Attachment 10 Site Specific Security Access Requirements.docx

Site Specific Security Requirements

1.1.1 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this facility shall conform to the facility security regulations and any site training requirements. The Prime Contractor is required to provide onsite escort of contractor employees or any representative of, or agent of the contractor entering this facility and therefore shall be eligible to meet requirements to obtain either a local badge or PIV depending operational requirements and must complete the approximate two hour, NBAF Site Security and Safety Orientation. Additionally, site specific bio agent training is currently being developed. When fully developed the training may be required for all persons accessing the site. The Contractor shall provide all information required for background checks to meet facility access requirements as performed by the facility security office. Contractor personnel shall comply with all personal identity verification requirements as directed by USDA-ARS Security office. Each person accessing the site will be required to provide personal details, (full name, DOB, SSN, DL#) and will undergo a routine background check, such as a National Agency Check with additional inquiries, which may include a criminal and credit check. Details required for the check should be submitted the security office NLT 5 days prior to the visit. Results of this check may return earlier. However, it should not be planned to have results earlier than 5 days. For Non-U.S. Citizens requiring access, further checks are required that can delay processing up to 30 days or more. NBAF requires visitors to present government-issued identification for access to its campus. For visitors presenting a state-issued driver’s license or identification card, NBAF only accepts such documents if they are issued by states that are REAL ID compliant or have an extension from the US Department of Homeland Security. If the state that issued the license is listed as noncompliant without an extension, an alternate form of government-issued photo ID—such as a passport, Enhanced Driver’s License (EDL), or federal employee, or military identification card—may be presented to facilitate access. If, while on site the contractor/vendor will have access to sensitive information, they must complete a National Disclosure Agreement (NDA), along with the required training per USDA and, if applicable, Select Agent regulations. This training will most likely be completed by reviewing a series of slides covering the topics of the definition of controlled unclassified information (CUI), access, handling, distribution, storage, and destruction of CUI. Each person will acknowledge receiving and understanding the training on the NDA. The process should not exceed two hours. Acknowledgement and completion of the NDA will be turned in with the form required for the background check. Results will be returned through the Contracting Officer or Contracting Officer Representative. Contractors needs to follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs. The Contractor shall safeguard all USDA-ARS equipment, information and property provided for Contractor use.

1.1.1.1 Security Ingress/Egress for Contract Activities not requiring material delivery:

Contractor Personnel, Small Tools & Equipment. The Main Entry Control Point (ECP)serves as the initial screening point for vehicles and visitors not requiring material delivery or large work vehicle access.

1. All Vehicles, equipment, and personnel will be confirmed for NBAF access. Upon confirmation, all vehicles and equipment will be thoroughly searched at the Main ECP. Once cleared, visitors will be directed to park in the main lot and instructed to proceed to the Visitor Center.

2. Upon entry into the Visitor Center, visitors without a Long-Term Visitor Badge (LTVB) or contractor service provider badge/PIV will be issued a short-term visitors badge for the day of their visit. Visitors will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log during processing. All badges must be worn above the waist in such a manner that the photo and expiration date are always clearly visible from the front. No items may be attached to the card or affixed to the holder that would obscure the information on the card.

3. Upon receipt of the short-term visitor badge, all visitors (to included LTVB) and their belongings will be screened by guard personnel.

4. Upon successful screening, visitors will be escorted by either Contractor staff with a Contractor Service Provider Badge/PIV or an authorized USDA Escort to their designated work location.

5. Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.

6. Leaving the designated work areas, escorted visitors will turn their short-term visitor badges into the Visitor Center at the end of each day. They will then exit through the Main ECP. Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

1.1.1.2 Security Ingress/Egress for Contract Activities requiring material delivery or work vehicle access: Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments. The Service ECP/Guard Post serves as the initial screening point for vehicles and visitors.

1. All Vehicles, equipment, and personnel will be confirmed for NBAF access. Upon confirmation, all vehicles and equipment will be thoroughly searched at the Service ECP. Once cleared, visitors may be thoroughly screened by Security at the Service ECP or will be directed to park in the North Transshipping (TSSG) Parking Lot to undergo Security Screening within the Transshipping Building. Visitor will be required to sign in on a Daily Visitor Log during processing.

2. Following screening, visitors without a Long-Term Visitor Badge (LTVB) will be issued a short-term visitor’s badge and will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log.

3. Escorted by either Contractor staff with a Local Badge/PIV or an authorized USDA Escort, visitors, vehicles, tools, equipment, and materials will enter NBAF through Gate 2, and travel to the designated delivery entry point(s).

4. Escort coordinates to meet an authorized USDA member at the designated delivery entry point(s). This coordination will need to be done through the contract COR.

5. Escort will card swipe (or card swipe and PIN) at the access control reader and escort visitors through the designated delivery entry point(s) into the work area.

6. Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.

7. Leaving the designated delivery entry points, escorted visitors will drive out of Gate 2. Vehicles, equipment, tools, materials, and personnel are subject to additional Security Screening and egress procedures pending campus status.

8. Visitors without LTVBs will either be directed to park in the North TSSG parking lot to return their badge within Transshipping or will be directed to turn in their badge at the Service ECP. Once the Visitor Badge is returned, the visitor will then exit the respective area and leave the NBAF premises. Those with LTVB’s will leave the premises upon exiting Gate 2.

9. Visitors that are part of the delivery crew, but whom are not in the delivery vehicle will be subject to standard site access requirements utilizing the main Entry Control Point off Denison Avenue and screening by Security at the Visitors Center. Visitors will then be escorted from the Visitors Center, by a Contractor staff with a Local Badge/PIV or an authorized USDA Escort, to join the rest of the crew.

1.1.1.3 Security Ingress/Egress for Contract Activities requiring material delivery or work vehicle access and containment access:

Contractor Personnel, Contract Vehicles, Tools, Equipment, Material Deliveries & Shipments requiring access through the Service ECP must follow all procedures outlined in Section 1.1.1.2. The Service ECP/Guard Post serves as the initial screening point for vehicles and visitors. After following processing procedures through the Service ECP, material delivery into containment is as follows:

1. Access/Egress of containment loading areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis.

2. All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status.

3. At no time can a direct path from outside the facility into containment occur.

4. Within containment, the containment cafeteria is the only authorized place to eat and drink. Food and Drink are only allowed to enter containment through the cafeteria pass through box via the warming kitchen.

5. All Contractor Staff and Visitors will be required to check their phones into a locker outside of containment prior to entering containment.

6. Radios can be signed out for communication within containment. The radios must stay within containment.

7. Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.

8. Leaving the designated delivery entry points, escorted visitors will drive out of Gate 2. Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

9. Visitors without LTVBs will either be directed to park in the North TSSG parking lot to return their badge within Transshipping or will be directed to turn in their badge at the Service ECP. Once the Visitor Badge is returned, the visitor will then exit the respective area and leave the NBAF premises. Those with LTVB’s will leave the premises upon exiting Gate 2.

10. Visitors that are part of the delivery crew, but whom are not in the delivery vehicle will be subject to standard site access requirements utilizing the main Entry Control Point off Denison Avenue and screening by Security at the Visitors Center. Visitors will then be escorted from the Visitors Center, by a Contractor staff with a Local Badge/PIV or an authorized USDA Escort, to join the rest of the crew.

Crews with minimal tools, equipment, & materials – Containment Access through Shower Block and Security Checkpoint:

1. All Contractor Staff and Visitors will follow the NBAF Facility SOP for access into the Main Lab.

2. Access/Egress of containment areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis.

3. All Contractor Staff and Visitors will be required to check their phones into a locker outside of containment.

4. All Contractor Staff and Visitors will be screened and confirmed by Security for access into containment.

5. All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status.

6. Security will have all Contractor Staff and Visitors sign the visitor log once cleared for access.

7. All Contractor Staff and Visitors will be escorted into containment and throughout by an authorized USDA employee with containment access.

8. Upon Leaving containment, All Contractor Staff and Visitors will sign out on the visitor log.