697DCK-24-R-00100 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 7

0001 03/27/2024

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ x x

697DCK-24-R-00100

copies to the issuing office.

03/20/2024

(x)

JANITORIAL AND LANDSCAPING SERVICE AT THE NORTHERN CALIFORNIA TRACON (NCT) IN MATHER, CA.

LIST OF CHANGES:

The reason for Amendment 0001 is as follows:

1) Revises clause SA56 EVALUATION FACTORS FOR AWARD - SERVICES, to a tiered evaluation with tier one for competition among certified 8(a) small businesses and tier two for competition among certified SDVOSB set-asides.

2) Revises clause SA18 PROPOSAL CONTENT to include a copy of SDVOSB certification (if

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Patricia A. Mogck

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

697DCK-24-R-00100/0001

applicable).

3) AMS clause 3.6.1.12 Notice of Service-Disabled

Veteran Owned Small Business Set-Aside (January

2024) is included in the SIR.

All other terms and conditions remain the same.

SA 56 Evaluation Factors For Award - Services

Proposals will be evaluated on a tiered basis in accordance with AMS procurement guidance T3.2.2.3B.7.

First Tier:The FAA intends to award a contract on a competitive basis to an eligible, Socially and Economically Disadvantaged businesses (SEDB), expressly certified by the Small Business Administration (SBA) for the participation in the SBA’s 8(a) program. Reference AMS clause 3.6.1-8 Notification of Competition Limited to Eligible SEDB Concern. Offerors are required to submit evidence of 8(a) certification.

Second Tier:If circumstances do not permit an 8(a) award, the FAA intends to award a contract on the basis of competition among Service-Disabled Veteran Owned Small Business concerns (SDVOSB), in accordance with clause 3.6.1-12 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside. The responsive offeror(s) from the first tier will be included in the evaluation of the second tier.

The Government will make award to the responsible offeror whose proposal conforms to the solicitation terms and conditions, and is the lowest priced, technically acceptable offer.

In accordance with AMS Policy Section 3.2.2.3.1.2.2, Communications with Offerors, the purpose of communications is to ensure mutual understanding between the FAA and offerors about all aspects of the procurement, including the offerors' submittals/proposals. Communications with offerors may take place throughout the source selection process, through contract award, and following award as necessary. Offeror responses to Communication Items may be considered in the evaluation of an offeror’s proposal. Where communications do not result in any changes in the Government’s requirements or SIR, the Government is not required to request or accept offeror revisions.

The Government may hold one-on-one meetings with individual offerors as it pertains to their offers. One-on-one communications may continue throughout the process at the Government’s discretion. Communications with one offeror do not necessitate communications with all other offerors. All communications between the Government and offerors must be through the CO or individuals designated by the CO in writing. Offerors must submit written communications to the CO. The FAA also reserves the right to award a contract immediately following the conclusion of evaluations and is not required to conduct discussions or negotiations with the successful Offeror or any other Offeror.

Contractors must make an offer on ALL items or the entire offer will be rejected as non-responsive. The evaluation of options will not obligate the government to exercise the options. The government reserves the right to award any or all option(s) in any order.

Only one (1) contract award shall be made as a result of this solicitation. If options are not selected, award will be made to the otherwise responsive offeror whose offer results in the lowest price for the base bid. If options are selected, award will be made to the otherwise responsive offeror whose offer results in the lowest aggregate price for the base bid and those option(s) exercised.

Proposals shall be evaluated as either 'acceptable' or unacceptable’ on the basis of the following criteria:

EVALUATION FACTOR 1 - PAST EXPERIENCE

Provide a list of at least three (3) successful contracts that provided similar services within the past five (5) years.Specifically identify projects of similar scope and complexity as described in the Scope of Work in this solicitation.Be specific and provide details.Offeror bears the responsibility of explaining in detail how the comparable projects are equivalent to the experience. The FAA reserves the right to contact the customers listed as references and apply that information in its final determination.For each project address the following points:

a) Project Title, description and contract number

b) Client names, phone numbers, and contact person

c) Dollar Value

d) Scope of Work in detail

e) Percentages of work subcontracted and nature of that work

f) Award and Completion dates

g) Any contractual issues or technical matters disputed, and resolution thereof

h) Any claims and resolution thereof (i.e., nature, number dollar value)

i) Any relevant information that would reflect on the offeror’s ability to meet schedule constraints

Evaluation Standard:

ACCEPTABLE: To receive an "ACCEPTABLE" rating, the Offeror must demonstrate the successful completion of a minimum of three (3) janitorial contracts with the same or similar in size and scope within the last five (5) years, each valued at $1M or higher, similar in size and scope as the prime contractor by providing the project names, start and completion dates (month and year), approximate contract dollar amount, brief description of the scope of the work, and client reference contact information (name, company name, location, and telephone number).

UNACCEPTABLE: Offeror DOES NOT demonstrate past experience performing three (3) janitorial contracts over the past five

(5) years with the same or similar in size and scope (a rating of unacceptable renders the offer ineligible for award).

EVALUATION FACTOR 2 - PAST PERFORMANCE

An Offeror is required to have at least three (3) Customer Satisfaction Surveys (CSS) from third party references completed and submitted directly via email to Anna.F.Glover@faa.gov and Patricia.Mogck@faa.gov. The CSS is attached to the solicitation and listed in Section J.CPARS evaluations will not be accepted in place of the Customer Satisfaction Surveys.When proposing to multiple Solicitations, Customer Satisfaction Surveys must be provided for each Solicitation separately.

ACCEPTABLE: To receive an "ACCEPTABLE" rating, responses to ALL questions on the survey must indicate a 5 for Excellent or a 4 for Very Good to ALL of applicable questions, and positive responses to the Yes/No questions.

UNACCEPTABLE: Responses to ANY questions on a survey indicating a 3 or less, or ANY negative responses to the Yes/No questions will deem the offeror, technically unacceptable.

The FAA reserves the right to contact the companies that have submitted a survey for comments pertaining to the responses, review any additional information received, and apply its findings in the final determination.

EVALUATION FACTOR 3 - KEY PERSONNEL

An acceptable proposal must submit one (1) certified resume demonstrating at least five (5) years' experience as a Project Manager for requirements similar in size and scope. An acceptable submission must include the: contract number, start and completion dates (month and year), approximate contract dollar amount, brief description of the scope of the work, and client reference contact information (name, company name, location, and telephone number).

Evaluation Standard:

ACCEPTABLE: To receive an "ACCEPTABLE" rating, the Offeror must demonstrate that its Key Personnel: Project Manager have met the required minimum qualifications by submitting one (1) resume with a minimum of (5) years' experience as Project Manager for requirements similar in size and scope.

UNACCEPTABLE: Offeror is deemed "UNACCEPTABLE" if customer references indicate the candidate DOES NOT possess the required minimum (5) years of experience as a Project Manager for requirements similar in size and scope.

EVALUATION FACTOR 4 - QUALITY CONTROL PLAN

An acceptable Quality Control Plan must include:

A list of anticipated project team members to include:

1. On-site Supervisor the FAA's minimum requirement is at least two years of experience as a supervisor or manager.

2. A plan outlining methods and procedures to be used to ensure the provision of consistent, timely and quality performance of services.

3. Staffing Plan- an estimated number of employees to be assigned per facility; and description of the hiring, training and corrective practices.The FAA estimates each location should have a minimum of two (2) employees assigned to each location.

Additionally, provide a resume for the On-site Supervisor.The successful offeror will be expected to utilize the personnel submitted for the execution of this contract.

4. Continuity of Services - Mission Critical Plan in accordance with clause 3.2.1.5-4 as listed in this solicitation.

Evaluation Standard:

ACCEPTABLE: To receive an "ACCEPTABLE" rating, the Offeror has provided a Quality Control Plan that includes project team members that have met the minimum requirements and have submitted a plan outlining methods and procedures and an acceptable staffing plan that meets the FAA minimum requirements. The FAA will make a determination based on information provided by the contractor.

UNACCEPTABLE: Offeror DOES NOT submit a Quality Control Plan that includes all the items outlined above (1-4). Less than satisfactory in any area will be considered as "UNACCEPTABLE" for Quality Control Plan.

CONSIDERATION OF PRICE

The offeror must submit pricing information as prescribed in PART I – SECTION B of the Request for Offers. The Government will make award based on successful negotiation of price and conformance with solicitation terms and conditions to the lowest priced, technically acceptable offer. Pricing is required for the base and each option year for each service. If full pricing is not received, the proposal will be deemed unacceptable.

The FAA will evaluate proposals for reasonableness in accordance with AMS Policy Section 3.2.3 and AMS Procurement Guidance Section T3.2.3. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. When determining price reasonableness, the Government reserves the right to compare the Offeror’s proposed prices to the Independent Government Cost Estimate, to published catalog or market prices, to prior prices paid for the same or similar items and services, or as compared to any other sources.

(End of Provision)

SA 18 Proposal Content

Submission of Offer. An Offeror shall submit an offer (1 electronic copy) which shall include the following.

BUSINESS PROPOSAL

- Cover letter stating that no exceptions are taken to any specification requirements or contract terms and condition, or detailed summary of all exceptions taken. UEI information is also required.

- Signed SOLICITATION, OFFER, AND AWARD form (all amendments issued).

-Completed Contractor Staffing Access Questionnaire. The blank Questionnaire form is included in Section J, see Attachment 3.

-A certificate of liability from your insurance company that shows you can meet the requirements identified in Section I, AMS clause 3.4.1-10 Insurance (Oct 2020).

-Part I, Section B, SUPPLIES/SERVICES & PRICE/COST thru Part IV, Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS. The FAA does not follow the FAR therefore a submission of a SAM.gov FAR Clause Report does not meet this requirement. All AMS clauses in this solicitation must be completed.

-Copy of 8(a) or SDVOSB certification from Small Business Administration.

TECHNICAL PROPOSAL

-Technical Proposal demonstrating how all the required services in the Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract. An acceptable proposal must submit one (1) certified resume demonstrating at least five (5) years' experience as a Project Manager for requirements similar in size and scope. An acceptable submission must include the: contract number, start and completion dates (month and year), approximate contract dollar amount, brief description of the scope of the work, and client reference contact information (name, company name, location, and telephone number).

-Past Experience: Provide a list of at least three (3) successful contracts that provided similar services within the past five (5) years. Specifically identify projects of similar scope and complexity as described in the Scope of Work in this solicitation. Be specific and provide details. Offeror bears the responsibility of explaining in detail how the comparable projects are equivalent to the experience. The FAA reserves the right to contact the customers listed as references and apply that information in its final determination. For each project address the following points:

a) Project Title, description and contract number

b) Client names, phone numbers, and contact person

c) Dollar Value

d) Scope of Work in detail

e) Percentages of work subcontracted and nature of that work

f) Award and Completion dates

g) Any contractual issues or technical matters disputed, and resolution thereof

h) Any claims and resolution thereof (i.e., nature, number dollar value)

i) Any relevant information that would reflect on the offeror’s ability to meet schedule constraints

-No less than three (3) Past Performance Submittals (Customer Satisfaction Surveys) completed and submitted by a third party that show completion of similar work e.g. must be janitorial work of a similar size and scope to the requirements in this SIR.

The blank Customer Satisfaction Survey form is included in Section J, see Attachment 4.

-Quality Control Plan. An acceptable Quality Control Plan must include:

A list of anticipated project team members to include:

1. On-site Supervisor the FAA's minimum requirement is at least two years of experience as a supervisor or manager.

2. A plan outlining methods and procedures to be used to ensure the provision of consistent, timely and quality performance of services.

3. Staffing Plan- an estimated number of employees to be assigned per facility; and description of the hiring, training and corrective practices. The FAA estimates each location should have a minimum of two (2) employees assigned to each location.

Additionally, provide a resume for the On-site Supervisor. The successful offeror will be expected to utilize the personnel submitted for the execution of this contract.

4. Continuity of Services - Mission Critical Plan in accordance with clause 3.2.1.5-4 as listed in this solicitation.

(End of Provision)

AMS 3.6.1-12 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (JAN 2024)

(a) Definition. "Service-disabled veteran-owned small business concern"

(1) Means a small business concern"

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns will not be considered.

(2) Any award resulting from this solicitation will be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns;

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran-owned small business concern if:

(1) At least one member of the joint venture is certified as a service-disabled veteran-owned small business concern under the Small Business Administration's Veteran Small Business Certification Program (VetCert), and the respective firm is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement;

(3) The joint venture is designated as a SDVOSB by the Department of Veterans Affairs; and

(4) The joint venture meets the Affiliation requirements of AMS.

(End of clause)