Attachment 1 - Statement of Need.pdf

Statement of Need (SON) For the

Medical Education and Training Campus, Consolidated IT Support & Network Operations (NetOps)

Infrastructure Equipment, 7/30/2026

1. Background and Purpose The modern enterprise campus network is a mission-critical utility that demands near-zero downtime. To support these operations, the Customer Service Branch (CSB) and Network Operations (NetOps) teams require standardized, professional-grade diagnostic equipment, hand tools, mobile transit platforms, and ergonomic support accessories.

Currently, technicians face significant operational challenges:

• Tool Fragmentation: The lack of standardized, high-quality kits results in inconsistent repair capabilities and delays in resolving critical IT and network issues.

• Campus Mobility Pain Points: Technicians routinely traverse expansive campus facilities and multiple floors. Transporting heavy diagnostic hardware, replacement units, and hand tools manually leads to physical fatigue, increased risk of accidental equipment drops, and extended Mean Time to Repair (MTTR).

• Workplace Ergonomics and Safety: Field engineering tasks expose personnel to repetitive strain, eye fatigue, and hazardous physical environments (e.g., active construction zones or high-voltage wiring areas). Standardizing on ergonomics and personal protective equipment (PPE) is critical to ensuring OSHA compliance and preventing injury.

This consolidated Statement of Need establishes a unified procurement baseline to equip field technicians with high-capacity wheeled tool transport, advanced RF/Ethernet diagnostic systems, heavy-duty mobile carts, centralized secure storage, and compliant personal protective equipment. Standardizing this inventory directly mitigates operational risks, improves rapid-response capabilities, protects high-value network hardware during transit, and provides a safe work environment.

2. Scope This requirement covers the acquisition of brand-agnostic technical tools, specialized diagnostic instruments, storage infrastructure, and safety accessories, split into two primary operational areas:

• Section A (Tier 2 IT Support): High-capacity wheeled tool systems, professional precision and standard hand toolsets for 24 technicians, heavy-duty campus transit carts, and high-capacity secure locking cabinets for centralized inventory control.

• Section B (Network Operations & CSB Operations): Advanced tri-band network and wireless spectrum analyzers, professional cable labeling and termination equipment, ultra-wide ergonomic command-center displays, industrial ladders, facility cleaning hardware, and personal protective equipment (PPE).

3. Equipment Summary & Quantities To ensure open, competitive, and compliant sourcing, all requested items are identified by technical performance capabilities and dimensional criteria. No proprietary manufacturer part numbers or commercial retail sources apply.

Item Category Technical Description Summary Required Quantity

Heavy-Duty Rolling Tool Bag

19"H x 12.5"D x 20"L wheeled bag, waterproof base, 85+ pockets, 100 lb capacity

Precision Electronics Toolkit

64-piece precision bit driver kit with anti-static wrist strap and opening tools 24

Cushion Grip Screwdriver Set

10-piece ergonomic cushion-grip screwdriver set with organizational drawer tray

Standard Screwdriver Set

8-piece professional-grade screwdriver set (Phillips, Slotted, Stubby) 24

Pliers Set with Storage Rack

10-piece gripping, cutting, and locking pliers set with rack organizer 24

Roller Bag Plier Set 8-piece high-durability plier set packaged in a heavy-duty portable tool roll 24

Stationary Storage Cabinet

48"W x 24"D x 78"H steel warehouse cabinet, 4 adjustable shelves, 3-point lock 2

Mobile Sliding Door Cabinet

48"W x 24"D x 85"H sliding-door steel cabinet on heavy-duty locking casters 2

Heavy-Duty Utility Cart Structural foam utility cart with lipped shelves, 500 lb capacity 4

Convertible Steel Utility Cart

1,000 lb capacity steel garden/utility cart with removable sides and 2-in-1 handle 2

Handheld Wireless Label Maker

Industrial wire/cable thermal label printer, Bluetooth connectivity, hard case 2

Self-Laminating Vinyl Label Kit

Material multipack containing self-laminating vinyl labels and print ribbon 3

49-Inch Curved OLED Monitor

49" curved ultrawide (DQHD) ergonomic display, minimum 140Hz, low response time (1ms or less)

Velcro Cable Management Spools

Spool of precut double-sided hook-and-loop straps (3/4" x 6"), 1440 count 3

Fiberglass Step Ladder 2-foot heavy-duty fiberglass industrial step ladder, Type IA rating 1

Tri-Band Network Analyzer

Handheld tri-band Wi-Fi 6/6E and 10G copper/fiber Ethernet analyzer 1

Wi-Fi Heat Mapping License

Professional site survey software license for active/passive RF analysis 1

Pass-Through Socket Set

23-piece pass-through and flip impact socket set with modular case 3

Cabling Professional Tool Kit

Network cabling maintenance kit with heavy-duty snips, strippers, and punch-down

Ergonomic Vertical Mouse

Wireless ergonomic mouse with a vertical orientation designed to reduce forearm pronation. Must support pairing with multiple devices via Bluetooth or a unified wireless receiver

Ergonomic Split Keyboard

Curved split wireless keyboard with integrated cushioned wrist rest 9

High-Visibility Safety Vest

ANSI/ISEA compliant safety vest with utility pockets 4

Flat Unibody EDC Flashlight

High-output flat unibody flashlight with multiple diagnostic wavelengths 3

Polarized Wrap Safety Glasses

Impact-resistant (ANSI Z87.1) polarized wrap safety glasses 5

Upright HEPA Vacuum Cleaner

Commercial-grade upright vacuum cleaner with fully sealed HEPA filtration 1

Replacement HEPA Filter Kit

Replacement foam, felt, and HEPA filter media pack 1

Full-Brim Safety Hard Hats

10-pack of high-density polyethylene (HDPE) hard hats, 6-point suspension 1

4. Detailed Technical Specifications

Category A: Tier 2 IT Support Equipment (Individual Field Issue)

4.1 Heavy-Duty Rolling Tool Bag

• Quantity: 24

• Physical Footprint: Maximum dimensions of 19" H x 12.5" D x 20" L. Weight when empty must not exceed 18 lbs (8 kg).

• Payload & Strength: Engineering structure must support a maximum working payload capacity of at least 100 lbs (45 kg).

• Mobility & Protection: Features an integrated heavy-duty telescoping trolley handle, a fully waterproof molded polypropylene plastic base, and rugged 5-inch (13 cm) wheels.

Storage Capacity: Must contain a minimum of 85 interior and exterior pockets of varying sizes to accommodate a wide range of technician hand tools.

• Durability Accents: High-density thermoformed protective backside panel with hinged rub rails; metal heavy-duty locking zippers; integrated magnetic screw/parts catcher; and an 8-inch electrical tape strap. High-visibility gray interior pocket linings are required for contrast in low-light environments.

4.2 Precision Electronics Toolkit

• Quantity: 24

• Components: Electronics-repair driver kit containing at least 64 precision driver bits (covering security Torx, hex, pentalobe, and standard micro-fasteners), an anodized aluminum driver handle, a flexible extension shaft, an anti-static wrist strap, non-marring synthetic opening tools, precision ESD tweezers, and dual-purpose spudgers.

4.3 Cushion Grip Screwdriver Set (10-Piece)

• Quantity: 24

• Ergonomics & Integrity: Professional-grade 10-piece screwdriver set featuring ergonomic, non-slip cushion grip handles. High-alloy steel shafts with magnetic tips.

• Organization: Must include a molded, durable tray organizer designed to drop directly into standard industrial tool chest drawers.

4.4 Standard Screwdriver Set (8-Piece)

• Quantity: 24

• Configuration: 8-piece professional heavy-duty screwdriver set including

Phillips, Slotted, and Stubby drivers. Bladed shafts must be forged from high-alloy steel and contain precision magnetic tips. Must span Phillips size #1 to #3, and Slotted tip thicknesses of 1/4", 5/16", and 3/8".

4.5 Pliers Set with Storage Rack (10-Piece)

• Quantity: 24

• Tool Classification: 10-piece professional-grade plier kit containing slip-joint, tongue-and-groove, diagonal cutting, long-nose, and locking pliers.

• Organization: Must include an impact-resistant wire or polymer storage rack to maintain tool alignment inside a workspace locker or cabinet.

4.6 Roller Bag Plier Set (8-Piece)

• Quantity: 24

• Portability: 8-piece high-durability plier set featuring insulated cushion-grip handles.

• Enclosure: Set must be enclosed within a heavy-duty woven canvas tool roll, fitted with integrated securing straps to support mobile field deployment.

Category B: Tier 2 IT Support Equipment (Shared Centralized Storage)

4.7 Stationary Storage Cabinet

• Quantity: 2

• Build Material: Heavy-gauge industrial-strength steel (minimum 16-gauge) welded storage cabinet.

• Dimensions: Approximately 48" W x 24" D x 78" H.

• Shelving & Security: Four fully adjustable shelves reinforced to support heavy payloads, plus a raised integrated bottom shelf. Must feature a secure 3-point recessed locking handle mechanism. Units must ship fully assembled.

4.8 Mobile Sliding Door Cabinet

• Quantity: 2

• Space-Saving Design: Double sliding doors to prevent aisle obstruction in narrow hallways, telecommunication closets, and small lobbies.

• Dimensions: Approximately 48" W x 24" D x 85" H.

• Mobility: Mounted on high-capacity industrial swivel casters (minimum two locking) to permit smooth, loaded transit across multi-building campuses.

4.9 Heavy-Duty Utility Cart

• Quantity: 4

• Structural Specifications: Molded heavy-duty structural foam or reinforced steel utility cart with integrated push handle.

• Shelving: Two high-walled, lipped shelves designed to retain hardware, tools, and servers securely while in transit.

• Performance Capacity: Minimum load capacity of 500 lbs. Must feature quiet, non-marking rubber casters.

4.10 Convertible Steel Utility Cart

• Quantity: 2

• Tough-Terrain Support: Reinforced steel mesh utility cart with a load capacity of up to 1,000 lbs.

• Configurability: Designed with fully removable steel mesh drop-down sides for flatbed hauling of oversized cargo, server racks, or building debris.

• Towing & Handle: Features a convertible 2-in-1 pull/tow handle that can be pulled by hand or hooked directly to a campus utility vehicle. Minimum internal volume capacity of 7 cu ft.

Category C: NetOps & CSB Operational Diagnostics, Tools, and Equipment

4.11 Handheld Wireless Label Maker

• Quantity: 2

• Operational Capabilities: Industrial-grade handheld thermal transfer label printer designed for harsh environments. Features built-in wireless (Wi-Fi) and Bluetooth connectivity to allow direct printing from templates via mobile applications or desktop software.

• Enclosure: Must ship with a shock-resistant, molded protective hard storage case.

4.12 Self-Laminating Vinyl Label Kit

• Quantity: 3

• Contents: Direct-compatibility thermal-transfer kit including a high-durability black print ribbon and multiple rolls of self-laminating vinyl wire labels (sized approximately 0.75" x 0.5" print area with clear wrap). Must feature excellent oil, water, and abrasion resistance.

4.13 49-Inch Curved OLED Monitor

• Quantity: 8

• Visual Specifications: 49-inch curved ultrawide (Dual Quad HD, 5120 x 1440 resolution) curved gaming/monitoring panel. Must utilize Organic Light- Emitting Diode (OLED) technology with a curve rating of 1800R or tighter.

Refresh & Response: 49-inch curved ultrawide display. Must utilize OLED or equivalent high-contrast panel technology. Must support a high refresh rate (minimum 120Hz) and a low response time (1ms or less).

4.14 Velcro Cable Management Spools

• Quantity: 3

• Configuration: Heavy-duty double-sided hook-and-loop fastening rolls. Precut into 3/4-inch width by 6-inch length individual straps. Continuous spool design with at least 1,440 precut straps per spool, designed for high-density cable bundling without over-compression.

4.15 Fiberglass Step Ladder

• Quantity: 1

• Construction: 2-foot non-conductive fiberglass step-stool ladder. Must be Type

IA rated (minimum 300 lbs working load capacity) with slip-resistant traction feet and steps.

4.16 Tri-Band Network Analyzer

• Quantity: 1

• Spectrum Capability: Portable, rugged, tri-band network expert analyzer. Must support native testing for Wi-Fi 6/6E (2.4GHz, 5GHz, and 6GHz bands) and wired Ethernet infrastructures (10/100/1G to 10G copper/fiber interfaces).

• Software Tools: Capable of active throughput testing, path analysis, cable diagnostics, PoE verification, and packet capture with an intuitive touch-screen interface.

4.17 Wi-Fi Heat Mapping License

• Quantity: 1

• Functional Scope: Site-survey software license designed to run on field laptops or tablets. Enables active, passive, and predictive wireless site surveys. Supports automated heatmap generation, spectrum analysis overlays, and full reporting utilities for corporate enterprise deployments.

4.18 Pass-Through Socket Set

• Quantity: 3

• Components: 23-piece impact-rated pass-through and flip-socket mechanics set. Includes SAE sizes, low-profile pass-through ratchet, impact driver adapter, and compatibility with modular tool organization cases.

4.19 Cabling Professional Tool Kit

• Quantity: 3

• Contents: Network technician termination kit including an impact-rated punch-down tool with interchangeable blades, multi-purpose wire strippers/cutters, ergonomic cable snips, and a protective belt-mounted canvas holster.

4.20 Ergonomic Vertical Mouse

• Quantity: 9 Design: Wireless ergonomic mouse with a vertical orientation designed to reduce forearm pronation. Must support pairing with multiple devices via Bluetooth or a unified wireless receiver, and a rechargeable battery system.

4.21 Ergonomic Split Keyboard

• Quantity: 9 Design: Wireless ergonomic keyboard featuring a split or curved keyframe to promote neutral wrist alignment. Must include an integrated, padded wrist rest, dual Bluetooth/USB wireless connectivity, and multi-operating system layout support.

Category D: Facility Support, Safety, and Personal Protective Equipment (PPE)

4.22 High-Visibility Safety Vest

• Quantity: 4

• Standards: Meets ANSI/ISEA Class 2 or 3 visibility standards. Features breathable mesh backing, durable zipper front closure, high-reflectivity strips, and multiple storage pockets for field radios, tablets, and writing tools.

4.23 Flat Unibody EDC Flashlight

• Quantity: 3

• Configuration: Compact, pocket-friendly flat unibody design. Must combine multiple light sources (including high-lumens white light, ultraviolet or specialized diagnostic wavelengths, and low-output lasers) across multiple configurable brightness levels.

4.24 Polarized Wrap Safety Glasses

• Quantity: 5

• Standards: Wrap-around polarized safety glasses certified under ANSI Z87.1 for impact protection. Must feature scratch-resistant and anti-fog polarized lenses offering 99% UV protection, optimized for transitioning between bright campus outdoor environments and indoor server rooms.

4.25 Upright HEPA Vacuum Cleaner

• Quantity: 1

• Filtration System: High-performance upright commercial vacuum featuring a sealed HEPA filtration system. Designed for datacenter cleanrooms.

• Build Features: Lift-away portable canister pod, swivel steering, integrated LED headlights, wide upholstery tool, dusting brush, and extended crevice tools.

Minimum dust cup capacity of 0.9 quarts.

4.26 Replacement HEPA Filter Kit

• Quantity: 1

• Compatibility: Complete multi-filter replacement kit including high-efficiency

HEPA media and pre-motor foam/felt filter elements matching the specifications of the commercial cleanroom upright vacuum.

4.27 Full-Brim Safety Hard Hats (10-Pack)

• Quantity: 1

• Protective Standards: 10-pack of full-brim industrial safety helmets.

Constructed from high-density polyethylene (HDPE). Features a comfortable 6-point adjustable ratchet suspension system. Fully compliant with ANSI/ISEA Z89.1 Type 1, Class G and E standards.