Attachment 1 - SOW - On-site Calibration and Testing for Gas Detectors .pdf

APPENDIX A

STATEMENT OF WORK

FOR

On-site Calibration and Testing for Fixed/Portable Gas Detectors

Revision 0

July 31st, 2024

1) Background:

The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S. Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor”.

NREL takes pride in its world-class research, talented staff, sustainable campus, and results that positively impact our local, national and global communities. On the NREL sites there are state-of-the-art facilities available to industry entrepreneurs, engineers, scientists, and universities for researching and developing their energy technologies. The National Renewable Energy Laboratory (NREL) consists of three campuses in Colorado, with 65+ buildings that range in age from new construction to 40+ years old. NREL appoints internal Facility Managers to manage multiple buildings throughout all campuses.

The Subcontractor shall provide all personnel, labor, management, tools, equipment, and services necessary to ensure that NREL’s fixed and portable gas detectors are tested and calibrated. The Subcontractor shall ensure that all objectives outlined in this Appendix A – Statement of Work are met in a timely and professional manner.

Many services performed by Subcontractors on-site at NREL are applicable to Service Contract Labor Standards Wage Determinations. Subcontractor shall reference the executed Subcontract Schedule or Purchase Order to confirm SCLS applicability.

2) Description of Work:

a) Variable Services: As-Needed Testing and Calibration

1. Per the manufacturer’s recommendations, perform on-site calibration and testing of approximately 315 portable and fixed gas detectors.

i. Perform Zero calibration per the manufacturer's instructions

ii. Perform Span calibration per the manufacturer's instructions

2. Only use a certified traceable test gas and ensure the test gas is not expired.

Subcontractor shall provide a certificate of analysis for every test gas cylinder.

3. To the extent possible, Subcontractor shall calibrate sensors in environmental conditions that are the same as (or similar to) the actual workplace conditions.

4. Label all gas detectors with the date of inspection.

5. Provide reports within 10 business days of completion of testing/calibration. Reports shall include the following:

i. Record results of all inspections. Include the building, room number, detector type, pass/fail, inspection dates, comments.

ii. Inform NREL TM of all deficiencies identified.

iii. Provide NREL TM with recommendations for corrective actions.

6. Standard Request response time shall be within 24 hours to acknowledge the NREL TM request for service.

i. Initial assessment report and quote to be provided to NREL’s TM within 5 business days of initial request unless otherwise noted by the Technical Monitor.

ii. Repair or testing shall be completed within 10 business days of requested standard as-needed service.

7. The Subcontractor shall not exceed the stated contingency funding as outlined in the Subcontract or Purchase Order.

i. In the event that estimated repairs, parts, or a combination of both meet or exceed 85% of the contingency funding on the Subcontract – the Subcontractor shall notify both the NREL TM and NREL SA of such when providing the quote for those services and parts (within 48 hours of initial request).

ii. Additional funds cannot be awarded without the review and concurrence of the NREL SA listed in the Subcontract.

b) Personnel Requirements

1. Subcontractor Employees (All Staff):

i. All Subcontractor employees shall be trained in and provide current training records on the following:

a. OSHA

ii. The Subcontractor must assure that the employees/subcontractors have sufficient English language speaking skills and/or interpretive services available to successfully communicate with the NREL TM at each site.

2. Supervisor

i. The Subcontractor shall assign at least two (one primary and one backup)

Supervisor with all contact information to be provided to the NREL TM in writing prior to the execution of the Subcontract or within 48 hours of any personnel change via written notice to NREL TM.

ii. Regular employees do NOT qualify as backups for on-site supervisors.

c) Exhibits

1. Exhibit A – Fixed and Portable Gas Detector List

3) NREL Points of Contact:

a) NREL Technical Monitor (TM)

1. The Primary TM for this requirement is Elizabeth Latino, Elizabeth.Latino@nrel.gov,

(303) 598-9745

2. The Secondary TM for this requirement is Matthew Lynch, Matthew.Lynch@nrel.gov,

(303) 598-2772

3. The Primary Subject Matter Expert (SME) for this requirement is Joshua Korosec, Joshua.Korosec@nrel.gov, (303) 598-2795

4. The Secondary SME for this requirement is Michael Wodzianski, Michael.Wodzianski@nrel.gov, (303) 264-4591

5. The Subcontractor is responsible for coordinating all questions, problems, or operational technical matters of this subcontract with the NREL TM.

mailto:Elizabeth.Latino@nrel.gov mailto:Matthew.Lynch@nrel.gov mailto:Joshua.Korosec@nrel.gov mailto:Michael.Wodzianski@nrel.gov

6. In the event the NREL TM is not available at the time of the request, operational questions can be directed to the NREL Work Control Center (WCC) at (303) 384- 7344.

b) Standard Performance Scheduling

1. The point of contact for scheduling on this subcontract is NREL WCC at (303) 384-

7344.

c) NREL ESH&Q Point of Contact(s):

1. The Primary ESH&Q Point of Contact for this requirement is Steve Aldridge, Steven.Aldridge@nrel.gov, (720) 490-0064.

2. The Secondary ESH&Q Point of Contact for this requirement is John Boysen, John.Boysen@nrel.gov, (720) 641-1107.

d) NREL Subcontract Administrator (SA)

1. Contractual questions shall be directed to the SA listed in the Subcontract Schedule or Purchase Order.

4) Environmental, Safety, Health, and Quality (ESH&Q) & Security:

a) All Subcontractor employees are to wear a NREL identification badge on their outer garment, upper portion of their body at all times while on the premises.

1. Subcontractors will not be allowed on site without badges.

2. All issued badges must be returned immediately to the Site Entrance Building upon termination of the work at NREL.

b) The Subcontractor shall comply with all safety requirements at the following website:

https://www.nrel.gov/about/ehs-construction.html

i. At a minimum, the Service and Maintenance Subcontractor Environment, Safety &

Health Manual is applicable to this SOW.

ii. The Subcontractor shall submit an Environmental, Safety, and Health Risk

Evaluation Worksheet.

iii. The Subcontractor shall provide proper personal protection equipment.

iv. The Subcontractor shall attend a NREL Contractor Safety Orientation meeting with a

NREL Environmental Safety, Health, and Quality (ESH&Q) representative.

5) Working Hours:

NREL regular business hours are 7:00am to 5:00pm., Monday through Friday except NREL recognized holidays. The Subcontractor personnel scheduled to work during non-working hours must notify the NREL TM prior to the start of work to ensure the Site Entrance Building has knowledge of the Subcontractor coming on-site after-hours.

Emergency or as-needed repairs and testing will be available during normal business hours from 7:00 a.m. through 5:00 p.m., Monday through Friday, except NREL recognized holidays.

The days designated as NREL holidays (i.e., New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day) are not NREL workdays. If a NREL holiday falls on a mailto:Steven.Aldridge@nrel.gov mailto:John.Boysen@nrel.gov https://www.nrel.gov/about/ehs-construction.html

Saturday or Sunday, the preceding Friday or the following Monday may not be a NREL workday. The Friday after Thanksgiving is not a NREL workday.

6) Locations:

a) The Subcontractor shall perform services outlined in this Appendix A – Statement of

Work at the following locations. Future locations may be added or removed via mutually agreed to Subcontract modification completed by the NREL Subcontract Administrator.

1. South Table Mountain Site (STM), 15013 Denver West Pkwy, Golden, CO 80401.

i. ESIF, 15257 Denver West Parkway, Golden, CO 80401. (LEED Platinum)

ii. S&TF, 15253 Denver West Parkway, Golden, CO 80401. (LEED Platinum)

iii. RSF, 15301 Denver West Parkway, Golden, CO 80401. (LEED Platinum)

iv. SERF, 15313 Denver West Parkway, Golden, CO 80401.

v. FTLB, 15523 Denver West Parkway, Golden, CO 80401.

vi. OTF, 15883 Denver West Parkway, Golden, CO 80401.

vii. TTF, 15973 Denver West Parkway, Golden, CO 80401.

viii. IBRF, 16173 Denver West Parkway, Golden, CO 80401. (LEED Gold)

ix. Shipping/Receiving Building, 16253 Denver West Parkway, Golden, CO 80401.

x. ADD ALTERNATE: EMAPS, TBD

xi. ADD ALTERNATE: RAIL, 15503 Denver West Parkway, Golden CO 80401.

xii. ADD ALTERNATE: New Waste Handling Facility

b) Please reference the maps located on the NREL website links below. See Technical Monitor for additional information on locations as necessary.

1. Golden STM Campus: https://www.nrel.gov/about/golden.html

7) Glossary:

a) Definitions:

1. As-Needed – Any service required beyond the regularly scheduled tasks to ensure performance standards are met. May be at the request of the NREL Technical Monitor (TM) or On-Site Supervisor based on each individual situation encountered.

2. NREL – National Renewable Energy Laboratory

3. SOW – Statement of Work

4. TM – Technical Monitor

5. SA – Subcontract Administrator

6. SCLS – Service Contract Labor Standards

7. Toxic Gas - any gas that has a median lethal concentration (LC50) in air of more than 200 ppm but not more than 2000 ppm by volume of gas vapor, or more than 2 mg/L but not more than 20 mg/L of mist, fume, or dust

b) Location Acronyms:

1. STM – South Table Mountain Campus

i. EMAPS – Energy Materials and Processing at Scale Facility

ii. ESIF – Energy Systems Integration Facility

iii. FTLB – Field Test Laboratory Building

iv. IBRF – Integrated Biorefinery Research Facility

v. OTF – Outdoor Test Facility https://www.nrel.gov/about/golden.html

vi. RAIL – Research and Innovation Laboratory

vii. RSF – Research Support Facility

viii. S&TF – Science & Technology Facility

ix. SERF – Solar Energy Research Facility

x. TTF – Thermal Test Facility

xi. WHF – Waste Handling Facility