Attachment 1- Statement of Work (SOW) CHI 5.pdf

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ATTACHMENT 1

CONSOLIDATED

STATEMENT OF WORK

Janitorial Services at Multiple Chicago District Facilities

1. SCOPE: This document outlines the requirements for janitorial service, including the supply of trash dumpsters and trash removal services, at Federal Aviation Administration (FAA) buildings and offices in five (5) locations. Some locations may also include Landscape Services. The requirements for landscaping will be listed under Section 13 for the specific site(s).

a. Fort Wayne Air Traffic Control Tower (FWA ATCT), located at Fort Wayne International Airport at 3817 Winters Road, Fort Wayne, Indiana 46809.

b. Decatur Air Traffic Control Tower (DEC ATCT), located at Decatur Municipal Airport at 910 S.

Airport Road, Decatur, Illinois 62527 (RR 7 Box 175).

c. South Bend Air Traffic Control Tower (SBN ATCT), located at South Bend International Airport at 4713 Lathrop Street, South Bend, Indiana 46628

d. Lafayette Air Traffic Control Tower (LAF ATCT), located at Purdue University Airport at 1560 Aviation Drive, West Lafayette, Indiana 47906.

e. Savoy Air Traffic Control Tower (CMI ATCT), located at Urbana University Willard Airport at 1 Airport Road, Savoy, Illinois 61874.

**Facilities may be added or removed upon mutual agreement of the Government and Contractor.

2. GENERAL INFORMATION

Period of Performance: The period of performance shall be for one (1) Base Year and four 12-month option years. The Period of Performance reads as follows:

Base Year: 10/01/2023 to 09/30/2024 Option Year 1: 10/01/2024 to 09/30/2025 Option Year 2: 10/01/2025 to 09/30/2026 Option Year 3: 10/01/2026 to 09/30/2027 Option Year 4: 10/01/2027 to 09/30/2028

The Government reserves the right to extend the term of this contract at the prices set forth in Section B of the Contract in accordance with the terms and conditions contained in clause 3.2.4-34 Option to Extend Services.

Type of Contract: The Government will award a single firm fixed price contract

Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A draft Quality Control Plan will be provided with the offer and once selected for award, the contractor will provide the final plan within 30 days after award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Interference with Government Business: The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those

Page 2 of 28 Version 1.0, Dated 5/25/23 cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes shall be removed immediately. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Safety and Fire Prevention: The Contractor shall be responsible for instructing their employees in appropriate safety measures. Housekeeping employees must not place mops, brooms, machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards.

Appropriate, neat appearing, well-kept signs shall be provided by the Contractor to indicate, “Danger Hazardous Floors, Walk Left or Walk Right”, as applicable, and approved by the COR prior to use.

Such signs shall be displayed at all times in all areas where cleaning operations are in progress that necessitate use of any equipment or supplies such as buckets, wires, ladders, water, wax, etc., which may impose a traffic obstruction or personnel hazard. Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts. When cleaning of a public traffic area (i.e., lobbies or corridors) results in a temporary hazard of wet/slippery floors, housekeeping personnel will use parallel wet mopping or cleaning procedures.

Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Standards of Performance:

Any inspection by the Government shall be conducted in a manner consistent with commercial practice.

The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with AMS clause 3.10.4-4 Inspection of Services - Both Fixed-Price & Cost Reimbursement (April 1996).

The Government shall give the Contractor written notice of deficiencies whenever required services are not performed or the quality of work does not conform to the specifications of this contract. This written notice shall be served prior to withholding any payment. Repeated instances of "non-performance" or "unsatisfactory" work will be ground for termination or default of this contract. The Contractor shall have five (5) days (unless stated otherwise) from the date of a written notice of deficiencies, in which to furnish satisfactory written explanation of the deficiencies and corrective action taken.

Recognized Holidays: The contractor will not be required to perform services on these Holidays unless specified in section 13:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

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Facilities: The Government will furnish or make available to the Contractor the facilities described in herein. The Contractor will be responsible and accountable for such facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Custodial services for Government furnished facilities will be provided by the Contractor. The Contractor will obtain written approval from the Contracting Officer prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities will be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer Representative. The Contractor will provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

The Contractor will be responsible for instructing employees in utilities conservation practices.

The Contractor will be responsible for conserving utilities, which shall include, but not necessarily be limited to:

Lights shall be used only in areas where and at the time when work is actually being performed unless otherwise directed by the COR.

Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contract employees.

Water faucets or valves will be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage will be expended.

Janitorial Closets: Janitorial closets may be assigned, if available, to the contractor by the Contracting Officer’s Representative for the storage of bulk supplies inside the building. No other supplies or equipment may be stored on site. The Government will not be responsible for loss and/or damage to contractor’s stored supplies, materials, equipment, or other personal belongings caused by fire, theft, accident, or otherwise. Failure to keep these facilities in a clean and orderly condition may result in the withdrawal of the use of such facilities.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLITIES

The Contractor will furnish all materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this Statement of Work.

a. The Contractor must furnish all supplies, including bathroom supplies, waste bin liners, toilet tissue, hand soap, hand sanitizer, paper towels, dishwashing powder or liquid, deodorizers, disinfectants, dish soap, dinner napkins, hand towels, and hand soap for the break room, in sufficient quantities necessary to meet the requirements of this contract and walk-off mats. The Contractor is responsible for placing these items in their normal place of use. NOTE: ALL toilet tissue supplied under this contract must be no less than 2-ply. There will be a sufficient stock of supplies such as toilet tissue and paper towels to ensure the facilities does not run out, especially over a weekend or Holiday.

b. The Contractor must furnish all tools, equipment, and janitorial supplies, including cleaning compounds, soap, non-slip buffers, power industrial vacuum cleaners, buckets, polishing compounds, flashlight, disinfectants, shampoos, steel wool, mop buckets with ringer and casters, degreasers, wiping rags, lint free glass cleaning rags, glass cleaning products, Page 4 of 28 Version 1.0, Dated 5/25/23 rubber gloves, detergents, sponges, squeegees, of acceptable commercial grade and quality, and in sufficient quantities necessary to meet the requirements of this contract. Contractor-provided tools (i.e. vacuum cleaner, buffing machines etc.) must be commercial grade and must not generate excessive noise that disrupts the work in progress. Vacuum bags must be replaced on a weekly basis or sooner if needed. The Contractor must use cleaning agents of synthetic detergent that are odor counteracting and have germicide properties.

c. All power equipment and attachments, including power cable and extension cords, must be free from any defects. The Contractor must use only the FAA furnished power outlets designated by the COR or CO.

d. No contractor furnished or owned commodity must be kept on FAA owned or leased space or property without approval in writing by the COR or CO. The Contractor must keep pilferable items under lock and key at all times and must provide the COR with a key in the event of an emergency.

e. The Contractor will provide the COR and Facility a binder with the complete list of Material Safety Data Sheets (MSDS) for ALL CHEMICALS being utilized to sanitize and clean the facility. The Contractor will also ensure that this list is updated whenever there are Chemical / Product changes.

5. CLEANING SERVICES: Performance requirements for cleaning consist of the followingeach time an area is serviced.

a. Furniture or other equipment (including waste bins) moved while performing cleaning services must be returned to their original position.

b. Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, metal, wood, and resilient flooring must be swept or dust mopped to remove all loose dirt, dust, and debris.

c. Vacuuming Carpets and Rugs. Carpeted areas, rugs, and mats must be vacuumed free of all loose soil and debris.

d. Emptying Waste Bins. All waste bins must be emptied and plastic liners replaced. Any plastic liner with food wastes or that is soiled or leaking must be replaced with a new plastic liner.

Waste bins must be washed inside and outside utilizing a disinfectant as needed to remain free of odors. After washing, bins must be wiped dry and new plastic liners installed. All ashtrays and ash receptacles must be emptied and cleaned free of tobacco residue. Boxes, cans, bottles, and other items placed adjacent to waste bins and marked "TRASH" must also be removed and disposed of. All waste collected must be disposed of in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during the waste removal must be picked up and disposed of by the Contractor. including cigarette butt receptacles, within the building and outside the building

e. Dusting/Cleaning. All furniture, partitions, radiators, equipment, hand railings in stairways, grills, horizontal ledges, and sills must be dusted. Walls, doors, and partitions must be wiped clean (including glass in partitions and doors) to a height of 7’0" above the floor level.

Electronic equipment must be dusted with an industry standard approved dusting tool. If present, chalk and marker trays, and erasers must be cleaned. The contractor must verify with the COR that the chalkboards and dry erase boards can be cleaned before cleaning. All dry erase boards must be cleaned with a cleaning solution designed for dry erase boards.

Corridor, lobby, and entrance walls and doors must be cleaned. Miscellaneous hardware and bright metalwork must be wiped clean. Drinking fountains/dispensers must be cleaned and

Page 5 of 28 Version 1.0, Dated 5/25/23 disinfected. All surfaces of drinking fountains/dispensers must be free of stains, smudges, and scale.

f. Cleaning Walk-off Mats. Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area must be cleaned. Soil and moisture underneath mats must be removed and the floor must be cleaned as appropriate along with the rest of the floor. The mats must be returned to their original locations afterwards. The Contractor must report, in writing to the Contracting Officer (CO), all walk- off mats worn out to the point of being ineffective.

g. Damp Mopping. Prior to damp mopping, floors must be swept/dust mopped. Floors must be damp mopped with an industry standards cleaning solution to remove dirt, streaks, smears, and stains.

h. Spray Cleaning and Buffing. Prior to spray cleaning and buffing, floors must be damp mopped as specified above. Floors must be spray cleaned and buffed to remove traffic marks, heavy soil, etc. The material used for spray cleaning and buffing must contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. If loose residue is produced by buffing, it must be removed in a manner that must leave the floor clean without destroying the high gloss produced by buffing. When completed, a spray cleaned and buffed floor must have a uniform, high-gloss finish, free of scuff and heel marks. The floor finish must be uniform from wall to wall, including corners.

i. Waxing and Buffing. In the event that spray cleaning and buffing is not sufficient to maintain a uniform high-gloss finish, floors must be completely waxed and buffed. The Contractor must use a liquid wax system containing not less than 18% solids. The floors must be damp mopped as specified above immediately prior to application of wax. Floors must be buffed, if required, to a uniform gloss finish free from dirt, traffic marks, and stains.

j. Restrooms. Restroom fixtures, including water closets, urinals, lavatories, and sinks must be washed inside and outside utilizing a disinfectant, and must be free of stains and odors. Pumice sticks and toilet bowl cleaner must be used to remove stains from urinals and water closets.

Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) must not be used to clean lavatories or sinks. Floors must be swept/dust mopped free of dirt and mopped with a disinfectant.

Wainscoting, partitions, walls, and doors must be cleaned free of dirt, stains, and graffiti. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. Waste bins must be emptied, disinfected, and plastic liners replaced. If present, shower stall rooms and locker/dressing rooms must be considered part of the restrooms, and cleaned accordingly.

Restroom supply dispensers (paper towels, toilet tissue, soap, and hand sanitizer) must be replenished. The Contractor must stock restrooms with sufficient supplies to ensure that the supplies must last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor must replenish them at no additional cost to the Government.

k. Stripping and Waxing Floors. Resilient flooring must be swept/dust mopped and stripped to remove all built-up wax and imbedded dirt prior to waxing. After application of wax, areas must be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor must present a clean appearance free from scuffmarks or dirt smears. Furniture or other equipment moved during floor stripping and waxing must be returned to their original positions.

l. Shampooing Carpets and Rugs. Prior to shampooing, carpets and rugs must be vacuumed free of all loose soil and debris. Carpets and rugs must be shampooed free of streaks, stains, and spots, and must have a bright uniform color. Shampooing must be done by the water extraction method. After drying, furniture or other equipment moved for the shampooing must be returned to their original positions.

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6. SPECIAL PRECAUTIONS: Some areas must be occupied by FAA employees performing official duties during the time contract work is being conducted. Therefore, the contractor must give special attention while conducting work in these areas. These areas contain critical and specialized power for the operation of equipment used by the FAA. At no time may the Contractor’s power-driven equipment be plugged into any electrical outlet used by FAA equipment or racks. Care must be exercised to prevent vacuum cleaners, buffers, mops, etc., from striking FAA electronics equipment and racks. The COR must assist the Contractor in working out the best and safest methods for the proper cleaning of these areas.

7. SERVICES TO BE PERFORMED ON A DAILY BASIS AT ALL LOCATIONS.

Daily will be either encompass 3, 5, 6 or 7 days. Section 13 will identify the days for each facility.

a. Wipe down all water fountains/dispensers, cooler fixtures and drain pans.

b. Empty all waste bins.

c. Vacuum all carpeting and sweep all non-carpeted floor space including hallways. Note: Due to the critical nature of Air Traffic Communications, all vacuuming in the Tower Cab must commence after coordination with the COR, who coordinates with the Air Traffic Shift Supervisor.

d. Clean all restrooms.

e. Clean all break rooms. Clean and wipe off all surfaces, including the top of snack machines, TV, tables, and counter tops with odorless disinfectant cleaning solutions. Clean and disinfect microwave ovens. Wipe chairs and/or brush off upholstered chairs. Replenish all paper towel dispensers with properly fitting towels.

f. Disinfect entryway door handles and push bar inside and outside, elevator buttons and all handrails.

g. Remove all trash, garbage, packing, crating, and other extraneous material from the premises and disposed of it in accordance with city, county, and state regulations. The contractor must maintain all refuse areas in a clean, orderly condition, free of flies and vermin. This includes emptying recycle bins.

8. SERVICES TO BE PERFORMED ON A WEEKLY BASIS AT ALL LOCATIONS. Services must not exceed 7 days between each service.

a. Damp mop all non-carpeted floors including hallways and equipment room.

b. Sweep all stairways and landings and clean all ledges in tower stairwell.

c. Remove splash marks from walls around all water fountains/dispensers, coolers and sinks.

d. Dust all horizontal counters, equipment on counters, blinds, window sills, and ledges.

e. Clean entrance and exit corridors. Wash inside and outside of entrance and exit corridor glass door until free of film, streaks, and stains. Wipe up all spills and drips.

f. Clean and disinfect elevator walls.

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g. Restrooms. Clean and flush floor drains with disinfectant.

9. SERVICES TO BE PERFORMED ON A MONTHLY BASIS AT ALL LOCATIONS. Services must not exceed 30 days between each service.

a. Clean all refrigerators externally (if present).

b. Clean stairwells (including handrails and landings) between ground and junction floors.

c. Clean all air conditioning and heating vents.

d. Dust cab window shades to prevent scratching or damage to the shade finish.

e. Breakrooms. Clean stove and inside of oven (if present).

f. Spot clean all carpeting.

10. SERVICES TO BE PERFORMED ON A QUARTERLY BASIS AT ALL LOCATIONS:

Once per three-month period not to exceed 90 days between service, at a time to be coordinated with the COR.

a. Wax and buff all tile floors (except anti-static or slate floors).

b. Clean all glass and frames inside and out. All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed.

c. Wash, clean, and squeegee all tower cab window glass areas, inside and outside. This work is to be done during daylight hours only. Do not use abrasive or cleaners that may mar or spot the glass.

All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed. This must be coordinated in advance with the COR.

11. SERVICES TO BE PERFORMED ON A SEMI-ANNUAL BASIS AT ALL LOCATIONS:

Once per six-month period, not to exceed 180 days between services, at a time coordinated with the

COR.

a. Strip and wax all tile floors in the building.

b. Clean and shampoo all carpet.

c. Clean and shampoo all cloth furniture.

d. Clean all light covers in towers and base buildings.

e. Clean all blinds and rehang.

f. Cab Shade Cleaning: Polish shades using a soft cloth and liquid cleaning solution using a side to side motion, not circular. The cloth must be non-abrasive; the material is delicate and prone to scratching. The shades must be cleaned with a product, which is designed specifically for window film and shade material and has special antistatic properties. Impurities build up on the shades.

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Proper maintenance must significantly prolong the visibility and lifespan of the shades. Contractor is responsible for ensuring shades are not scratched.

NOTE: Schedule variances and additional tasks that differ from above will be listed for each Specific Site listed in Section 13.

12. SPECIAL INSTRUCTIONS:

a. The Contractor must provide the COR with a monthly work schedule. The schedule must include work hours, employees involved, and any special services to be performed during the monthly cycle, I.E. buffing floors, etc. The schedule must be submitted to the COR every fourth Tuesday of the preceding month for it to be effective. The Contractor shall provide the COR with a signed and dated checklist documenting the completion of the various services. Any changes to the schedule require prior approval of the COR. Tasks must not be scheduled using the fiscal year as a basis (October through September). Tasks must not be scheduled during the last week of the month, last month of the quarter, or the last month of the semi-annual period.

b. The Contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be available at all times. The name of the supervisor must be submitted in writing through the COR to the CO. Where weekly services are required, such supervisor must meet with the COR once each week to inspect contract performance. Where services are performed no more than biweekly (every other week) or monthly, such meeting must be conducted once each month.

c. Prior to the commencement of the contract, the CO/COR and the Contractor must meet and review the total workload and working methods proposed by the Contractor. The Contractor must submit prior to the contract starting date an annual schedule of all periodic work by dates and areas. The Contractor must be required to submit a work report of the periodic jobs performed for comparison with the schedule requirements.

d. Employee Training -The Contractor will be responsible for training his/her employees on the following subjects:

Proper use and handling specified and approved detergents, supplies, and equipment.

Care and maintenance of Contractor and Government furnished property.

Familiarization with fire prevention and safety procedures. This will include fall protection if applicable for cleaning in high areas and proper use of ladders.

Familiarization with applicable FAA policies/regulations and their effect on housekeeping services.

Documentation of this training will be made available to the Contracting Officer and/or their Representative upon request.

e. The Contractor must ensure each employee completes the appropriate security forms required by

FAA, Indianapolis Personnel Security Division, in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she must not be allowed to work at the FAA facility. Security

Page 9 of 28 Version 1.0, Dated 5/25/23 must notify the CO prior to notifying the Contractor to remove the employee from the facility. The Contractor must submit to the COR a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award. The Contractor must likewise notify the COR in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

f. Badges-All employees shall wear FAA supplied security badges above the waist, on the front of the body, and on their outermost clothing at all times while on the premises. Upon termination of employment, security badges shall be turned in to the Contracting Officer’s Representative

Special Badging is required at the sites below.

• No Special or additional Badging is required at the current locations listed.

g. Additional Airport Authority Insurance Requirements are required at the sites below.

• No additional insurance requirements are required for any of the current sites listed

h. The contractor is responsible for all government-furnished keys and access cards. The contractor must bear the cost of replacement keys and re-coring and all applicable locks if the keys and/or access cards become lost or destroyed.

13. SERVICES SPECIFIC TO EACH LOCATION.

Please Note: Facility-specific requirements contained in this section are in addition to all other requirements contained in the SOW, and to the extent that there are any inconsistencies, the Facility specific requirements will take precedent

a. Fort Wayne Air Traffic Control Tower (FWA ATCT), located at Fort Wayne International

Airport at 3817 Winters Road, Fort Wayne, Indiana 46809.

Janitorial Service to be performed: Janitorial service shall be performed for an estimated 9431 square feet of space at the FAA, Air Traffic Control Tower and joint AF/AT Administrative Office Building at the Fort Wayne International Airport, Fort Wayne, Indiana.

In order to protect the security interest of the government, all contractor employees assigned to perform service under this contract, will, as a minimum be subject of a favorably adjudicated FAA national Agency Check with Inquires (NACI). The Contracting Officer’s Technical Representative (COTR) shall obtain an original Standard Form 85, Questionnaire for Non-Sensitive Positions and (2) Standard Form FD-258, Fingerprint Cards, for each required check. The completed forms are submitted to the FAA, Civil Aviation Security Division (AGL-700) at least ten (10) days prior to reporting for duty.

The contractor will ensure an adequate number of employees possess a contractor facility clearance in order to fulfill this contract. The COTR shall maintain copies of the contractor facility clearances and investigations on file.

Hours Service is to be performed: Attachment 2 - Space Detail, lists the building floor, the rooms, the estimated square footage of each, and the number of days per week each is to receive janitorial service.

Where service is required five (5) days per week, it shall be performed Monday through Friday, except national holidays. Where service is required (7) days each week, it shall be performed every day including National Holidays. Daily

Page 10 of 28 Version 1.0, Dated 5/25/23 services shall be performed by a janitorial team between the hours of 7:30 a.m. and 4:00 p.m., seven days a week. A janitorial supervisory inspection shall be conducted weekly (Monday through Friday) during normal working hours to ensure the scope of work is completed.

Weekly, monthly, quarterly, semi-annual and annual cleaning can be performed on Saturdays between the hours of 7:30 a.m. and 4:00 p.m. The Saturday daily cleaning can be accomplished in conjunction with this work.

The government will furnish electricity, water and a central vacuum system in the tower and TRACON.

The contractor shall provide all other supplies, material and equipment necessary to perform this service, including a quiet vacuum cleaner in the event the central vacuum system fails.

The Contractor shall provide the COTR with a written schedule for all services being performed.

If something is to be done weekly, identify which day of the week the service will be performed. For monthly, quarterly, semi-annual and annual tasks, identify the date the service will be performed’ The following services will be performed as indicated.

a. Daily Cleaning

1. Restrooms: Sweep and wet mop all rest room floors and the shower floor with disinfectant solution. Wash and clean all urinals, commodes and lavatories inside and out to disinfect, remove stains, scale and odors. Clean all mirrors and plumbing hardware. Spot clean walls and partitions. Fill and service soap dispensers. Clean and empty all waste containers.

Provide and maintain an adequate supply of toilet tissue, hand towels, and room deodorant in rest rooms. Supply and maintain automatic deodorizer in restrooms.

2. Tower Cab and TRACON: Vacuum and spot clean carpeting in the Tower Cab and TRACON with central vacuum system. In the event the central vacuum system is unavailable, a quiet vacuum, supplied by the contractor, will be used. Mop from SJ1 landing to the tower cab. NOTE: Due to the critical nature of Air Traffic Communications, all vacuuming in the Tower cab and TRACON shall be commenced only after coordination with the shift supervisor.

3. Break Rooms: Damp mop the tile floors. Wipe tables, lunchroom chairs and clean sinks and counter areas with a disinfecting solution. Remove any other noticeable dirt or stains. Empty all wastebaskets/containers and insert clean plastic linings, as needed. In case of leakage, damp wipe receptacle to remove all residue and replace plastic liner.

4. All other areas: Empty all waste baskets/containers and insert clean plastic linings, as needed. In case of leakage, damp wipe receptacle to remove all residue and replace plastic liner. Remove all extinguished smoking materials and trash from outside smoking receptacles. Dump ashtrays into metal containers and damp wipe clean. As required, replace sand in ash receptacles. Clean drinking fountain with disinfectant- type cleaners. Polish unpainted metal. Sweep all tile floors with treated dust mop and vacuum all carpeted hallways. Clean and disinfect all door knobs, handles or bars with a disinfecting solution.

Wipe clean all counter areas and sinks with a disinfecting solution.

5. Refuse: All trash, garbage, packing and crating or other extraneous material shall be removed from premises and disposed of by the contractor to the satisfaction of the COTR.

All waste containers shall be subject to Department of Sanitation inspection and approval.

Refuse shall be disposed of in accordance with City and County regulations. The refuse area shall be maintained in a clean, orderly condition, free of odor, flies and /or vermin.

6. Janitorial Storage: Area must be kept neat, clean and orderly at all times. Contractor shall provide and maintain an adequate supply of cleaning materials and tools, soap, toilet paper, paper towels, deodorant, etc.

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b. Weekly Cleaning

1. Clean, wet mop using soap or detergent, remove all oil or tar marks, and buff floors in offices, corridors, lobbies, equipment room, AF maintenance areas, loading areas and elevators. (All baseboards are to be cleaned free of wax and buffer marks.) Spot wax traffic areas. All cleaning in the equipment rooms and AF maintenance areas will only be commenced after coordination with the COTR.

2. Vacuum and spot clean all carpet in office areas. Dust all furniture.

3. Tower Cab and TRACON: All furniture, fixtures, windowsills and consoles shall be dusted and wiped clean. The contractor shall clean the front and top of all operating positions and flight data strip board positions. NOTE: Due to the critical nature of Air Traffic Communications, all vacuuming in the Tower cab and TRACON shall be commenced only after coordination with the shift supervisor. Empty all wastebaskets/containers and insert clean plastic linings, as needed. In case of leakage, damp wipe receptacle to remove all residue and replace plastic liner.

4. Clean walls in elevator cars.

5. Sweep sidewalks and police areas adjacent to building and parking lot.

6. Clean reception area counter top with cleaning materials approved by the FAA.

7. Spot clean wall area immediately adjacent to drinking fountains.

8. Clean shower inside and out to disinfect, remove stains, scale and odor.

c. Monthly Cleaning

1. Tower Cab Windows and Main entry area – Wash tower cab windows and main entry area windows inside and out during daylight hours.

2. Spot clean baseboards, pipes, sills and walls, using methods and materials that neither streak nor smudge. Wipe up all drips and spillage.

3. Dust Tower Cab shades with cleaning materials approved by the FAA.

4. Clean safety rails and wet mop stairs from SJ2 to the Tower Cab.

5. All filing cabinets, bookcases, office equipment, wellness equipment, etc. shall be dusted and wiped clean.

6. Wipe dust from ceilings, all windowsills and vents.

7. Remove debris from central vacuum holding tank and dispose of properly.

d. Quarterly (To be accomplished during the months of February, May, August, and

November)

1. Spot clean all walls, doors, and partitions. (Washed areas should not show sponge or brush marks after cleaning.)

e. Semi-Annually (To be accomplished during the months of October and April.)

1. Strip old wax from all tiled floor space, apply two thin coats of wax and buff to a high gloss.

All work in the equipment rooms, storage, electronic equipment closets require coordination with the COTR.

2. Wash all windows inside and out (Tower cab windows and main entry area windows not included) using methods and materials that neither streak nor smudge. Wipe up all spillage and drippage.

3. Cleaning (sweeping and mopping) of the Tower stairs, from SJ2 to the ground floor.

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f. Annually (To be accomplished by June 15th)

1. Shampoo all carpeting

2. Clean all light fixtures and blinds.

g. As Required

1. Walk-in carpets; 2 scuffs, six 3’x4’ and two 3’x6’ door entryway runners shall be furnished by contractor. They shall be changed when soiled or wet.

2. During the normal daily cleaning, remove ice and snow from sidewalks during periods of ice and snow. It will be necessary to keep these areas clean and safe for walking on in an around-the-clock- basis. De-icers may be used to assist in this operation, but must be of a type approved by the COR and not injurious to adjacent vegetation. Ice melt shall be provided by contractor and available on the premises. During periods other than during the normal daily cleaning times, contractor may be called out by the COR when needed to remove ice and snow from sidewalks. This additional work will be paid at the rate shown for Item Schedule.

3. Additional Floor Care (7 days per week) – vestibule, lobby, all corridors and locker rooms shall receive additional wet mopping in inclement weather.

4. Arrange for proper disposal of bio-hazard needle container contents.

FORT WAYNE MUNICIPAL

AIRPORT FORT WAYNE,

INDIANA

WORK SCHEDULE

Base Administrative Estimate d Floor Number of Days

Buildin g

Area Sq Ft Type Service Required

101 Vestibule 45 Tile 7 102 Lobby 300 Carpet 7

102 B-E Hallway 790 Carpet 7 102F Hallway 255 Tile 7 103 ATM 230 Carpet 5 104 Conference 505 Carpet 5 105 Training/CBI 300 Carpet 5 106 Copy/Mail 85 Carpet 5 107 Janitorial 35 Tile 7 108 QATS 160 Carpet 5 109 Storage 30 Tile 5 110 AT Work Space 160 Carpet 5 111 Break Room 400 Tile 7 112 Reading 140 Carpet 7 113 AT Storage 110 Tile 5 114 LAN 10 Tile Annual 115 Lockers 100 Tile 7 116 Shower 65 Tile 7 117 AT Sups 160 Carpet 5 118 CWO 165 Carpet 7

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119 Debrief 95 Carpet 5 120 Smoke 110 Tile 7 121 AF Work Space 125 Carpet 5 122 SSC Cord 125 Carpet 5 123 ETG 190 Carpet 7 124 Tracon 540 Carpet 7 125 Men Rest 140 Tile 7 126 Women Rest 140 Tile 7 127 SSC Mgr 230 Carpet 5 128 AF Common 380 Carpet 5 129 Shipping 280 Concret e

130 Vestibule 35 Tile 7 131 Equip Rm 565 Tile Monthly 132 AF Storage 65 Tile Annual

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133 TELCO 20 Tile Annual 134 Mechanical 130 Concret e Annual

135 Office 118 Tile 5 136 Link 150 Tile 7 137 Electrical 210 Concret e Annual

138 Pump Room 230 Concret e

Annual

139 EG Room 300 Concret e

Annual

Tower Cab 300 Carpet 7 Tower Vestibule 280 Carpet 7 Tower Debrief Room 60 Carpet 7 Tower Junction Level 48 Tile 7 Tower Men’s Restroom 60 Tile 7 Tower Women’s Restroom 60 Tile 7 Tower Sub Junction 2 400 Cement Annual Tower Sub Junction 1 Mezzanine

Balconies 4 Clean from Apr to

Oct

h. Decatur Air Traffic Control Tower (DEC ATCT), located at Decatur Municipal Airport at 910 S. Airport Road, Decatur, Illinois 62527 (RR 7 Box 175).

Janitorial Service to be performed: Facility to be cleaned encompasses approximately 2,377 square feet.

Hours Service is to be performed: The contractor shall furnish all labor, equipment, supplies, and material to provide janitorial service for an estimated 2,562 square feet of space at the Federal Aviation Administration, Air Traffic Control Tower, Decatur Municipal Airport, RR 7 Box 175 Decatur, Illinois 62521 in accordance with the attached specifications. Service is to be provided as described on Janitorial Work Schedule attached to specifications.

Daily cleaning shall be performed seven (7) days per week (including National Holidays) between 8:00 a.m. and 6:00 p.m. in the following areas:

1. Air Traffic Operations Area

2. Restrooms (3)

Daily cleaning shall be performed five (5) days per week (Monday through Friday excluding National Holidays) between 8:00am and 6:00 pm in all other areas. All window washing shall be performed during daylight hours.

SUPPLIES, MATERIALS AND UTILITIES: The Government will furnish electricity and water.

The contractor shall furnish all other supplies, tools, appliances and material necessary to perform this service.

Storage Facilities: Storage space is provided in the Air Traffic Control Tower (ATCT) for storage of equipment and supplies to be used in the performance of this work. It shall be the contractor’s responsibility to maintain the storage space in a clean and orderly manner.

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NOTE: THE CONTRACTOR IS RESPONSSIBLE FOR ALL GOVERNMENT FURNISHED

KEYS AND ACCESS CARDS. SHOULD KEYS AND/OR ACCESS CARDS BECOME LOST

OR DESTROYED, THE CONTRACTOR SHALL BEAR THE COST OF REPLACEMENT

KEYS AND RE-CORING OF ALL APPLICABLE LOCKS.

1. Daily Cleaning

A. Sweep all uncarpeted areas.

B. Vacuum tower cab, and break room carpet. Spot clean. Police all other carpeted areas to remove obvious pieces of debris.

C. Empty all wastebaskets and containers; line baskets. Remove and dispose of internal trash.

Dispose of all loose shipping containers.

D. Sweep and wet mop rest room floors with disinfectant. Wash and clean all lavatories, fixtures, toilets, and urinals. Spot clean toilet enclosures, baseboards, pipes, sills, and walls. Furnish and maintain constant supply of deodorant materials in rest rooms, refill all soap containers, toilet tissue holders, and towel dispensers.

E. Clean and disinfect drinking fountains.

F. Spot clean stairways and corridors to remove obvious dirt and stains.

2. Weekly Cleaning

A. Clean and mop all uncarpeted floors including corridors and entranceways using a detergent solution. Remove all oil, tar, and scoff marks from baseboards and equipment bases. Spot wax traffic areas. Buff.

B. Wash glass entrance areas inside and outside with cleaning material that will not film, streak, or stain.

C. Vacuum and spot clean all carpeted areas not included in the daily cleaning.

D. Dust surface of all furniture and fixtures including desktops, windowsills, and Tower consoles.

Dusting of the Tower consoles must be coordinated with the FAA/AT on-shift supervisor.

E. Clean blackboards (unless otherwise directed).

F. Vacuum areas between tower consoles and window. This must be coordinated with FAA/AT on-shift supervisor.

3. Monthly Cleaning

A. Damp wipe desktops and tower cab consoles. Cleaning of the Tower cab consoles must be coordinated with the FAA/AT on-shift supervisor.

B. Wash tower cab windows inside and out using methods and materials that neither streak not smudge. Wipe all spillage and drippage. Performance of this work must be coordinated with the FAA/AT on-shift supervisor. Window cleaning to be accomplished during daylight hours.

C. Wet mop stairs and landings. Damp wipe all railings.

D. Vacuum mats in entranceways.

4. Quarterly

A. Dust all window blinds.

B. Spot clean walls, doors and baseboards, and dust or vacuum pipes, ledges, and railings.

5. Semi-Annually A. Clean doors and baseboards, including air ducts and louvers.

B. Strip old wax from all tiles, floor spaces, and apply two thin coats of non-skit wax. Buff.

C. Wash exterior of all windows except tower cab.

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D. Dust and damp wipe wind bracings and horizontal ledges and surfaces in stairwells.

E. Wash all windows inside and out (except tower cab) using methods and materials that neither streak nor smudge. Wipe all spillage and drippage. Window is cleaning to be accomplished during daylight hours.

6. Annually

A. Shampoo all carpets annually in accordance with standard industry methods.

B. Vacuum acoustical tiles in tower cab in the presence of an FAA employee. Use brush attachment.

C. Wash all light fixtures and light diffusers using a mild detergent solution. Wipe with a damp cloth and dry using a soft lint free cloth.

Supplies and Materials:

The Contractor shall provide all labor, supplies, materials, etc. as necessary to perform the required Janitorial Services.

WORK

SCHEDULE

DEC ATCT

DECATUR, ILLINOIS

Area Square Feet Type of Surface Number of days Service required

First Floor Lobby 185 Tile 5

Steps / Landing 77 Tile 3 Restroom 38 Tile 5

Second Floor

Restroom 24 Tile 5 Training 207 Carpe t

Office 171 Carpe t

Hallway 60 Tile 5

Third Floor Equipment

Room 320 Tile 3

Office 140 Tile 3 Storage 170 Tile 3

Stair/Corridor 66 Tile 3

Fourth Floor Recorder Room 138 Tile 1

Landing 17 Tile 3 Cloak Room 64 Carpe t

Tower Cab

Operating Area 375 Carpe t

NOTE: THE CONTRACTOR IS RESPONSIBLE FOR ALL GOVERNMENT FURNISHED

KEYS AND ACCESS CARDS. SHOULD KEYS AND/OR ACCESS CARDS BECOME

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LOST OR DESTROYED, THE CONTRACTOR SHALL BEAR THE COST OF

REPLACEMENT KEYS AND RE- CORING OF ALL APPLICABLE LOCKS.

i. South Bend Air Traffic Control Tower (SBN ATCT), located at South Bend International Airport at 4713 Lathrop Street, South Bend, Indiana 46628.

Janitorial Service to be performed: Facility to be cleaned encompasses approximately 5,004 square feet

Hour Service is to be performed: All services must be conducted seven (7) days per week (Monday through Sunday) excluding Holidays between 8:30 A.M. and 3:00 P.M. for the following areas:

1. Air Traffic Control Tower (ATCT) Cab

2. TRACON

3. Break Room

4. Restrooms

Daily cleaning in all other areas shall be performed five (5) days per week (Monday through Friday) excluding national holidays between 8:30 A.M and 3:00 P.M. Contractor personnel need to be aware of times when Air Traffic is particularly heavy and therefore, adjustment of hours may be required to perform the necessary work.

The contractor shall furnish all labor, equipment, supplies, and materials required to provide janitorial service for the Federal Aviation Administration in approximately 5,004 square feet occupied by the Air Traffic Control Tower (ATCT) and base building, located at 4713 Lathrop Street, South Bend, Indiana.

SUPPLIES, MATERIALS AND UTILITIES.

The Government will furnish electricity and water. The contractor shall furnish all other supplies, tools, appliances, and materials necessary to perform this service.

Daily cleaning shall be performed seven (7) days per week, including holidays, between the hours of 8:30 a.m. and 3:00 p.m. in the following areas:

a. ATCT Cab

b. TRACON

c. Breakroom

d. Restrooms

Daily cleaning in all other areas shall be performed five (5) days per week (Monday thru Friday), excluding national holidays, between the hours of 8:30 a.m. and 3:00 p.m.

All window washing is to be performed during daylight hours.

All work will be in accordance with the specifications and contract provisions provided with this solicitation.

Daily Cleaning A. Sweep / dust / mop all uncarpeted areas.

B. Vacuum Cab, TRACON, and break room carpets. Spot clean. Police all other carpeted areas to remove obvious pieces of debris.

C. Empty wastebaskets and trash containers, replace trashcan liners, remove and dispose of internal trash. Dispose of all loose shipping cartons.

D. Sweep and wet mop restroom floors with a disinfectant solution. Wash and clean lavatories, fixtures, toilets, and urinals. Spot clean toilet enclosures, baseboards, pipes, sills and walls.

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Furnish and maintain constant supply of deodorant materials in the restrooms, refill soap containers, toilet tissue holders, and towel dispensers.

E. Clean and disinfect drinking fountains and sinks.

F. Clean counter tops and tables in break areas.

G. Spot clean stairways and corridors to remove obvious dirt and stains.

H. Stock towel dispensers located in the ATCT Cab and Mechanical Room.

Weekly Cleaning A. Clean and mop all uncarpeted floors including corridors and entranceways using a detergent solution. Remove all oil, tar, scuffmarks from floors, baseboards and equipment bases. Spot wax traffic areas and buff accordingly.

B. Wash glass entrance areas inside and out with cleaning material that will not film, streak, or stain.

C. Vacuum and spot clean all carpeted areas not included in the daily cleaning.

D. Dust surface of all the furniture and fixtures including desktops, windowsills, and Tower

/TRACON consoles. Dusting of the Tower /TRACON consoles must be coordinated with the FAA/AT on-shift supervisor.

E. Clean blackboards (unless otherwise directed) F. Sweep and wet mop stairways and landings from the 4th floor to the Tower Cab. Damp wipe all railings between the 4th floor and to the Tower cab.

G. Damp wipe elevator doors, walls, and fixtures, inside and outside.

H. Empty dust containers for central vacuum systems in the Base & Tower Buildings.

I. Pick up cigarette butts around front and side entry doors.

Monthly Cleaning A. Damp wipe desktops and tower cab consoles. Cleaning of the tower consoles must be coordinated with FAA/AT on shift supervisor B. Wash tower cab windows inside and out using methods and materials that neither streak, nor smudge. Wipe all spillage and drippage. Performance of this work must be coordinated with the FAA/AT on-shift supervisor.

C. Sweep and wet mop stairs and landings between the first and fourth floors. Damp wipe all railings between the first and fourth floors.

D. Dust all vertical and horizontal surfaces including corners and behind doors.

Quarterly Cleaning

B. Spot clean walls, lockers, dust or vacuum pipes, ledges and railings.

C. Wash all windows inside (except tower cab) using methods and materials that neither streak nor smudge. Wipe up all spillage and drippage.

D. Wash all ground floor windows outside using methods and materials that will neither streak nor smudge.

Semi-Annual Cleaning (Spring and Autumn) A. Spot clean doors and baseboards, including air ducts and louvers.

B. Strip old wax from all tiles and floor spaces, and apply two thin coats of non-skid wax. Buff accordingly. (Schedule with COR; to be completed between midnight and 5:00 a.m.)

C. Clean contractor furnished mats in entranceways.

D. Dust and damp wipe all wind…