Attachment 1- Statement of Work.pdf

Statement of Work AV Equipment and Installation Package

Page 1 | 4

VSFB Pacific Coast Club Audio Installation Package for the Force Support Squadron

09 DEC 2025

Page 2 | 4

1.0 Background

In order, to provide a functional location for Commander’s Calls, trainings, award ceremonies, graduations, etc., the Pacific Coast Clubs’s requires an upgrade to their audio equipment. Most of the current equipment (speakers, microphone amplifiers, etc.) have been in this facility for 10 or more years.

Equipment has been failing rapidly or is just not compatible with modern electronics. With the age of the current equipment, and the complexity of the installation of new, we need the assistance of a professional AV company to install the new equipment that was purchased in 2023. The replacement of the old and broken equipment will not only ensure patrons can hear presenters again, but this will also allow for an easier to manage system, both for IT technicians and end-users. This upgrade is essential to maintaining this facility. Most hardware to be replaced with is already purchased. Installation of the audio system needed to ensure the equipment is used.

2.0 Objective

This project involves the installation and integration of a new Audio/Visual (A/V) system at the Pacific Coast Club. It includes system setup, power management, control hardware, and speaker/microphone equipment as per RFQ PCC Sound Installation. Replace all broken and dated audio equipment in the facility with modern, user-friendly, and functional equipment. Existing AV rack will be reused. New equipment needs to be configured to allow end-users ease of management with limited to no IT support.

Equipment should also be configured to prevent end-users form tampering with equipment cables, main hardware, and programed configurations. Audio will give surround sound to the facility in every room with a clean sound allowing all audience members the ability to hear dialog spoken clearly. There will be a touch panel faceplate in seven location that allow users to controller and manage the audio sources.

Each room will have its own audio control to allow independent use of each space as well as a master control that will be in the main office that manages all rooms simultaneously.

1. Replace ceiling speakers throughout the building with 40 available SAROS_ICE6LPT-W-T- EACH speakers. Connect old speakers that were not replaced to new system.

a Rooms to replace, Gamer Lounge, Heritage Room, two public Hallways and four bathrooms.

b Ballroom 1-3, Warrior Room 1-2 JBL speakers will be repurposed into the new audio system.

c Purchase additional SAROS_ICE6LPT-W-T-EACH speakers through installation company to cover remaining speakers through the club.

2. In the Ballroom, and Warrior Room use existing media cabinets to install the two available ULXD4Q=-H50 microphone receivers a Purchase through installation company eight Shure UA864US or equivalent to allow microphone use in the Gamer Lounge, Heritage Room, Ballroom, Warrior Room Office, and Café/Bar.

b Remove existing equipment from com rack and leave in Ballroom for FSS IT to remove from the location.

3. Install and purchase 10-15 additional SAROS_ICE6LPT-W-T-EACH speaker, through installation company, into the café/bar.

a There is no preexisting audio equipment in this space, holes in ceiling will need to be made and new cables to be run.

4. Install 8 SAROS SMT6T-AW-B-T-EACH exterior speakers outside for the café/bar and Heritage Room outdoor seating areas. Mounting will need to be complete as previous equipment connections are nonexistent. Access holes for new cabling will need to be drilled

Page 3 | 4 in the concrete exterior walls of the building. Use PVC to run cables through in exterior locations. Ensure building is resecured after cables are run to prevent moisture and rodents from entering the building from those access locations.

5. Replace 2 wall mount touch panel faceplates with part TSW-770-W-S in Warrior Rooms 1-2.

These will communicate with the master and work independently from all other rooms.

6. Install 5 TSW-770-W-S wall mount touch panel faceplates into Ballrooms 1-3, café/bar, and the Heritage Room

7. Each Touch panel faceplate needs the ability to plug in a phone via either Bluetooth or wired audio cable

8. In the Café/Bar the ability to connect one direct TV box to the system to allow the channels audio to play through the room.

9. Purchase from contractor 60 Cat6 drops (~250 ft each). Contractor will run the cabling to connect and install speakers to com rack.

10. Setup master TS-1070-W-S tabletop touch panel faceplate into main office a Master can control every room and hallway in this facility.

11. Configure the speakers and touch panel faceplates together with two DSP-1280 signal processors, 2 AMP-8150 amplifiers, and CEN-SWPOE-30 POE.

a Configuration will be completed in existing com rack located in behind the Ballroom.

b Remove existing equipment from com rack and leave in Ballroom for FSS IT to remove from the location.

12. Configure Shure wireless receiver to work with wireless microphones: part number

ULXD4Q=-H50

a Configure 13 microphones to work with Shure receivers and antenna extenders.

13. FSS IT will provide a scissor lift for the installation company to make use of. Scissor lift will be procured from the 30th LRS. This will accommodate the 20 ft ceiling height in the building. Ceilings drop ceilings were 5% heigh ceilings with 18 ft height, 70% High ceiling at 20 ft, and 30% High ceiling – 20 ft height.

14. All equipment that is being removed will be placed in a designated area of the club for the FSS IT to dispose of.

15. Trenching should not be needed as there will be no cables running underground. All cables will be run through the above ceiling tiles.

3.0 Description of Work

Bldg. 11070 will be setup, mounted, installed, and programed with new equipment within existing cabinets. Uninstall existing hardware and cables that are no longer needed and are being replaced. Leave removed equipment in old cafe room. Ensure major equipment is tested and works before installation is to begin. Pricing must include additional purchase items, installation and programing.

1. Uninstall all old equipment per room before installation of new equipment.

2. Install, mount and program all equipment during the same timeframe.

3. IT Office will handle removal of equipment from the building.

4. Connect new units to electricity and install all required parts.

5. Test all equipment is working after installation and programing is completed.

4.0 Desired Skills and Knowledge

Page 4 | 4

Contractor must possess the required knowledge and skills in order to install all items of equipment.

Proper installation of equipment is required. Knowledge of voltage, audio tuning, programing, and user-friendly systems is required. Must know how to operate tools for installation/set-up of each piece of equipment.

5.0 Delivery Time Frame

Installation of equipment should take no longer than the month of August to complete.

1. Government Furnished Items a N/A

2. Government Furnished Equipment a Equipment is already purchased and available for installation.

b Equipment meets requirements.

3. Government Furnished Services a Utilities. The Government will furnish electricity.

b Emergency Medical Services. The Government will provide emergency medical transportation and treatment. Contractor shall pay for all reasonable medical costs incurred.

6.0 Points of Contact

1. Customer Representatives (CRs) a The following person(s) have been designated the CR by the Contracting Officer:

b NAME: Alisa Prusa / Josephine Merling c TITLE: IT Specialists d ORGANIZATION 30th Force Support Squadron e CONTACT INFO (805) 717-7124

2. Invoice Reviewer in Wide Area Work Flow a NAME: Kayleen Lara b TITLE: Flight Chief c ORGANIZATION: 30th Force Support Squadron d CONTACT INFO: (805) 606-2948