1_NREL Solicitation Narrative.pdf

NREL RFP-2024-24041 – ON-SITE CALIBRATION AND TESTING FOR FIXED/PORTABLE GAS DETECTORS–

NREL STM CAMPUS

National Renewable Energy Laboratory Managed and Operated by the Alliance for Sustainable Energy, LLC

SITE SERVICES

Request for Proposals (RFP) Number RFP-2024-24041

“On-site Calibration and Testing for Fixed/Portable Gas Detectors”

DATE ISSUED 9/4/2024

SUBCONTRACT ADMINISTRATOR STEVE CUMMOCK

TECHNICAL MONITOR LIZ LATINO

REQUEST FOR PROPOSAL # RFP-2024-24041

PROJECT TITLE ON-SITE CALIBRATION AND TESTING FOR FIXED/PORTABLE GAS

DETECTORS

NAICS CODE 541380

SMALL BUSINESS SET ASIDE YES (MUST BE REGISTERED IN SAM.GOV AS A SMALL BUSINESS

UPON PROPOSAL SUBMISSION)

NOTICE OF INTENT TO PROPOSE DUE 9/13/2024

SITE WALK SCHEDULED N/A

SITE WALK LOCATION N/A

TECHNICAL QUESTIONS DUE 9/20/2024

PROPOSAL DUE 10/2/2024

APPLICABLE NREL APPENDICES

APPENDIX B-8H

APPENDIX C-3

APPENDIX D

APPLICABLE WAGE DETERMINATION SCA WD # 2015-5419 REV 27 DATED 7/22/2024

https://www.nrel.gov/workingwithus/standard-terms.html https://sam.gov/wage-determination/2015-5419/27

SOLICITATION NARRATIVE

The National Renewable Energy Laboratory (NREL) is a national laboratory owned by the U.S.

Department of Energy (DOE). NREL is the only federal laboratory dedicated to research, development, commercialization, and deployment of renewable energy and energy efficiency technologies. NREL is managed and operated for DOE’s Office of Energy Efficiency and Renewable Energy by The Alliance for Sustainable Energy (Alliance), the “M&O Contractor.”

Notices and Minimum Requirements

(1) This procurement is issued as a competitive solicitation, as a small business concern with a NAICS Code: 541380

(2) A bidders list will not be shared publicly. Respondents to this solicitation will be given access to the project specification documents upon submission of the “Notice of Intent to Propose”. This document is required to be submitted directly to the Subcontract Administrator – Steve Cummock, Steve.Cummock@nrel.gov to gain access to the specifications for this project.

(3) No subcontract award will be made to any contractor not registered or in the process of registering with the System for Award Management (SAM). Please visit the SAM website at https://sam.gov/content/entity-registration for instructions on how to register.

(4) Offerors shall have a bona-fide office located within 100 miles of NREL’s South Table

Mountain Campus or shall be able to demonstrate their capability to perform in these areas:

National Renewable Energy Laboratory (NREL) South Table Mountain Laboratories and Offices 15013 Denver West Parkway, MS: RSF041 Golden, CO 80401

Description of Work:

The Subcontractor shall provide all personnel, labor, management, tools, equipment, and services necessary to ensure that NREL’s fixed and portable gas detectors are tested and calibrated. The Subcontractor shall ensure that all objectives outlined in this Appendix A – Statement of Work are met in a timely and professional manner.

The On-site Calibration and Testing for Fixed/Portable Gas Detectors services agreement will include work such as:

• Per the manufacturer’s recommendations, perform on-site calibration and testing of approximately 315 portable and fixed gas detectors.

mailto:Steve.Cummock@nrel.gov https://sam.gov/content/entity-registration

• Use a certified traceable test gas and ensure the test gas is not expired. Subcontractor shall provide a certificate of analysis for every test gas cylinder. Providing uniforms and vehicle decals to designate as security personnel.

• Subcontractor shall calibrate sensors in environmental conditions that are the same as (or similar to) the actual workplace conditions.

Additional details are provided in the Statement of Work attached to this Notice.

LOCATION:

Offerors shall have a bona-fide office located within 100 miles or shall be able to demonstrate their capability to perform in these areas:

National Renewable Energy Laboratory (NREL) South Table Mountain Campus (STM) 15013 Denver West Parkway Golden, CO 80401

Checklist for Proposal Submission

(See Submission Requirements of the RFP Letter)

A title page that includes the following:

• RFP title and number

• Name of your organization

• Project Manager (with postal address, telephone number(s), email address)

• System for Award Management Unique Entity ID (UEI) number).

Cover letter with acknowledgment statement of the following:

• Sample Subcontract

• Statement of Work

• Anticipated period of performance,

• Standard terms and conditions (Appendix B-8H)

• Intellectual property terms and conditions (Appendix C-3)

Technical proposal Clearly demonstrates the vendor’s ability to meet the requirements of NREL’s Statement of Work with sufficient detail outlining technical acceptability requirements

LH&E Services Price Proposal Form

RFP Attachment #3 - The offeror’s price and delivery terms must be valid for 90 days from the date of the offer.

ES&H Risk Evaluation Form https://www.nrel.gov/workingwithus/forms.html

Representations & Certifications for Subcontracts” form https://www.nrel.gov/workingwithus/forms.html

Organizational Conflicts of Interest Representation Statement” OR the “Organizational Conflicts of Interest Disclosure Statement

Copy or link to Vendor’s Corporate Health and Safety Program

See Safety Considerations Section of the RFP Letter

Resume of Safety Oversight Personnel

See Safety Considerations Section of the RFP Letter