The new components (software and servers) must be able to tie into the existing and operational systems including the use of existing hardware. At this time, there are no competing vendors who have the programming rights to the systems, and products must be fully compatible with the existing systems being used at the for the Construct Parking Structure at the Martinez VA Medical Center in Martinez, CA.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

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11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Ulysses Kalladaryan Date Project Engineer, Engineering and Facilities Management Service Martinez VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jason Schultz Date Contracting Officer

JASON

SCHULTZ

Digitally signed by JASON

SCHULTZ

Date: 2025.04.16 05:04:57 -04'00'

ULYSSES

KALLADARYAN

Digitally signed by ULYSSES

KALLADARYAN

Date: 2025.04.16 09:43:37 -07'00'