Attachment_1_Statement_of_Work.pdf

Attachment 1 140P8326Q0024

Statement of Work Olympic National Park HVAC

Statement of Objectives (SOO) Project: HVAC Repairs and Preventive Maintenance – Olympic National Park

Agency: National Park Service (NPS)

Location: Olympic National Park: Port Angeles, Ozette, Mora, Hoh, Kalaloch, and

Quinault

1. Purpose Provide HVAC repair services and preventive maintenance for units identified in the attachment OLYM HVAC Details, ensuring compliance with ASHRAE 180 standards, the

NPS safety requirements outlined NPS RM-50B Chapter 21 Contractor Operations, and

OSHA regulations.

2. Scope Perform all repairs listed under the ‘Recommendations’ column in OLYM HVAC Details.

Conduct annual preventive maintenance on all HVAC units per ASHRAE 180 standards for annual inspections. Work across multiple park locations: Port Angeles, Ozette, Mora, Hoh, Kalaloch, Quinault.

3. Objectives

• Restore HVAC units to operational status through recommended repairs.

• Perform annual preventive maintenance and inspections in accordance with

ASHRAE 180 standards for annual inspections.

• Update OLYM HVAC Details with missing data elements, inspection findings, and recommendations to establish a baseline condition for future service. Provide quotes for all recommendations including replacements, tie prices to the individual pieces of equipment that need to be repaired or replaced.

• Ensure compliance with ASHRAE, IBC, NFPA, OSHA, and NPS RM-50B safety standards.

• Require contractor submission and NPS approval of a Site-Specific Safety Plan

(SSSP) prior to work commencement, per RM-50B §21.9. A checklist for the SSSP is located in appendix B.

4. Tasks

A. Annual Preventive Maintenance

Inspect, clean, and test all HVAC units. Replace or clean filters. Document maintenance performed, finding, and recommendations.

B. Complete Repairs

Perform repairs based on the Recommendations column in attachment one OLYM

HVAC Details.

C. Safety Compliance

Contractor shall submit a Site-Specific Safety Plan (SSSP) that meets RM-50B §21.9 requirements, including hazard analysis, emergency contacts, injury reporting requirements, training, and inspection protocols. Work cannot start until the SSSP is accepted by the COR.

D. Minimum Requirements

Contractor shall, at a minimum, complete all tasks listed in Appendix A – Annual

Preventive Maintenance Checklist.

5. Deliverables

• In addition to any contractor provided reports update the condition of equipment post-maintenance and repair using OLYM HVAC Details, a copy of the spreadsheet will be provided.

• Warranty documentation for replaced components.

• Accepted Site-Specific Safety Plan prior to work start.

• Training for NPS staff on repaired systems.

6. Performance Standards Repairs and maintenance must meet ASHRAE 180, OSHA, NFPA, and RM-50B standards. Work completed within agreed schedule and environmental constraints.

7. Safety Requirements Contractor must comply with RM-50B Chapter 21 and OSHA standards:

• Submit and implement an accepted Site-Specific Safety Plan (SSSP) per

• Maintain daily safety inspections and documentation.

• Report accidents within 24 hours and provide investigation results within 5 business days.

• Post emergency contacts, safety plan, and OSHA-required notices at the worksite or in the employee’s vehicle.

• Ensure PPE compliance and public protection measures.

• Include Job Hazard Analysis (JHA) for all major tasks and phases.

• Provide training records and certifications for all personnel performing work.

8. Constraints Work hours: 8:00 AM – 5:00 PM, Mon–Fri. Wildlife and environmental protection measures. DOT compliance for vehicles. Building access must be coordinated a least 2 weeks in advance through the COR.

8. Attachments:

1. OLYM HVAC Details

2. OLYM 2025 HVAC Report

3. OLYM HVAC Locations

Appendix A – Annual Preventive Maintenance

Checklist (Minimum Requirement)

Equipment Type Tasks

Electric Furnaces Inspect heating elements; test electrical components; inspect blower assembly;

replace or clean filters; test safety devices.

Heat Pumps Leak test and verify refrigerant charge;

clean evaporator and condenser coils;

test defrost system and sensors; inspect electrical components; measure temperature differential and airflow;

inspect outdoor unit fan and clear debris.

Air Handlers Replace or clean filters; inspect condensate pans and pumps; clean coils;

inspect and balance blower wheels; test controls and electrical connections.

Duct Heaters Inspect heating elements; test motor and capacitor; verify actuator function; ensure unobstructed airflow.

Mini-Splits & Cassette Units Clean indoor unit filters and coils; check condensate drainage; inspect outdoor unit coil and fan; verify refrigerant charge;

test thermostat and remote operation.

Boilers (Electric) Inspect heating elements; test safety devices; check piping for leaks and corrosion.

Appendix B – NPS Site-Specific Safety Plan

Checklist (Based on RM-50B §21.9 and NPS guidance) This checklist is supplemental the SSSP must address all applicable RM 50B §21.9 elements

RM50B Chapter 21 Contractor Operations https://www.nps.gov/subjects/policy/upload/RM-50B_Chp21_Contractor_Operations.pdf

Section Requirement

A. Signature Sheet Title, signature, and phone number of plan preparer, company representative, Project Manager/Superintendent, and

Project Safety Professional.

B. Background Information Contractor name, contract number, project name, description, map of work location, major phases of work.

C. Responsibilities and Authority Employer’s safety responsibilities, lines of authority, disciplinary actions for noncompliance, names of competent/qualified persons with proof of qualifications.

D. Subcontractors and Suppliers Identification and safety responsibilities of subcontractors and suppliers.

E. Training New hire orientation, mandatory certifications, periodic retraining, emergency response training, training record maintenance.

F. Risk Assessment/Management Job Hazard Analysis (JHA) or Phase Hazard Analysis (PHA) for each major task or phase.

G. Plans, Programs, and Procedures Emergency response, spill plans, hazard communication, fire prevention, severe weather contingency, public risk management.

H. Safety and Health Inspections Daily inspection responsibilities, inspector qualifications, documentation procedures, deficiency tracking.

I. Emergency Contacts/Medical Support Emergency contacts, directions to nearest hospital, first aid/CPR certifications.

J. Accident Reporting Reporting timelines (within 24 hours), investigation procedures, corrective action implementation.

https://www.nps.gov/subjects/policy/upload/RM-50B_Chp21_Contractor_Operations.pdf