Attachment 1 Statement of Work.doc

SCOPE OF WORK

Fuel Tank testing and Veeder Root Installation.

Requirements The contractor shall be responsible for providing all labor, materials, and equipment needed for the services required:

· Pressure test 12 fuel tanks both above and below grade.

· Veeder Root installation 8 location for both diesel and regular gas.

· Replace fuel probes, fill caps and concrete pads at 12 locations.

Work performed will be done at the Central Texas Veterans Health Care Facility in Waco, at 4800 Memorial Drive, Waco, Texas 76711. After all work is completed, the contractor will have a walkthrough with the VA COR or Alternative COR to ensure all work is completed and ready to receive payment.

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with federal, state, and local regulations.

Period of Performance (POP) = 120 days from the NTP

Project Requirements:

Base Bid Part 1 – Installation of New Veeder Root Only- Below Grade 11 & 6 Above.

The contractor will be responsible for the removal of existing TLS-350 Veeder Root monitoring device and the installation on a new Veeder Root monitoring device. Installation requirements include:

1. Prior to starting any work, the contractor shall review current installation to insure the following:

a. Power supply in existing Veeder Root is adequate for new monitor installation.

b. Contractor shall perform testing on existing buried monitoring cables to ensure continuity and suitability for reuse with new system.

c. The contractor shall locate and ensure any communications connection required is in proper operation and suitable for use with the new system.

2. Prior to performing repairs, the contractor shall perform pressure and ultrasound testing on each tank to ensure serviceability. Tanks found unsuitable for repair will be reported to the COR (Contracting Officer Representative) and CO (Contracting Officer) for removal from this contract.

3. Excavate and demo entire concrete pad around tanks fill and access port. Ensure port and fill piping remains undamaged. Replace any damaged item with new matching or better materials.

4. Install new Veeder Root probe and connect to existing cables as required.

5. Provide an install new traffic rated manhole access, fill port and access port with factor water thigh seals. Fill and inspection port caps should be set flush with finished concrete height.

6. Place form work equally spaced around manhole, fill and access port to receive a slab approximately 8ft wide x 12ft long, over 6inc of compacted drainable base. Slab to be installed with 6inc concrete and 12inc minimum thickened slab edge. Install welded wire mesh at midpoint of slab. Provide a rough broom finish surface with tooled edges. Finished concrete should slope away for covers to pad boundaries.

7. Concrete pad installed in roadway asphalt/concrete shall be set flush with adjacent grade. Cold patch adjacent asphalt and or patch concrete. Ensure all repairs of adjacent materials slope away from thank pads.

8. Concrete pads at landscaping shall be set 2inc above finish grade. Restore all disturbed landscaping.

9. Install centralized monitoring station in building 99 and conduct Veeder Root testing, programing and provide training of VA staff before COR final approval.

10. The contractor shall dispose of all waste materials in compliance with local, state, and federal requirements.

Base Bid Part 2 – Installation of Complete Veeder Root Systems – Above Grade 1.

The contractor will be responsible for the complete installation of a Veeder system for the diesel fuel tank located near building 99:

1. The contractor with assistance from VA Engineer/M&O (Maintenance & Operation) shall identify the nearest power distribution center with sufficient electrical space meeting the Veeder Root power supply requirements.

2. The contractor shall install all necessary underground components to connect the exiting E85 tank to the new Veeder Root system. Conversion of the E85 tank to diesel fuel not in this contract.

3. New Veeder Root shall be installed in the pump building adjacent to the above grade. Veeder Root is to report to centralized monitoring station in building 99 and placed in operation as described in Base Bid 1

4. Install new Veeder Root probe in all tanks except the E85.

Base Bid Part 3 – Installation of new Veeder Root Bldg. 5 The contractor will be responsible for the complete installation of a Veeder system for the diesel fuel tank located near building 5:

1. Disconnect and terminate existing monitoring cables that report to bldg. 10.

2. Install new Veeder Root inside generator building near bldg. 5.

Base Bid Part 4 – Vent Cap Bldg. 99 The current vent cap installed at the pump room near building 99 is not the correct typ.

1. Remove the existing vent cap and replace with the pressurized cap as required.

Project Specific Items The contractor shall provide the following project specific items:

1. The existing TLS 350 Veeder Roots are being phased out. The contractor shall base their estimate on 16 channel 4I Veeder Root system or equal. See attached cut sheet and specification for additional information.

2. Salient characteristics are as follows:

· Must support 16 channels for monitoring and control

· Interface type must be 4I compatible

· Must provide real time fuel level monitoring, leak detection, and system diagnostics

· Must have built in data storage with capability for event logging and historical analysis

· Must support remote monitoring capability

· Must be design for commercial/industrial environments, resistant to temperature fluctuations, moisture, and dust

· Wall mounted digital touch screen display and user interface with paper read out at installation site or data storage SD Card.

· 12 inputs, ethernet minimum.

· Field monitor to be loaded with software for tracking, communication, and data download.

· Field unit to report back via LAN to centralized computer monitor. Government computer to be loaded with reporting software. Preferred communication for government computer is Back Net Protocol.

3. Buildings 1, 4, 11, 90 & 94 require the installation/replacement of the existing 48inc dia. metal access cover. Cover is to be traffic rated.

4. All overflow sumps are to be double walled.

5. All replacement lids are to have rubber gasketed seals.

6. All fuel fills shall be quick connect swivel adaptor.

7. The contractor is required to submit specification for each of the items indicated prior to beginning any work.

Allowance - Estimate Requirement for Installation of New Veeder Root Only.

The contractor shall provide the additional estimate number to address the following:

1. Liner Foot (LFT) cost including burden rate for replacing below grade conduit to tank. This should include such items as excavation, bedding, replacement of finish materials.

2. LFT cost including burden rate to replace below grade sensor cabling.

3. Provide line-item cost for extending fill, probe, access port to meet new concrete. Cost to including burden rate.

Note: At the end of each workday, please clean-up all worked in areas and make safe.

1. Contractor will contact VA COR or Alternative COR prior to start of the work.

A. Program Office Points of Contact:

a. Contracting Officer’s Representative (COR): Patrick Palmer, Engineering Tech (COR2) – Engineering Service, 254-297-3722, patrick.palmer@va.gov

b. Alternative (COR): Moses Briscoe, M&O Section Chief – Engineering Service, 254-709-0523, Moses.Briscoe1@va.gov

2. The Contractor shall schedule work through the COR, to ensure that all necessary parts, materials, tools are accounted for prior to the start of work.

3. The contractor shall coordinate with VA COR NLT than 7 days to the start of this service and completion. See information below:

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas December 25th Juneteenth

June 19th

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

4. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

a. Payment to be made monthly, in arears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date, and.

vi. Contract and obligation numbers.

Site and Facilities Access A. Upon arrival the contractor must report to building 99.

B. The contractor shall sign in all personnel and be issued vendor/contractor ID Badge.

C. Badges must be displayed/worn between the neck and belt line unless hazardous work condition prevent this. The contractor shall always have the issued badge on them and may be subject to VA personnel request for identification.

D. At the end of the workday the contractor shall return to building 99 sign all personal out and return badges.

Contractors Responsibilities:

A. Coordinating with the COR during the shutdown and startup of the project.

B. During Veeder Root installation the contractor shall provide 7days notice prior to any electrical or fuel interruption of service.

C. The contractor shall provide specification/cut sheet on all Veeder Root and probes to be installed 14day prior to installation. Specification/cut sheet are subject to COR and subject Matter Expert (SME) approval prior to acceptance an installation.

D. Ensure that all areas affected by repairs described above are protected from damage and maintained in a safe orderly condition. Additionally, areas adjacent to work should be protected from damage. Should damage to adjacent areas occur it shall be the contractor sole responsibility to repair/replace damaged items at their own expense.

E. With in 7days of notice to procced the contractor shall provide a written schedule for Fuel Polish service, equipment to be used and list of authorize and trained personnel providing this service. It is the sole responsibility of the contractor to ensure this schedule is uninterrupted during the life of the contract. Schedule alteration may be obtained through written request submitted 7days prior to the desired schedule alteration. Any failure to deliver service as contracted resulting in the VA obtaining alternate service or incurring damages shall be the contractor sole responsibility and will require full restitution of losses suffered by the VA.

F. Ensure that all safety measures are followed in accordance with local and state safety laws. Report all spills, safety violation, and near misses to the COR promptly and in accordance with this contract and VA requirements.

Other Considerations

· The contractor shall be responsible for the verification of all requirements for this project. All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the COR and Contracting Officer’s attention.

· The contactor must be qualified/certified in accordance with all manufacturer requirements/local codes/regulation.

· The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

· It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

· Majority of the work shall be performed during normal working hours unless other wised noted by the COR. Normal working hours are 8:00 am – 4:30 pm, Monday – Friday.

· The contractor’s supervisor shall always be available to address any needs VA COR/Alternative COR may have during the period of performance which is 60 days from start to finish and alert the Alternative COR of daily progress.

· The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

· The contractor shall be responsible for the removal of project demo materials/debris /equipment from this facility when complete.

Codes and Standards:

The project shall be in accordance with the latest International Building Code (IBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage, and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS:

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e., company policy including but not limited to: PPE, LOTO [Lock Out Tag Out, fall protection, etc.)

B. Safety and Health Objectives (i.e., company goals, procedures, etc.)

C. Job Site Inspections (i.e., safety inspection/potential hazards/prevention, etc.)

D. Contractor Safety Administrator (i.e., competent person/safety officer)

E. Personal Protective Equipment (i.e., head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e., rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e., OSHA, safety meetings, etc.)

· 30 Hour OSHA Construction Safety Course – competent person

· 10 Hour OSHA Construction Safety Course – all others

H. Safety Discipline (i.e., correction of violations, etc.)

I. Emergency Procedures (i.e., responsibilities, procedures, etc.)

J. Written Hazard Communication Program (i.e., responsibilities, procedures, list of hazards, MSDS, etc.)

SAFETY INSPECTIONS:

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

· Fire/Smoke Doors unlocked, free of obstructions.

· Means of Egress (includes Exits) free of obstructions and clearly marked.

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

· Fire Alarm Pull Stations are unobstructed.

· Smoke Detector smoke caps in use or removed at end of the day.

· Sprinkler Heads are unobstructed.

C. Housekeeping and Traffic Control

· Trash and debris are removed promptly and transported outside the construction area.

· Floor mats and dust tack mats are located at the entrance to construction area.

· Tools and equipment are properly stored.

· Signs installed to restrict patient access (doors locked as needed)

· Dust control measures are in place.

· Barriers are in place and properly sealed.

D. Hazardous Chemicals/Conditions

· Appropriate storage of hazardous chemicals

· MSDS sheets are readily available on-site.

· Lock out/tag out procedures are in place.

E. Clothing

· PPE is available and properly worn.

· Proper lift, scaffolding and tie offs safety measure being used and in good conditions.

· Clothing is relatively dust free with the construction area and patient areas.

WORKMANSHIP:

All work under this contract shall conform to the standards of these specifications. The Contractor at no additional cost to the Government shall correct work not meeting these specifications. Work shall be accomplished by mechanics skilled in the trade.

WORKING CONDITIONS:

The buildings and the surrounding site areas will be occupied. These operations will continue as normal, temporary, or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The contractor will be required to be mindful of the area operations, and patient areas while conducting the cleaning. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the period.

SITE VISIT:

The Contractor shall visit the site to determine the full extent of the work. Failure to inspect the site will not constitute grounds for a claim after contract award. A site visit will be scheduled through the COR, Patrick Palmer at 254-297-3722 or Moses Briscoe 254-297-3963

DISPOSAL:

Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

CLEAN-UP:

The Contractor shall keep the area neat and tidy and free of debris at the end of each workday.

PERMITS:

The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

WARRANTY:

The contractor shall warrantee work to be free of defects and workmanship for the duration of the manufacture warranty applies. All other work shall be free of defects for the duration of 1 year.