Specifications:

Railroad Maintenance & Repair

IDIQ Contract

Joint Base Charleston (Weapon Station)

South Carolina

31 January 2025

TABLE OF CONTENTS

SECTION 01 11 00 SUMMARY OF WORK

SECTION 01 14 00 WORK RESTRICTIONS

SECTION 01 20 00 PRICE AND PAYMENT PROCEDURES

SECTION 01 30 00 ADMINISTRATIVE REQUIREMENTS

SECTION 01 32 16 CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 01 33 00 SUBMITTAL PROCEDURES

SECTION 01 35 13 SPECIAL PROJECT PROCEDURES

SECTION 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

SECTION 01 45 00 CONSTRUCTION QUALITY CONTROL

SECTION 01 50 00 TEMPORARY FACILITIES AND CONTROLS

SECTION 01 50 10 ENVIRONMENTAL

SECTION 01 54 00 GREEN PROCUREMENT

SECTION 01 57 20 WASTE MANAGEMENT

SECTION 01 78 23 MAINTAINABLE EQUIPMENT AND DATA RECORD

SECTION 03 30 00 CAST-IN-PLACE CONCRETE

SECTION 31 23 00 EXCAVATION AND FILL

SECTION 32 01 16 COLD MILLING OF BITUMINOUS PAVEMENTS

SECTION 32 12 17 HOT MIX BITUMINOUS PAVEMENT

SECTION 32 17 23 PAVEMENT STRIPING

SECTION 33 40 01 STORM DRAINAGE

SECTION 34 11 00 RAILROAD TRACK AND ACCESSORIES

Section 01 11 00

SECTION 01 11 00

SUMMARY OF WORK

01/25

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

This is an Indefinite Delivery, Indefinite Quantity Contract. The work includes providing all labor, materials, equipment, transportation and supervision required for repairing the railroad system and crane trackage at Joint Base Charleston – Weapons Station, Charleston, SC. Ancillary work in the form of earthwork, excavation and fill, asphalt milling and removal, asphalt placement, concrete removal, concrete placement, storm drainage, pavement striping, hydroseeding, erosion control and traffic control is also included.

Each Delivery Order shall have site specific requirements to include scope of work line items and specific requirements for submittals. All submittals listed under the basic contract shall be provided upon award of the first Delivery Order and amended or supplemented with project specific information upon award of subsequent Delivery Orders. A listing of the scope of work line items that may be included in a particular Delivery

Order is included as Attachment 1 to this specification section.

Contract Delivery Orders for Emergency Work require a 4-hour response time.

As such, contractor shall have an Emergency Response Team in-place at Joint

Base Charleston, Charleston, SC to evaluate the emergency situation and required repairs. Civil Engineer Squadron, Operations Flight personnel shall be included in accessing repairs and requirements for certification.

Once the work on the damage begins, work shall continue until the job is complete.

1.1.2 Minor Materials and Work

Minor material and work not specifically mentioned herein, but necessary for the proper completion of the specified work, shall be furnished without additional cost to the Government.

1.1.3 Requirements Applicable to All Delivery Orders

The Contractor shall furnish all labor, material, and supervision required to accomplish the work identified in each Delivery Order.

The Contractor shall provide and install signs/barricades while work is in progress and remove this equipment upon completion of work.

The Contractor shall be responsible for verifying all measurements.

Prior to bidding, the Contractor shall make a site visit to find out the exact location of the project and material/equipment needed to properly

Section 01 11 00 perform and complete the work.

1.2 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

Pursuant to Contract Clause "FAR 52-245-1, Government-Furnished

Property", the Government may furnish materials and equipment for installation by the Contractor. If delivery order does not specifically identify Government-Furnished Material and Equipment, all material and equipment shall be provided by the Contractor.

1.2.1 Delivery Schedule

Notify the Contracting Officer in writing at least 30 calendar days in advance of the date on which the materials and equipment are required. Pick up said materials and equipment within 30 calendar days after notification.

1.2.2 Delivery Location

The location and Contractor pickup and delivery responsibilities for any

Government-Furnished materials and equipment will be detailed in the specific delivery order.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Section 01 14 00

SECTION 01 14 00

WORK RESTRICTIONS

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. FEDERAL HIGHWAY ADMINISTRATION (FHWA)

MUTCD (2023) Manual of Uniform Traffic Control

Devices

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

29 CFR 1910.147 Control of Hazardous Energy (Lock Out/Tag Out)

DEPARTMENT OF THE AIR FORCE

AFI 32-1064 Electrical Safe Practices

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section 01 33

00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of contact personnel; G

Traffic control plan; G

Utility Outage Request; G

Utility Connection Permit Application; G

Road Outage Request; G

AF 103 Work Clearance; G

1.3 SPECIAL COORDINATION REQUIREMENTS

1.3.1 Existing Telephone/Cable TV Lines:

The Contractor is responsible to coordinate directly with the local telephone and cable television companies and shall pay any relocation costs as necessary in the performance of this contract.

1.4 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.5 CONTRACTOR ACCESS AND USE OF PREMISES

1.5.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry.

All Contractor's equipment shall be conspicuously marked for identification.

1.5.1.1 Public Release of Information

There shall be no public release of information or photographs concerning any aspect of the materials or services relating to this contract or other documents resulting there from without the prior written approval of the

Contracting Officer. The Contractor shall insert the substance of this paragraph in each subcontract and purchase order.

1.5.1.2 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.5.1.3 Identification Badges

Identification badges are required on all base property and will be furnished without charge. Application for and use of badges will be as directed in paragraph entitled “SECURITY REQUIREMENTS.” Immediately report instances of lost or stolen badges to the Contracting Officer.

1.5.1.4 Lock/Out Tag/out Procedures

The contractor shall submit a copy of their lockout/tagout procedures for approval by the Safety Office via the Contracting Officer. The Contractor shall adhere to his written plans and procedures for lockout/tagout. The

Contractor shall also adhere to the requirements and practices of 29 CFR

1910.147 and AFI 32-1064, Electrical Safe Practices.

1.5.1.5 Tobacco Use

Smoking and other tobacco use is permitted only in areas as may be designated by the Contracting Officer.

1.5.1.6 Boring Under Railroad Tracks

Directional boring under railroad tracks is not allowed at Joint Base

Charleston.

1.5.2 Working Hours

Regular working hours shall consist of an 8 1/2 hour period between 7:00am and 3:30pm, Monday through Friday, excluding Government holidays.

1.5.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Unless otherwise notified by the Contracting Officer, make application 15 calendar days prior to such work to allow arrangements to be made by the

Government, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours.

During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer.

1.6 OUTAGE AND UTILITY CONNECTION REQUESTS

Permission to interrupt any Activity roads, railroads, and/or utility service shall be requested in writing a minimum of 28 calendar days prior to the desired date of interruption. Follow the Activity’s procedures with regard to the outage request process. Permission to add to, remove, modify, or connect to Activity owned utility systems shall be requested in writing a minimum of 28 calendar days prior to the desired date of interruption.

Follow the Activity’s procedures with regard to the utility connection process.

1.6.1 Utility Cutovers and Interruptions

a. The Utility Outage Request shall include a written outage procedure which clearly outlines the location of the work and the steps necessary to perform the work.

b. Unless otherwise directed by the Contracting Officer, make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, fire sprinklers, and compressed air shall comply with these requirements. Conform to procedures required in the paragraph "Work Outside Regular Hours."

c. Ensure that all materials necessary to complete the work are on hand and that new utility lines are complete, except for the connection, before interrupting existing service.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services without prior notice and approval by the government.

1.6.2 Vehicular Traffic Interruptions

If during the performance of work, it becomes necessary to modify vehicular traffic patterns at any locations, the Contractor shall submit a Road Outage

Request to the Contracting Officer at least 28 days in advance and provide a

Traffic Control Plan detailing the proposed controls to traffic movement for approval. The plan shall be in accordance with State and local regulations and the MUTCD.

Make all notifications and obtain any permits required for modification to traffic movements outside Station's jurisdiction.

Provide cones, signs, barricades, lights, or other traffic control devices and personnel required to control traffic. Self-illuminated (lighted) barricades shall be provided during hours of darkness. Do not use foil-backed material for temporary pavement marking because of its potential to conduct electricity during accidents involving downed power lines.

ANSI/ISEA 107 CLASS 3 High Visibility apparel is required for all personnel working in or adjacent to roadways.

1.7 AF FORM 103 WORK CLEARANCE PERMIT

Obtain an approved permit prior to start of land disturbance activities.

Follow base Standard Operating Procedures with regard to the permit process.

Applicable items on the permit form shall be filled in by the Contractor and given to the Contracting Officer in sufficient time to permit processing, but not less than 28 calendar days prior to commencement of work. Additionally, the Contractor shall identify the specific areas to be disturbed and coordinate with other base tenants and utility owners to excavate per the base

Standard Operating Procedures.

1.8 SECURITY REQUIREMENTS

Access Restrictions: All vehicles are subject to search and inspection at any time while on Joint Base Charleston. All commercial vehicles will always be inspected prior to entering the base. Access restrictions are subject to change depending upon the level of the alert at the time.

A commercial vehicle inspection (CVI) station is permanently located at the

Post 4 gate in the South Annex area of Joint Base Charleston, Weapons

Station. All commercial vehicles must use this gate for entry to the Weapons

Station. The inspection team will issue a proof of inspection card to permit thoroughfare passage from the CVI to South-side or North-side destinations.

Identification badges/passes are required for unescorted access beyond 1 day per 12 month period. Contractor shall confirm the most current security requirements with the Contracting Officer or Base Sponsor.

Application for and use of badges shall be as directed based on current access requirements. Contractor shall furnish a completed Joint Base

Charleston (JB CHS) Worksheet for Base Access form for all personnel requesting badges/passes for Base Sponsor digital signature no later than

7 calendar days in advance of needing a badge/pass. The most current version of this form can be obtained from the Base Sponsor. The Prime

Contractor shall be responsible for filling out the form accurately and delivering a signed copy of the form with required supporting documentation (including photo identification in accordance with Real ID

Act) to the Air Base or Weapons Station Visitor Control Center (VCC) after obtaining sponsor signature. The Prime Contractor is responsible for the accuracy of worksheet information and proper use of all badges/passes issued for purposes related to their contract.

Badges/passes shall only be used to access the locations specified, for the purposes specified, during the dates and times specified. When

Applicants no longer requires access, it is the Prime Contractor’s responsibility to ensure all access badges/passes are promptly returned to the issuing VCC. Contractor shall immediately report instances of lost or stolen badges/passes to the Base Sponsor. Any noncompliance with

Joint Base Charleston, USAF, DOD, and Federal policies and directives could result in adverse contract action, legal action, and/or being barred from the installation.

JS-US007 - Level I Antiterrorism Awareness Training is required to be completed by all contractors within 30 days of requiring access, and annually thereafter. Coordination for training shall be by the contractor after contract award. This provision shall NOT apply to contractors requiring access on contracts awarded through 30 September 2023. It shall apply to contractors requiring access on contracts awarded on or after 1 October 2023. This provision shall not apply to deliveries, contractors requiring access using single day passes, or any contractors requiring access for less than or equal to 180 continuous calendar days in a 1 year period. JS-US007-Level I Antiterrorism Awareness Training can be found here: https://jko.jten.mil/courses/AT-level1/launch.html, or contact the Contracting Officer for the most up-to-date training site.

Submit all completion certificates, and monthly updated lists of personnel requiring and having completed the training with dates to demonstrate compliance with this requirement, to the Contracting Officer for information only.

Do not store or stage equipment or supplies within 33 feet of inhabited buildings. A Contractor may work in an unobstructed space but the area must be clear at the end of each workday.

Physical security criteria prohibits any storage or staging of equipment within the clear zone of a perimeter fence which is 50 feet, 20 feet from the outside of the fence and 30 feet from the inside of the fence. A

Contractor may work in the clear zone but the area must be clear at the end of each workday.

The Contractor shall provide a Government approved armed security guard anytime time an access or hole is made through or under perimeter security fencing systems.

1.9 ELECTRONIC FREQUENCY PRODUCING DEVICES

Use of any electronic frequency producing device (i.e. cellular phone, radios, beepers that can transmit a message) requires submittal and approval of

Authorization for Amateur/CB Radio/Non Government stations and Cellular

Telephones on Joint Base Charleston – Weapons Station. Base Regulations do not allow non-hands free cell phones to be used while driving a motor vehicle.

Vehicle must be safely parked when using hand-held cell phones.

-- End of Section --

Section 01 20 00

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP-1110-1-8 (2016) Construction Equipment Ownership and

Operating Expense Schedule

1.2 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause "DFARS 252.236-7000, Modification

Proposals-Price Breakdown," and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, equipment use rates shall be based upon the applicable provisions of the EP-1110-1-8.

1.3 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.3.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract

Clause "FAR 52.232-27, Prompt Payment for Construction Contracts," and shall include items required by FAR 52.232-5, "Payments under Fixed-

Price Construction Contracts" and the following:

a. The Contractor's invoice certified by the Contractor’s QC Manager , on the form furnished by the Government for this purpose, showing in summary form, the basis for arriving at the amount of the invoice.

Submit original.

b. The Contract Performance Statement on the form furnished by the

Government for this purpose, showing in detail, the estimated cost, percentage of completion, and value of completed performance. Submit original.

c. Final invoice shall be accompanied by Final Release Form. If the contractor is incorporated, the release shall contain the corporate seal. An officer of the corporation shall sign the release and the corporate secretary shall certify the release.

d. Solid Waste Disposal Report.

1.3.2 Invoice Submission

a. All invoices shall be submitted in accordance with procedures outlined by the Contracting Officer at the Pre-Construction Meeting.

b. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

c. Final invoices not accompanied by Final Release Form will be considered incomplete and will be returned to the Contractor.

1.4 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.4.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting

Officer, be subject to reductions and/or suspensions permitted under the

FAR and agency regulations including the following in accordance with "FAR

32.503-6:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

1.4.2 Payment for Materials Offsite

At the discretion of the Contracting Officer, payments may be considered to be made the Contractor for materials stored off construction sites under the following conditions:

a. Conditions described in the paragraph entitled "Payments to the

Contractor";

b. Material within a distance of 50 miles by streets and roads to the construction site;

c. Materials adequately insured and protected from theft and exposure;

d. Materials not susceptible to deterioration or physical damage in storage or in transit to the job site are acceptable for progress payments. Items such as steel, machinery, pipe and fittings, precast/prestressed concrete piles, and electrical cable are acceptable; items such as gypsum wallboard, glass, insulation, and wall coverings are not;

e. Materials in transit to the job site or storage site are not acceptable for payment; and

f. Conditions specified in "FAR 52.232-5(b) Payments Under Fixed

Price Construction Contracts."

Section 01 30 00

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

EM 385-1-1 (2014) Safety and Health Requirements Manual

15 CFR 772 Definition of Terms

15 CFR 773 Special Licensing Procedures

00.00 SUBMITTAL PROCEDURES:

Surety Bonds; G

Insurance; G

List of Contact Personnel; G

List of Proposed Subcontractors; G

Superintendent Qualifications; G

SD-11 Closeout Submittals

“Red-line As-built” Drawings; G

Form DD1354; G

Checklist for Form DD1354; G

1.3 SURETY BONDS

Submit the original surety bonds as required by the contract clauses.

1.4 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this Contract the following minimum insurance coverage:

a. Comprehensive general liability: $500,000 per occurrence

b. Automobile liability: $200,000 per person, $500,000 per occurrence for bodily injury, $20,000 per occurrence for property damage

c. Workmen's compensation as required by Federal and State workers' compensation and occupational disease laws.

d. Employer's liability coverage of $100,000, except in States where workers compensation may not be written by private carriers,

e. Others as required by the State and contract documents.

1.5 SUPERVISION

a. Submit Superintendent Qualifications showing 10 years minimum verifiable experience as Superintendent, and not less than 6 years experience as Project Superintendent on similar size and type projects, coordinating the major trades that are a part of this project.

b. Failure to maintain a Superintendent on the Project site at all times work is in progress shall be considered a material breach of this

Contract, entitling Owner to terminate the Contract or, alternatively, issue a stop Work order until the Superintendent is on Project site.

If, by virtue of issuance of said stop order, Contractor fails to complete the Contract on time, it will be considered a Contractor delay.

c. Superintendent approved for this Project shall be able to read, write, and verbally communicate fluently in English.

d. Superintendent may not perform the work of any trade, pick up materials, or perform any work not directly related to the supervision and coordination of the work at the Project site when work is in progress.

e. The Superintendent must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance.

1.7 PRECONSTRUCTION MEETING

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the safety program, preparation of the schedule prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work. Major subcontractors who will engage in the work shall also attend.

1.8 AVAILABILITY OF CADD DRAWING FILES

After award and upon request, the electronic "Computer-Aided Drafting and

Design (CADD)" drawing files will be provided, if available, to the

Contractor for use in preparation of construction drawings and data related to the referenced contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the

Government. The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents.

Differences may exist between the CADD files and the corresponding construction documents.The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction drawings and data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.9 “RED-LINE AS-BUILT” DRAWINGS

The Contractor shall maintain “red-line as-built” drawings at the job site. The final “red-line as-built” drawings shall be submitted to the

Government within 30 days of final acceptance of work.

1.10 REAL PROPERTY RECORD

Near the completion of Project, but a minimum of 60 days prior to final acceptance of the work, complete, update draft attached to this section, and submit an accounting of all installed property on Form DD1354 "Transfer and

Acceptance of Military Real Property." Contact the Government for any project specific information necessary to complete the DD Form 1354.

For information purposes, a blank DD Form 1354 (fill-able) in ADOBE (PDF) may be obtained at the following web site:

http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1354.pdf

Submit the completed Checklist for Form DD1354 of Government-Furnished and

Contractor-Furnished/Contractor Installed items. Attach this list to the updated DD Form 1354. Instructions for completing the form and a blank checklist (fill-able) in ADOBE (PDF) may be obtained at the following web http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd1354.pdf site:

http://www.hnd.usace.army.mil/techinfo/UFC/UFC1-300-08/UFC1-300-08.pdf

See Appendix D of this pdf for the checklist.

1.11 CLEANUP

Leave premises "broom clean." Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances;

polish transparent and glossy surfaces; vacuum carpeted and soft surfaces.

Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and rake clean landscaped areas.

Remove waste and surplus materials, rubbish and construction facilities from the site.

http://www.hnd.usace.army.mil/techinfo/UFC/UFC1-300-08/UFC1-300-08.pdf

Section 01 32 16

SECTION 01 32 16

CONSTRUCTION PROGRESS DOCUMENTATION

1.1 SPECIFICATION ORDER OF PRECEDENCE

The Contractor is responsible for scheduling, sequencing, and prosecuting the procurement and construction work to comply with the requirements of the

Contract Documents. The Project Schedule shall be used for planning, organizing and directing the work, reporting progress, requesting payment for work accomplished, and the evaluation of time extensions. The submission of an acceptable schedule to the Government is a condition precedent to the processing of the Contractor's pay requests.

00 SUBMITTAL PROCEDURES.

Contract Progress Schedule (AF Form 3064); G

Contract Progress Report (AF Form 3065); G

SD-07 Certificates

Monthly Updates; G

1.3 ACCEPTANCE

The scheduling of all procurement and construction shall be the responsibility of the Contractor. Prior to the start of work, prepare and submit a construction schedule in the form of a Contract Progress Schedule.

Acceptance of an error free Contract Progress Schedule is a condition precedent to processing the Contractor's pay request.

1.4 Contract Progress Schedule

Contractor shall use the Air Force Form 3064 “Contract Progress Schedule.”

The Contract Progress Schedule will show all major definable features of work, demonstrating an understanding of all work on the delivery order from start to completion.

1.5 CONSTRUCTION PROGRESS REPORTS

Contractor shall use the Air Force Form 3065 “Contract Progress Report” to provide updates on the progress of work on the delivery order at semi-monthly intervals or as directed by the Contracting Officer.

Section 01 32 16

1.6 SUBMITTALS AND PROCEDURES

Submit schedules and Monthly Updates in hard copy and/or on electronic media as directed by the Contracting Officer.

1.6.1 SCHEDULE MONTHLY UPDATES

Update the Construction Schedule at monthly intervals or when the schedule has been revised. The updated schedule must be kept current, reflecting actual activity progress and plan for completing the remaining work. In the

Monthly Updates, provide a concise narrative report clearly identifying;

(1) the progress made in each area of the project;

(2) which features of work are on the Critical Path of the project;

(3) any date/time constraint(s);

(4) any added or deleted work activities;

(5) any changes to the original and remaining durations for activities which have not started;

(6) any current and anticipated delays (describe cause of delay and corrective actions(s) and mitigation measures to minimize);

(7) a description of any current and future schedule problem areas; and

(8) a Look Ahead Schedule providing a day-to-day plan of upcoming work for the next month. In addition to work activities, identify upcoming outages, closures, preparatory meetings and initial meetings.

SECTION 01 33 00

SUBMITTAL PROCEDURES

06/18

1.1 RELATED REQUIREMENTS

When using Unified Facility Guide Specifications (UFGS) sections that reference Section 01 33 00.05 CONSTRUCTION SUBMITTAL PROCEDURES, change reference to this section, Section 01 33 00 SUBMITTAL

PROCEDURES

1.2 DEFINITIONS

1.2.1 Submittals

Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph

(b) and "FAR 52.236-21, Specifications and Drawings for

Construction," paragraphs (d), (e), and (f) apply to all

"submittals."

1.2.2 Submittal Descriptions (SD)

Submittals requirement are specified in the technical sections.

Submittals are identified by SD numbers and titles as follows:

Plans, lists, certifications, etc. that the Contractor shall submit and receive approval for prior to mobilization and before any construction work begins.

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems, or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged.

Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel.

This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This Data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings, manufacturer's help and product lines necessary to maintain and install equipment. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.2.3 Approving Authority

Office or designated person authorized to approve submittal.

1.2.4 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTALS

submittals not having a "G" designation are for Contractor Quality

Control approval. The following shall be submitted in accordance with the requirements of this section.

Submittal Register; G

1.4 SUBMITTAL REGISTER

The format for the Submittal register will be provided by the

Contracting Officer. The QC shall populate the submittal register directly based upon the submittal requirements of each of the administrative and technical specifications. The QC shall verify that all submittals required for project by the specifications are properly listed, clearly identified, and properly coded. The following fields shall be complete when submitted:

Column (b) Transmittal Number: Unique number identifier assigned to each submittal item.

Column (c) Spec Section: Lists specification section in which submittal is required.

Column (d) Description: Lists each submittal with a clear description, preceded by its corresponding SD number (e.g.

“SD-03: Transmitters” for Transmitter Product Data), as required in each specification section.

Column (e) Paragraph Number: Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column

(e) as limiting project requirements.

Column (f) Classification Code: Indicate approving authority for each submittal. A "G" indicates approval by Contracting

Officer; a blank indicates approval by QC manager.

Column (g) Contractor Scheduled Submittal Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Needed By Date: Date

Contractor needs approval of submittal.

Column (i) Contractor Material Needed By Date: Date that

Contractor needs material delivered.

1.4.1 QC Use of Submittal Register

Update the following fields, as they occur, in the submittal register:

Column (j) Contractor Action Code: Used to record QC’s action/approval code prior to submitting to Approving

Authority (not used if QC is the approving authority).

Column (k) Date of Action: Used to record QC's action date prior to forwarding submittals to the Approving Authority

(not used if QC is the approving authority).

Column (l) Date of Submittal Transmission: List date of submittal forwarded to Approving Authority

Column (q) Date Approval Received: Verify or List date of approval received from Approving Authority

1.4.2 Approving Authority Use of Submittal Register

Update the following fields, as they occur, in the submittal register:

Column (l) Date of Submittal Transmission - Verify or List date of submittal receipt.

Column (m) Date Forwarding to other Reviewer – List date submittal forwarded to other reviewer.

Column (n) Date received from other reviewer – List date submittal received from other reviewer.

Column (o) Action Code – Used to record Approving Authority’s action code.

Column (p) Date of Action – Used to record Approving

Authority’s action date

Column (q) Date Approval Received: List date returned to

Contractor.

1.4.3 Contractor Action Code and Action Code

Entries used shall be as follows (others may be prescribed by

Transmittal Form):

NR - Not Received

AN - Approved as noted

A – Approved

RA – Receipt Acknowledged (for Government use only)

RR - Disapproved, Revise, and Resubmit

1.5 PROCEDURES FOR SUBMITTALS

1.5.1 Reviewing, Certifying, Approving Authority

The QC organization shall be responsible for reviewing and certifying that all submittals are in compliance with the contract requirements.

Approving Authority on submittals is the QC manager unless otherwise specified for specific submittal. Forward QC approved submittals stamped "APPROVED" to the Contracting Officer prior to starting work for that item.

At each "Submittal" paragraph in individual specification sections, a notation "G," following a submittal item indicates Contracting Officer is approving authority for that submittal item.

1.5.2 Scheduling

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

b. Except as specified otherwise, allow review period, beginning with receipt by Approving Authority, that includes at least 15 working days for submittals for QC Manager approval and 20 working days for submittals for Contracting Officer approval. Period of review for submittals with Contracting Officer approval begins when Government receives submittal from QC organization. Period of review for each resubmittal is the same as for initial submittal.

1.5.3 Constraints

a. Submittals shall be complete for each definable feature of work; submit components of definable feature interrelated as a system at the same time.

b. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

c. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.5.4 Variations

Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to the Government.

1.5.4.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure functional and quality requirements are met and minimize rejections and resubmittals.

1.5.4.2 Proposing Variations

When proposing variation, deliver written request to the Contracting

Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to the

Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.5.4.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.5.4.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

1.5.5 Contractor's Responsibilities

a. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

b. Transmit submittals to QC organization in accordance with schedule on approved Submittal Register, and to prevent delays in the work, delays to Government, or delays to separate

Contractors.

c. Advise Contracting Officer of variation, as required by paragraph entitled "Variations."

d. Correct and resubmit submittal as directed by approving authority. When resubmitting disapproved transmittals or transmittals noted for resubmittal, the Contractor shall provide copy of that previously submitted transmittal including all reviewer comments for use by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions.

e. Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

f. Ensure no work has begun until submittals for that work have been returned as "approved," or "approved as noted.

1.5.6 QC Organization Responsibilities

a. Note date on which submittal was received from preparer/subcontractor on each submittal.

b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and compliance with contract documents.

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

(1) When QC manager is Approving Authority, take appropriate action on submittal from the possible actions defined in paragraph entitled, "Actions Possible."

(2) When Contracting Officer is approving authority or when variation has been proposed, forward submittal to

Government with certifying statement or return submittal to preparer/ subcontractor as marked "not reviewed" or

"revise and resubmit" as appropriate. The QC organization's review of submittal determines appropriate action.

e. Ensure that material is clearly legible.

f. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When approving authority is QC Manager, QC Manager will use the following approval statement when returning submittals to preparer/subcontractor and forwarding to the Contracting

Officer as "Approved" or "Approved as Noted."

"I hereby certify that the (list equipment here) (list material here) (list article here) shown and marked in this submittal and proposed to be incorporated with contract

Number (insert contract number here), is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer , Date

(Signature when applicable)

Approved by QC Manager , Date "

(Signature Required)

(2) When approving authority is Contracting Officer, QC organization will certify submittals forwarded to Contracting

Officer with the following certifying statement:

"I hereby certify that the (list equipment here) (list material here) (list article here) shown and marked in this submittal is that proposed to be incorporated with contract

Number (insert contract number here), is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer , Date

(Signature when applicable)

Certified by QC Manager , Date "

(Signature Required)

g. Sign certifying statement or approval statement. The person signing certifying statements shall be the QC organization member designated in the approved QC plan. The additional Submittal

Reviewer may be a QC Specialist or other QC organization personnel, if applicable to the project. The signatures shall be in original ink. Stamped signatures are not acceptable.

h. Update submittal register as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Contracting Officer.

i. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

j. Send copies of final QC approved and signed submittals to the

Contracting Officer. Stamp copies “For Surveillance Only.”

1.5.7 Government's Responsibilities

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received from QC manager, on each submittal for which the Contracting Officer is approving authority.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled "Actions Possible" and with markings appropriate for action indicated.

1.5.8 Actions Possible

Submittals will be returned with one of the following notations:

a. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required , does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

b. Submittals marked "approved" "approved as submitted" authorize Contractor to proceed with work covered.

c. Submittals marked "approved as noted" or "approval except as noted; resubmission not required" authorize Contractor to proceed with work as noted provided Contractor takes no exception to the notations.

d. Submittals marked "revise and resubmit" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

1.5.8.1 Additional Government Action Possible

Submittals my be returned with the following notation:

a. Submittals marked “receipt acknowledged” authorize the

Contractor to proceed with work covered. This notation will indicate the Government is in receipt of a QC certified submittal for record keeping purposes.

1.6 FORMAT OF SUBMITTALS

1.6.1 Transmittal Form (AF IMT 3000 Material Approval Submittal form)

Transmit each submittal, except sample installations and sample panels, to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project. The transmittal form shall identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals."

Process transmittal forms to record actions regarding sample panels and sample installations.

1.6.2 Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form.

Mark each copy of each submittal identically, with the following:

a. Transmittal Number from register. This Transmittal

Number shall remain the same (linked to the submittal description)…