36C77625R0021_1.docx

36C77625R0021 Project No. 612-165, Design Build Services Construct Parking Structure - Replacing Expiring Lease – Martinez, CA at The VA Northern California Health Care System Mather, California

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C77625R0021 X 05-19-2025

TBD

612-165 36C776 Shardae Webb Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Boulevard, Suite 490 Independence

OH

44131 Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490 Independence

OH

44131 Shardae Webb

(216) 447-8300 ext 1 Project 612-165: Design and Construction for the Construct Parking Structure Replacing Expiring Lease at the Martinez VA Medical Center in Martinez, California.

In accordance with 38 U.S.C. § 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

The contractor is to provide design and construction services to complete the Construct Parking Structure Replacing Expiring Lease Design Build project in accordance with this solicitation, specifications, and all applicable attachments.

NAICS: 236220

PSC: Y1LZ

This project is located at:

Martinez VA Medical Center Martinez, CA 94553

The current budget for this Minor project is approximately $17.6M.

The Government cannot guarantee that additional funds will be made available for award.

Offerors are under no obligation to approach the budget.

10 (TEN)

x X 52.211-10 X 0 (zero)

11:00 AM

EDT

07-01-2025 X

90 (NINETY)

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence

OH

44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135

877-353-9791 512-460-5429 William Henkel

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Line Item 1: Design & Construction Documents: Contractor shall provide the complete design of the parking structure and all requirements listed in the project's SOW, providing an additional 350 parking spaces.

Contractor shall furnish all labor, material, equipment, and supervision to provide the required documents for construction including Drawings, Specifications, construction cost estimates, and other documents as necessary in accordance with the SOW in all Specifications.

Contract Period: Base POP Begin:

POP End:

Line Item 2: Construction: Contractor shall provide all construction related activities such as pre-construction, site-prep, general construction, alterations, necessary removal of existing structures, renovations, post-construction services, commissioning, project close-out and any other required elements of work to provide a complete and usable facility.

Contractor shall furnish all labor, material, equipment and supervision to perform all required elements of work in accordance with the SOW, Specificiaitons and all applicable attachments.

Contract Period: Base POP Begin:

POP End:

NOTICE

1. Line Item 0001 (Design) and Line Item 0002 (Construction) contain all the work for this project.

1. Offerors must provide a lump sum price for Line Item 0001 (Design) and Line Item 0002 (Construction). Failure to do so may render their offeror as unacceptable.

1. Award will be made on Grand Total (Line Item 0001 Design and Line Item 002 Construction).

1. Pricing shall be submitted in whole dollar values. Please do NOT include pricing in cents.

1. Contractor is required to fill in their Unique Entity Identifier number associate with SAM.gov in Block No. 14 on Standard Form (SF) 1442.

1. PLEASE NOTE: The Contractor agrees to attend any Post Award conference convened by the contracting activity or contract administration in accordance with Federal Acquisition Regulation subpart 42.5.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 BID MATERIAL:

Proposal materials consisting of drawings, specifications, and contract forms are included and/or attached as part of this Request For Proposal (RFP). The VA will not provide printed copies of drawings or specifications. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, Standard Form 24 (SF 24), is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the proposal being deemed unacceptable. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds. A Payment Bond shall be provided on Standard Form 25A (SF 25A) and a Performance Bond shall be provided on Standard Form 25 (SF 25). Both bonds shall be submitted in accordance with FAR 52.228-15 Performance and Payment Bonds - Construction. Copies of SFs 25A and 25 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.4 TAXES:

Contractor must take into account FAR 52.229-3; “Federal, State and Local Taxes” and its Special Note in their pricing. The FAR clause and its Special Note provide guidance on taxes being applied to pricing.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 AVAILABILITY OF SOLICITATION DOCUMENTS:

All solicitation related documents will be published to: https://sam.gov/.

2.2 PRE-PROPOSAL SITE VISIT:

A formal site visit has been scheduled for this project. Site visit will be held in Phase II. Site visit details will be provided to those in Phase II only.

All potential offerors, subcontractors and suppliers are strongly encouraged to attend this site visit.

2.3 TECHNICAL QUESTIONS:

Questions of a technical nature must be submitted by prospective offerors via e-mail to: Shardae Webb at shardae.webb@va.gov and William Henkel at William.henkel@va.gov. The subject line of each e-mail must read: Technical Questions - Construct Parking Structure Martinez, CA . Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF PHASE I QUESTIONS IS May 29th at 12 PM ET.

2.4 AMENDMENTS:

Amendments to this solicitation will be posted at https://sam.gov/. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.5 PREPARATION OF PROPOSALS:

The Government will not pay for any costs incurred in preparation and submission of proposals.

2.6 SELECTION PROCEDURES:

This solicitation is issued as a Request For Proposal (RFP) utilizing the two-phase design-build selection procedures in accordance with FAR 36.301. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to conduct discussions if necessary.

All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. The proposals will be evaluated in accordance with the content provided in the solicitation. In Phase I of the Two-Phase Design-Build process, Offerors will submit a proposal in accordance with the three (3) evaluation factors listed below. Upon receipt of Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I submissions. A maximum of five (5) Offerors will be selected to provide a proposal for Phase II. Offerors not selected to provide a Phase II proposal will be notified that they are no longer being considered for this project. Phase II proposals will be evaluated in accordance with FAR Part 15, the two (2) Non-Price evaluation factors listed below, and Price for Phase II. The Government intends to award a contract resulting from this solicitation to the responsible Offeror using a Trade- Offs method, after evaluations, in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

Evaluations will be based on the following evaluation factors; *further information can be found in Section 2.7:

Phase I

Evaluation Factors – 1-3 are of equal importance.

Phase II

Price: All evaluation factors other than price, when combined, are significantly more important than price

2.7 PROPOSAL REQUIREMENTS:

A. GENERAL:

1. Proposals shall be based on solicitation document issued for RFP number 36C77625R0021. Proposals will be in the format stipulated in this document.

2. Proposals shall be received on or before the date and time specified in Block 13 of the SF 1442. There will be no public opening of the proposals.

3. Proposal Submission:

i. Submit proposals via e-mail to: Shardae.webb@va.gov and william.henkel@va.gov

ii. Emails are limited to five (5) MB.

iii. Only e-mail proposals will be accepted. Hard-copy proposals will not be accepted.

4. Bid Bond (PHASE II ONLY):

i. The bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond will be requested by the VA, after the award selection.

ii. Failure to furnish the required bid guarantee on the proper form and for the proper amount, by the time specified in Block 13 of SF 1442, shall result in rejection of the proposal. See FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation.

5. Page size for all proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Proposals shall be submitted using Times New Roman, with font no smaller than 11 point with normal proportional spacing.

6. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Pages submitted in excess of the page count will not be evaluated. *Page count does not apply to Phase II.

B. PHASE I PROPOSAL FORMAT AND EVALUATION:

1. Format: The offer, including title page, detailed table of contents, and preface for Phase I shall be submitted in one (1) PDF document and shall not exceed a total of THIRTY-FIVE (35) pages. The Offeror shall not include any price or price related material in the Phase I proposal. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

2. Evaluation Factors – 1-3 are of equal importance.

Factor 1: Technical Approach (Technical) Submission Criteria: Provide a brief narrative (page limitation: five (5) pages) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

· Design Approach: Describe the techniques and methods.

· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design package, projected timelines and phases and coordination of work. Demonstrate approaches that will be employed during construction to minimize adverse interruption to daily healthcare operations at the medical center. Describe an approach to meet or exceed proposed schedule.

· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that is completed on-time and within budget.

Evaluation Methodology: Technical Approach will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

Factor 2: Technical Qualifications (Technical) Submission Criteria: Key Personnel Experience: The Offeror shall provide a resume under Standard Form 330 (SF-330) for each of the following A-E personnel: Lead Architect, Lead Structural Engineer, and Lead Civil Engineer. These are intended to be the Architect and Engineers that will affix their seal to the appropriate construction drawings.

The Offeror shall also provide a resume (page limitation, no more than two (2) pages per requested resume) for each of the following key construction personnel: Project Manager, Site Superintendent, and any known major subcontractors. For each resume, include company name; name of individual; list of relevant experience; qualifications such as specialized training, education, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified.

Resumes must demonstrate specialized experience, and technical competence in construction or design of at least (1) multi-story parking garage or similar multi story design project in scope and complexity.

Note: The design-build contractor shall ensure that all drawings submitted for permits are stamped by a professional licensed engineer or architect, who must hold a valid license in the State of California. This requirement applies to all project phases and deliverables to ensure compliance with local building and federal regulations..

Design-Build Team Experience: The evaluation team will assess the offeror’s experience with constructing parking garages, and with new construction conducted within an active healthcare setting, including previous means and methods employed to reduce the risk of infection in healthcare facilities. The offeror will be assessed for its prior history to manage interim life safety measures during construction including alternate routing, signage, and provision of devices to ensure the healthcare facility is always compliant with Fire Life Safety code.

The design-build team will be assessed for its prior design-build experience and their record of working together as a team. The contractor will provide a list of a minimum of two (2) to a maximum of five (5) contracts that are similar in scope and magnitude and within five (5) years of project completion. Of the two (2) to five (5) contracts submitted, at least one (1) must involve designing and constructing a multi-story parking garage.

If submitting as a teaming arrangement the Offeror will provide the number of years and projects, they have completed together. A teaming arrangement must have not less than 1 project of similar scope and complexity.

Offerors response shall include:

· Approximate number of parking spaces for completed parking garage project examples

· Provide the Project Title and Description, Project Location (Physical Address), Contract Type (Example: Design-Build, Design-Bid-build).

· Provide a brief description if phasing was incorporated into the project with an explanation of phasing.

· Provide the project owner’s name and telephone number and email address of the point of contact.

· State if offeror was working as a prime or subcontractor and the actual work completed by the offeror.

Evaluation Methodology: Technical Qualifications will be evaluated based on relevant and recent experience of design-build or design-bid-build contracts of comparable size, complexity, and scope within the last five (5) years.

Factor 3: Past Performance Submission Criteria: The Offeror shall provide current and relevant information regarding Offeror’s actions under previously awarded contracts by submitting a Past Performance Questionnaire (PPQ) using the solicitation attachment or a Contractor Performance Assessment Reporting System (CPARS) rating report.

If unable to provide past performance from previous projects, the contractor shall provide current and relevant information regarding an Offeror’s actions under previously awarded contracts. This shall include a maximum of five (5) construction projects for the Offeror that best demonstrate their past performance on relevant projects in size, scope, and complexity to the solicitation.

The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications.

Evaluation Methodology: Will be evaluated on the relevancy, recency and quality of the projects submitted and on the quality of the Offeror’s past performance within the last five (5) years with respect to the construction projects submitted. When evaluating quality; some aspects that may be considered are as follows: the timeliness of contract completion, adherence to contract schedules and timely submission of deliverables; the contractor’s ability to comply with the terms and conditions of the contract; the overall quality of the work performed on the contract; the Offeror’s managerial performance’ and whether or not the reference would enter into a contract with the contractor again.

Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representative(s), Past Performance Questionnaires (PPQs), Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II PROPOSAL FORMAT AND EVALUATION:

1. Format: Phase II proposals shall be based on solicitation documents and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors notifying Offerors that they were selected as one of the most qualified Offerors in Phase I. Technical (Non-Price), Price, and Administrative sections of the Offerors proposals will be evaluated independently; therefore, the Offeror shall submit the proposal in three (3) Volumes (Volume I: Technical, Volume II: Price and Volume III: Administrative). The contractor shall include NO price information in Volume I, Technical. All three volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

i. Volume I, including, all non-price factors (Technical Solution, Draft Project Schedule Design Concept & Written Narrative, and Small Business Participation) is not restricted to a page limitation.

ii. Volume II including price only shall not exceed a total of TEN (10) pages following the formatting requirements stated in general proposal requirements. The Offeror shall submit Volumes I, II, and III in electronic format as searchable PDF documents. The proposal, in its entirety, shall not exceed three emails (one for each volume) of 5MB each. Include page numbers and the company name in the header or footer of each page.

iii. Volume III Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the proposal.

a. Offeror shall return a signed copy of all amendment(s) that are acknowledged in section 19 of the SF 1442 or on each SF 30.

b. Bid Bond (see FAR Provision 52.228-1, Bid Guarantee, contained in the solicitation).

c. Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding capacity must be outlined in a letter dated no earlier than the solicitation release date.

d. Offeror shall provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual Representations and Certifications.

e. Offeror shall provide their response to FAR 52.204-24 (d) Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

f. Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

g. Offeror shall provide their response to FAR 52.209-13 (b) (1) or (2) Violation of Arms Controls Treaties or Agreements.

h. Offeror shall provide their response to FAR 52.219-28 items (h)(1), (h)(6), and (h)(7) Post-Award Small Business Program Representations.

Technical Evaluation Factors – 1 - 2 Descending Order of Importance:

Factor 1: Technical Solution (Technical) Submission Criteria: : Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative and design approach schematics (page limitation: ten (10) pages for detailed narrative plus two (2) pages available for schematic layout suggestions) describing the Offeror’s technical solution to the project to achieve design and construction objectives as described in the solicitation.

The Technical Solution will be evaluated for inclusion of the technical areas listed in the specifications, Statement of work, traffic control plan and phasing plan for demolition and construction. Calling out major events or physical barriers that would need to be designed around. The VA will evaluate Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.

The Offeror’s narratives shall include, at minimum, the following technical areas:

· Phasing: Demonstrate maintaining two-way traffic control phasing plan for demolition and construction. Phasing shall include examples to accomplish the project with minimal available staging and laydown areas on a compressed campus to support the required construction activities.

· Parking Garage design and construction knowledge, as well as phasing to maintain two-way traffic control.

· Underground utility construction knowledge: Ability to demonstrate working and coordinating with utilities company such as PG&E

· New Building design and construction knowledge

· VA security Design Guide and Manual as it pertains to anti-suicide for VA and fall protection.

· VA TIL – VA Barrier Free Design Standard

· VA Design Guides and TIL Design Requirements particularly to VA ADA requirements.

· The Offeror shall address the technical areas of concern listed above and describe how they will minimize any risks they identify associated with the identified areas of concern. The narrative shall indicate that the Design-Build team understands the site complexities and address how their approach offers constructability advantages in an operational hospital setting.

Note: The original team proposed for Phase I shall be maintained for Phase II. All personnel proposed are subject to substitution requirements contained in this solicitation.

Evaluation Methodology: The VA will evaluate the Technical Solution and use as an aid to help determine that the Offeror understands the project and can perform all of the required elements. The Technical Solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

Factor 2: Draft Project Schedule (Technical) Submission Criteria: The offeror shall demonstrate their understanding of the requirement and timeline by submitting a draft project schedule for design and construction that adheres to the requirements outlined in the attached Specification Section 01 32 16.16 Schedule for Design-Build.

The Offeror’s schedule shall address, at minimum, the following:

· The Offeror’s plan for performing design services to include internal quality control reviews before submission to the VA

· Realistic timeframe for design services to be performed including time for VA review and resolution of design review comments

· Proposed phasing to ensure essential services required for medical center operations are not disrupted

· Phasing and how to keep the hospital continuously operational to avoid major shutdowns.

· How to account of delays such as: limited work hours due to noise considerations from patient care areas, staff displacement issues, and phasing

· Proposed start of construction and demonstration of realistic timeframes for submittals, procurement, and construction activities

· Complete contract closeout activities to include final inspections, punch list corrections, and submission of closeout documents, submittals, record drawings, etc.

The project will start at the issuance of the Notice to Proceed. For scheduling purposes, assume the Notice to Proceed will be issued fourteen (14) calendar days after the award date. (Note: that there is no guarantee the Notice to Proceed will be issued within this timeframe.)

Evaluation Methodology: The VA will evaluate the Draft Project Schedule and use as an aid to help determine that the Offeror understands and can perform all of the required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within twenty-one (21) Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the project schedule submitted in the Phase II proposal. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442 [Block 11]).

Note: The performance period proposed by the cannot exceed the time specified in the solicitation, and FAR 52.211-10, Commencement, Prosecution, Completion of work. (2) Completion dates that are shorter than specified in the solicitation and FAR 52.211-10, Commencement, Prosecution, and Completion of Work, may be given more favorable consideration if supported by narratives that explain methodologies and innovative approaches to accelerate delivery, while fully mitigating risks to the execution and quality of design and construction. Proposed accelerated project schedule and completion dates shall become contract requirements upon award.

Factor 3: Price Submission Criteria: Carefully follow “Instructions, Conditions, and Notices to Offerors”, Standard form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the price schedule when submitting price offers. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s solicitation and supporting attachments, pricing requirements, or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable. If the Offeror communicates in its proposal any exceptions, exclusions, qualifications, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer shall reject the proposal and exclude the Offeror from further consideration. The Contracting Officer will evaluate Offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the Line Items listed.

Also provide a separate Schedule of Values (SOV) for each line item. Each SOV shall show the line item price broken down by major work components.

Evaluation Methodology: Will be evaluated in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the Line Items listed.

Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements. All evaluation factors other than price, when combined, are significantly more important than price.

If none of the offerors are within the available funding limitation or is otherwise determined to be other than fair and reasonable, the VA reserves the right to enter into discussions with those offerors who are determined to be within the competitive range. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

C. FINAL PROPOSAL REVISIONS (section only applies if discussions are conducted):

1. If determined to be necessary, proposal revisions will be requested from the Offerors determined by the CO to be in the competitive range based on the selection criteria. Discussions may be conducted with those Offerors falling within the competitive range, after which proposal revisions will be requested. Proposal revisions will be submitted as per Section 2.7(A), above, except as noted below and will be due at a time and place to be determined.

2. Offerors submitting proposal revisions will not be requested to re-submit any documents which are unchanged from their initial proposals. Offerors will provide necessary changes to individual paragraphs, as briefly as possible, and include a table of contents, which indicates where within the initial proposal the additional information or changed documents would be placed. Proposal revisions shall include a completed SF 1442 that acknowledges receiving all amendments, by number. A new bid bond shall be submitted only if the final proposal revisions Offeror’s price proposal is greater than its initial price proposal.

2.8 DETERMINATION OF RESPONSIBILITY:

In accordance with FAR subpart 9.1, Responsible Prospective Contractors, a responsibility determination will be made for the apparent awardee prior to processing the award. The Contracting Officer reserves the right to request information to assist the Government in determining the apparent successful offeror responsible, including information regarding the offeror’s previous experience (including points of contact), organization (including company officers), technical qualifications, financial resources, and other information deemed necessary. NOTE: Any information received by the Government that would be cause for a negative determination of responsibility may make the offeror ineligible for award.

2.9 VETS 4212:

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.10 SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Offerors are required to be registered in SAM at the time an offer is submitted in order to comply with the annual representations and certifications requirements. The Offeror shall be registered at time of Phase I submission, Phase II submission, and award. An Offeror is required to be registered in SAM when submitting and offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

2.11 SPECIAL NOTE:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM

2.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $700,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $700,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS:

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor. Please be advised that the awardee will need to coordinate with the VA Medical Center concerning badging requirements.

2.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER:

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

2.15 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.16 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.17 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.18 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (NOV 2023)

(a) Definitions. "Bahraini, Mexican, or Omani construction material," "commercially available off-the-shelf (COTS) item," "construction material," "designated country construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials Under Trade Agreements" (Federal Acquisition Regulation…