Attachment 1 Statement of Work.docx

STATEMENT OF WORK

Spent Fuel Shipment Requesting Lab: National Institute of Standards & Technology Center for Neutron Research (NCNR)

I. BACKGROUND

The National Institute of Standards and Technology (NIST) Center for Neutron Research (NCNR) owns and operates a 20 MW test reactor called the National Bureau of Standards Reactor (NBSR). The NBSR is located on the NIST campus in Gaithersburg, Maryland, USA. The NBSR is a heavy water cooled and moderated reactor. The mission of the NBSR is to provide neutrons for world class measurements supporting the industrial, academic, and government needs of the United States. The NBSR is fueled by 30 highly enriched uranium fuel elements. During the course of a year, the NBSR produces approximately 28 spent fuel elements.

The fuel elements are made up of U3O8-Al Materials Testing Reactor (MTR) type dispersion fuel plates. There are two, 13-inch-tall stacks of fuel plates lodged in every fuel element with a gap of six inches between them. The fueled regions can be separated from the rest of the fuel element using an underwater saw to reduce high level radioactive waste shipments. The measurements for each fueled region are 13.5 in x 3.5 in x 3 in.

To be in accordance with the Nuclear Regulatory Commission (NRC), NIST is required to transfer its spent fuel to the Department of Energy (DOE) Savannah River Site (SRS) near Aiken, South Carolina.

II. OBJECTIVE

The goal of this procurement is for a qualified contractor to provide packaging and shipping services for spent fuel elements from the NCNR to DOE-SRS.

III. SCOPE

The action is for the packaging and shipment of the spent fuel cells in a single cask to the DOE-SRS. All the fuel sections will have been out of the reactor for at least two years.

BASE: Packaging and shipment of spent fuel cells to DOE-SRS.

OPTION 1: The scope will include an option for a second shipment within 2 years of the initial, base shipment.

IV. REQUIREMENTS

General Requirements

1. The Contractor shall ensure all communications are on a need-to-know basis and in compliance with 10 CFR 73 requirements.

2. The Contractor shall ensure all paperwork is properly marked and handled according to pertinent NRC and Department of Transportation (DOT) regulations with copies being limited to only those required to complete the activity.

3. The Contractor shall submit a firm-fixed price quotation which meets or exceeds the requirements identified in this document. It shall address the required specifications and include descriptive literature, as required, to fully demonstrate how the technical approach will satisfy the task requirements.

4. The Contractor shall provide all project management, labor, materials, tools, and equipment to successfully meet the requirements in accordance with this Statement of Work, including providing the shipping cask, the transfer cask and basket, all rigging, and cranes and/or forklifts for movement of the transfer cask between the outdoor staging area and the designated indoor entry point in both directions. The Contractor shall also operate the cranes/forklifts they provide. The NCNR will provide indoor crane support above the pool area as well as the bridge over the pool. Only NCNR personnel will be permitted to operate NCNR-owned cranes. In the event the Contractor’s tools fail, to support the contingency situation and ensure the timed window for delivery is met, an attempt to aid the Contractor with tools will occur. However, this does not alleviate the Contractor’s responsibility to be prepared and provide all tools necessary to successfully complete this requirement. In the instance where the Government may provide tools, the Contractor shall take note and inventory to ensure the tools are returned after completion of this requirement.

5. The Contractor’s Project Manager shall be the single point of contact for all interaction. The Project Manager shall be onsite during the load and ship process.

6. The Contractor shall provide contact information for its designated main point of contact/Project Manager (i.e., Work Phone, Cell Phone, and email).

7. The Contractor shall provide all required security and badging information/paperwork to ensure timely access to NIST and the NCNR.

8. The Contractor shall submit a job-specific safety plan and project schedule for review and approval before notice to proceed is issued by the Contracting Officer.

9. The safety plan shall include radiological safety considerations. It shall, at a minimum, identify the risks associated with the loading and shipment of the spent fuel and how those risks will be mitigated. The Safety Plan shall address all safety risks from the commencement of the contract through the end of performance. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards.

10. The project schedule shall be coordinated with the NCNR and worked around the NBSR operating schedule.

11. All work shall be performed in compliance with industry, NIST, and OSHA standards, as well as all applicable Federal, State, and local regulations (DOT, NRC, etc).

12. The Contractor shall adhere to all relevant safety requirements and codes.

13. NCNR personnel will be onsite during normal business hours 7:00am – 5:00pm Monday through Friday. Services performed outside of this parameter shall be scheduled and approved 7 days in advance with the COR.

14. The Contractor shall ensure the work site is free of debris and trash upon job completion. The contractor shall remove its non-radiological waste from NIST premises.

15. The Contractor shall ensure existing site equipment and structures are protected while performing work. Any damage caused to existing site equipment and structures because of the work being performed shall be corrected by the Contractor prior to site acceptance.

Meeting Requirements

1. Kick-Off Meeting

a. The Contractor shall arrange a kick-off meeting within one month of the date of contract award. The kick-off meeting will ensure both the Government and the Contractor achieve a clear and mutual understanding of all contract requirements and identify and resolve potential problems. It is not a substitute for the Contractor’s full understanding of work requirements at the time offers are submitted, nor will it be used to alter the final agreement arrived at, leading to contract award.

2. Project Meetings

a. The Government and the Contractor shall come to an agreed cadence for regular project meetings. These meetings will provide a consistent channel of communication, where the parties can discuss project updates, issues, questions, etc.

Radiation Area Work Requirements

1. The NCNR has several Radiological Controlled Areas (RCAs), including the Confinement building (C-wing), the Guide Hall (G100), Radioactive Waste Storage (H100), and the B-wing labs. All Contractor tools, equipment, and material may be surveyed for radiological contamination prior to being moved or carried into an RCA and shall be surveyed when it is removed from an RCA. Contaminated tools, equipment, and material shall be decontaminated and resurveyed until a release level is reached before they will be allowed to leave the NCNR. If an item cannot be decontaminated to release levels, the Contractor shall coordinate with NCNR Health Physics to determine the appropriate disposition, which may include transfer of the item to the Contractor under its radioactive material license, transfer to the NCNR, or disposal as radioactive waste, as applicable.

2. Any radiation work, or work performed in a designated Contamination Controlled Area (CCA) within an RCA requires the contractor to take and pass NCNR Radiation Safety training before they will be allowed to perform the work. A CCA is an area within the NCNR where known contamination is present. Equivalent training (10 CFR 19) from another entity may be accepted in lieu of the NCNR Radiation Safety Training, but the Contractor shall provide a certificate of completion of such training to receive credit. The training shall have occurred within 2 years of the work to be performed.

3. Some work at the NCNR requires the use of a Radiological Work Permit (RWP) issued by the NCNR. The RWP identifies radiological risks and mandates specific radiological controls to be used when performing the work. Contractors shall adhere to any Radiological Work Permit applicable to the work being performed.

4. Contractors who have not received NCNR radiation safety training may occasionally require access to an RCA to perform work. Such access shall be coordinated and approved by NCNR Health Physics. Individuals shall receive any required radiological safety briefing, and dosimetry prior to entry and shall remain under continuous escort by NCNR staff while within the RCA.

5. The Contractor shall adhere to all NCNR radiation safety program requirements. This includes minimizing radiation exposure to workers by using As Low As Reasonably Achievable (ALARA) techniques as defined in Title 10, Section 20.1003 of the Code of Federal Regulations (10 CFR 20.1003).

Technical Requirements

1. The Contractor shall develop and submit a Transportation Security Plan. The plan shall address, at a minimum, the associated risks associated with transportation, how the Contractor plans to mitigate those risks, and proposed security measures the Contractor plans to use during shipment.

2. The Contractor shall provide truck transportation from Gaithersburg, MD to DOE-SRS in Aiken, SC. Truck transportation shall be in accordance with all relevant regulation.

3. The Contractor shall provide packaging (cask(s)) under a valid Certificate of Compliance issued by the NRC certified for use with materials-testing-reactor (MTR) type spent fuel from the NBSR.

4. The Contractor shall provide the tools and equipment that allow the fuel stacks to be transferred from the NBSR storage pool to the cask(s). The contractor shall specify how the fuel stacks will be moved from the NBSR to the cask(s).

5. The Contractor shall be responsible for all administration of all relationships with individual State Authorities regarding passage and escort of the shipment. This is to include, but is not limited to, the coordination and scheduling of all clearances, checkpoints, permits, etc.

6. The Contractor shall organize the route from Gaithersburg to DOE-SRS Aiken, SC, in a Proposed Route Plan, which shall be submitted to and approved by the NRC. Submission and approval shall be coordinated and obtained by the Contractor.

7. The Contractor shall manage all interactions with federal, state, and local authorities as applicable.

8. The Contractor shall provide for all necessary security measures while on the road from Gaithersburg to DOE-SRS Aiken, SC as required by State and Federal statutes and/or regulations.

9. As applicable, the Contractor shall comply with all regulatory requirements for this class of shipment.

10. The Contractor shall provide all documentation pertaining to package testing and quality assurance requirements as specified in the Certificate of Compliance and supporting documentation for shipment. The Contractor shall keep documentation of all quality assurance documents, to include but not limited to, casks maintenance, leak testing, etc. Copies of said documents shall be provided to the NCNR.

11. The Contractor shall provide appropriate clearances as specified in 10 CFR 73 for its personnel to deal with Safeguards information.

12. The Contractor shall offer the shipment to officials from DOE-SRS ready and acceptable for unloading.

13. The Contractor shall provide a site-specific cask Loading Procedure that is in compliance with all regulatory requirements.

14. Upon successful delivery, the Contractor shall provide proof/certification of delivery and offloading at DOE-SRS.

Lifting Requirements

1. For any custom-built structure or item, the Contractor shall complete and submit the “Deliverables from Manufacturer for Standard Lifts – Custom Built” document, with all requested attachments, provided in Attachment 1. COR approval shall be received by the Contractor prior to delivery to NIST.

2. The Contractor shall submit a Lift Plan detailing the rigging mechanism, method, and setup for properly lifting the item at all stages of the loading process. It should include discussions of getting the shipping cask in position, moving the transfer cask to and from the shipping cask, and reloading of both casks for shipment.

Resource Requirements

1. Contractor work may require support from NCNR teams including, but not limited to, Health Physics, Operations, and Research Facilities Operations. This work can include crane and/or forklift operations as well as Health Physics clearance of items. These requirements shall be documented in a Resource Request Plan including the estimated time. This shall also be noted in the project schedule.

2. If the Contractor plans to rely on subcontractor support, details regarding subcontractor management shall be provided.

Onsite Work Management Requirements

1. The Contractor shall be responsible for managing the onsite work, which includes the following:

a. The Contractor shall prearrange badging prior to arriving on-site.

b. The Contractor shall coordinate and conduct site surveys, as necessary, to ensure that all deployment issues are resolved.

c. The Contractor shall ensure resolutions to equipment issues are coordinated with and approved by the COR.

d. The Contractor shall submit a proposed schedule for review by NCNR. The COR and the Contractor shall agree upon the final schedule. The Contractor shall notify the COR of all schedule changes.

e. The Contractor shall notify the COR two weeks prior to initiation of site work.

f. The Contractor shall ensure all the requirements identified in the SOW are met.

Government Access and Responsibilities

1. The Government will provide the Contractor access to the following items to achieve successful completion of the task order:

a. Limited storage for Contractor provided equipment.

b. Lighting, heating, firefighting equipment, oxygen deficiency hazard (ODH) alarms.

c. Health Physics support and oversight. The NIST HP representative(s) participating in the packaging activities will be aiming to confine this activity within the regulatory definition of radiation exposure to be As-Low-As-Reasonably-Achievable (ALARA). To that end, HP representatives are authorized to stop work should there be any health or exposure issues identified. HP will also perform and document truck and cask surveys throughout the packaging activities.

d. Operation support for use of cranes and forklifts inside the building.

e. Acceptance Plan detailing method for determining acceptance of final delivery.

f. Pictures, drawings, and information pertinent to the existing system.

g. Access to NIST and the work area during scheduled work.

h. Nuclear information on individual fuel sections such as

i. Residual Uranium content (grams)

ii. Residual heat production (Watts)

iii. Radioactivity (in Curies)

i. An agreement with DOE-SRS to receive the shipped spent fuel. This will be available at least 60 days prior to the actual shipment date.

j. Individual handling of the separated fuel sections will be exclusively provided by NBSR licensed personnel using handling tools provided by the Government.

k. Bill of Lading for the shipment(s).

l. As defined by the NRC, the ultimate party responsible for the safe and effective shipment of this material is the Government.

V. DELIVERABLES

Onsite work packaging and shipping spent fuel

Per approved schedule

Standards for Acceptance of Deliverables The NIST COR will provide written or electronic comments on each deliverable within thirty (30) calendar days from receipt of a given deliverable. The Contractor must make any needed changes and resubmit the deliverable within Ten (10) calendar days from receipt of electronic or written comments from COR. The COR will provide written notification via email when a deliverable is accepted.

VI. ACCEPTANCE CRITERIA

The required acceptance criteria for major deliverables are provided in the table below. To successfully complete this order, the Contractor must meet the required service or performance level. Failure to successfully meet the required services or performance level will result in the Government rejecting services.

ACCEPTANCE CRITERIA TABLE

VII. PLACE OF PERFORMANCE

National Institute of Standards and Technology Center for Neutron Research 100 Bureau Drive, Bldg 235 Gaithersburg, MD 20899

VIII. PERIOD OF PERFORMANCE

This requirement consists of 2 shipments.

The period of performance for the first shipment is from date of award through 12/31/2028, with shipment to be completed no later than 12/31/2028.

The second shipment will be an option item and may be exercised within two years after the completion of the first shipment. The second shipment shall be completed no later than 12/31/2030.

IX. TRAINING

Contractor personnel scheduled to go inside the CCA shall complete the NCNR Radiation Safety Training. The training is approximately four (4) to six (6) hours in duration and is completed on-site at the NIST Gaithersburg, MD campus. The class shall be completed prior to contractor personnel being permitted to go inside CCAs. Training is both virtual and on-site at the NIST Gaithersburg, MD campus building 235 and must be scheduled with the COR fourteen (14) days in advance of beginning work. NOTE: Any non-US citizen working on the NIST Gaithersburg, MD campus requires a background check which takes NIST security approximately four (4) weeks to complete. With successful completion of the background check and campus access approval by NIST security, the contractor personnel will be approved to work on the NIST Gaithersburg, MD campus.

X. BADGING

NIST is a restricted campus. A NIST identification badge is required for access to the campus and entry into the buildings. Contractor employees shall comply with NIST identification and access requirements. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office.

Site visits for individuals requiring escorts or that are outside of NCNR’s normal business hours shall be scheduled in advance with the COR.

XI. PAYMENT SCHEDULE

Advanced payment is not authorized. Services shall be invoiced for in the arrears. The Contractor shall be paid in accordance with NET 30-day payment terms upon receipt and acceptance of a proper invoice. An invoice shall be submitted in accordance with the billing instructions provided in the purchase order and after the service has been accepted by the Government.

XII. ATTACHMENTS

1. Deliverable From Manufacturer for Standard Lifts Document

XIII. CAMPUS ACCESS AND VISITOR REGISTRATION

The Contractor employee shall be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and must be shown to the NIST Security Police when entering campus.

Regular Business Hours: Regular business hours are Monday through Friday, 8:00am to 5:00pm Eastern Time. Special accommodations may be made if access is required outside of normal business hours. These special accommodations shall be coordinated and approved through the COR. The Contractor shall notify the COR of such a request no later than 1 week prior to the needed date.

Identification Badges: Contractor employees shall comply with NIST identification and access requirements. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance, and current registration must be presented to the NIST Security Office, at which time, a NIST vehicle pass will be issued. The pass shall be displayed on the vehicle in accordance with NIST Security Office instructions.