Attachment 1 -SOW_Janitorial-Landcape_NCT TRACON-012324.pdf

JANUARY 18, 2024

STATEMENT OF WORK

Janitorial & Landscaping Services

Northern CA Terminal Radar Approach Control Facility

(NCT TRACON)

LOCATION: Northern CA TRACON, 11375 Douglas Road, Mather, California, 95655

SCOPE: This document outlines the requirements for janitorial and landscape service at Federal Aviation Administration (FAA), NCT TRACON. The Contractor shall provide all labor, equipment, supplies, tools, chemicals, supervision, and other items or services necessary to perform the work defined in this Statement of Work.

Period of Performance: The period of performance shall be for one (1) Base Year & four 12-month Option Years. The Period of Performance reads as follows:

Base Year: 09/01/2024 – 08/31/2025 Option Year 1: 09/01/2025 – 08/31/2026 Option Year 2: 09/01/2026 – 08/31/2027 Option Year 3: 09/01/2027 – 08/31/2028 Option Year 4: 09/01/2028 – 08/31/2029

Janitorial Service to be Performed: Facility to be cleaned encompasses approximately 96,000 square feet.

Daily service is required for the Administrative/Commons Wing, Operations Wing, Electronic Wing, Environmental Wing, Cafeteria/Vending, RTR Building, and Security Guard Building at the main gate.

Hours Service is to be Performed: The NCT TRACON operates twenty-four hours per day. All services must be conducted seven (7) days a week, Sunday, Monday, Tuesday, Wednesday, Thursday, Friday and Saturday, including Holidays.

Emergency Response Time: The contractor is required to support a minimum one-hour response time to support the contract, in the event of an emergency situation occurs, such as flooding, glass breakage, spillage of liquids, storm clean up, etc., prior to or after normal working hours, these services must first be reviewed and then approved by the CO and COR, then billed separately and will be paid for with a Government Purchase Card.

The facility has been divided into eight major areas for work to be performed under this contract. The Operations Room and Electronic/Automation/Administration Wings have a central vacuum system with outlets throughout.

A. AREA 1 and AREA 2– ADMINISTRATION/COMMONS WING (the 100 and 200 areas)

(1) Reception area

(2) Training rooms

(3) Conference rooms

(4) Restrooms (multiple) with lounges

(5) Water fountain areas (multiple)

(6) Break room (coffee room)

(7) Reproduction rooms (copy rooms)

(8) Corridors (various)

(9) Locker room

(10) Men’s and women’s shower rooms

(11) Wellness room

(12) Audio/visual room

(13) Work rooms

(14) Lobby and entrance to Cafeteria

(15) Separately ventilated Quiet room

(16) Vending room/Dining hall

(17) Employee and visitors’ vestibules and entrances into the building

B. AREA 3 – OPERATIONS WING (the 300 area)

(1) Air Traffic Control Operations Room

(2) Supervisors Offices

(3) Air Traffic break room

(5) Observation Rooms

(6) Quiet Room

(7) Water fountain area

(8) Sign on/sign off room

(9) Debriefing Rooms

(10) Offices

(11) Corridors

(12) Restrooms with water fountains

(13) Mail room/Coat room

(14) North Patio Area (adjacent to Rm 324)

C. AREA 4 and AREA 5 – ELECTRONIC/ENVIRONMENTAL WING (the 400 and 500 areas)

(1) Electronic Equipment Room

(2) Technicians’ Work Areas

(3) Offices

(4) AF Library

(5) Tool Storage, workshop area

(6) ECMS Room

(7) HVAC Room

(8) Main Electrical Room

(9) Boiler Room

(10) Chiller Room

(11) Fire Pump Room

(12) UPS Room

(13) Break room

(14) RPO Lab

(15) Loading Dock Office Space

(16) Loading Docks

(17) Restrooms and water fountains

(18) Engine Room

D. AREA 6 – AREAS NOT INCLUDED IN #1 THROUGH #5 ABOVE:

(1) Security Guard Building

(2) TELCO Room

(3) All Storage rooms throughout the building

(4) RTR Building

E. AREA 7 – MECHANICAL PENTHOUSE & STAIRWELL

AREA 8 – CAFETERIA/VENDING AREA

The floors in the Dining Room Seating Area (Room 201) and in front of the counter in the serving area, the windows/window coverings in the Cafeteria are included in this contract. The Cafeteria staff office & restroom are included in this contract. Refrigerators and microwave ovens in the Vending Area are included in this contract.

SPECIAL CLEANING PROVISIONS

NOTE: Floor plan sketches of the Northern California TRACON are included as Attachment A to these specifications.

a. Work performed at this facility is for the control and separation of air traffic and directly affects the national security and the safety of the flying public. The importance of this operation cannot be overemphasized. Interference of any kind by the Contractor, his employees, or his equipment will not be tolerated. The inadvertent flipping of a switch or turning of a dial might be disastrous. It is of extreme importance that the noise level in the Operations Room be kept to a minimum.

b. The Contractor shall develop an itemized listing of all services required by this contract and a frequency schedule for performing each job. As each service is completed, the on-site janitorial supervisor will initial the listing for submission to the COR every Monday morning. The listings will be used by the COR for routine inspections and for evaluating the overall work performance of the Contractor.

c. Areas 3 and 4 require most services during off peak hours (12am to 5:30 am).

Work & Schedule:

The Contractor shall provide sufficient personnel each day, seven days each week, including Sundays and Holidays, to accomplish all services specified herein. If more than the minimum numbers specified are needed for satisfactory performance, the Contractor will provide additional people at no additional cost to the Government. The following represents minimum requirements during the term of this contract:

Monday/Friday Sat/Sun/Holidays

9:00 a.m. to 5:30 p.m. * 6:00 p.m. to 10:00 p.m.

10:00 p.m. to 6:30 a.m. *

1 person 1 person 1 person

1 person 1 person 1 person

*includes a 30 min. meal break The day shift janitor (Monday/Friday) shall be the crew supervisor/foreman.

1. RESTROOMS

a. Two times each day (early morning and evening)

(1) Clean and disinfect all urinals and commodes by chemical means to eliminate odors. Apply suitable deodorizer.

(2) Service all restrooms to maintain constant supply of hand soap of the type required for installed dispensers, paper towels, paper toilet seat covers, and toilet tissue.

(3) Clean mirrors and sinks, and counter tops.

(Exception – Area 6 (1) is to be cleaned daily following a (1) through a (3).

b. Daily

(1) Spot wash walls, partitions, and floors.

(2) Clean and disinfect shower areas.

c. Weekly

(1) Damp wipe all walls, wainscoting, and partitions.

(2) Clean soap dispensers to prevent clog.

(3) Replenish supply of sanitary napkins/tampons in dispensers in women's restrooms.

(4) Wash and sanitize floors.

d. Every two months

Wash all walls, wainscoting, and partitions.

2. WASTE CONTAINERS

a. Daily

(1) Collect all wastepaper, bottles, cans, garbage, rubbish, etc., from all containers in Area 3 (including the (North) outside patio) and the (East) outside patio area by the dining room and place in dumpster;

(2) Collect all wastepaper, bottles, cans, garbage, rubbish, etc., from all containers in Area 1, 2,3, 4, 5, 6 (1), and 8 and place in dumpster.

(3) Replace all plastic liners.

Note: This facility is required by law to have a written recycling program approved by the county. The janitorial service is an integral part of this program.

All contents of designated blue recycling containers must be placed in the recycling dumpsters, separate from the trash. See COTR for specific instructions.

b. Monthly

(1) Wash and disinfect all waste containers inside and out.

Collect all wastepaper, bottles, cans, garbage, rubbish, etc., from all containers in Area 6 (4).

3. ASH RECEPTACLES

Daily:

(1) Empty and wash all ashtrays. Store butts and ashes in metal containers until it is safe to include with other trash in the dumpster.

(2) Clean all pedestal receptacles.

Sand urns outside of building: Remove soiled sand, clean opening and exterior, sift soiled sand and replace as frequently as required.

4. DRINKING FOUNTAINS

a. Daily:

(1) Clean all drinking fountains in all areas. Includes wiping metal, polishing bright work, and applying disinfectant type cleaner to the water spigot.

b. Weekly

(1) Remove all calcium deposits.

(2) Clean emergency eye wash stations and sinks in Area 5, the Environmental

Wing.

5. OUTSIDE ENTRANCE CARE

(1) Sweep and police outside entrances (front and back doors) to keep them free from dirt, cigarette butts, and other debris.

(2) Clean glass doors and windows in visitor and employee entrance double doors and polish push plates.

(1) Clean all exterior doors and polish push plates.

c. Every two weeks

(1) Damp wipe all metal handrails.

6. FLOORS AND STAIRWAYS

Maintain all waxed surfaces at all times with sufficient anti-slip properties to minimize the probability of employee accidents.

(1) Spot clean all carpets as needed.

(2) Vacuum Areas 1, 2 and 5 (only specific rooms with carpeting), Monday through Friday after 6:00 pm local time.

(3) Vacuum Areas 3 & 4 daily between 2 a.m. and 5 a.m.

(4) Sweep and damp mop all non-carpeted floors, stairs and landings (including

Area 6 (1)).

(5) Damp wipe and dry all handrails.

(6) Area 8 – Special instructions, see section 8 on Cafeteria Area.

(7) Areas 1&2 (Administrative and Commons, including corridors that have the rubber surfaced floors) need to be damp mopped daily. Note: Mop after 6:00 pm when foot traffic is light.

(1) Scrub, wax, and machine buff all linoleum tile floors.

(2) Remove all chewing gum and adhesive foreign material.

(3) Sweep and damp mop Areas 5 and 7, including stairway.

(4) Areas 1&2 (Administrative and Commons, including corridors that have the rubber surfaced floors) need to be soft buffed weekly.

d. Quarterly

(1) Thoroughly scrub all waxed floors to strip old wax and soil. Apply new wax.

Machine buff to a satisfactory finish (this requires moving furniture).

(2) Shampoo carpets in all areas.

(3) Dry shampoo carpets in the Operations Room between the hours of 2:00 a.m.

and 5:00 a.m. on the first Saturday in February, May, August, and November. This task must be coordinated with the COR and the Operations Manager-in-Charge.

(4) Sweep and damp mop floors in Area 6 (4).

e. Semi-annually

Areas 5&7 (Environmental Wing and the Mechanical Penthouse) the concrete floors need to be waxed and buffed.

7. GENERAL CLEANING

Clean up spills or other emergencies as directed.

a. Twice each day

(1) Between the hours of 9:00 a.m. and 4:30 p.m., police lobbies, all corridors, and break rooms.

(2) Between the hours of 9:00 a.m. and 8:00 p.m., police Area 3 to dispose of all scraps of paper, and other debris.

b. Daily

(1) Dust all rooms, corridors, and lobby space including furniture, equipment, windowsills, and all surfaces within reach when standing on the floor.

(2) Clean all chalkboard and white boards, unless marked to the contrary.

(3) Mop up wet spots wherever and whenever they occur.

(4) Make certain that Government furnished entrance mats and/or runners are located in areas designated by the COR.

(5) Clean sinks and maintain a constant supply of paper towels.

(1) Polish all unpainted metal work, door openers, hardware, switch plates, etc., in all areas.

(2) Clean all public telephone areas thoroughly, including glass.

(3) Clean glass doors and polish push plates.

d. Every two weeks

(1) Wash clear glass in interior doors, partitions, and bulletin boards.

e. Monthly

(1) Clean all furniture and cabinets to remove fingerprints, scuff marks, etc.

(2) Spot wash walls, windowsills, transoms, stairways, and corridors.

(3) Damp wipe exterior surfaces of lockers in Locker Room; One week in advance, fully coordinate with the Operations Manager-in-charge in order that all personnel can clear off the tops of their lockers prior to cleaning.

(4) Dust Venetian/mini-blinds.

f. Quarterly

(1) Wash hoistway door surface.

(2) Dust all overhead consoles, ducts, high files, window/door frames and castings, and all else that is beyond reach when standing on the floor.

(3) Clean return air louvers.

g. Semi-annually

Clean all ceiling light fixtures. Includes washing glassware, diffusers, and reflectors.

Must be coordinated each time with the Operations Manager-in-Charge.

8. CAFETERIA/VENDING AREA

The Contractor is required to maintain the floors in the cafeteria dining area and in front of the serving line as well as the Cafeteria Staff office & restroom. The Cafeteria Operator is responsible for all other janitorial service in that area.

a. Daily before 7:00 a.m. or after 6:00 p.m.)

(1) Wet mop all tile floors.

(1) Buff all tile floors.

c. Monthly

(1) Strip old wax from tiled floors, re-wax and buff after 6:00 p.m.

9. OUTSIDE PATIO AREAS (DINING AND AREA 3)

Wipe tables and chairs daily.

10. VACUUM SYSTEM

(1) Shake the automatic vacuum system in Area 5.

b. As needed

(1) Empty dustbin of vacuum system in Area 5.

(2) Notify COR of any vacuum problems.

11. LOADING DOCK, LOADING RAMP

These areas are to be maintained in presentable condition. All candy/gum wrappers, cigarette butts, and other debris is to be swept up each day and placed in the dumpster for removal from the premises.

Nothing is to be left on the loading dock that will interfere with the shipping and/or receiving of materials and supplies.

12. REFRIGERATORS/MICROWAVE OVENS

a. Weekly

(1) Completely clean the exterior of all refrigerators and interior/exterior of all microwave ovens owned by the Government and used by FAA employees.

b. Quarterly

(1) Completely clean the interior of all refrigerators. This must be coordinated a week in advance with the Operations Manager-in-Charge so employees may remove personal items.

13. WELLNESS ROOM AND SHOWERS

(1) Vacuum wellness room

(2) Damp mop shower rooms

(3) Disinfect showers and shower room

14. HAND SANITIZER DISPENSERS

(1) Inspect and refill hand sanitizer dispensers as needed.

Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A draft Quality Control Plan will be provided with the offer and once selected for award, the contractor will provide the final plan within 30 days after award. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

The Government has the right to inspect services at any time. Any random inspection shall take into consideration the normally scheduled times and frequencies required for service performance. The Contractor is entitled to a joint monthly inspection each month. The contractor shall coordinate with the COR when a joint inspection is needed. The COR also may initiate a joint inspection, which will be coordinated with the Contractor Quality Control Representative or his designee.

Interference with Government Business: The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes shall be removed immediately. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Lost and Found Property: All articles (including personal property and money) found by the Contractor’s employees will be assumed to be lost and will be turned into the office of the COR.

Safety and Fire Prevention: The Contractor shall be responsible for instructing and training their employees in appropriate safety measures. Housekeeping employees must not place mops, brooms, machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards.

Appropriate, neat appearing, well-kept signs shall be provided by the Contractor to indicate, “Danger Hazardous Floors, Walk Left or Walk Right”, as applicable, and approved by the COR prior to use. Such signs shall be displayed at all times in all areas where cleaning operations are in progress that necessitate use of any equipment or supplies such as buckets, wires, ladders, water, wax, etc., which may impose a traffic obstruction or personnel hazard. Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts. When cleaning of a public traffic area (i.e., lobbies or corridors) results in a temporary hazard of wet/slippery floors, housekeeping personnel will use parallel wet mopping or cleaning procedures.

Holidays: Services required for Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Independence Day Christmas Day Independence Day

Unforeseen Facility Closures: When an unforeseen facility closure occurs on a regularly scheduled day of work, the Government has the following options:

a. Require the Contractor to perform work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

b. To forego the work and reduce payment due the Contractor accordingly for work not performed on a prorated basis.

c. To reschedule the work on any day satisfactory to both parties.

Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points).

Information concerning the location of existing outlets may be obtained from the Contracting Officer

Representative. The Contractor will provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

The Contractor will be responsible for instructing employees in utilities conservation practices. The Contractor will be responsible for conserving utilities, which shall include, but not necessarily be limited to:

- Lights shall be used only in areas where and at the time when work is actually being performed unless otherwise directed by the COR.

- Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contract employees.

- Water faucets or valves will be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage will be expended.

Janitorial Closets: Janitorial closets may be assigned, if available, to the contractor by the Contracting Officer’s Representative for the storage of bulk supplies inside the building. No other supplies or equipment may be stored on site. The Government will not be responsible for loss and/or damage to contractor’s stored supplies, materials, equipment, or other personal belongings caused by fire, theft, accident, or otherwise. Failure to keep these facilities in a clean and orderly condition may result in the withdrawal of the use of such facilities.

Key Control: A PIV badge will be issued to the contractor contingent upon passing the requirements of submission of application and successful completion of a background check. If a PIV badge is issued, facility keys will also be supplied. The Contractor shall establish and implement procedures to ensure that all keys issued to him by the Government are not lost, misplaced, or used by unauthorized persons and will include these procedures in the quality control plan.

a. PIV badges issued to the Contractor by the Government shall not be duplicated.

b. Lost PIV badges or keys will be reported immediately to the COR during the administrative hours or to the Operations Manager in charge on duty weekends, evenings, and holidays.

c. The Government may require the Contractor to replace, re-key, or reimburse the Government for replacement of locs or re-keying because of keys lost by the contractor employees. In the event a master key is lost or duplicated, the Government may replace all locks and keys for the system with the total cost deducted from the monthly payment due.

d. It is the Contractor’s responsibility to prohibit persons other than his employees from using keys or PIV badges issued by the Government or from opening locked areas for anyone other than contractor employees who require access for regularly assigned work.

e. The Contractor may be required to check out a key ring from the Operations Manager-in-

Charge for access to the locked area if keys are not to be issued to the janitorial staff.

Contractor Furnished Items and Responsibilities: The Contractor must furnish all materials, equipment, facilities, and services required to perform work under this contract.

a. The Contractor must furnish all supplies, including bathroom supplies, waste bin liners, toilet tissue, hand soap, hand sanitizer, paper towels, dishwashing powder or liquid, deodorizers, disinfectants, dish soap, dinner napkins, hand towels, and hand soap for the break room, in sufficient quantities necessary to meet the requirements of this contract and walk-off mats. The Contractor is responsible for placing these items in their normal place of use. NOTE: ALL toilet tissue supplied under this contract must be no less than 2-ply.

There will be a sufficient stock of supplies such as toilet tissue and paper towels to ensure the facilities does not run out, especially over a weekend or Holiday.

b. The Contractor must furnish all tools, equipment, and janitorial supplies, including cleaning compounds, soap, non-slip buffers, power industrial vacuum cleaners, buckets, polishing compounds, flashlight, disinfectants, shampoos, steel wool, mop buckets with ringer and casters, degreasers, wiping rags, lint free glass cleaning rags, glass cleaning products, rubber gloves, detergents, sponges, squeegees, of acceptable commercial grade and quality, and in sufficient quantities necessary to meet the requirements of this contract. Contractor provided tools (i.e. vacuum cleaner, buffing machines etc.) must be commercial grade and must not generate excessive noise that disrupts the work in progress. Vacuum bags must be replaced on a weekly basis or sooner if needed. The Contractor must use cleaning agents of synthetic detergent that are odor counteracting and have germicide properties.

c. All power equipment and attachments, including power cable and extension cords, must be free from any defects. The Contractor must use only the FAA furnished power outlets designated by the COR or CO.

d. No contractor furnished or owned commodity must be kept on FAA owned or leased space or property without approval in writing by the COR or CO. The Contractor must keep pilferable items under lock and key at all times and must provide the COR with a key in the event of an emergency.

e. The Contractor will provide the COR and Facility a binder with the complete list of Material Safety Data Sheets (MSDS) for ALL CHEMICALS being utilized to sanitize and clean the facility. The Contractor will also ensure that this list is updated whenever there are Chemical / Product changes.

Definitions: As used throughout these Special Provisions, the following terms are defined:

Contracting Officer’s Representative (COR): The Government employee designated in writing by the Contracting Officer at the time of contract award who is responsible for checking contractor performance. The COR has no authority to alter the terms of the contract.

Clean Interior Window Surfaces: Traces of film, dirt, smudges, water, etc., shall be removed from frames, castings, windowsills, and glass after the window has been cleaned.

Clean Exterior Window Surfaces: Traces of film, dirt, smudges, water, and other foreign matter shall be removed from frames, castings, windowsills, and glass.

Remove Trash: All wastebaskets, cigarette butt receptacles (ashtrays, butt cans, smoking urns, etc.)

and other trash containers within the area shall be emptied and returned to their initial location.

Boxes, cans, and papers placed near a trash receptacle and marked "TRASH" shall be removed.

Any obviously soiled or torn plastic trash receptacle liners shall be replaced. Ashes and debris from cigarette butt receptacles shall be placed in a non-flammable container. Any trash that falls to the floor or ground will be picked up and put in the dumpster. Trash shall be disposed of in plastic bags secured with bag ties. The trash shall be deposited in the nearest outside trash collection point.

Vacuum Carpet: After vacuuming, carpet shall be free from visible litter and soil. Spots shall be removed as soon as noticed. Chairs, trash receptacles, and easily moved items shall be moved before vacuuming and put back in place after. Tears, burns, and raveling shall be reported to the

COR.

Floor Maintenance: All tiled floors shall be maintained with a uniform coating of nonskid floor finish free from scuffmarks, heel marks, and other stains and discolorations. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Easily moved items (chairs, trash receptacles, etc.) shall be relocated during the cleaning process and returned to their proper place. Floor maintenance includes dry buffing, spray buffing, stripping, and waxing required to achieve the above desired results. The Contractor will apply maintenance techniques to portions of a floor that will bring the entire floor up to standard, thus maintaining a uniform glossy appearance.

Mop Floors: All accessible areas of tiled floors shall be mopped. Easily moved items shall be relocated during mopping process and put back in place after. When the job is complete, the floor shall look clean, and there will not be streaks, swirl marks, detergent residue, or any evidence of soil, stains, film, debris, or standing water. There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. Do not mop wood or carpeted floors.

Sweep Floors: After the floor is swept, the entire surface, corners, and abutments shall be free from litter, dust, and foreign debris. Chairs, trash receptacles, etc., shall be tilted or moved in order to sweep underneath.

Walk-Off Mat Cleaning: Carpet-type entrance mats shall be vacuumed to remove soil and grit and to restore resiliency of the carpet pile. Rubber or polyester entrance mats shall be swept, vacuumed, or hosed-down outside to remove soil and grit. Soil and moisture underneath entrance mats shall be removed, and mats returned to their normal location.

Low Dusting: All dust, lint, litter, and dry soil shall be removed from horizontal surfaces of desks, chairs, file cabinets, and other types of office furniture/equipment and from horizontal edges, window sills, hand rails, etc., to a line 5'0" above floor level.

High Dusting: All dust, lint, litter, and dry soil shall be removed from all surfaces more than 5'0" above floor level. Venetian blinds/mini-blinds, where installed, are included in high dusting.

Spot Clean: Remove smudges, fingerprints, marks, streaks, etc. from washable surfaces of walls, partitions, doors, and fixtures. Germicidal detergent shall be used in restrooms, locker rooms, break areas, and drinking fountains. Brass hardware, aluminum push plates/bars, and other metal on doors and cigarette urns shall be cleaned with a polishing compound. The surfaces shall have clean, uniform appearance free from streaks, spots, and other evidence of removed soil.

Clean Drinking Fountains: Disinfect all orifices and drain areas and polish metal surfaces so that the entire unit is free from streaks, stains, spots, smudges, scale, and other obvious soil.

Clean Chalkboards/White Boards: Except those that are marked "DO NOT ERASE", chalkboards/white boards shall be cleaned by removing all writing, dust, streaks, marks, and smudges from the chalkboard/white board and chalk tray.

Clean Light Fixtures: Light fixtures shall be free from bugs, dirt, dust, grease, and other foreign matter after cleaning.

Glass Cleaning: Includes all glass windows, glass partitions, interior and exterior glass doors, display cases, directory boards, mirrors, and adjacent trim. There shall be no traces of film, dirt, smudges, water, or other foreign matter after cleaning.

De-scale Toilet Bowls and Urinals: The entire surface shall be free from stains, scale, scum, urine deposits, and rust stains after de-scaling.

Re-supply Restrooms: Restrooms shall be restocked as often as necessary to assure that supplies are always available and do not run out.

Basic Cleaning: Tasks normally done together on a weekly or more frequent basis.

Periodic Cleaning: Tasks normally done as project work at less frequent intervals than basic cleaning.

General Policing: Restrooms, hallways, corridors, stairs, and tops of wall lockers shall be kept free from litter and maintained with a tidy, orderly appearance.

SPECIAL PRECAUTIONS: Some areas must be occupied by FAA employees performing official duties during the time contract work is being conducted. Therefore, the contractor must give special attention while conducting work in these areas. These areas contain critical and specialized power for the operation of equipment used by the FAA. At no time may the Contractor’s power-driven equipment be plugged into any electrical outlet used by FAA equipment or racks. Care must be exercised to prevent vacuum cleaners, buffers, mops, etc., from striking FAA electronics equipment and racks. The COR or Facility Point of Contact (POC) must assist the Contractor in working out the best and safest methods for the proper cleaning of these areas.

SPECIAL INSTRUCTIONS:

a. The Contractor is required to provide the COR or Facility POC with a monthly work schedule. The schedule must include work hours, employees involved, and any special services to be performed during the monthly cycle, i.e. buffing floors, etc. The schedule must be submitted to the COR every fourth Tuesday of the preceding month for it to be effective. The Contractor shall provide the COR with a signed and dated checklist documenting the completion of the various services. Any changes to the schedule require prior approval by the COR or Facility POC. Tasks must not be scheduled using the fiscal year as a basis (October through September). Tasks must not be scheduled during the last week of the month, last month of the quarter, or the last month of the semi-annual period.

b. The Contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be available at all times. The name of the supervisor must be submitted in writing through the COR or Facility POC to the CO. Where weekly services are required, such supervisor must meet with the COR or Facility POC once per week to inspect contract performance. Where services are performed no more than biweekly (every other week) or monthly, such meeting must be conducted once each month.

c. The CO, COR and/or Facility POC, and the Contractor must meet and review the total workload and working methods proposed by the Contractor. The Contractor must submit within 20 days of the contract start date an annual schedule of all periodic work by dates and areas. The Contractor is required to submit a work report of the periodic jobs performed for comparison with the schedule requirements.

d. Employee Training – The Contractor will be responsible for training his/her employees on the following subjects:

- Proper use and handling specified and approved detergents, supplies, and equipment.

- Care and maintenance of Contractor and Government furnished property.

- Familiarization with fire prevention and safety procedures. This will include fall protection if applicable for cleaning in high areas and proper use of ladders.

- Familiarization with applicable FAA policies/regulations and their effect on housekeeping services.

Documentation of this training will be made available to the Contracting Officer, COR, and/or Facility POC upon request.

e. The Contractor must ensure each employee completes the appropriate security forms required by FAA, Western Personnel Security Division, in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she must not be allowed to work at the FAA facility. Security must notify the CO prior to notifying the Contractor to remove the employee from the facility. The Contractor must submit to the COR and/or Facility POC a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award. The Contractor must likewise notify the COR and/or Facility POC in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

f. Badges - All employees shall wear their FAA supplied security badges above the waist, on the front of the body, and on their outermost clothing at all times while on the premises. Upon termination of employment, security badges must be turned in to the COR or Facility POC.

g. The contractor is responsible for all government-furnished keys and access cards. The contractor must bear the cost of replacement keys and re-coring and all applicable locks if the keys and/or access cards become lost or destroyed.

Landscaping Services

SCOPE: The Contractor must furnish all necessary labor, equipment, supplies and supervision to perform landscaping and grounds maintenance service at the FAA, Northern CA TRACON, 11375 Douglas Road, Mather, California, 95655.

Period of Performance: The period of performance shall be for one (1) Base Year & four 12-month Option Years. The Period of Performance reads as follows:

Base Year: 09/01/2024 – 08/31/2025 Option Year 1: 09/01/2025 – 08/31/2026 Option Year 2: 09/01/2026 – 08/31/2027 Option Year 3: 09/01/2027 – 08/31/2028 Option Year 4: 09/01/2028 – 08/31/2029

Section I – Monthly Maintenance Service

General: The intent of this document is to provide a well supervised work force which spends a minimum of twenty-four (24) man-hours per week over three (3) days per week to maintain a well-kept and cared-for appearance at all times. Overall results will be a major consideration in the acceptability of contractor performance.

Watering: The Government owns and operates the lawn sprinkling system and determines the amount of water necessary to assure adequate growth of all vegetation with due consideration for costs incurred by excessive runoff. Includes hand-watering areas not covered by sprinklers.

Mowing: Mowing of lawn areas will be done every week to maintain grass at a minimum height of two inches and a maximum of three inches. Partial or patch mowing is not acceptable unless inclement weather prevents finishing work after it has been started. Care will be taken to avoid any damage to plants, lawns, and sprinkler systems.

Clippings: Leaves and clippings are to be picked up in the mowing operation or swept clean after mowing and are to be placed in the facility compost area by the contractor. They are not to be left overnight or swept back into the lawn.

Edging: Trimming of edges shall be done at each mowing to maintain a neat and uniform line separating the lawn from header boards, sidewalks, buildings, fences, and/or other obstacles. All edging will be done to retain the original size and shape of planter areas. A cleared circle, with at least 12" of clear space, shall be maintained free from grass and weeds at the base of each tree to reduce the possibility of damage from equipment.

Pruning: Small trees and all shrubs are to be pruned each month with a government provided schedule to maintain existing shape and size and to remove all dead and/or diseased sections. All hard cuttings will be removed from the premises and the contractor shall place all green cuttings in the facility compost area.

Trees or shrubs that extend over/onto roads and driveways shall be trimmed to maintain at least 2 feet of vehicle clearance vertically and horizontally.

Drainage Catch Basins: The Contractor shall remove all trash and other debris from the top and inside of drainage basins on the facility, and maintain them free from trash, debris, etc., to insure unimpeded water passage.

Tile and Concrete Areas: The Contractor shall power spray the tile and concrete areas in and around the main TRACON building monthly. This includes the picnic table area, covered patio, and employee and visitors’ entrance areas. The Contractor will provide the power sprayer.

Pumping: Twice monthly the Contractor shall pump out excess water accumulation at each location where drain/vent pipes are provided (i.e., all trees and shrubs). Pumping will alleviate damage to roots that would kill trees & shrubs.

Section II – Fertilizing At least four (4) times a year; a weed-free fertilizer and/or other soil amendment will be applied to all lawn shrub, plant, flower and tree areas in accordance with the manufacturer's directions and recommendations.

The fertilizing agent and the application schedule will be approved by and coordinated with the Contracting Officer's Representative (COR)

Section III – Grounds Cleanup

Weekly:

1. Sidewalks and driveways shall be swept clean, including cleaning and wiping of all picnic tables and park benches in all outside areas.

2. Dead animals, including rodents will be removed from the premises and disposed of by the

Contractor in accordance with local and state laws.

3. All rubbish, debris, wastepaper, and other litter shall be removed from the facility and grounds and hauled to an approved dumpsite.

4. In no case shall contractor place trash, grass clippings, shrubs or any other material from any other job location other than NCT, in the facility dumpsters.

Monthly:

1. All rubbish, debris, wastepaper, and other litter shall be removed from parking zones and sidewalks outside the facility fence and hauled to an approved dumpsite.

Section IV – Weed Abatement and Control

All Hazardous Chemicals SDS documents used on the job site will be submitted to the COR for approval prior to doing work. No ACM (asbestos containing material) will be permitted for use on the property at any time.

1. Contractor shall provide a complete list of Manufacturer's Material Safety Data Sheets (SDS), to the COR ahead of time for approval prior to use.

2. All lawns, planting beds, and non-planted areas shall be cultivated, weeded, and/or treated as frequently as is necessary to control noxious weeds by preventing their growth and spread. Only recognized commercial products manufactured for this purpose and approved for use in the State of California will be used. The manufacturer will direct and provide instructions for application with licensed applicators doing the work.

3. In the 8 feet wide area inside and outside the perimeter fence all weeds and other vegetation will be eliminated either by hand weeding or spraying with an approved weed killer solution. The manufacturer will direct application with licensed applicators doing the work. At no time will plants in this area be permitted to interfere with the security of the facility by restricting visibility beyond the fence, or by providing over-the-fence access to the premises.

4. At least twice each month, all unsightly vegetation (weeds, grasses, etc.) shall be removed from parking islands, curbs, fence lines, between cracks in concrete and asphalt, etc.

5. Areas outside the fence along Douglas Road (on the south) are to be kept clear of weed growth.

Section V – Work Not Included in this Specification

1. Pruning trees over twenty (20) feet high.

2. Repairs/replacement of irrigation sprinklers, valves, etc. beyond the Contractor's control.

Losses of plants, shrubs, trees due to storms, weather, or disease.

3. Initial staking and tying of trees.

SPECIAL PROVISIONS:

Damage: Contractor shall ensure that no damage occurs to local wetlands and that vernal pools are protected.

Grounds Data: There are approximately 1,219,680 square feet covered by this contract, divided roughly as follows:

Pathways – Decomposed Granite 20,892 sq ft Pathways – Concrete 5,250 sq ft Drainage – Culverts 7,040 sq ft Shrub Areas at Fences 17,670 sq ft Antenna Farm – (No Plantings) 32,998 sq ft Paved Areas 220,675 sq ft Shrub Areas – Adjacent to Buildings 47,670 sq ft Patio – Concrete & Shrubs 6,015 sq ft Main Building 97,112 sq ft Equipment Yard – (Asphalt Paved) 17,600 sq ft Turf Areas 30,591 sq ft Non-Planted Areas 716,167 sq ft

PLANTINGS

Trees (+/-) 230

Submittals: Within 14 to 21 business days after contract award, the Contractor shall furnish the following for approval, to the COR.

1. A list of all materials and supplies the Contractor proposes to use on the NCT job site.

2. A complete set of Manufacturer’s Material Safety Data Sheets (MSDS) as appropriate.

3. A list of equipment the Contractor proposes to use for approval prior to start of work whether owned or rented.

4. A complete schedule of intended work and proposed time of year specialty work will be accomplished.

Responsibilities of the Contractor:

1. Furnish all supervision, equipment, labor, materials, and transportation required to maintain the facility grounds per SOW.

2. Ensure work is accomplished to guarantee no interruption of or interference with the proper execution of Government business.

3. Comply with all local laws, ordinances, regulations and obtain and pay for all necessary permits and licenses.

4. Any damage caused by the Contractor will be repaired at the expense of the Contractor.

Supplies & Equipment: The Government will furnish the following:

1. Electrical power at existing power outlets.

2. Water for grounds maintenance use.

3. Space for Contractor furnished small storage shed.

Inspections: All areas will be jointly inspected every two months by the Contractor and on-site FAA

Representative or COR.