Attachment 1 - Statement of Work for 436 CES Support Equipment Maintenance.docx

STATEMENT OF WORK

FOR UTILITY

VEHICLES/ATTACHMENTS/TRAILERS MAINTENANCE &

REPAIR SERVICES

Dover AFB 18 December 2026

PERFORMANCE WORK STATEMENT UTILITY EQUIPMENT MAINTENANCE AND REPAIR

SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, materials, equipment and labor necessary to repair and maintain equipment (Kubota’s, Kawasaki’s, Yamaha, attachments, and utility trailers), and all man-lifts, boom-lifts, scissor man-lifts and aerial platforms identified in Appendix A in a manner that will ensure their serviceability, safe operation, and compliance with current warranties. Additional assets could be added or removed in the future. All maintenance, inspections and service calls shall be performed in accordance with manufacturer's instructions and industry standards.

1.1. MAINTENANCE, INSPECTION, & REPAIRS. The contractor shall perform preventative maintenance inspections and repair services on equipment and man-lifts in accordance with each manufacturer's instructions and industry standards to return to 100% operational. The contractor shall be responsible for providing replacement parts and labor for all equipment identified in Appendix A for the 436th Civil Engineering Squadron on Dover AFB. Maintenance, inspections & repairs are to be initiated by service call request placed to the contractor by the Contracting Officer Representative (COR). The contractor shall respond, evaluate, and complete service calls within a professional and timely manner. The contractor shall notify the COR with an estimate of parts and labor required to complete service call prior to any work being done.

Upon completion of the service call the contractor shall report to Building 615, Room 1, Civil Engineer Service Contract Section (CEOES) to present a signed service ticket to the COR after each job order completion. The service ticket shall include the following information:

a. Time of arrival and departure

b. Type of repairs made and parts replaced

c. List of parts to be ordered

d. List of personnel performing work

e. Estimated cost of repairs Note: Labor time for service ticket begins and ends at the job site.

1.2. INSPECTION SERVICES. The contractor shall perform preventative maintenance inspections (PMI’s) on utility vehicles based on the manufacturer’s recommendations and hour readings, 1 annual inspection on identified Kubota attachments, and 1 annual inspection on utility trailers. Within 30 days of award, the contractor shall conduct the first inspection. Inspections will be in accordance with (IAW) Utility Vehicle Inspection Requirements listed as Attachment 1 and Trailer Inspection Requirements listed as Attachment 2. Upon completion of an inspection the contractor shall provide a signed copy of the maintenance report that will serve as a certification of the safety inspection. The contractor shall attach a label to the exterior of the equipment that indicates the serial number, date inspected, the name of the servicing company and technician's name. The contractor shall submit a detailed cost estimate of repairs, if any are necessary, within 10 working days of inspection to include; proposed repairs, names of personnel on inspection team, date of inspection, remarks on condition of equipment.

1.3. GUARANTEES/WARRANTIES. All Maintenance/repairs/parts identified as under warranty items will be covered for one year. The contractor shall perform all necessary work for items under warranty. The contractor shall identify all items that are under warranty or can be and provide that list to the requirements owner and COR.

1.4. CERTIFICATIONS. The contractor shall ensure that only qualified journeyman mechanics will be employed in performance of services under this contract. The contractor shall furnish the Contracting Officer with a copy of certificate within 5 business days of signing this contract of each employee who will work on Dover AFB equipment identified, showing that they’re certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements. Journeyman mechanics in the trade must have a minimum of 3 years continuous experience of providing safety inspections and repairs of equipment listed. The contractor shall submit resume and certificate copies for approval by the Contracting Officer with their proposal. Under no circumstances will unskilled or inexperienced laborers be permitted to work on Government owned equipment at Dover AFB.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be made available to the Contractor without charge.

2.1. WORK AREA. Equipment owner shall provide an overhang or indoor facility for contractor to perform all schedule and unscheduled service calls. Prior communication must be made between the COR and contractor; this is to ensure all vehicles are on-site for maintenance and/or inspection.

2.2. SOLID & HAZARDOUS WASTE REMOVAL. The contractor shall dispose of all waste generated in the performance of their task. No solid/liquid waste materials shall be placed in any trash receptacle on DAFB.

3. GENERAL INFORMATION.

3.1. GOVERNMENT REMEDIES. The Contracting Officer (CO) shall enforce FAR 52.212.4, Contract Terms and Conditions-Commercial Items, for the Contractor's failure to perform satisfactory services or failure to correct non-conforming services. In addition, the Contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, debarment, and adverse past performance assessment.

3.2. HOURS OF OPERATION. The normal hours of operation for the Contractor to perform the services required under this contract are 7:00 AM to 4:00 PM, Monday through Friday. The Contractor is not required to provide normal service except for emergencies on the following days: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.3. CONTRACTOR PERSONNEL. The Contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory.

3.4. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All

Contractor employees shall wear a distinctive company uniform at all times while performing services under this contract. The Contractor employee uniforms shall be neat and professional in appearance and meet current commercial standards. At a minimum, all contractor employees will wear a shirt with company logo during warm weather and a heavy outer garment with company logo during colder weather.

3.5. RECORDS MANAGEMENT. The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, In order to meet the requirement established IAW the above-mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at extension 302 677-5157 for guidance and training.

3.6. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor’s use. At the end of each shift, all government facilities, equipment, and materials shall be secured. The contractor shall be responsible for providing and placing all barricades and safety devices during any activities and comply with all Occupational Safety and Health Standards (OSHA)

3.7. SECURITY. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of Dover AFB.

3.7.1. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

3.7.2. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented, or illegal aliens will be remanded to the proper authorities.

3.7.3. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this requirement. Furthermore, nothing in this requirement shall excuse the contractor from proceeding with the contract as required. The contractor will be contacted for rescheduling any work due to weather, base closings, or exercises that may affect work.

3.7.4. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive area must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

4. OPERATIONAL SECURITY (OPSEC)

4.1. Dover AFB Critical Information and Indicators List (CIIL) will be provided to the contractor for their understanding and compliance. 436th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization. If the OPSEC block is Picked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall: Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement the OPSEC program plan. Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

5. CONTRACTOR BADGE POLICIES.

5.1. All requests for contractor badges will be submitted by a “Sponsor.” Typically, this will be the Base Contracting Squadron (436 CONS), a Contracting Officer Representative (COR) or Requirement Owner (RO). The “Sponsor” will complete an Operational Risk Management Assessment Form (ORM) and submit to the436 SFS, Pass and Registrations office for approval IAW DAFBI 31-101. As a minimum, the ORM will be submitted 10-days prior to the requested date of employment.

5.2. All Contactor employees granted unescorted access to include Access Control Lists (ACLs) are required to consent to a Criminal Background Investigation (CBI) prior to granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI. The Contractor shall provide the following information prior to entry for sponsorship check.

· Requests for Access Control Lists (ACL) must be submitted/approved NO LATER THAN SEVEN (7) FULL BUSINESS DAYS before access is required. This allows for adequate time to properly screen personnel and obtain follow-up information if needed. All access control lists requests must include the sponsor’s information. The sponsor must provide the following information on all guests: Last Name, First, MI, (no nicknames) in alphabetical order, Date of Birth and Driver’s License Number with State of Issue. All ACLs should be submitted via email to 436 SFS/EAL (In the Global Address Book) (436sfs.eal@us.af.mil).

· ACLs will be for visits under 60 days. The sponsor must be specific on the following. Reason for Requested Access, Event Location: Provide the building number or the individual’s residence address. All Access Control Lists must be in a Word Document that is attached to the email. Requests submitted in a PDF format or in an Excel document will be returned for correct formatting. Do not paste the Access Control List in the body of the email.

· When requesting access for sub-contractors the following if is needed: Full-Name; Social Security Number, Driver’s License and State of Issues, Vehicle Info (Make/Model/Color/Year), License Tag Number and State, Name of Company, Date and Time of Arrival, duration of visit.

5.3. Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to the 436 SFS, Pass and Registration for destruction. Prior to re-issuing a badge, the “Sponsor” must submit a new ORM to the 436 SFS, Pass and Registration office for approval. In the event a badge is lost or stolen, the badge holder must immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide to the Contractor’s Site Supervisor. The Contractor’s Site Supervisor will investigate the loss and report (in writing) the circumstances in which the badge was lost. This information, along with a new ORM, will be submitted by the “Sponsor” to the 436 SFS, Pass and Registration office for re-issuing a badge. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor's employment has been terminated. The Agency Chief or Site Supervisors are responsible for notifying and returning the contractor's badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Squadron.

5.3.1. When a Contract employee is terminated, the Contractor’s Site Supervisor, COR or RO will immediately notify 436 CONS, who will ensure notification is made to the 436 SFS, Pass and Registration office. The Contractor’s Site Supervisor, COR, or RO are responsible for returning the contractor’s badge to the 436 SFS, Pass and Registration office. If a terminated employee refuses to surrender the access badge, COR or RO will immediately notify, in the order of precedence: (1) 436 SFS, Base Defense Operation Controller; (2) the 436 SFS, Pass and Registration office; and (3) 436 CONS of the situation. If a base access badge is denied the 436 SFS, Pass and Registration office will notify the “Sponsor” of the denial. The individual in question may contact the 436 SFS, Pass and Registration office for information on how to obtain the reason(s) for denial.

5.4. INSTALLATION ACCESS.

5.4.1. The contractor shall obtain contractor identification badges for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto DAFB from 436 SFS Pass and Registration, for the duration of the contract.

5.4.2. Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles while operating on the installation. All vehicles entering DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

5.4.2.1. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

5.4.2.2. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

5.4.2.3. During Higher FPCONs (Charlie and Delta), the base will curtail non-essential operations/functions; access by Non-Essential contractors will be suspended as the direction of the Installation Commander.

5.4.2.4. Antiterrorism:

References:

1. Department of Defense Instruction O-2000.16, Volume 1 DoD Antiterrorism (AT) Standards, Standard 18

1. Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors.

1. Joint Publication 3-07.2 Antiterrorism

Terrorism is defined as: The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

Antiterrorism: As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

Antiterrorism Awareness Level I Training.

Contractors or subcontractors possessing a Common Access Card (CAC) will complete AT Awareness Level I training IAW AFI 31-145, Antiterrorism, Standard 25, by completing the―Force Protection computer-based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction/services on the installation will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the― Level 1 Antiterrorism Awareness computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

Force Protection Condition (FPCON) Impact on Work Levels: If the DAFB FPCON level is elevated to Charlie, the installation shall evaluate the need for contract services to be discontinued. At FPCON Delta, services are discontinued. Services shall resume when the FPCON level has been lowered.

Administrative Note: In the event of an emergency, dial 9 1 1 from any land line on the installation. The call will be routed to the ECC (302-677-6666). If you use a cell phone and dial 9 1 1, you will be routed to the county 9 1 1 dispatch (Kent County). Simply inform the dispatcher that you are on DAFB, they will route your call to the DAFB ECC.

6. FLIGHT LINE DRIVING.

6..1. Anyone driving on behalf of the Contractor will be required to obtain an Airfield Driver’s License from Airfield Management, which includes attendance at a course lasting approximately 2 hours. Drivers must also have a valid Driver’s License.

6..2. Work Stoppage – The contractor should expect possible work delays or work stoppage due to sensitive missions that could/may operate from Dover AFB. Expect at least 4 days of work stoppage due to these types of situations. Airfield Management will notify CE of any work stoppage at least 8 hours prior, ideally 24 hours prior if time allows.

6..3. Flight-line Driving: Contractors will have to adhere to the provisions in DAFBI 13-202 if operating on the airfield.

7. CONTRACTOR RESPONSIBILITIES.

7.1. Contractors must submit to the Contracting Office the information and supporting documentation (including Material Safety Data Sheets (MSDSs)) necessary to obtain HAZMAT usage authorization. Report data on the HAZMAT used during the performance of the contract at intervals and in the format specified by Dover AFB.

7.2. The contractor shall provide a completed Dover AFB HAZMAT Chemical Worksheet (Appendix A) for each HAZMAT to be used during the duration of the contract to include MSDS. This list of all HAZMATs shall be provided at the beginning of the contract. Any additional HAZMATs required during the course of the contract shall be requested for approval at that time. In addition, the quantity of chemicals expended will be reported to the Dover AFB Hazardous Materials Pharmacy (HAZMART) by filling out the Contractor's Monthly Report for HAZMATS (Appendix B). Both the Worksheet and Monthly Report forms shall be provided upon award of contract.

7.2.1. If non-compliance is identified, the Contracting Officer Representative (COR) will notify the Contracting Officer of the specific issue. Contractor, upon notification from Contracting Officer, will take immediate action to ensure compliance.

7.2.2. All products furnished by the contractor shall meet all Federal and State regulatory requirements. The contractor shall submit Material Safety Data Sheets (MSDS) of all chemicals planned for usage on Dover AFB.

8. CONTRACTOR MANPOWER REPORTING.

8.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Crane & Hoist Services via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil .

8.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year. Contractor may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

8.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

APPENDIX A

KUBOTA/YAMAHA

Kubota

Kubota

Kubota

TRAILERS

22' Cargo Trailer

Products/AFT-1000

Bldg. 922 (WFSM)

Bldg. 727 (EOD)

KUBOTA ATTACHMENTS

Plow

Plow

BOSS plow

MAN-LIFTS

Aerial Platform

Equipment

Snow Equipment

E36 Trailer

E36 Trailer

ATTACHMENT 1 EQUIPMENT PMI REQUIREMENTS

KUBOTA/KAWASAKI/YAMAHA

Transmission fluid change

X

Front diff./wheel case oil change

X

Steering gear case oil

X

Clutch pedal play

X

Brake pedal play

X

Toe-in check

X

Front axle front-back play

X

Clean radiator screen and check coolant level

X

Fan belt tension

X

Fuel filter element Change

X

Valve clearance check

X

Replace cooling system Anti-freeze

X

Replace air cleaner

X

ATTACHMENT 2 TRAILER INSPECTION REQUIREMENTS

HITCH & UNDERCARRIAGE:

ITEMS NEEDING CORRECTION:

Required: